Wisconsin Youth Soccer Association East Central District Meeting/Retreat November 13, 2010 Liberty Hall 8:00 AM - 2:30 PM Club Rep Club Rep Appleton Will Greer Appleton David Farin Ashwaubenon Mary Ann Jones Electric City/Kauk. Dale Antoine Everton Renee Sullivan FC Magic Shannon Webb FC Magic John Stoeger FC Green Bay Dawn King FC Green Bay Wytse Molenaar Flyway Soccer Mark Kelderman Fond du Lac Dave Moehn Heart of the Valley Gary Coenen Howard Hurricanes Andy Caelwaerts Kiel Jennifer Bink Kiel Rodnie Pamperin Kimberly Wayne Stoflet Kimberly Jorge Simon Menasha Bill Randolph Menasha Kurt Schodorf Manitowoc Jim Welnetz New Holstein Mary Jo Stevenson New Holstein Doreen Balazs Oshkosh Brad Cirricione Paper Valley Marti Coan Paper Valley/Neenah Jerry Crossman Paper Valley Sean Johnson United of Allouez Ron Deprey Water Cities Jim Jungwirth Water Cities Mike Tyriver Absent: De Pere Select, FOXX, Green Bay Lightning, New London Executive Board Present: President - Carl Micke Scheduling - Wayne Stoflet Referee Comm. - Jim Rader Coach Comm. - Renee Sullivan District Registrar Jerry Crossman State Rep Dawn King Secretary and Treasurer Report were not given Commissioner Reports distributed but not discussed: Coaching, Games and Adult League Dort Vander Wyst was asked to join us for lunch to honor her as the Wisconsin Youth Soccer Association's boys' recreational coach of the year. Dort will be recognized for her achievement at the WYSA Annual General Meeting (AGM) which will be held at Lambeau on March 19, 2011 Registrar Report: (See Registrar Guidelines) Jerry Crossman We need a registrar for the Oshkosh/Fondy Area. There will be a break-out session to discuss this issue. Jerry explained that clubs should not expect to have player pass cards processed overnight. There is a 7 day processing time for a team roster. The club registrar or appointed officer of the club are the only people who should have knowledge of the lock box code and travel to pick-up the player passes. Club registrars should not cc the coach in an email to the registrar. We are all busy and extra emails just bog down the process. Please be kind to these very important volunteers. League One: (See Scheduling Report) Wayne Stoflet Wayne gave an overview of updates in League One. He reminded everyone that this program is used by many clubs and that there are many requests for changes and updates. This program updates will take time, so please be patient.
Question about game start time: If a field is open, can a club have a start time that is different than the two regularly scheduled game times put out by East Central? Clubs are free to change the time in the schedule, if they can accommodate it on the field. Discussion occurred about ways to make sure all clubs knew exactly what time all games were going to be played. It was decided that all clubs would get the schedule (electronically) before the final Saturday scheduling meeting, to make changes to their home fields. Home field schedule changes would be returned to East Central to make the changes to the master schedule. Then an updated master schedule would be generated and submitted to all of the clubs for the final shake-down at the Saturday scheduling meeting. This would be the final chance to make any schedule changes until it is posted on the East Central website. At the final Saturday scheduling meeting any changes done to the schedule must be communicated to both the home and away club for approval. (See attached East Central Activity Schedule for dates on these activities.) TOPS: (See TOPS Report) Wayne Stoflet Meeting Structure See Board Structure Report Carl Micke Carl presented a new way for the East Central board members to attend meetings. The new structure will create both recreational and adult league committees that would meet and create objectives for the group to work on. East Central board will have final approval on proposals. Carl felt that East Central board meetings were missing representation in these areas and creating individual groups would help focus in on their needs. Pros: Executive board will meet more often. Clubs as a whole will meet less often. Executive board will bring proposals to the board. Cons: Will this new meeting schedule affect group dynamics? It was felt that the pros were greater than the cons. Having a yearly retreat or some type of get together should keep the lines of communication open. Motion: To approve this new meeting structure Motion made by Wytse Molenaar (FC Green Bay) and seconded by Jerry Crossman (PVYSC) Motion Passed Menasha offered to take the lead to find a person to chair the recreational committee. Sue Ann will give them a list of clubs that have recreational programs. If you are adding a recreational program to you club this year please let her know. New meeting schedule will be posted to the East Central website Marketing - Carl Micke We need to look at the surrounding communities and determine if we are missing some groups that could benefit from joining in the East Central Soccer District East Central could look at various groups such as: Park and Rec. Adult Leagues Independent youth leagues
