5906 Beacon Drive Austin, TX 78734-1428 (512) 266-1336 MOTION BOARD OF DIRECTOR S MEETING Date: February 22, 2018 NAME OF BOARD MEMBER: David Morley BOARD POSITION: Treasurer X I MOVE TO: approve the attached 2018 REVISED budget for Austin Yacht Club. BACKGROUND/PURPOSE OF MOTION: to approve the REVISED budget for 2018. NAME OF PERSON(S) WHO WILL CARRY OUT THE MOTION: The AYC Board of Directors.
Ordinary Income/Expense Income 4000 GENERAL REVENUE 4005 (TR) Dues 351,366 364,698 383,586 4010 (HB) Harbor Storage Fees 382,754 384,864 376,958 4015 (PC) Initiation Fees 12,770 14,350 14,350 4020 (BG) Cabin Rental Fees 23,575 23,190 23,190 4025 (CO) Souvenir Income 3,643 3,108 3,108 4030 (TR) Beer Income 0 0 0 4035 (TR) Soda & Water Income 734 0 0 4040 (CO) Annual Banquet Income 5,455 6,805 6,805 4045 (CO) Series Meals Income 5,388 4,213 4,213 4050 (CO) Other Social\Special Evnts 2,763 0 0 4053 (CO) Summer Party 370 0 2,500 4054 (CO) New Year's Eve Party 752 0 0 4000 (CO) GENERAL REVENUE - Other 0 0 0 Total 4000 GENERAL REVENUE 789,570 801,665 814,711 4100 SAIL TRAINING REVENUE 4105 (ST) Summer Camp Income 53,790 51,962 62,540 4110 (ST) ASA Income 8,591 14,348 14,348 4115 (ST) PB&J Clinic Income 4,135 4,940 5,138 4116 (ST) PB&J Clinic Inc-Non Member 0 0 0 4120 (ST) Jr. Clinic\Racing 0 0 0 4123 (ST) FJ Summer Series 200 0 0 4125 (ST) Adult Clinic Income 9,733 7,635 7,635 4126 (ST) Adult Clinic Income - Non -500 0 0 4130 (ST) Gain on Sale of Boats 0 0 0 4135 (ST) Private Lessons 3,045 6,855 6,855 4140 (ST) Jr. Sailing 15,110 16,584 16,584 4141 (ST) Jr. Sailing Activity Fees 0 0 0 4142 (ST) Jr. Sailing Equipment Fees 0 0 0 4143 (ST) Jr. Sailing Program Fees -215 0 0 4145 (ST) Boat Charter Income 630 425 425 4100 (ST) SAIL TRAINING REVENUE - Other 0 0 0 Total 4100 SAIL TRAINING REVENUE 94,519 102,849 113,525 4200 REGATTA REVENUE 4205 (VC) JR RR Regatta Income 6,970 7,112 7,112 4210 (VC) Opening Day Regatta Income 0 0 0 4215 (VC) TB Canyon Regatta Income 4,180 5,760 5,760 4220 (VC) Centerboard Regatta 2,300 1,935 1,935 4230 (VC) TSA Team Race Regatta 0 0 0 4235 (VC) Governor's Cup Regatta 6,804 6,070 6,070 Total 4200 REGATTA REVENUE 20,254 20,877 20,877 4500 OTHER REVENUE 4505 (TR) Late Fees 2,375 1,050 1,050 Restricted for Management Use Only Page 1 of 5
4510 (ST) Charter Boats 0 0 0 4512 (TR) Donated Funds 0 0 0 4515 (TR) Interest Income 11 0 0 4520 (SE) IncomeTelltale/Directory 300 0 0 4525 (HB) Ramp Fees 0 0 0 4530 (TR) Other Income 2,626 1,675 1,675 4540 (TR) Gain\Loss on Sale of Asset 2,550 500 500 4542 (TR) Vendor Discounts Taken 0 0 0 4545 (TR) Returned Check Charge 0 0 0 4546 (TR) Gain on Sale of 18 FJ's 0 0 0 4550 Income/Loss from invest in sub 0 0 0 Total 4500 OTHER REVENUE 7,862 3,236 3,225 9927 (TR) Returned Check Charges 0 0 0 Total Income 912,205 928,627 952,338 Gross Profit 912,205 928,627 952,338 Expense 0 0 0 0 Reimbursements 0 0 0 5000 SAIL TRAINING EXPENSES 0 0 5005 (ST) Camp Salaries 11,988 11,991 16,000 5010 (ST) Counselor Training 100 0 0 5015 (ST) Camp Supplies 5,699 5,541 5,541 5020 (ST) R&M Sail Training Boats 3,149 1,563 1,563 5025 (ST) Sail Train Supplies & Exp 1,233 1,538 1,538 5030 (ST) ASA Instructor Pay & Exp 9,093 10,907 10,907 5035 (ST) PB&J Camp Clinic Exp 1,238 2,439 2,439 5040 (ST) Junior Clinics\Racing Exp 0 0 0 5045 (ST) Adult Clinics Exp 2,895 2,422 2,422 5050 (ST) Sail Train Equipment Exp. 0 0 0 5055 (ST) Sail Training Reserves 0 0 0 5060 (ST) Jr. Fleet Coach 0 0 0 5065 (ST) Private Lesson Expense 956 1,392 1,392 5070 (ST) Sailing Director Salary 0 0 0 5072 (ST) Assistant Coach Salary 0 0 0 5075 (ST) SD - Prof Development 205 315 315 5080 (ST) Advertising Expense 2,037 3,319 3,319 5085 (ST) Camp Registration Fees 3,136 2,276 2,500 5090 (ST) PB&J Registration Fees 386 170 170 5000 (ST) SAIL TRAINING EXPENSES - Other 45 0 0 Total 5000 SAIL TRAINING EXPENSES 42,160 43,963 48,106 5100 REGATTA EXPENSES 0 0 5105 (VC) JR RR Regatta Expense 6,781 7,144 7,144 5110 (VC) TB Canyon Regatta Expense 7,280 5,372 5,372 5115 (VC) Centerboard Regatta 1,794 2,427 2,427 5125 (VC) Opening Day Regatta Exp 0 0 0 Restricted for Management Use Only Page 2 of 5
5130 (VC) TSA Team Race Regatta 0 0 0 5135 (VC) Governor's Cup Regatta Exp 6,174 4,412 4,412 5137 (VC) Regatta Network Fees 0 0 0 5140 (VC) College National Champions 0 0 0 Total 5100 REGATTA EXPENSES 22,029 19,355 19,355 6000 BUILDINGS & GROUNDS EXPENSES 0 0 6005 (BG) R&M Buildings Exp 3,167 2,539 2,539 6010 (BG) R&M Grounds Exp 22,600 16,611 30,000 6015 (BG) B&G Supplies & Exp 9,736 11,887 11,887 6020 (BG) Linen Service 6,589 6,538 6,538 6025 (BG) R&M Cabins Exp 2,994 616 616 6030 (BG) R&M Pool Exp 5,352 4,204 4,204 6035 (BG) R&M Vehicles Exp 633 900 900 6040 (BG) B&G Equipment Rental 1,997 1,949 1,949 6045 (BG) B&G Equipment Exp 2,826 4,333 4,333 6050 (BG) B&G Contract Labor 8,675 8,375 8,375 Total 6000 BUILDINGS & GROUNDS EXPENSES 64,569 57,952 71,341 69810 Bank Service Charges 0 0 0 7000 HARBOR EXPENSES 0 0 7005 (HB) R&M Docks Exp 15,732 10,085 35,000 7010 (HB) Significant Dock Moves 0 0 15,000 7015 (HB) Harbor Supplies & Exp 2,180 1,285 1,285 7020 (HB) R&M DSA & Work Area Exp 13 0 0 Total 7000 HARBOR EXPENSES 17,925 11,370 51,285 8000 RACE COMMITTEE EXPENSES 0 0 8005 (RC) PRC Clinics 65 0 500 8010 (RC) Fuel (Series) 974 1,154 1,154 8015 (RC) R&M PRC Boats Exp 0 0 8016 (PRC) Sunken Boat 0 0 0 8015 (RC) R&M PRC Boats Exp - Other 2,823 6,199 6,199 Total 8015 (RC) R&M PRC Boats Exp 2,823 6,199 6,199 8020 (RC) PRC Supplies & Exp 3,840 2,063 5,000 8000 (RC) RACE COMMITTEE EXPENSES - Other 0 0 0 Total 8000 RACE COMMITTEE EXPENSES 7,702 9,474 12,853 9000 ADMINISTRATIVE 0 0 66911 - Bounced Payments 0 0 0 9001 (TR) Bank Service Charges 0 485 485 9005 (CO) Commodore Supplies & Exp 275 0 0 9010 (CO) Employee Training Expense 1,471 0 2,000 9015 (CO) Employee Recruitment 0 0 0 9020 (CO) Employee Housing Exp 0 0 0 9025 (CO) Travel 0 0 0 9030 (CO) Souvenir Expense 0 0 0 9035 (CO) Legal Fees 0 3,353 3,000 9040 (HB) LCRA Fees 12,622 12,599 12,599 Restricted for Management Use Only Page 3 of 5
