COMPANY LTD. WELCOME TO THE FALL 2018 PALLISER AGM, This year has been a year with many changes. With the departure of our CEO this spring we were short a planner. Justin Hill took the position of the Interim Manager. The organization was very fortunate to hire a junior planner Devin Diano who has been a great asset to our team. Effective mid-november we will have a senior planner on staff. Jeff Laurien has accepted the position and we are pleased to have him on our team. This is the first time in many years that we will have a full planning division. At this time we would like to thank Kari, Garry, Justin and Devin for all your help in the past year. It was greatly appreciated. Also I would like to thank the board, Mr. Larry Stickel, Town of Hanna, Ms. Kristyne De Mott Town of Drumheller, Mrs. Vanessa Van Der Meer Village of Linden, Mr. Dale Kent Village of Halkirk, Mr. Brad Slorstad Special Area No. 2 and Mr. Aaron Skappak MD of Acadia No. 34. It has been a pleasure working with all of you. All the Best, George Glazier, County of Paintearth No. 18 PRMS Chairman ANNUAL GENERAL MEETING November 8, 2018 AGM Agenda November 9, 2017 AGM Minutes REPORT November 8, 2018 INSIDE THIS ISSUE Safety Codes Activity 2019 Budget and Requisition GIS Activity Subdivision, Planning and Page 1
ANNUAL GENERAL MEETING REPORT November 8. 2018 MUNICIPAL MEMBERS & PRMS REPRESENTATIVES MUNICIPAL SHAREHOLDER MEMBERS AND REPRESENTATIVES County of Paintearth No. 18 M.D. of Acadia No. 34 Special Area 2 Special Area 3 Special Area 4 Starland County Town of Castor Town of Coronation Town of Drumheller Town of Hanna Town of Oyen Town of Trochu Village of Acme Village of Carbon Village of Cereal Village of Consort Village of Delia Village of Empress Village of Halkirk Village of Hussar Village of Linden Village of Morrin Village of Munson Village of Rockyford Village of Standard Village of Veteran George Glazier Aaron Skappak Brad Slorstad Kevin Wilson Doug Noble John Rew Lonny Nelner Keith Griffiths Kristyne Demott Larry Stickel Jack Hauck Ed Stephan Dennis Kuiken Michelle Lomond Tami Olds Sandy Walters Dawn Bancroft Sandra Crooker Dale Kent Les Schultz Vanessa Van Der Meer Dr. Bob Graham Bob Spencer Leah Smith Alan Larsen Jan Allison Village of Youngstown Robert Blagen Page 2
PRMS BOARD MEMBERS & STAFF MEMBERS BOARD MEMBERS George Glazier, Chairman County of Paintearth No. 18 Larry Stickel, Vice Chairman STAFF MEMBERS Justin Hill Garry Wilson Devin Diano Jeff Laurien Kari Bott Safety Codes office: Linda Taylor Town of Hanna Brad Slorstad Special Area No. 2 Kristyne De Mott Vanessa Van der Meer Dale Kent ANNUAL GENERAL MEETING REPORT November 8, 2018 Town of Drumheller Village of Linden Village of Halkirk Aaron Skappak MD of Acadia No. 34 Interim Chief Executive Officer GIS Coordinator Subdivision Planner Planner Senior Planner Executive Assistant Safety Codes Clerk Page 3
ANNUAL GENERAL MEETING REPORT November 8, 2018 COMPANY LIMITED AGENDA 2018 ANNUAL GENERAL MEETING AGENDA Thursday, November 8, 2018 4:00 p.m. Palliser Regional Municipal Services Boardroom Hanna, AB 1. Welcome & Introductions George Glazier, PRMS Chairman 2. Approval of November 8, 2018 Annual General Meeting Agenda 3. Approval of November 9, 2017 Annual General Meeting Minutes 4. Business Arising from the Minutes 5. Budget Review 2019 Budget Recommendation 6. Activity Review/Staff Introductions Senior Planner Introduction Jeff Laurien Safety Codes Activity Safety Codes Office, Drumheller Subdivision Activity Garry Wilson Planning Activity Devin Diano GIS Activity and Presentation Justin Hill Page 4