Media Carl Micke East Central has not done a good job in informing the public about our program and we need to focus our efforts on getting our message out. There are so many types of media to be used and we want to be thoughtful in our attempts to get started. We want to send a consistent message to the media. Ideas to get the media campaign started Region 2 is coming up and this is a great way to inform people about soccer and get them interested State League Teams getting information from them to post records or interesting information about the team How do we get information out? Types of media: Newspaper, website, twitter, facebook Audience: players and parents Social networking What is our message? Sport of soccer Consistent message. Develop a structure so that anyone can submit information. Implementation of a marketing plan will occur over the next two years. It was suggested that a college group take this project on. Will Geer will check with Marian College to see if a student group would like to take this as a school project. UW Green Bay and other local colleges might have students that would be interested in taking this project on, etc. Remember that we need to be careful on risk management. Do we need waivers for kids to have pictures posted? July League Series See attached 2011 Spring/Summer Classic League Schedules - Dale Antoine Reminder that the USA Appleton and DePere Select fields will have to be worked around for the Region II season when planning the East Central Schedule for spring 2011 Highlights of Spring 2011 Season Classic League East Central will plan for a 10 game season o Scheduling format is for classic league play o Scheduling dates April 25 June 27 Teams will be given an option to continue play for tournament style July Series o Committee will rework proposal for a championship format, where there is an actual winner o East Central will not call this a championship series because not all teams are playing in this series. Motion: For the Spring Season of 2011 the East Central Scheduler will schedule 10 games for the season and rework option 3 for a tournament type of venue. Made by: Marti Coan and second Jim Welnetz Motion passed
Rules and Regulations Motion to accept Referee Pay as presented by Jim Rader (See Attached) Motion was made to accept the new pay for Jan 1, 2011 for the spring season for 2011 Brad Cirricione and Dave Farin moved and second to accept the new referee pay Motion passed Amendment Motion: Move the referee rate increase to be effective August 1, 2011. Moved Jorge Simon and seconded Brad Cirricione. Game Day behavior Jorge Simon There was lots of discussion on ideas on how to handle game day behavior. Solutions Appoint a club field marshal Code of Conduct statements signed at the club level Each team appoint a team etiquette rep Communication open and improved between EC and clubs East Central enforcement and follow-up East Central slogan for the season (spirit of positive soccer) Referee mentoring program East Central sharing information resources with clubs Sportsmanship recognition Referees have the power to eject a coach if the coach is not conducting him or herself in a sporting manner. East Central District could put some of these ideas as resources on the EC website for clubs to use. Clubs need to make a commitment that they will follow through on these ideas. East Central can set the tone by using a kick-off slogan to remind clubs to move forward on solving this problem WYSA Board Meeting Dawn King League One program will have implemented by 2011-2012 soccer season a way to upload photos of the players for the player pass cards Wisconsin Youth Soccer AGM: Saturday, March 19, 2011 at Lambeau Field (1265 Lombardi Ave, Green Bay, WI 54304). Clubs are encouraged to have administration personal attend the educational opportunities. The President s Reception and the Wisconsin Soccer Coaches Association (WSCA) Hall of Fame Dinner to follow. Meeting closed at 2:30 PM Respectfully submitted Sue Ann Evers Administrative Assistant East Central Soccer Distract
Date: 11/13/10 Area: Coaching Commissioner: Renee' Sullivan E-Mail: coaching_commissioner@eastcentralsoccer.org Report: 2010-2011 Clinics Coaching Clinic Class Schedule -Classes for 2011 are listed below. Interested coaches should go to http://ssl.hammerhead.net/wisconsin/coachingcourses.asp to register. January E has several coaches registered Remind Coaches of upcoming D Clinic in March. Need players to demo for goalkeeping class in March. Coaches interested in bringing goalie should contact Sue Ann at saevers@new.rr.com USSF National C License Course in Wisconsin Wisconsin Youth Soccer Association together with Illinois Youth Soccer Association will be hosting a USSF National C License Course in Wisconsin next summer. The course dates are Saturday, July 30 Sunday, August 7. The course will be held at Uihlein Soccer Park, 7101 West Good Hope Road, Milwaukee, Wisconsin 53223. Attended Dates Course Day of Week Times Location 2010 "E" Certificate Fri/Sat/Sun Fri 6:30-9:30 PM Wrightstown High School cancelled Oct 1-3, 2010 (18 Hours) Sat/Sun 9 AM -5 PM 600 High Street Wrightstown, WI 54180 Dates 2011 Day of Week Times Location Jan 7, 8, 9, 20 "E" Certificate Fri/Sat/Sun Fri 6:30-9:30 PM Gerritts Middle School (18 Hours) Sat/Sun 9 AM -5 PM 545 John Street Kimberly, WI 54136 March 4, 5, 6, "D" License (36 hofri/sat/sun Fri 6:30-9:30 PM Gerritts Middle School 11, 12, 13 Prerequisite "E' Certificate Sat/Sun 9 AM -6 PM 545 John Street 2011 2nd Sat 8 AM-6 PM Kimberly, WI 54136 2nd Sun 9 AM- 3 PM March 9. 2010 Goalkeeping Wednesday 6:30-9:30 PM Gerritts Middle School Special Topics 545 John Street, (3 Hours) Kimberly, WI 54136 "E" Certificate Fri/Sat/Sun Fri 6:30-9:30 PM Wrightstown High School April 8, 2011 (18 hours) Sat/Sun 9 AM -5 PM 600 High Street Wrightstown, WI 54180 April 13, 2011 Youth 1 Wednesday 6:30-9:30 PM Gerritts Middle School Rec. level U6-U10 545 John Street (3 Hours) Kimberly, WI 54136
