The Southern Association for Performance Arts (SAPA) and The Alpharetta High School Band Boosters Present Alpharetta High School March 14 & 15, 2015 3595 Webb Bridge Rd. Alpharetta, GA 30005
Thank you for attending the Alpharetta Indoor Ensemble Showcase. We hope your day is exciting and memorable. This welcome packet is designed to answer your questions about how our contest will be organized and to assist you with navigating the Alpharetta High School campus. Carolyn Vezeau, Parent Liaison 770-296-5742 (DAY OF SHOW ONLY) Ira Jenkins, Associate Director of Bands/Color Guard Director jenkinssi@fultonschools.org Alphare a High School Campus Map Overview 3595 Webb Bridge Rd, Alphare a, GA 30005 Webb Bridge Road Webb Bridge Road Entrance Spectator Parking Spectator Entry: Performance Gym & Wristband Purchase Unit Check In Entry North Point Pkwy North Point Pkwy Entrance Prop & Equipment Reloading Prop and Equipment Drop Off
AHS TRAFFIC FLOW Webb Bridge Road North Point Pkwy EQUIP & PROP DROP OFF (U Turn required to exit) EQUIP & PROP RELOAD UNIT Check In SPECTATOR Parking
Registration and check-in will begin at 8:30am on Saturday and 9:30am on Sunday. Unit registration will be located at the end of the 2200 Hallway to the right of the main entrance circle. Performing members and Staff must check-in together. Be prepared to declare the number of performing members. Penalties will be assessed for false declarations. Performing members and 7 staff members will be admitted. Additional members and staff must purchase tickets. Only persons with wristbands will be allowed in the warm up and competition areas. Units must check-in at least one hour prior to performance time. Every unit will be assigned a volunteer guide to ensure safety of the unit and their timing of movement throughout the school. Personal storage areas will be provided in the school hallways as assigned upon arrival. Please leave areas as clean and neat as when you arrived. Valuable personal items should not be left in the hallways and are the unit s responsibility. Units will not be given dressing rooms. Equipment unloading and loading will take place at the lower entrance to the gymnasium in the rear of the school in designated area. We ask that you be the loaders and unloaders of equipment from your vehicle. Equipment storage will be in the designated areas. Floors and props will be lined up in performance order. Be prepared to have someone with your props and floor at least 15 minutes before your performance. Immediately following your performance, please re-load your equipment. After unloading/loading, vehicles must be moved to UNIT/EQUIPMENT or SPECTATOR PARKING.
Equipment specifications include, but are not limited to, the following: 60 x90 performance area No performers may enter the safety zone at any time during their performance. Props and equipment, including equipment tips of rifles, pikes and sabers as well as PVC pipes, must be taped and padded such that they will not damage the floor (even if floor covering is used) All props must be in the designated competition area and no equipment choreography should take place outside the competition area. Floor carts may be used. Performers must wear shoes at all times when not in the competition area. (Note: penalties will be assessed for violation of this rule) Any hard-soled shoes must be taped. Percussion equipment must be on rollers and unit must not drag timpani pedals on the floor. All performers must begin within the designated competition area. Inspection will be located in the warm-up area These areas are strictly off limits to everyone except authorized personnel. DO NOT APPROACH THE TABULATION TABLE. SOUND TABLE A CD player will be provided for unit use. Units may also use an ipod or MP3 player to plug into the SAPA sound system. CLEARLY LABELED PERFORMANCE CDs should be brought to the SOUND TABLE prior to a performance. Units should ensure they have a CLEARLY LABELED BACK-UP RECORDING. A unit representative should stay with the SAPA sound person during their unit s performance.
Sound checks should be done prior to the show, or on a limited basis, during breaks. Volume is controlled by SAPA. TIMELINE This event will have a VERTICLE TIMELINE. Units will enter from the TIMELINE on the audience s upper right and exit from the audience s lower left. WARM-UP AREAS BODY WARM-UP will be located in the BAND ROOM. Equipment use is not allowed in the body warm-up area. EQUIPMENT WARM-UP will be located in the AUXILLARY GYM. FLOOR FOLDING Floor folding will be done in the hallway off the gym floor. FIRST AID The first aid station will be located near the gym floor. The Concessions area will be open in the cafeteria on the bottom level of the main building throughout the competition. There will be a wide variety of food and drinks available for your enjoyment. Tickets for concessions and programs will be sold at both the Spectator s Admission area and near the Concession area.
SAPA policy is that each unit will receive seven staff admissions in addition to the marching members and the two director badges supplied by SAPA. SAPA admission prices for a one-day ticket will be $9.00, and a two-day ticket will be $14.00. SAPA badges will be honored for circuit members. Wristbands are required for all spectators, performing members, all staff, as well as for all equipment crew and chaperones. If more than seven wristbands are required for your staff and crew, you will need to purchase additional wristbands at a cost of $9.00 each. Children under 5 will be admitted free of charge. Upon payment, a wristband will be issued and is required to be worn around the wrist and visible for admission to the gym. Spectator seating will be on a first come, first served basis on the front side of the gym. Performers are encouraged to support all units, but are requested to sit on the back side of the gym to allow for spectator seating. Videotaping is STRICTLY PROHIBITED without a VIDEO PASS. Videotaping will be permitted by a single videographer for the unit to record their performance only. All units videotaping will be done from the designated area only and cannot interfere with the judge s view. Videos cannot be sold from/at any and all SAPA shows. Parts of our campus are outdoors. Please take precautions for inclement weather, including bringing tarps with you. Judge and Director/Staff Hospitality will be located in the main building. Judges Hospitality is located in our Media Center. Director/Staff Hospitality will be located in the teachers room inside of the main cafeteria near concessions. SAPA credentials will be required for these areas.