ANNUAL GENERAL MEETING REPORT November 8, 2018 COMPANY LIMITED AGENDA 7. Election of Board of Directors Note: a) two acclaimed members of Urban Municipal Authorities who pay the highest requisition: Town of Drumheller, Town of Hanna b) two acclaimed members of Rural Municipal Authorities who pay the highest requisition: Special Areas Board and County of Paintearth c) three other representatives elected by the shareholders d) such other Directors as elected 8. General Discussion/Questions 9. Next Meeting November 2019 10. Adjournment Dinner and Door Prizes to follow IMMEDIATELY FOLLOWING THE MEETING: AN ORGANIZATIONAL BOARD OF DIRECTORS MEETING OF THE NEWLY FORMED BOARD WILL BE HELD IN THE CONFERENCE ROOM (adjacent to the Board Room) At the first meeting of the Board after the Annual General Meeting, a Chair and Vice-Chair shall be chosen by the Directors. The Chair and Vice-Chair shall remain in these positions for the next calendar year of the Company PRMS Articles of Association 2017 Page 5
ANNUAL GENERAL MEETING REPORT November 8, 2018 FULL MEMBERSHIP MEETING MINUTES Held in the Boardroom of Palliser Regional Municipal Services Co. Ltd at 4:00pm on Thursday November 9, 2017 PRESENT REPRESENTING Aaron Skappak MD of Acadia No. 34 Brent Williams MD of Acadia No. 34 Dennis Kuiken Guss Nash Sandy Walters Monique Jeffrey Keith Griffiths Sandra Kulyk Mark Nikota Kristyne Demott Paul Salvatore Linda Taylor Roy Gill Dale Kent Larry Stickel Kyle Olsen Kim Neill Les Schultz Blaine Peterson Village of Acme Village of Carbon Town of Consort Town of Consort Town of Coronation Town of Coronation Village of Delia Town of Drumheller Town of Drumheller Town of Drumheller Village of Empress Village of Halkirk Town of Hanna Town of Hanna Town of Hanna Village of Hussar Village of Hussar Page 6
ANNUAL GENERAL MEETING REPORT November 8, 2018 Vanessa Van der Meer Lynda Van der Woerd Dr. Bob Graham Stacey Wiechnik Village of Linden Village of Linden Village of Morrin Town of Oyen MINUTES Charmain Snell Town of Oyen Leah Smith Village of Rockyford Elaine Macdonald Village of Rockyford Brad Slorstad Special Area No. 2 Kevin Wilson Special Area No. 3 Doug Noble Special Area No. 4 Alan Larsen Village of Standard John Rew Starland County Chris Reeds Town of Trochu Carl Peterson Town of Trochu Jan Allison Village of Veteran Robert D. Blagen Village of Youngstown ABSENT REPRESENTING Lonny Nelner Town of Castor Tami Olds Village of Cereal Dawn Bancroft Village of Delia Bob Spencer Village of Munson George Glazier County of Paintearth No. 18 STAFF Cynthia Cvik, Chief Executive Officer/Director of Planning Justin Hill, GIS Coordinator Garry Wilson, Subdivision Planner Kari Bott, Executive Assistant Page 7
ANNUAL GENERAL MEETING REPORT November 8, 2018 Cynthia Cvik, the Agency s CEO & Director of Planning, called the meeting to order at 4:06 p.m. MINUTES 1. Welcome & Introductions Cynthia Cvik welcomed all members and thanked them for attending. Round table introductions were made. 2. Approval of AGM Agenda MOTION BY: Vanessa Van der Meer, Village of Linden That the November 9, 2017 agenda be accepted as presented with the addition of Item 8.1, Joint Assessment Review Board discussion. Seconded by: CARRIED Guss Nash, Village of Carbon 3. Approval of June 22, 2017 Full Membership Meeting Minutes MOTION BY: Dale Kent, Village of Halkirk That the minutes of the June 22, 2017 Full Membership meeting be adopted as circulated." Seconded by: CARRIED Robert Blagen, Village of Youngstown 4. Business Arising from the Minutes: - none Page 8
ANNUAL GENERAL MEETING REPORT November 8, 2018 5. Budget Review 2018 Budget and 2018 Requisition Cynthia Cvik MINUTES Seeking ratification by the full membership, Cynthia presented the 2018 Budget and 2018 Requisition spreadsheets approved by the Board of Directors at the September 6, 2017 board meeting. Cynthia addressed a question regarding the funding formula vs. the 2% annual increase and reminded the members present of the Budget Review Committee s recommendation to return to a funding formula in 2020. MOTION BY: Guss Nash, Village of Carbon That the 2018 Budget and 2018 Requisition, as recommended by the Board of Directors, be accepted and ratified as presented. Seconded by: CARRIED 6. Activity Review and Update: i) PRMS Overview; Justin Hill Chris Reeds, Town of Trochu A power point was presented outlining the structure of Palliser Regional Municipal Services and the services provided to PRMS municipal shareholders. ii) Safety Codes/Building Activity Linda Taylor, Safety Codes Clerk, provided an update of the region s permitting activity to date and highlighted the Bit Fury development project taking place in Starland County. iii) Subdivision Activity Garry Wilson, Subdivision Planner Garry introduced himself and provided information in relation to the role he fills at PRMS in the subdivision department. iv) GIS Activity Justin Hill, GIS Coordinator Justin introduced himself and informed members present of his role at PRMS and the GIS services he provides. v) Office Activity Kari Bott, Executive Assistant Kari introduced herself and spoke about what her role at Palliser is. Page 9