Date: 13 November 2010 Area: Games Commissioner: Dan Clarahan E-Mail: games@eastcentralsoccer.org Report: 1. One red card issued for the Fall Season 2. One informal complaint about a coach 3. LeagueOne game change procedure a. Has driven administrative time consumed b. Looking at changes to enable previous procedure in LeagueOne (i.e. Home Team does it) Cardings/Ejections 2010-11 YTD 2010 YTD 2009 YTD (Fall YTD) (end of season) (end of season) 2008 YTD (end of season) 2007 YTD (end of season) Red Cards 1 10 16 22 34 Clubs Yellow 4 89 91 141 131 Cards Coach Eject/Com Spectator complaints Total Scheduled games Incorrect Scorecards No Score Entered Incorrect Roster Usage 0 0 6 Ejections 4 Complaints 0 2 2 Ejections (4 Complaints) Administrative Follow-up 210 1389 YTD 2 incorrect postings 5 6 (0.16% of games played) 210 Games played 136 games 179 (4.7% of as of 11-7-2010. (9.7% of scheduled. games played) games) 16 scores not entered. 7.5% of games played 4 Official Roster 1 club pass issue 2 No player cards 3 Official Roster 1 club pass issue 1 player on two club s teams No Show/Forfeit 0 3 3 (0.08% of games played) # of Game 100 forms 3 (0.08% of Dispute-Res 13 games played) Rescheduled Games 17 123 games (8.8% of games were Rescheduled) 5 Complaints 4 ejections 20 (0.9% of games played) 166 (7.6% of games played) n/a 3 known cases n/a 14 (0.6% of games played) 20 (0.9% of games played) n/a n/a
Total games Administrative Follow-up EC League Series Games U11-U14 Girls and Boys U15, U16 and U17 Boys 2010 YTD (end of season) 208 YTD No Score Entered Incorrect Roster Usage No Show/Forfeit 79 games (38% of scheduled games) Non reported Non reported Cancelled 3 Rescheduled Games 10 games (5% of games were Rescheduled)
Date: 11/13/10 Area: Adult League Commissioner: Dale Antoine E-Mail: antoine.dale@gmail.com Report: Adult league went very well this past season. We had the most teams we have ever had and two good divisions. We need to build off this success. I would like to see us use some advertising dollars to get the word out that we offer adult league soccer. Clubs hosting Adult League Teams were: Appleton Soccer Club (2) Electric City Kaukauna (2) FOXX Soccer Wrightstown (1) Green Bay Lightning (2) Heart of the Valley Soccer Club Little Chute (1) Kimberly Area Soccer (2) Menasha Soccer (1)
Guidelines for Club Registrars 2010-2011 Soccer Season The following guidelines have been prepared by the East Central District Registrar and Assistant Registrars to help Club Registrars streamline the process of team registration and the player pass process. 1. It is the responsibility of every club registrar to check proof of birthdates of club players via a legal form of identification prior to registration. Examples of identification are a birth certificate, passport, or driver s license. 2. Prepare rosters carefully. Team codes must be in the proper format, as per League One instructions. The team name and age group must be correct. All players on the roster must be within the correct age range for their particular team. 3. Provide 1 copy of the WYSA Roster, the stamped roster is use for tournaments the team is responsible for making its own copies of the official roster. District Registrars can now access rosters on the LeagueOne system. 4. Team codes on the passes must match the team codes on the roster the player is assigned to. The age group and gender printed on the player s pass must be correct, and must also match the team s roster. 5. Check all player signatures. Player signature must match the player name printed on the front of the pass. If Robert signs his pass Bobby, or Donald signs his pass DJ, it will be returned to you unprocessed. The player must sign the back of the card in order for it to be official. It is not acceptable to have a player sign a sticker and place it on the player pass card. 6. The proper photo must be securely glued to each pass. No Classic team player pass will be processed without the player s photo. 7. All passes should be separated from each other, and grouped by team. 8. All team manager passes processed through the district must have the manager signature and picture attached to the card in order to be stamped by the registrar. 9. All passes must be laminated after the District signature is applied. Non-laminated passes are invalid. 10. Coach information and level of license must be entered into the League One system. Coach verification process will happen in the League One system. 11. Club registrars are no longer responsible for sending player data to Wis. Youth Soccer. League One will provide that information. The District Registrar and Assistant Registrar will only accept rosters and player passes for processing from the appropriate CLUB REGISTRAR. No passes or rosters will be processed for team coaches, managers, or team contact people. The combination code for the lock box should not be given to coaches, managers or team contact people for drop off or pick up of player pass cards. This is a security issue and only club registrars should have this information. All items needing the attention of the District Registrar or Assistant Registrar must go through the team s Club Registrar first. When contacting the District Registrar or Assistant Registrar, please do not cc the coaching staff or give out their contact information. Club Registrars should generally expect a 7-day turnaround time for processing of items. This time frame may be longer if the items are to be mailed out, rather than picked up at the Registrar s or Assistant Registrar s drop box. Replacements for lost Player Passes may take an additional week or more, due to the time required to fully investigate the matter. To be valid, a completed player pass must bear the signature of the District Registrar or Assistant Registrar, the Wisconsin Youth Soccer Association District 4 logo stamp, and be laminated. Most often, 12/1/10
