STMA Youth Hockey Association Meeting Minutes September 9, 2013 Gambling Report Dana Berg Approved August report- Becky/Kari Consent Agenda September 2013 Approved Sam/Jeff Executive Board Reports Secretary s Report Jen Tourville Approve August Meeting Minutes Calls/Emails/Inquiries from outside vendors/programs go to David Berg Thank you to Becky Rogalski for filling in for me in August Treasurer s Report Jeff Swenson Tryout proposal update to handbook in New Business President s Report Kurt Sjelin Next steps could be buy new and build this fall or spend the year finding cheaper used equipment to start building next Spring long discussion, but no plan finalized School board update Arena Committee updates See below Dry-Land has been inspected by the city and approved. Air exchange/duct work to be completed this week. Cleaners needed. Hockey Development Report Rick Gay See HOC report below Committee Reports HOC Report Tryout procedure will be discussed at Special Board Meeting on 9/17/13 All tryouts are closed, unless your skaters is playing in the last day (both Monday s) scrimmage. Handbook Committee To look at email voting procedures Arena Committee The city/school takes care of their assets. LAX (Lacrosse) SWARM wants STMA be their hub of Box LAX because of large association and central location. Knight to Remember 2014 Committee See New Business
Coordinator s Reports Coordinator s Reports Coaching Brent Evenson 1. Coaching Selection Committee will be holding interviews on September 16th and 17th at the STMA rink 2. EuroAmerican has confirmed to making two dates for each group during the skills sessions. 18th for girls 23rd for 2nd year boys 24th for girls 25th for 1st year boys 27th for 2nd year boys 30th for 1st year boys I have asked them to provide us with the plan the week prior to it starting so we are prepared when we hit the ice. 10 sessions per team 2 teams on the ice per session Starting September - 2 sessions per month ADM style practices Drills based on level of skill A-B-C teams Drill emailed to H.O.C each week prior to the sessions Projected Outline for season practices 1-10 edgework/conditioning edgework/conditioning Stride/backwards/transitions stride/backwards/transitions power skating/edges power skating puck control puck control shooting/puck control shooting/puck control Still accepting coaching applications get them in asap 4. Still looking for more outside evaluators for tryouts please have them contact me with resume Bantam - Matt Fitch Had Parent Meeting last week If you missed the meeting you must get your consent to treats, copy of birth certificates (if new skaters) and volunteer checks turned in or your player will not be able to attend tryouts. PeeWee - Sam Rasmussen Had Parent Meeting last week 4 tournaments for each PW level - 1 out of town & 3 local If you missed the meeting you must get your consent to treats, copy of birth certificates (if new skaters) and volunteer checks turned in or your player will not be able to attend tryouts. Squirt - Kari Wise Had Parent Meeting last week If you missed the meeting you must get your consent to treats, copy of birth certificates (if new skaters) and volunteer checks turned in or your player will not be able to attend tryouts.
Initiation Becky Rogalski/Eric Kindgren We have 153 mites registered. Parent Meeting is on Sept. 12th, from 6-8. First weekend of practice is Sept. 21st. October 4-6 are the Riverhawks & Bantam tryouts and Oct 11-13 are the Squirt & Pee Wee tryouts. All mite ice for these two weekends will NOT be held at StMA arena. Locations for mite ice TBD. Ice time is on the calendar on the website. Here are the colors and birth years: RED: July 1, 2004-June 30, 2005 BLUE: July 1, 2005-June 30, 2006 GREEN: July 1, 2006-June 30, 2007 BLACK: July 1, 2007-August, 2009 Girls Nate Allen Had Parent Meeting last week If you missed the meeting you must get your consent to treats, copy of birth certificates (if new skaters) and volunteer checks turned in or your player will not be able to attend tryouts. Registration - Kristen Huber/Jess Vankuyk Online registration is closed. Parents will need to email us to get it re-opened. Get your consent to treats, copy of birth certificates (if new skaters) and volunteer checks turned in or your player will not be able to attend tryouts. High School Boys and Girls No Report Junior Gold Jim Helgestad More info on Metro League by end of September Equipment - Mike Fette Still waiting on one quote from Hockey Zone on Jerseys: Quotes that are in include: All Star Sports: Travel jerseys (Kobe Brand): $95 per jersey Mite Jerseys (Pear brand): 1 color