ANNUAL GENERAL MEETING REPORT November 8, 2018 7. Election of Board of Directors a) Two acclaimed members of Urban Municipal Authorities who pay the highest requisition: Town of Drumheller and the Town of Hanna. Kristyne Demott represents the Town of Drumheller on the PRMS Board of Directors. MINUTES Larry Stickel represents the Town of Hanna on the PRMS Board of Directors. b) Two acclaimed members of Rural Municipal Authorities who pay the highest requisition: Special Areas Board and the County of Paintearth No. 18 Brad Slorstad represents the Special Areas Board on the PRMS Board of Directors. George Glazier represents the County of Paintearth No. 18 on the PRMS Board of Directors. c) Three other representatives elected by the shareholders: Larry Stickel, Town of Hanna nominated Dale Kent of the Village of Halkirk as a representative on the PRMS Board of Directors. Dale Kent agreed to let his name stand. Dale Kent, Village of Halkirk nominated Vanessa Van der Meer of the Village of Linden as a representative on the PRMS Board of Directors. Vanessa Van der Meer agreed to let her name stand. Stacey Wiechnik, Town of Oyen nominated Aaron Skappak of the M.D. of Acadia No. 34 as a representative on the PRMS Board of Directors. Aaron Skappak agreed to let his name stand. Aaron Skappak, M.D. of Acadia No. 34 nominated Doug Lehman of the Town of Oyen as a representative on the PRMS Board of Directors. Doug Lehman, while not in attendance at the meeting, had agreed beforehand to let his name stand in absentia. MOTION BY: Larry Stickel There being no further nominations; nominations cease. Seconded by: CARRIED. Dale Kent Page 10
ANNUAL GENERAL MEETING REPORT November 8, 2018 Election by ballot, with 22 eligible voters present, resulted in the following: Aaron Skappak 17 Vanessa Van der Meer 17 Dale Kent 17 MINUTES Doug Lehman 11 The Board of Directors for 2017-2018 consists of Kristyne Demott (Town of Drumheller), Larry Stickel (Town of Hanna), Brad Slorstad (Special Areas Board), George Glazier (County of Paintearth No. 18), Aaron Skappak (M.D. of Acadia No. 34), Dale Kent (Village of Halkirk), and Vanessa Van der Meer (Village of Linden). Cynthia Cvik requested that the newly elected board meet, following the AGM, to determine the date of the first Board of Director s organizational meeting. 8. General Discussion i) Joint Assessment Review Board Charmain Snell, CAO Town of Oyen was invited to present information on the item she added to the Agenda. Charmain would like Palliser Regional Municipal Services to enquire whether or not PRMS membership could be obtained in the Red Deer County Assessment Review Board for a membership fee for this service in the amount of $2,500 per year. If membership could be obtained, the fee would be evenly distributed among the interested PRMS municipal shareholders members. Monique Jeffrey, CAO of the Village of Consort indicated that Consort utilizes the assessment review board services offered by the County of Paintearth No. 18. Background information will be obtained by Cynthia Cvik and taken to the PRMS Board of Directors in order for the PRMS Board to provide further direction. Following their decision, the results will be communicated to all the representatives. MOTION BY: Keith Griffiths, Town of Coronation Palliser Regional Municipal Services full membership grants Cynthia Cvik approval to research and obtain further information regarding the Regional Assessment Review Board services potentially available through Red Deer County and the County of Paintearth No. 18. Seconded by: CARRIED. Stacey Wiechnik, Town of Oyen Page 11