passes are laminated and returned to you in sheets of up to 6 passes at a time. When you receive your processed player passes, they must be cut into individual passes. Do not present your passes to Referees or tournament officials in sheet. JUST A REMINDER; The Registrar and Assistant Registrar are volunteers. They are not on call. They have family commitments, job commitments, and other soccer commitments, just like everyone else. Please be courteous in your contacts with them, and they will be courteous and helpful to you as well 12/1/10
Date: November 13, 2013 Area: Scheduling Commissioner: Wayne Stoflet E-Mail: wdstoflet@new.rr.com Future Activities : LeagueOne Class 101 has been scheduled for 7 PM, January 5, 2011, in the Golden Agers Room in Combined Locks Civic Center (405 Wallace St Combined Locks 54113). This class is recommended for all club registrars. Many of our registrars found ways to work around some challenging tasks. We hope to share with one another. Report: Back in June the following scheduling changes were requested. Currently the Arbiter changes are nearing completion; other progress reports are still pending. Arbiter Report 1. Date format to MO/DY/YR 2. Remove the space before the time 3. The level column needs to reflect the age and competitive level of the competition (age + general league information such as Recreational, Classic, or State League is ideal) a. From schedule management>>settings, there is a level drop down in the Arbiter export which should apply to the info above. If the level entry is a general term the current location for selection will work. b. Could the scheduling groups include the division? c. The schedule group feature is a very useful feature. As we become more comfortable with the scheduler I would see us using this feature more, such that any groups, rec or classic playing on the same day(evening) would all be scheduled together, but in their own groups. If this becomes the schedule method of choice, then the level selection would be best served if located in the group create box. 4. The age group should be excluded from the team name 5. From schedule management>>reports, we are required to individually download the Arbiter report. This is very cumbersome. An ability to select multiple reports for one download would be helpful. 6. If the Arbiter upload remains a manual process as it now is, then it should have mass selections just as item 2 in the scheduling section. LeagueOne 1. Standard formatting for phone numbers. (Some automatically tab, others have no tab or hyphen.) This would improve efficiency for manual entry greatly. 2. Inclusion of the team assignment section on a player maintenance screen of unassigned players. 3. Notification for Request of Approval an automatically generated message to district registrars to be sent at the time a request for approval is made
Scheduling 1. From location management>>add location, an option to mass populate by clicking on multiple fields. Currently fields must be selected one by one. 2. From schedule management>>reports an option to select multiple schedules for the reports for one download. 3. A report to include schedules in the pending and active mode so adjustments to a schedule can easily be made before publishing. A report that gives location usage when schedules are in the admin mode This allows us to find an open field and make final adjustments to schedules before activation and/or public. 4. A means of allowing a district schedule in an admin mode to be edited by a club field scheduler (dates and times) for their HOME game only. (This would be similar to the Hammerhead system which goes to field schedulers for our State Leagues.) Once the district schedule has been placed in the activated/public mode the club field scheduler could also edit home game fields and times. 5. Scheduler assigns games in streaks. i.e. a team plays four home games then four away games. A better mix of home and away pairings is preferred. 6. When scheduling in groups; if one of four groups has an odd number of teams, the schedule for all four groups will be extended instead of just one. The solution for this has been add a BYE team to the one schedule and finish out the odd numbers of teams group by hand pairings. 7. Often teams that face off twice in one season are scheduled at the same location both dates. Teams that play twice should alternate home and away. 8. Looking for a simple way of scheduling across groups or divisions. 9. Regarding score entry, the feature works great, but we prefer to have some restrictions to the score differential. Currently the East Central prefers 7 goals. If others have different preferences, maybe this could be setup item vs hard wired. 10. From the activated/public schedules there is a hyper link from the field name to map quest. Can you provide a similar feature for a team to staff link. This would be helpful for game cancelations or rescheduling.
