August 21, 2012 Present: Thomas Mcquillian, Kevin Sowada, Karen Anez, Drew Rasmussen, Sarah Filippi, George Moore, Katie Kaddatz, David Kicker, Olga Archer, Bob Stark, Troy Bjorge, Carmen Johnson Approval of agenda, 1 st Karen Anez 2 nd Sarah Filippi Motion carried Approval of June Minutes 1 st Karen Anez 2 nd Drew Rasmussen Motion carried Treasure s report. Carmen Johnson Accepted donation in the amount of $2500 and $200 Discussed using available software program for treasure program to be more accurate and efficient. After a discussion a motion to purchase software was make IE quicken program: 1 st Drew Rasmussen 2 nd Sarah Filippi motion carried Discussed laptop purchase for treasure and secretary. Will resume this topic at a later date. Requested that all departments of LFYHA that require a budget submit a request for funds needed to set a budget. VP Tournaments Katie Kaddatz Reported that she has received inquiries about the tournaments and 1 committed from Litchfield for Peewee B Registration Karen Anez Attended the district 15 meeting: Back ground check for board members will be completed online, will need to be complete annually. A/AA split will only apply for post season. Skaters are allowed on ice for 3 practices prior to providing MN Hockey registration, however must sign MRI form. Modules for coaches will be available online.
Level 4 coach card never expires, however must register annually. Fundraising Troy Bjorge Working with Craig Swanson for fund raising. Will work with high school hockey also for fund raising. Troy will be working on a tracking system for amount of sponsorship. Gambling David Kicker ~ Gaming will resume on August 3, 2012. ~ David trained Main Gate Staff on August 5, 2012. ~ 30 day suspension has been completed. ~ Proof of funds paid from non-gaming funds has been sent ~ Sarah Filippi has completed gaming manager training. Pursuing permission from GRB to allow GM from another agency that is no longer involved in gaming to fill 2 nd person to complete GM training in accordance with the sanctions imposed. Penalties self-imposed by Main Gate for infractions: 1 st offense Banned from selling pull tabs for 1 week 2 nd offense Banned from selling pull tabs for 30 days 3 rd offense Permanently banned from selling pull tabs Since 8-3-12 three infractions have been identified, main gate will be notified in writing of the infractions. Proposed motion to: Pay bingo callers $11/hr and bingo card seller s $8/hr. 1 st Drew Rasmussen 2 nd Sarah Filippi Motion carried Motion to change reimbursement of $100/wk too paid $100/wk.
1 st Karen Anez 2 nd Troy Bjorge motion carried with 1 opposed, Sarah Filippi Estimated expenses: September 2012 Main Gate Rent $2,500 Main Gate Advertisement $250 MN Revenue tax $ 1000 3-Diamond Games $3000 Raffle ticket printing $600 CJ Macs Accounting $1,000 Motion to approve estimated expenses. 1 st Bob Stark 2 nd Drew Rasmussen Motion carried Actual expenses, for August, 2012 please see attached Publicity Olga Archer Signed contract with LFCMS for 1 week from 8-22-12 through 8-28-12 for use of sign on school property. Will be sending newsletter to all LFYHA members with email on file. Girls coordinator Bob Stark Working on St. Cloud State skate day again. Concessions Vacant Unknown of person in question has agreed to take on the role. If so must be present at next board meeting. Will need to complete Food Safe Program from Morrison County and also complete inspection. Coaches Coordinator Tony Couture. Absent
Aces Coordinator George Moore Committee Coordinator Drew Rasmussen Coaches: Tentative Ice Mites Don Laborde Mites George Moore Squirt A Jamie Ladouceur Squirt C? Peewee A Paul Johnson/Steve Marod Peewee B Ryan McDuffee, Troy Bjorge, Trevor Skeesick Bantam A Drew Rasmussen Bantam B Paul Sachs Goalie Craig Kershaw Short on coaches from Peewee and Squirts Tryout weekend: October 6-7 & October 13-14 Motion to: Have no practice MEA weekend October 18-21, 2012 and also November 3-4, 2012 1 st Troy Bjorge 2 nd Sarah Filippi Motion carried with 1 opposed Carmen Johnson Facilities director George Moore no report Scheduler Carmen Johnson Will begin scheduling away tournaments in conjunction with coaches input. Scheduling with BAHA continues to be a work in progress.
Scheduler will confirm with arena manager regarding Wednesday evening (at religious education time) if ice is available. Coaches Coordinator Mitch Jorgenson absent. President new business A. Fees After an extensive discussion regarding fees and raffle tickets was held a motion was made as follows: Bantam - Fee $510 Raffle Tickets 30 Peewee - Fee $340 Raffle Tickets 30 Squirts - Fee $210 Raffle Tickets 20 Mite - Fee $70 Raffle Tickets 15 Ice Mite - Fee $60 Raffle Tickets 10 U10 - Fee $260 Raffle Tickets 20 U12 Fee $470 Raffle Tickets 20 U14 Fee $610 Raffle Tickets 20 Age 6 & under Fee $0 Raffle Tickets 5 Only the oldest 2 children per family will be required to sell raffle tickets. 1 st Drew Rasmussen 2 nd Sarah Filippi Motion carried 2 nd ice sheet report. Met with Principal Tim Bjorge and Superintendent Stephen Jones. The superintendent appointed Principal Bjorge and AD Aaron St, Claire and School Board Member Brad Lager to a facilitate a yes or no to the request. Waiting for reply form this committee. Meeting adjourned 22:30 hours
Thomas Mcquillian, Drew Rasmussen, Kevin Sowada Tony Couture, Karen Anez, Olga Archer, Katie Kaddatz, George Moore, Carmen Johnson, Paul Johnson, Special meeting for 2 nd ice sheet approval. Viewed power point presentation of proposal to the Little Falls School Board. Would include placing a sheet of ice on the tennis courts adjacent to the Exchange Arena. A liner would be places on the floor. Board would create a rink, netting would be places above the existing fence on east and west end of rink, tennis net poles would be removed and replaced with sleeved poles for replacement in spring. Lighting would be check for proper functioning, a gate would be placed on east end for Zamboni access. Cast not to exceed $60,000.00 which would include a one-time donation from LFYHA to the Little Falls athletic department of $5,000.00. Little Falls exchange arena has indicated there willingness to assist with Zamboni services Motion to approve moving forward with a presentation to the Little Falls School Board on August 20, 2012 with a cost to LFYHA not to exceed $60,000.00 for associated cost of 2 nd ice sheet. 1 st George Moore, 2 nd Carmen Johnson Motion carried.