ANNUAL GENERAL MEETING REPORT November 8, 2018 9. Next Meeting - November 2018 MINUTES 10. Adjournment - 5:00 pm MOTION BY: Guss Nash, Village of Carbon That the November general meeting be adjourned. Seconded by: Vanessa Van der Meer, Village of Linden CARRIED Door prize winners; Dennis Kuiken, Monique Jeffrey, Brad Slorstad, Paul Salvatore, Charmain Snell Cynthia Cvik invited everyone to attend the meal following the meeting. George Glazier, PRMS Chairman of the Board Cynthia Cvik, CEO/Director of Planning Page 12
PRMS 2019 BUDGET Page 13
PRMS 2019 REQUISITIO N Page 14
SAFETY CODES ACTIVITY Page 15
SAFETY CODES ACTIVITY Page 16
SAFETY CODES ACTIVITY Page 17
SAFETY CODES ACTIVITY Page 18
SAFETY CODES ACTIVITY Page 19
ANNUAL GENERAL MEETING REPORT November 8, 2018 2018 SUBDIVISION ACTIVITY 2018 SUBDIVISION ACTIVITY Table 1 entitled Subdivision Applications by Municipality shows the total yearly subdivision activity for the previous 7 (seven) years of 2011 to 2018 inclusive. The last column shows the total applications to the end of October of this current year, 2018. The numbers inside the brackets indicate the numbers of parcels or lots while the numbers in front represent the number of applications per municipality. To date PRMS has received 39 subdivision applications and of these applications there will be 44 lots or parcels created. In the preceding column for the year, 2017, the total yearly applications were 47 creating 55 parcels. Checking back in the year 2017, the number of subdivision applications made to the end of October were 43 creating 50 parcels or lots. Thus there were four (4) more subdivision applications applied for by this time last year, but five (5) more parcels/ lots created this year. So it can be said that the activity is pretty much the same. There are still two (2) more months to go in this current calendar year for people to make applications and with past history showing that on average there could be another five (5) to six (6) applications received prior to years end which would bring this years total to 44 to 45 applications. This would make this years total number of applications slightly less than the 8 year average as shown in Table II where the average is 48 applications (33 Rural plus 15 Urban = 48 Total). As can be seen from the ratio of parcels created per application, they are mostly one to one, with very few multi-lot proposals, which appear to be a common trend in recent years. Table 3 - Number of Lots per Classification by Municipality is a breakdown of the types of subdivisions being applied for, showing the number of parcels created per municipality by classification. Farmstead Separation type parcels (18) are the most being created this year as was the case last year. This is followed by Urban Residential lots (7), which are down this year, and then followed by Country Residential, Industrial and Commercial which each have five (5) lots being created. This is followed up by Agricultural (3) and one (1) Public/ Recreational lot. Eleven (11) of the twenty-eight (28) or 39% of the communities serviced by Palliser Regional Municipal Services (PRMS) have experienced subdivision activity so far to date which is exactly identical to last year at this time as well as the year before, 2016. Of the five (5) rural communities the Special Areas has seventeen (17) applications, followed by the M.D. of Provost No. 52 with seven (7), County of Paintearth No. 18 and M.D. of Acadia No. 34 with three (3) each, ending up with Starland County at two (2). With regard to the 23 urban municipalities, six (6) of them have had applications for subdivisions so far this year. The Town of Hanna currently has two (2) applications, and the remaining five, Castor, Drumheller, Linden, Oyen and Trochu all have one (1) each. Page 20