Key Executive Board meeting All Clubs meeting Scheduling/games Waiting for more info East Central Activity Schedule Soccer Season August 2010- July 2011 Due Date Person Event Information sent to: Responsible Club AGM Club President or EC Rep Provide an updated list of club officers to be posted on East Central Website. Include contact info for President, Treasurer, Registrar, Field Scheduler, EX.. Rep., Club Games Commissioner and Club Referee Commissioner Sue Ann Evers - EC Admin. Assist. August 1, 2010-March 15, 2011 Club Registrar Registration of East Central team rosters and player passes. Each team needs a Coach or Contact person. Clubs are responsible for insuring coaches have the proper coaching license. See May 1 on Activity Sheet. EC Registrar or Assist Registrar Aug-10-March 11 Coach Coaching clinics in the East Central District on listed on thewis. WYSA on line registration form Youth Soccer Website August 15, 2010 Club Registrar Fall League-Teams created in League One & list submitted to Sue Ann Evers - EC Admin. Assist. Sue Ann; Teams need preferred field location attached. Field locations MUST be active for the fall of 2010. List any weekend dates the team is unable to play September 1, 2010 Registrar Last Day to drop players from roster and receive credit from WYSA. This date applies to teams registered in the fall. September 11 and 12, Fall Teams Fall League games will start the second weekend in September. 2010 September 11, 2010 Coaches/teams Field Liability Insurance Forms Wisconsin Youth Soccer Julie Schmitt jschmitt@wiyouthsoccer.com September 13, 2010 EC Rep East Central Board Meeting 6:30 Pöyry Engineering, Appleton October 1, 2010 Club President/ $75.00 Club affiliation fee WYSA website to make payment Treasurer October 1, 2010 Club President/ Treasurer WYSA, player fee invoice sent to club president Payment to WYSA office 12/1/2010
Key Executive Board meeting All Clubs meeting Scheduling/games Waiting for more info East Central Activity Schedule Soccer Season August 2010- July 2011 Due Date Person Event Information sent to: Responsible October 1, 2010 Club Clubs wishing to host a sanctioned tournament must complete an WYSA on line registration form Tournament Director on-line tournament application before Oct 1. October 11, 2010 EC Rep East Central Board Meeting 6:30 Pöyry Engineering, Appleton November 8, 2010 EC Rep Regular East Central Board Meeting has been moved to Saturday November 13 November 13, 2010 Saturday Club President and officer East Central AGM, East Central November Board Meeting and East Central Retreat (Planning meeting for the EC District) Meeting time from 8 AM - 3 PM Location: Liberty Hall, Kimberly December 15, 2010 Club President Name and contact information of person training League One on January 6 January 2, 2011 Club Registrar Review inventory of player pass cards. Order additional cards from Wis. Youth Soccer if you supply is getting low. January 5, 2011 Club Registrar LeagueOne Training for Registrars will be held at Combined Locks Civic Center, Golden Agers Room (405 Wallace St, Combined Locks,54113) on January 5, 2011 Starting at 6:30 PM RSVP to Sue Ann Sue Ann Evers Wisconsin Youth Soccer - Julie Schmitt jschmitt@wiyouthsoccer.com Send name and contact information to Sue Ann by December 15, 2010 January 10, 2011 February 1, 2011 February 1, 2011 Exec Committee East Central Excutive Board Meeting 6:30 PM. New Board Structure. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. Club President/ Treasurer Club President/ Treasurer East Central District Player Fee invoice WYSA, player fee invoice sent to club president Payment sent to Tod Maki Payment to WYSA office 12/1/2010
Key Executive Board meeting All Clubs meeting Scheduling/games Waiting for more info East Central Activity Schedule Soccer Season August 2010- July 2011 Due Date Person Event Information sent to: Responsible February 1, 2011 Club Registrar and or Field Scheduler Field Codes and field addresses entered into LeagueOne (Review Update done in League One club's master list and make additions or corrections in the League One program.) Notify Referee assignor of field additions for arbiter February 12, 2011 Club Registrar All teams Recreational and Classic are due in League One. League One February 14, 2011 EC Rep East Central Board Meeting 6:30 New Board Structure. All clubs attend. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. February 14, 2011 Club President A list of Classic Teams playing in the East Central District will Club President and Registrar be distributed to clubs in preparation for the pre-scheduling meeting on Feb 16, 2010. Please check to make sure all of your teams are listed. Notify Sue Ann if any teams are missing or not playing. February 16, 2011 Club President/ Scheduling Rep. Pre-scheduling meeting for Classic Teams. Every club submitting teams for scheduling must send a knowledgeable representative. Location: Kimberly HS-Large Group Instruction (LGI) Time: 7:00 PM February 16, 2011 EC Scheduler All U10 and lower rec teams will be scheduled & distributed to Club President and Registrar clubs for editing February 18, 2011 EC Scheduler Schedules for all Classic Teams and Rec Teams above U10 will be disturbed for clubs to review and make changes. Club President and Registrar February 22, 2011 Club President Changes for home games for Classic and Rec Teams above U10, are due back to Sue Ann by Feb 22, 2010 at 8:00 AM. A updated version will be sent back to the club on March 1, 2011. Any changes made at the Scheduling meeting on March 5, must have approval of both clubs before the change is made. Sue Ann East Central Administrative Assistant 12/1/2010
