Greencastle United BOD Meeting January 14, 2015 I. Welcome - Meeting called to order: 7:06pm A. Attendance President Jerry Garbinski X Coaching Chris Noblit X Vice Greg Henesy Travel Boys President Secretary Nancy Kline Travel Girls Steve Douglas Treasurer Lorayne Reaves X Travel Rebecca Johnson X Registrar Marketing Donald Farland X Facilities Toby Henson X General James Reaves Members Rec. Serena Bingaman X Marisa Bowers X Coordinator Rec Registrar Christy Farland X II. Governance A. Approval of Minutes minutes of the last meeting were not sent for review B. Board Members/Open Officer Positions 1. VP of Boys Travel (Nancy Kline or Jon Pierce) discussion on Nancy s plans to move. Nancy was not able to attend tonight s meeting and her intentions are still unclear. It was also discussed that the BOD would like Jon Pierce to become a general BOD member for 3-6 months before taking on the role of an executive officer. Jerry will follow- up with Nancy and Jon and report back next meeting. 2. Secretary discussion on moving Marisa Bowers in this position is Nancy Kline is to vacate. No further action taken. 3. General Members I slot Recreation and 1 spot Travel open in general BOD membership. Discussion of holding a parent mixer to find interested parents to fill these BOD slots. BOD would like to keep all positions filled to transition general members into executive offices as they become vacant. 4. Lorayne resigns as Treasurer in May 2015. BOD will begin seeking her replacement to make a smooth transition. 5. Removal of emails and from website Don Farland removed information of BOD members that have stepped down from website and email communications. C. American Legion Jerry reported on the gun safety issues addressed at previous meetings. Nothing has been heard from the A.L. since their last
meeting. Jerry will call again and report back to the BOD. Jerry has since spoken with the groundskeeper and the communication was amicable. D. TYSC dissolve partnership Jerry spoke with Randy from TYSC in regards to the mis- scheduling of games this past fall. Randy seemed to think that fault lies with McConnellsburg teams. McConnellsburg is breaking from TYSC and becoming its own club. There are no recreational games scheduled for Spring 2015 with TYSC. E. Coaching Guidelines Chris Noblit, Greg Henesy & Don Farland see attached. Guidelines and perimeters for roster size, playing time and positioning discussed and reviewed. Motion to approve: Christy Farland. Second: Jerry Garbinski. Approved unanimously. Chris will share with all travel coached at coach s meeting date and time TBD. III. Finance no written report A. Finance Update - Approximately $16,000.00 balance with approximately $8,000.00 in spring registration revenue. Does not include $200 from new sponsors. Small donations will receive recognition on the website not a sign due to the cost of printing a sign (approx. $130). Still waiting on checks from fall fundraisers Rita s (Don will follow- up) and Green Turtle (Rebecca will follow- up). There are also some additional funds to be generated from Soccer.com uniform orders and Pictures Plus. CPYSL registration fees have been cut from $200 to $100 according to Jerry s report from CPYSL meeting. B. Grants unclear from discussion if Eric Shanzenbacher will continue to write and submit grant requests to Antrim township C. Club Reimbursement Form Jerry will create a standard form to be used for reimbursement to be used for all club related expenses. D. One financial aid request for Spring 2015 season. Will be approved pending receipt of hardship letter. Player will still be responsible for paying for uniform; only registration fees covered. IV. Facility Management A. Bridge Crossways need rebuilt. Toby Henson will see if paving the first gravel bridge would be a possibility in exchange for an advertisement sign. B. Fields may need to reapply grub treatment on certain fields Toby Henson will evaluate in spring. C. Drainage ditch by U6 fields has standing water. May need to be dug deeper to allow for proper drainage. V. Travel A. U10 Girls Marisa Bowers addressed how coaching complaints are brought to the BOD. Need to make sure BOD is hearing both the coach s side and the
VI. parent s side of the complaint before deciding on what action, if any, should be taken. Roster U10 girls is full. Not currently enough players for a B team. Discussion of Don Farland possibly taking U10 players and combining with some U11 girls from Blitz team to make another team or possibly Co- ed team. Toby Henson pointed out that having a Co- ed team is currently not allowed per Bi- Laws. B. Coaching Needs Girls U12 will have two teams and may need to cut players to keep to club recommended roster size. Waiting on final registration numbers to make teams. Need to work on revising try- out sessions for later this spring. Will revisit at a later meeting. C. Equipment Needs Soccer.com order will be placed in the first week of March to use $2,000 worth of Nike dollars awarded. Discussion on what to order: balls, jersey for goalies, goalie gloves for U9 teams. Need to budget money in regular budget for replacement reserves to cover nets. Corner flags also will be ordered after fall uniform sales from Soccer.com using reward points. Scrimmage pinnies needed Greg Henesy can order wholesale much cheaper than Nike pinnies cost. D. CPYSL November 5 th Meeting Summary Jerry Garbinski & Chris Noblit report 1. Older age teams (U13-14) will be playing on Sundays beginning in the fall. Games will begin at 1:00pm. 2. Referees class will be held in Chambersburg. Tuition $100.00. CPYSL encourages clubs to tap parents at the recreation level to take ref. course to get parents involved and learn the game. 3. Game changes. First change no charge. Second change - $35. Third change - $100. No forth change allowed. All game changes must be submitted by the Monday before the Saturday game to CPYSL. Any more than two changes must be BOD approved. 4. Cannot add a primary or secondary player after the 2 nd week of the season. 5. No games Easter or Memorial Day weekend. 6. For travel, 3 adults per team should have a coach s pass so games aren t forfeited if coach is delayed in arriving. This will also help to reduce fines. 7. Forfeit penalty there will be a CYPSL fee assessed and must pay referee fees for both teams. Try to play at all costs to avoid fees. 8. Game cards must be mailed back to CPYSL at the end of season. 9. PS1s need to be submitted and releases completed. Recreation
VII. A. U6 (25/56) players registered. Have 4 head coaches. Could need up to 2 more depending on final registration numbers. B. U8 (24/75) players registered. Have 5 head coaches. Could need up to 2 more depending on final registration numbers. Marketing A. Soccer.com points (240) see section V(Travel) letter C (Equipment Needs) B. Nike Dollars for Soccer.com ($2,000) see section V(Travel) letter C (Equipment Needs) C. Sponsors continuing to look for corporate sponsors to support our club. Discussion of purchasing a Facebook ad to promote club. Flyer distributed in schools around Christmas. Meeting adjourned at 8:50pm Minutes submitted by : Marisa Bowers on January 26, 2015 Next meeting Wednesday, February 25 th at 7:00pm at 11 Creekwood Drive, Greencastle March meeting to be held at Tony s Pizza.