BYLA Board Meeting Date: 10.8.18 Meeting Time: 7:03pm Meeting Location: Sticks & Stones Meeting Called to Order by Type of meeting Facilitator Note taker Timekeeper Attendees Absent Others Present Meeting Adjourned by & Time Monthly Board Meeting Amy Crane Amy Crane Amy Davidson, Tom Ruska, Matt Wells,, Danielle Hedberg, Amy Crane, Dan Nelson, Todd Meadows, Luke Foslien Tammy Reynolds NA @ 8:36pm Agenda Topic 1 Time allotted 5 min Balance Sheet The Association has $17.6K. There is roughly $2k in spend Spring Tournament at $1.1K and $600 coaches fee. A budget needs to be decided on equipment for next season: net repairs, goalie equipment, balls & cones. Dan Nelson to put an extensive list together by November meeting for budget approval. Motion Carried by: Not needed Dan Nelson 10/8 8:35pm Motion Seconded by: Amy Davidson 10/8 8:35pm Agenda Topic 2 Tom Ruska Spring Box Lacrosse Passed March 16 th -Apri 21 st. Teams must submit their spring break dates during registration. Team Fee $1200. 5x5 for box lacrosse. Games run Saturdays and Sundays like fall. Indoors with cleats or shoes. Through GNLL. Age levels 14U, 12U and 10U. Matt to send a survey to the entire association to gauge interest for November s meeting. Motion Carried by: Not needed at this time Name
Motion Seconded by Name Agenda Topic 3 Tom Ruska Sponsorships Do we have a current letter? Yes, Tammy has worked with an attorney to ensure it is legal and updated. Tammy to provide total amount for 2018 raised for 2019 goals. Donations include name on a shooter shirt and mention on the website. Scholarships also notated to donations made. Motion Carried by: Not at this time Name Motion Seconded by: Name Agenda Topic 4 Dan Nelson & Amy Crane Tryout Dates and Space Dan Nelson to quote out jersey s for tryouts reversible. Higher jersey number equates to bigger size. 50 Total. February 9 th from 9-11am and February 22 nd 7-9pm. Dan will schedule with Sports Center. Expectations need to be set for 14U A players. 80% attendance for practice to participate. A player & parent meeting is to be set up 1 week prior to the first tryout to set expectations and registration session possible. Player contract. Get Matt dates for November s meeting to start posting on website. Motion Carried by: Not Needed at this time Name Motion Seconded by: Name Agenda Topic 5 Open House in January High School Captains along with Josh and Dennis at the Blaine High School facilitated a clinic along with apparel, registration and information exchange. Gives new players an opportunity to try the sport. Offer service hours to BH students to promote lacrosse during lunch at elementary and middle school. Amy Davidson to work with
Josh on a date and support. Tammy Reynolds to coordinate apparel for Open House. Motion Carried by: Not needed at this time Amy Crane 10/8 @7:41pm Motion Seconded by: Amy Davidson 10/8 @7:42pm Passed 10/8 @7:42pm Agenda Topic 6 Open House in July Facilitate a clinic in July at Lexington fields to introduce kids to the sport in addition to supporting Fall Lacrosse along with registration. Motion Carried by: Not Needed at this time Date / Time Motion Seconded by: Agenda Topic 7 Matt Wells Content Needed and Social Media Date / Time Photo s and logo content needed for front facing website page. Send all pictures to laxcoachwells@gmail.com. Facebook Boost Posts is an expensive way to market to our local markets. Matt created an Instagram account. Facebook is where we are going to pull in our parents. Instagram is where we are going to pull in our players. Matt and Todd will be putting together a monthly marketing calendar using Google Docs. Motion Carried by: NA Name Date / Time Agenda Topic 8 Amy Davidson 2019 Boys Uniforms Are we going to continue to use China or stay local? Amy Davidson is to explore different options for November s meeting. Also, to quote out practice jerseys and shooter shirts. Motion Carried by: Not needed at this time Name Date / Time
Agenda Topic 9 Calendar and Goals for this Year Tom Ruska to create a BYLA calendar for Goals on Google Docs. Ex: November = Boy s fees, Open House dates, Apparel Fees, Box Lacrosse. December = Girl s Fees, Registration, Tryout Dates etc.. Motion Carried by: Not needed at this time Name Date / Time Agenda Topic 9 Notes from September Meeting Motion Carried by: Dan Nelson 10/8 @ 8:35pm Motion Seconded by: Amy Davidson 10/8 @ 8:35pm Passed Dan Nelson 612-518- 5230 612-581- 1633 Todd Meadows 612-618- 1655 651-775- 6559 Amy Crane 763-516- 8633 Luke Foslien 612-807- 8292 Amy Davidson 651-247- 8641 secornelson@gmail.com Jww898@msn.com todd@meadowsnet.net Danielle_hedberg@comcast.net Amy.crane@deluxe.com lukefoslien@gmail.comm jatinner@comcast.net Facilities & Equipment Treasurer Website & Marketing President Secretary and Scheduler Boys Director Vice President
Tom Ruska Tomruska@gmail.com Assistant Boys Director Matt Wells laxcoachwells@gmail.comm Website & Marketing