screen: $13.50 2 color screen: $14.50. Socks: $5.75 - $6.65 depending on size. Pear Brand (lower quality) Dave's Sport Shop: Travel Jerseys (Kobe Brand): $62 per jersey Mite jerseys (Bauer Brand and much higher quality): $15 Socks: $6 to $7.50 for Kobe brand (which we used last year) $6 to $8.25 for CCM brand Hockey Zone quote is supposed to come in on Monday and final decision will be made then and announced at meeting. Jersey try on day will be 9-14 from 10a-12noon. All jersey orders should be finalized by 9-20 for a delivery/completion of 11-1. Apparel program through Bauer/Dave's Sport shop. Website open for orders as of 9/9/13: https://tuosystems.com/store/preview/7849 Will likely need to order more pucks and a couple more puck bags for the season. Should be good for goalie equipment for the near future. Ice/Dryland Schedulers Cully Reinbold (Lead), Jenny Bilicki (Mite) and Sharon Oakvik (Dryalnd)
Jenny and Sharon have been very helpful Get tourney dates in to Cully Mite Ice is posted for first 2 weeks of season Mite Ice for tryouts weekend is TBD Meeting with Initiation Coordinators the week of September 16th to ensure readiness for season. Volunteer Kris McDonald Grab a shift All Shifts for the year are out there Remember 1 Gambling Shift per family until 11/1 Volunteer Checks for the 2012-2014 season: $350 per skater $650 per family max If you have 2 skaters then write out 2 checks for $325 If you have more than 2, take how many and divide by $650. You HAVE to have a separate check for each skater!! Website Jeannie Putnam No Report Skate Program Jenny Waller Continuing to send out and collect "treats" for academic excellence. Have gotten acceleration gift cert., pizzas for door prizes from pizza hut, some movie passes.. etc. DQ..Perkins. Cherry Berry says they are on board but have to wait until October to collect them, Dave's Sport Shop as well. Sent letters to Hat trick, MN Gophers, Competitive Edge, Space Aliens. PR Coordinator David Berg Still looking for people to help out at City Council Meetings and School Board Meetings. Fundraising - Tammy Tupper No Report SafeSport Coordinator Josh Opiola Every parent/guardian in the association who will be volunteering this year will need to fill out a background check (i.e., locker room duty, penalty box, scoreboard, team rep, etc.). Click on the link below to get to the form. Please complete and forward your confirmation email to Kristen Huber at kristenhuber@charter.net by October 19 for traveling and November 30 for initiation. If you are assisting with tryouts, this must be completed by September 29, 2013 http://screening.minnesotahockey.org/ Sponsorship Adam Smiglewski No Report OLD BUSINESS NEW BUSINESS District 5 Liaison Paul Berning
D5 team slotting Coaches don t need to do the SafeSport Training. Team Manager Coordinator Holly Roos Team Manager handbook, processes and application Team Managers need to do the SafeSport Training (as do Board members). Locker Room Monitors should do the training. Team Manager meeting 9/30/13 at MSE A Team Manager interest form to be sent to the Mite level in early November. Attendance at the Meeting gives you 1 hour of volunteer time. Approved Nate/Kari Initiation - Becky Rogalski and Eric Kindgren MNhockey grant to have them pay $2,000 towards the cross ice boards. We still pay $5,400. Tabled discussion for special board meeting on 9/17/13 Knight to Remember Committee Next Meeting is Wednesday September 18th 8:00pm Email Brian Hanson or David Berg if you would like to attend Budget of 5k was proposed. Approved Paul/Nate Coaches - Reimbursement for Coaches for Level 4 Certificate discussion Tabled for discussion in October Meeting suspended Not enough Voting Board Members present to adjourn meeting STMA Youth Hockey Association Special Board Meeting Minutes September 17, 2013 Attendance Kurt, Nate, Jeff, Becky, Sam, Rick, Kari, Jess, Jen Re-opened September Meeting. Quorum established. 1. Tryout Process Mite move ups won t be determined until after the Squirts are done trying out Approved Sam/Jess 2. Goalie training 1. $1350 for Ryan Ess goalie instructor for the pre-tryout goalie clinics to be held Sept 21, 27 and 28th (plus 6 hours ice time) 2. $6160 for Ryan Ess goalie instructor for 70 hours of his involvement with training our goalies during team practice sessions (no additional ice cost) Split into two motions. Option 1 passed. Goalies get 3 hours of pre-try out time. Approved Kari/Eric Option 2 Goalie Training throughout the season to be discussed further. 3. Cross ice boards MN hockey grant to have them pay $2,000 towards the cross ice boards. We still pay $5,400.