Key Executive Board meeting All Clubs meeting Scheduling/games Waiting for more info East Central Activity Schedule Soccer Season August 2010- July 2011 Due Date Person Event Information sent to: Responsible Assignors Assignor Recertification - Date or location has not been selected February 24-26, 2011 US Youth Soccer adisas Workshop and Coaches Convention, Louisville, KY, Kentucky International Convention Center, 221 Fourth Street, Louisville, KY 40202 March 1, 2011 Club President Updated version of the schedule will be returned to Clubs for use Club President and Registrar at the Scheduling meeting on March 5, 2011. Clubs will communicate with each other any additional changes to the schedule. Both clubs must agree to any schedule changes before they are submitted to East Central for final changes. March 1, 2011 Club President Clubs submit name of Certified Assignor to East Central Sue Ann Evers - EC Admin. Assist. March 5, 2011 Club President/ Scheduling meeting. All clubs must be present. This is a Scheduling Rep. communication meeting between clubs to tweak the schedule. Location: Kimberly High School, LMC Room Time: 7:59 AM March 14, 2011 EC Rep East Central Board Meeting 6:30 New Board Structure. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. March 19, 2011 Club President WYSA AGM, Lambeau Field (Green Bay, WI) Confirm attendance on WYSA website March 20, 2011 EC Scheduler The completed Games Schedule will be sent to the Website, to Arbiter Arbiter for posting, and a copy back to the Clubs. This is the final schedule that may be shared with coaches and players. April 1, 2011 Registrar Last Day to drop players from roster and receive credit from WYSA. This date applies to teams registered in the spring. April 1, 2011 Schedule Posted for EC and in The Arbiter April 12, 2011 Club Registrar Team contact information in League One. Teams must have a working email address to receive passwords and schedule change notices. 12/1/2010
Key Executive Board meeting All Clubs meeting Scheduling/games Waiting for more info East Central Activity Schedule Soccer Season August 2010- July 2011 Due Date Person Event Information sent to: Responsible April 11, 2011 Exec Committee East Central Excutive Board Meeting 6:30 PM. New Board Structure. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. April 18, 2011 EC Administrator Scorekeeping Passwords sent to coaches, assist. Coaches and Mangers Team coaches, and managers April 18, 20011 EC Contact information for coaches managers East Central Website Administrator April 25, 2011 Games Begin Monday 10 Game Season April 25-June 30 May 1, 2011 Club President/ WYSA, player fee invoice sent to club president Payment to WYSA office Treasurer May 1, 2011 Club Registrar Adult League team information due from clubs. May 9, 2011 EC Rep East Central Board Meeting 8:00 PM New Board Structure. All clubs attend. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. June 13, 2011 Exec Committee East Central Excutive Board Meeting 8:00 PM. New Board Structure. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. June 15, 2011 Club Registrar Last day to add players to rosters League One July 1, 2011 Club President/ East Central District Player Fee invoice Payment sent to Tod Maki Treasurer July 1, 2011 Club President/ WYSA, player fee invoice sent to club president Payment to WYSA office Treasurer June 30, 2011 Regular Season Ends July 2-9, 2011 Teams/Players No scheduled games 4th of July week. 12/1/2010
Key Executive Board meeting All Clubs meeting Scheduling/games Waiting for more info East Central Activity Schedule Soccer Season August 2010- July 2011 Due Date Person Event Information sent to: Responsible July 11, 2011 EC Rep East Central Board Meeting 8:00 PM New Board Structure. All clubs attend. Pöyry Engineering, 2323 East Capitol Drive, 3rd floor, Appleton, WI. July 1, 2011?? East Central Classic Tournament July 31, 2011 Season Officially Ends 12/1/2010
Date: November 13, 2010 Area: TOPS Commissioner: Wayne Stoflet E-Mail: wdstoflet@new.rr.com Report: Fox Cities TOPS will begin the winter session Saturday January 8, 2011. Currently we have 12 players register in TOPS. Future Activities: Decisions Required:
Board Structure Effective Jan. 1, 2011 Exec Com All Clubs Ad Hoc Rec Adult Purpose Steer all EC Focus on Rec Leagues Membership All clubs with Rec Teams Hour 1 Hour 2 Focus on Adult Leagues All clubs with Adult Teams Jan X X X Feb X Mar X X X Apr X X X May X X X June X Jul X X X Aug Sept X Oct X Nov X AGM X X Dec East Central Exec Committee meetings and All Club meetings will be held on the 2 nd Monday of the month they are scheduled to meet. Meetings will be held on the third floor of the Pöyry Engineering, 2323 East Capitol Drive, Appleton, WI Meeting time: 6:30 PM September, October, November, January, February, March, April 8:00 PM - May, June, July Ad Hoc, Recreational and Adult committees will set their meeting date, location and time.