2018 SUBDIVISION ACTIVITY (cont.) 2018 SUBDIVISION ACTIVITY Of the thirty-nine (39) applications made this year, so far, twenty-eight (28) have been reviewed by the respective Municipal Planning Commission (MPC) and a decision sent to the applicant. Fourteen of these 28 files have been endorsed and eight (8) have been registered at land titles and the parcel(s) created, giving them a lot, block and plan number. Of the fifty (50) files applied for last year (2017), forty-six (46) have been endorsed and forty-three (43) registered at the land titles office (LTO). This leaves four (4) files from last year that while approved, the applicant has not moved ahead with completing any of the further required process. Two subdivision files were appealed in March, within a week of each other; the first being an appeal that went to the local subdivision and development appeal board (SDAB) at the M.D. of Provost and the second one was a Municipal Government Board (MGB) appeal held within the Town of Drumheller. In May, Devon and I attended an SDAB appeal meeting at the Town of Drumheller with regard to an encroachment of a deck into both the front and side yards. Over the past year we have been involved with some municipalities with regard to discharging old and outdated caveats which the landowner had initiated with the municipality. In early June, Justin, Devin and I, attended an Inter-municipal Development Plan (IDP) workshop hosted by Special Areas and held at the Hanna Learning Centre. Just last month on October 23rd, Devin and I attended a SDAB appeal in the Town of Oyen, with regard to the Sharp Hills wind farm. Garry Wilson PRMS Subdivision Planner Page 21
Table 1 SUBDIVISION APPLICATIONS BY MUNICIPALITY 2018 SUBDIVISION ACTIVITY Municipality 2011 2012 2013 2014 2015 2016 2017 2018 M.D. Acadia 3(24) 1(2) 5(5) 3(3) 3(3) 4(5) 3(4) Acme 2(4) 2(6) 1(4) 1(1) Beiseker 1(1) 1(24) Carbon 1(1) 1(2) 1(2) 1(1) Castor 2(2) 1(2) Cereal Consort 1(2) 1(1) 2(2) 2(2) Coronation 4(10) 1(2) Delia 1(1) Drumheller 4(12) 8(25) 6(15) 6(25) 4(5) 7(24) 5(7) 1(2) Empress Hanna 3(5) 2(17) 2(4) 3(7) 2(3) Halkirk Hussar 1(1) 1(2) 1(2) Linden 1(2) 1(1) 2(2) 1(1) 1(1) Morrin Munson 1(1) Oyen 1(1) 1(12) 1(1) 1(1) Paintearth 3(11) 8(8) 3(4) 7(7) 7(7) 3(3) 10(10) 3(3) Rockyford 1(1) 1(1) 1(2) Special Areas 13(16) 15(19) 6(6) 5(5) 17(27) 7(7) 8(8) 17(17) Standard 1(1) 1(2) 1(1) Starland 3(3) 7(7) 8(8) 14(14) 6(6) 9(10) 7(7) 2(2) Trochu 1(19) 1(2) 1(2) Veteran Youngstown Gadsby** M.D. Provost** 4(6) 10(10) 12(12) 12(13) 7(7) 12(29) 10(10) 7(7) TOTALS 38(101) 60(114) 46(72) 56(86) 47(70) 49(89) 47(55) 39(44) ** Non member Municipality (#) number of parcels created are shown in the brackets Page 22
Table 2 SUBDIVISION APPLICATIONS BY MUNICIPALITY TO OCTOBER 31 (%) percentage of total yearly activity in brackets 2018 SUBDIVISION ACTIVITY Page 23
Table 3 2018 SUBDIVISION ACTIVITY Page 24
CHART I Subdivision Activity By Classification 2018 SUBDIVISION ACTIVITY 2012 2013 2014 2015 2016 2017 2018 CR&FS 27 26 29 32 40 26 22 Residential 57 26 29 19 28 13 8 Agricultural 10 1 4 13 8 7 3 Industrial 11 9 9 2 3 4 5 Commercial 7 8 11 2 5 3 5 Institutional 2 2 4 2 5 2 1 Total 114 72 86 70 89 55 44 120 100 80 60 40 20 CR&FS Residential Agricultural Industrial Commercial Institutional Total 0 2012 2013 2014 2015 2016 2017 2018 Page 25
CHART 2 RURAL URBAN 28 16 63.6% 36.4% 2018 SUBDIVISION ACTIVITY 70 60 50 40 30 20 SUBDIVISION BY TYPE RURAL URBAN 2018 28 11 2017 36 14 2016 33 16 2015 39 8 2014 35 21 2013 33 13 2012 36 24 URBAN RURAL 10 0 2018 2017 2016 2015 2014 2013 2012 Page 26
CHART 3 2018 SUBDIVISION ACTIVITY PER APPLICATION YEAR RURAL URBAN 2018 28 (71.8%) 11 (28.2%) 2017 36 (72.0%) 14 (28.0%) 2016 33 (67.3%) 16 (32.7%) 2015 39 (83.0%) 8 (17.0%) 2014 35 (62.5%) 21 (37.5%) 2013 33 (71.7%) 13 (28.3%) 2012 36 (60.0%) 24 (40.0%) 2011 22 (57.9%) 16 (42.1%) 8 year average 33 (68.1%) 15 (31.9%) PER PARCEL (lot) YEAR RURAL URBAN 2018 28 (63.6%) 16 (36.4%) 2017 36 (62.1%) 22 (37.9%) 2016 51 (57.3%) 38 (42.7%) 2015 49 (71.0%) 20 (29.0%) 2014 36 (41.9%) 50 (58.1%) 2013 34 (47.2%) 38 (52.8%) 2012 40 (32.8%) 82 (67.2%) 2011 35 (34.7%) 66 (65.3%) 8 year average 39 (48.2%) 42 (51.8%) Page 27