9045 (BG) Utilities 24,829 21,656 21,656 9050 (TR) Telephone 794 858 858 9105 (CO) Food & Entertainment 2,002 2,562 2,562 9110 (CO) Series Race Trophies 1,721 4,211 4,211 9115 (CO) Special Events Exp 0 0 0 9120 (CO) Awards & Gifts 5,257 5,776 5,776 9125 (CO) Series Races Exp 4,386 5,167 5,167 9126 (CO) Beer Keg Deposit 0 0 0 9130 (CO) Opening Day 1,892 1,909 1,909 9135 (CO) Children's Christmas Party 169 0 0 9140 (CO) Annual Meeting Exp 293 222 222 9145 (CO) Annual Banquet Exp 15,436 14,885 14,885 9150 (CO) Special Events 4,440 8 8 9151 (CO) Speakers Series Expenses 0 0 2,500 9152 (CO) Summer Party 555 0 5,000 9153 (CO) Super Bowl Party 0 0 0 9154 (CO) New Year's Eve Expenses 0 1,659 0 9205 (VC) Vice Commodore Supply&Exp. 275 55 55 9210 (VC) Audit & Tax Return 9,250 16,698 9,500 9215 (VC) Computer Hardware/Software 5,681 5,585 5,585 9220 (CO) Sail Training - Admin 1,035 52 52 9305 (PC) Membership Supplies & Exp. 2,643 212 212 9410 (SE) Directory Expense 16 2,963 2,963 9415 (SE) Postage Expense 3,470 3,195 3,195 9420 (SE) General Office Supplies 3,269 3,274 3,274 9425 (SE) Telltale Expense 16,103 17,319 17,319 9430 (SE) Internet & Web Site 806 649 649 9505 (TR) AYC Payroll Expenses 0 0 0 9510 (CO) AYC Gross Salaries 154,495 151,697 166,000 9515 (CO) Payroll Tax Exp 16,538 15,515 16,600 9520 (CO) Employee Insurance Exp 13,014 16,617 16,617 9525 (CO) Other Contract Labor 0 0 0 9530 (TR) Rental LLC Leases 228,000 0 0 9535 (TR) Depreciation Expense (AYC) 38,057 26,233 26,233 9535 (TR) Depreciation Expense (BLC) 60,000 60,000 9535 (TR) Depreciation Expense (RDC) 58,000 58,000 9540 (TR) Comm Pkg, Flood 97,658 97,028 97,028 9545 (TR) Accounting & Payroll Exp 18,542 22,678 22,678 9550 (TR) Property Tax Expense 5,826 5,632 5,632 9555 (TR) Equip Rental 3,354 2,790 2,790 9560 (TR) Bank Credit Card Fees 14,300 17,109 17,109 9565 (TR) Bank Service Expense 799 245 245 9570 (TR) Fees & Assessments 897 278 278 9575 (TR) Dues, Sub. & Membership 1,820 1,972 1,972 9580 (TR) Donations 1,125 250 250 Restricted for Management Use Only Page 4 of 5
9585 (TR) Sales Tax Expense/Discount 260 2,979 2,979 9590 (TR) Cash Over & Short 0 0 0 9600 (TR) Bad Debt Expense 3,000-1,500 3,000 9610 (TR) Beer General 0 0 0 9615 (TR) Soda&WaterGeneral 4,996 0 0 9625 (TR) InterestExpMemberFinancing 1,690 357 357 9630 (CO) COGS Souvenirs 3,358 3,518 3,518 9640 (TR) Income Tax Payable (990) 0 0 0 9801 (TR) AYC Miscellaneous 0 0 0 9910 (TR) Miscellaneous 0 0 0 9911 (CO) Managers Account 467 0 0 9912 (VC) Sponsorship Expense 2,250 0 0 Total 9000 ADMINISTRATIVE 729,136 606,750 626,928 Total Expense 883,521 748,864 829,868 Net Ordinary Income 28,684 73,425 122,470 Other Income/Expense 0 0 Other Income 0 0 9790 Prior Year Reserves 0 0 0 Interest income on the 6 CDs (previously on BLC and RDC's P&L) 190 190 9800 AYC Current Year Depreciation 0 0 0 9802 AYC Sail Training Reserves 0 0 0 9809 Donated Funds for 2012 FJ Boats 0 0 0 9810 Member Financing 0 0 0 Total Other Income 0 0 190 Other Expense 0 0 9900 AYC Capital Projects 0 0 9903 AYC Motor for RC Boat 0 0 0 9904 Tractor & Attachments 0 0 0 9905 Beer/Soda Cooler Move 0 0 0 9907 AYC Sail Training Boats 0 0 0 9908 AYC FJ Fleet 18 2012 boats 0 0 0 9918 Member Financiang Debt Service 0 0 0 9919 Site Plan 0 0 0 9920 Gate Access Refurbish 0 0 0 9921 Skiff Motor 0 0 0 9922 Optis-Replace 2 0 0 0 9923 Laptop Computer 0 0 0 9924 1985 Monark Boat,Motor&Trailer 0 0 0 Total 9900 AYC Capital Projects 0 0 0 Total Other Expense 0 0 0 Net Other Income 0 0 190 28,684 73,425 122,660 Restricted for Management Use Only Page 5 of 5