2011 Spring/Summer Classic League Schedules Classic Spring League (U11 U19 Co Ed/U11 U4 Girls) 10 Games 10 Weeks (Week of April 25 th thru week of June 27 th ) Normal nights of play (Memorial Day week handled as normal) Classic Spring League (U15 U19 Girls) Encourage playing in Fall, option for Summer 8 Games 7 Weeks Start week of June 13 th thru July 2th, play thru 4 th of July week If conflict with WIAA then reschedule games (WIAA tournament goes through w/o June 13 th ) East Central July Series Survey supported July Series Survey supported competitive/championship format 2 Formats o Round Robin o Elimination (single or double) this option not recommended due to difficulty in scheduling
Round Robin formats o Option 1 Round Robin like 2010 Round Robin groups within level of play 3 games/3 weeks Variation of doing 3 games of 2 weeks o Option 2 Round Robin similar to 2010 Round Robin groups blended across all levels of play 2 or 3 groups possibly low end of Higher level grouped with high end of lower level 3 games/3 weeks (possibly over 2 weeks) o Option 3 More games/shorter games/champion 2 full evenings All teams play 2 games in the evening Game times shortened e.g. 30 minute game Maybe 1 minute half Example 8 teams split into 2 groups of 4 (Group A / Group B ) 1 st night: 2 games of pool play for each team; 5:30 to 8:30 2 nd night: 1 game of pool play; followed by a 1 game playoff to determine 1 st thru 8 th place of the group Night 1 Group Field 1 Field 2 5:30 6:15 Group A A1 v A 2 A3 v A4 6:15 7:00 Group B B1 v B2 B3 v B4 7:00 7:45 Group A A1 v A3 A2 v A4 7:45 8:30 Group B B1 v B3 B2 v B4 Night 2 Group Field 1 Field 2 5:30 6:15 Group B B1 v B4 B2 v B3 6:15 7:00 Group A A1 v A4 A2 v A3 7:00 7:15 Break 7:15 8:00 Consolation 4 th Grp B v A 3 rd Grp B v A 8:00 8:45 Champion 2 nd Grp B v A 1 st Grp B v A
WYSA Referee Game Fees Referee Game Fees (became effective August 2010) Group Length of Game Ball Size Center Referee Assistant Referee (Each) U6 (3 v 3) 4 X 8 #3 $10 N/A U8 (4 v 4) 4 X 12 #3 $10 N/A U9 & U10 (5v5 + GK) 2 x 25 #4 $12 $8 U11 & U12 (7v7 + GK) 2 x 30 #4 $25 $15 U13 & U14 (11 v 11) 2 x 35 #5 $35 $25 U15 & U16 (11 v 11) 2 x 40 #5 $40 (rec) / $45 (comp) $25 (rec) / $30 (comp) U17 / U18 / U19 (11 v 11) 2 x 45 #5 $45 (rec) / $55 (comp) $30 (rec) / $35 (comp) East Central League only. Effective August 1 2011 Increase approved at November Board Meeting 2010 Group Length of Game Ball Size Center Referee Center Ref Increase Assistant Referee (Each) Assist. Referee Increase U-6 Short sided (3v3) 4X10 minutes #3 $11.00 NA U-8 Short sided (4v4) 4X12 minutes #3 $11.00 NA U-10 Short sided (5V5 +GK) 2X25 minutes #4 $13.00 NA U-11 Short sided (7V7 + GK) 2x30 minutes #4 $25.00 $15.00 U-12 Classic & Rec.(7V7 + GK) 2X30 minutes #4 $25.00 $15.00 U-13/14 Classic & Rec. 2X35 minutes #5 $30.00 $35.00 $20.00 $25.00 U-16 Co-ed Rec. 2X35 minutes #5 $30.00 $40.00 $20.00 $25.00 U-15/16 Classic 2X40 minutes #5 $40.00 $45.00 $25.00 $30.00 U-17/19 Rec. 2X35 minutes #5 $40.00 $45.00 $25.00 $30.00 U-17/19 Classic 2X45 minutes #5 $50.00 $55.00 $30.00 $35.00
WYSA Board Meeting October 30, 2010 Oak Creek, WI 9:00 AM 1. Introductions 2. Conflict of Interest/Disclosure to be sent in. 3. Review minutes from last meeting a. Approved with no changes 4. Kidsafe Disclosure Application a. All board members to go online and complete 5. Competition Report Terry Donini a. Growth in second division has been very good b. In June approved and recommended Futsol training i. Some push back from indoor facilities asking what is going on. c. Southeast WI tryouts i. Revised this last year June 7 to June 14 1. Feedback was good allowed players to try out for various clubs 2. Only concern seemed to be allowing the players 72 hours to reply. 3. Recommendation to only allow 24 hours to make the decision. If do not take spot in the 24 hours the club is free to offer the spot, but players can take longer to decide, but the spot could be gone. 4. Motion made and approved to do this ii. Start of Season for upcoming year 1. Suggest starting State League Season April 30 2. State league to go to June 18 iii. Tryout date recommendations 1. Start older girls June 20 2. Boys to start in July iv. Long discussion Concern with later dates of tryouts and kids out of school so will not be available. d. U-12 State League Play i. Develop pod play in fall which would lead to placement in state leagues in spring. ii. iii. Patrick discussed with local DOC s. No premier leagues in fall but all leagues are equal, leading to separation in spring. State League committees to work through policies iv. 6. AGM to be March 19 at Lambeau Field 7. Midwest Regional Tournament a. Discussion of what is happening Page 1 of 4