ANNUAL GENERAL MEETING REPORT November 8, 2018 PLANNING REPORT Land Use Bylaws: Over the past several months PRMS has been working with municipalities on various types of Land Use Bylaw (LUB) text amendments and rezonings, as well as ensuring all LUBs have been updated in response to recent federal, provincial, and municipal legislation changes. 2018 PLANNING ACTIVITY With the legalization of cannabis, PRMS has been assisting municipalities with amending their LUBs to include definitions, appropriate land use districts, and general land use rules to regulate the retail sales of cannabis. LUBs have also been amended to include recent changes to the MGA. These changes include increasing the development permit appeal timeline to 21 days, as well as requiring development officers to submit a notice stating if an application for a development permit is deemed as complete or incomplete. If your municipality has not yet amended your LUB in response to cannabis regulations and the required MGA changes, please get in contact with our office and we will be happy to help complete these amendments. Additionally, if your municipality has made amendments of any kind to your LUB that PRMS was not involved in, please remember to send us a copy of the bylaw so we can consolidate the amendment into your LUB document and keep all our files matching and up-to-date. Statutory Plans With the recent changes made to the MGA, all municipalities are now required to have Intermunicipal Development Plans (IDPs) and Municipal Development Plans (MDPs) in place. The completion deadlines for these statutory planning documents are as follows: Urban to rural IDPs : April, 2020 Rural to rural IDPs: April, 2021 MDPs: April, 2021 Over the past several months completing these statutory planning documents has been a main priority for PRMS. With numerous plans to complete within a short time frame, PRMS has been working to ensure we have a plan in place to complete all of these documents for our municipal members. Page 28
PLANNING REPORT (cont.) Our main focus over the summer and early fall has been getting started on the IDPs as they have the shortest deadline. We have been holding start up IDP project meetings with multiple municipalities (particularly in the Special Areas where we have the largest amount of urban to rural IDPs to complete) and have gotten a good start on writing drafts for municipalities that share borders with the Special Areas. 2018 PLANNING ACTIVITY There are some municipalities that we may not have been in contact yet in regards to an IDP or MDP that needs to be complete, but rest assured we have not forgotten about you, and do have a plan in place to complete these documents before the deadlines. If you have any questions in regards to IDPs or MDPs that your municipality will need to complete in the upcoming months, please get in contact with our office and we will be happy to discuss when we will be completing these documents. Lastly, PRMS continues to be available to our municipal members to provide support and advice on day-to-day planning and development questions and inquiries. Devin Diano PRMS Planner Page 29
ANNUAL GENERAL MEETING REPORT November 8, 2018 GIS REPORT The GIS side of Palliser Regional Municipal Services has been very busy throughout 2018 and has undertaken several projects to assist our membership in accessing and working with spatial data. We have made improvements to our webmap as well as have continued to provide many services that are available to our membership. 2018 GIS ACTIVITY UAV Flights Palliser continues to offer UAV flights for various purposes that benefit many of our members. Recently we have completed aerial surveys of the Acadia Valley gravel pits. The UAV is capable of providing 3D models which can serve numerous purposes. We can produce topographical maps, calculate volume, and even produce 3D flythrough video files. Please feel free to contact our staff in order to obtain a quote if you are in need of any flights in 2019. Page 30