We need to send 1k with the application. Approved Nate/Becky Already OK d with Grant 4. Learn to Skate Feeder program No vote needed Just approved to help Learn to Skate Hockey program Eric to manage volunteer hours 5. Handbook Change proposal Goalie Cost If Goalie owns gear at the Mite/10U level they get $400 off ice bill Approved Nate/Rick 6. Adjourn September Meeting Nate/Eric e-mail vote September 24, 2013 HOC recommended a coach for U12 A team. E-mail vote sent out on 9/23/13. Ben Monahan was approved by the board on 9/24/13. Next meeting: TUESDAY, October 15 th at Albertville City Hall 7PM
Gambling Report to STMAYHA Members Board Meeting Date September 9, 2013 Financial Close Date August 31, 2013 Reconciled Bank balance at financial close date $ 24,988.50 Cash start banks at Neighbors (pull tabs, bingo, etabs)* 3,671.50 Cash start banks at 152 Club (pull tabs)* 1,460.00 Allowable Expenses 3 Diamond, Pulltabs Plus, Dehmers (Pull Tabs, Bingo Cards, Meat) Wages (Gambling Manager, Assistant Manager, Paperwork, Bingo Caller) Approved at July Board Meeting Actual July Cash Payments Proposed August Cash Payments $ 3,000 $ 1,424 $ 3,000 600 488 600 Quarterly Payroll Taxes and - - - Unemployment Insurance Supplies (Rubber Bands, Envelopes, 500 24 500 Stamps, Pencils), License Scan Repair Accounting Fees 1,000 600 1,000 Annual Audit Fees* Gambling Taxes 2,000 1,401 2,000 Rent Neighbors 1,400 1,328 1,500 Rent 152 1,700 1,682 1,500 etabs Insurance 150 - etabs Profit Share 200 77 500 * $3,000 was approved at May Board Meeting Other items: Annual audit still in progress. All information has been provided to the auditor. Space Aliens Still outstanding. The manager expressed interest, but still waiting for official word. Neighbor s electronic gambling is off to a slow start as anticipated, but the process is running smoothly so far. Other New Places o Distractions Parent Meeting Updates
Estimated For the Month Ended August 31, 2013 Year To Date - May 1, 2013 - April 30, 2014 Neighbors 152 Club Neighbors 152 Club Pull Tabs epull Tabs Bingo ebingo Pull Tabs Pull Tabs epull Tabs Bingo ebingo Pull Tabs Bingo Number of Closed Games / Events 14 0 5 0 18 49 0 19 0 68 0 Gross Receipts $ 34,057 $ 2,037 $ 1,858 $ 154 $ 61,510 $ 131,688 $ 3,166 $ 8,894 $ 159 $ 242,571 $ - Prizes Paid (28,301) (1,818) (1,408) (107) (56,499) (110,160) (2,685) (7,926) (114) (213,106) - etabs Profit Share - (77) - - - - (150) - - - - Gross Profit $ 5,756 $ 142 $ 450 $ 46 $ 5,011 $ 21,528 $ 331 $ 968 $ 46 $ 29,465 $ - 16.9% 7.0% 24.2% 30.0% 8.1% 16.3% 10.4% 10.9% 28.6% 12.1% Site Expenses Taxes $ 552 $ 22 $ 1 $ 4 $ 513 $ 4,776 $ 47 $ 130 $ 4 $ 7,176 $ - Licenses - - - - - - - - - - - Gambling Product 730 - - - 857 2,363 - - - 3,035 - Bar Rent 1,150 39-1,720 4,361 39-7,025 Payroll Expenses 8-89 - 8 36-498 - 31 96 Operating Expenses 5 - - - - 142-75 - 13 - Cash Over/Short 3-8 - (104) 94-3 - 33 - Reimburse Cash Shortages (50) - - (38) (245) - - (264) Total $ 2,399 $ 61 $ 98 $ 4 $ 2,957 $ 11,527 $ 86 $ 705 $ 4 $ 17,048 $ 96 Program Net Profit $ 3,357 $ 81 $ 352 $ 42 $ 2,054 $ 10,001 $ 245 $ 263 $ 42 $ 12,417 $ (96) 9.9% 4.0% 19.0% 27.4% 3.3% 7.6% 7.7% 3.0% 26.1% 5.1% General Expenses Raffle Back Taxes $ - $ 288 Lawful Expenditures A1 Cont to 501(c)3 or (c)4 - - A2 Cont to Relieve Poverty - - A7 Cont to Youth Activities - 1,000 Licenses - - Gambling Manager Salaries 481 1,925 Accounting and Auditing 600 2,610 General Operating Expenses - 883 Total General Expenses 1,081 6,706 Net Income 4,805 16,165