b. Asked for volunteers 8. Online coaching education Program a. Class time is reduced but coaches must have finished the online portion. b. US Youth will issue by early 2011. c. Recommendation is to hold off at this point until final document issue d. Testing in some markets e. Online portion will take 15 minutes to 30 minutes f. Class time is approximately 120 minutes 9. WYSA Summary Policy Manual a. General discussion stated it was a good reference document, but there is a need to go to full rules on any interpretation. b. Need to have links to all relative rules 10. WYSA Registrar position in governance documents a. With advent of League One is there a need for a state registrar. b. Amendment to by laws to be made to eliminate this position 11. USYSA workshop Louisville a. State will pay for board members registration, but you need to pay for hotel and transportation b. Feb 24 to Feb 26. 12. Referee Committee Update a. State Referee Committee formed by National b. Four adult reps, four youth reps and SRA c. Communication challenges with this group d. Discussion regarding a SARA for the adults e. Plan is on November 9 meeting to set what the state referee committee is to do. f. Obviously this issue continues to take time and effort away from the real issues we face as a youth organization. g. Referee committee moved into the WYSA offices about one year ago and relations are very good. 13. Audit for developing corporation from WSA a. Audit started in late April and still not done b. Youth sent in June c. Coaches sent in July d. Referee info sent in e. Adult information was sent in 10-29-10 f. Funds being spent from the divisional account and new funds being received are being placed into the corporation account. g. Issues i. How much in legal fees did the adults spend fighting WYSA application for incorporation ii. Wisconsin Soccer Hall of Fame 1. This group has not received financial information in last two years 2. Looking at advantages of incorporating Page 2 of 4
iii. Money from Milwaukee County Settlement 14. Regional Meeting Update a. Meeting hosted by WYSA meeting went well and feedback was very good b. Executive Directors i. National rules for roster size for tournament ii. Overall meeting went well. 15. Hall of Fame Nominations a. Eight inductees each year b. Retired players do we know of any 16. WSA Board Positions - do we continue to maintain these reps on the board/ a. Consensus is yes b. Carl/Toby/Arlyn Clarkson/Kurt Sonnetag 17. Tournament Teams a. Tabled until next meeting 18. Coaches Pass Discussion a. No progress 19. Budget Review a. Positive balance for last year of $61,000 20. Yvonne Report a. Five clubs approved as permanent clubs b. Five new clubs is conversation this year i. Beaver Dam ii. Somerset soccer Club - Northwest District iii. Poynette MAYSA iv. Edgerton - MAYSA v. Marshal - MAYSA c. Player transfers down this year d. Dorothy Vander Wyst Heart of Valley was named Boys Recreational Coach of the year. e. October 1 invoice for League One was not issued due to technical issues. Anticipate invoice to be issued Week of November 1 f. Passed motion to allow teams to disband after playing minimum of 60 days. 21. Update from State Coaching Staff Craig Carlson a. National C License i. Very excited to host ii. Filling fast b. Online Youth Module i. Discussed above c. Bi-lingual D courses i. Kickers Fall Course d. Scheduling a coaching course i. Anytime any place ii. Work through district coordinator e. If you are a first time coach the coaching pass goes to the club Page 3 of 4
22. For the good of soccer a. AGM election of officials next meeting i. President ii. Secretary b. President of USYSA called for a Presidents meeting in December i. Announcement Adidas contract will not be renewed. ii. Adidas has the right of first refusal if agreement reached with another vendor in the first year following the end of the contract. c. Comet Classic tournament traditionally held over Memorial Day Weekend. Not approved due to State Championships. The tournament then went to US Club Soccer. Sandy expressed want to bring back to WYSA. d. League One per Sandy Cowen has been a very good program. e. Sandy really enjoyed the National team game f. Sandy GM local dealership major sponsorship for Soccer Month i. $500 ii. Wave Clinic iii. Chances for a car all ticket sales went to the club iv. Hot Dog Day v. 10 team kits g. Join WYSA face book page over 3,000 friends h. Degree program i. Free jerseys ii. Had 75,000 jerseys but only gave away 50,000 due to low participation i. February 5, 2011 is the date of the next meeting j. Request eliminate the district registrar i. Not a lot of traction for changes to present system ii. State to follow up on suggestion to see what can be done 23. Referee recertification courses 24. Assignor recertification and entry clinic to be scheduled. a. Encourage teams and clubs to follow schedules in arbiter 25. Reconfigure referee units to mirror districts Page 4 of 4
Date: November 13, 2010 Area: State Board Rep Commissioner: Dawn King E-Mail: dkandkings@yahoo.com 2011 Mike Kabanica Scholarship Application The 2011 Mike Kabanica Scholarship Application for high school seniors (boys and girls) graduating in Spring 2011 is now available. The application deadline is Friday, February 25, 2011. Please click here to download the Mike Kabanica Scholarship application. Applications should be postmarked no later than February 25, 2011. WYSA AGM March 19, 2011 at Lambeau Field. Clubs are encouraged to send several volunteer leaders since there will be classes available to provide information and support in running our clubs. See Attached notes from State Board Meeting on 10-30-10