2018 GIS ACTIVITY Webmap Upgrades (Demonstration at AGM) Over the past year, Palliser has been working on a major upgrade to the webmap. Traditionally, the webmap has always been a view only tool, where members could log on to gain information about their community and their assets. If changes or modifications were to be made they would have to be done by Palliser on behalf of the member. The new upgrade now allows for municipal staff to be able to edit the webmap through the web interface. This can be done in a desktop environment or through the use of a field laptop or tablet. This new upgrade will allow for a member to collect their own data and have those updates viewable on the webmap immediately. The mobile site also allows for an easier method of linking supplemental documents as well as gives the ability to edit attribution information on assets. Page 31
In addition to the ability to do these edits on the desktop environment, MRF mobile is also available for use from mobile tablets or laptops. Tablets that have internal GPS capabilities can leverage that ability to collect data from the field. In this manner, the member could simply stand in the physical location of the asset to be created and import that location directly to the webmap in real time. This could be useful for collecting information on water-main break locations or a host of other potential uses. 2018 GIS ACTIVITY Page 32
Another webmap upgrade completed earlier this year is an enhancement that was built onto the existing Emergency Auto-Dial Notification tool on the webmap. Originally this tool only supported voice calls. With the new enhancement members are now able to choose between a voice call notification or a SMS (Text) notification or both. 2018 GIS ACTIVITY This functionality is available for all of our members; however it does rely on a phone number database that needs to be provided to us from the municipality. CAO Forum Earlier this year Palliser instituted CAO meetings that will become a regular part of our organization. This first CAO meeting was held June 21, 2018. We will be holding the second CAO meeting early in the New Year and from that point on will be holding the meeting two times per year. One of the points that were brought about in the first CAO meeting involved the creation of an online forum that could be used by CAO s for open discussion over a variety of topics. Topics could range from a list of trained SDAB or ARB members to general discussion and questions. This forum is now live and can be viewed at http:// palliserforum.boards.net/. Each CAO will have to register for an account and then will have the ability to create, reply and participate in the general discussion. I will be circulating instructions in the coming week as to how to go about this. Once you are registered, I would invite all CAO s to bookmark this page and check and participate in the discussions regularly. Page 33
Webmap Training With the new webmap capabilities, it will be a priority to come to each municipality to provide training and support. This training will include all the new features, as well as some of the existing main features where a municipality may need a refresher. These training sessions are done on-site and can be done with as many of your staff as needed. Please contact our office to set up a training appointment. 2018 GIS ACTIVITY General Mapping General mapping continues to be a major role of Palliser s GIS staff. General mapping not only includes making maps in support of planning documents such as land use bylaw amendments and subdivision sketches, but also making custom maps for member municipalities. Common examples of map production are Civic Address Maps, Land Use Maps, Lot/Block/Plan Maps and Infrastructure Maps. If your municipality is in need of any of these maps, please contact our office. General mapping also includes the updating of base mapping such as parcel ownership (through AltaLIS Subscriptions), asset management, land use designations, as well as addressing and road network data. Justin Hill Interim CEO and GIS Coordinator Toll free: 1-877-854-3371 Phone: 403-854-3371 Fax: 403-854-4684 Email: info@palliserservices.ca Page 34