MASTER BOWLERS ASSOCIATION OF SASKATCHEWAN ANNUAL GENERAL MEETING MINUTES September 9, 2018 Four Points Sheraton - Saskatoon ROLL CALL: Name Position Attended Absent EXECUTIVE Les Wardrop President Wanda Sweatman Vice President / Team Manager x Moe Hvidston Treasurer Karin Kirkland Secretary/Clinic Coordinator OFFICERS Lynn Halstead Membership Coordinator Carrie Harper Fundraising Coordinator/ Dianne Smutt Master/YBC Coordinator x Donna Seiferling Technical Director x Leesa Cunningham Tournament Director/Statistician Laura Andersen Teaching Division Rep x Sheldon Kraus Senior Division Rep. Heather Lawrence Tournament Division Rep./Zone #7 Rep ZONE REPS Dennis Brooks Zone #1 Rep x Don Hedin Zone #2 Rep Janele Moyer Zone #3 Rep x Diane Syrota Zone #4 Rep Brian Andersen Zone #5 Rep Roger Bradley Zone #6 Rep Tracy Pitt Zone #8 Rep x GUESTS Rhonda Kurbis Saskatchewan Bowling Federation Shona Stapleton Sask. 5Pin Bowling Association Shirley Bird Saskatchewan Bowling Federation Other Masters in Attendance JoAnn Paxman Shelley Bedry Marilyn Miller Ellen Griffin
MBAS Annual General Meeting September 9, 2018 1. Les called the meeting to order at 1:10 pm. 2. Roll Call- Sign-in sheet was passed around to all present 3. Minutes of last meeting: SAGM March 17, 2018 Errors: None MOTION by Lynn Halstead to adopt the Minutes of March 17, 2018. Seconded by: Marilyn Miller CARRIED 4. Business Arising from the Minutes of March 17, 2018 None 5. Reports: President Les Wardrop - report read, submitted and attached in pdf format Due to lack of commitment last season to attend coaching clinics by interested parties, we have instituted a pre-registration, pre-paid, non-refundable form before we schedule clinics. Successful Nationals with Saskatchewan bringing home 6 medals. Overall membership is down, but this is a trend across Canada, but Saskatchewan still has the third highest number of members with the MBAC. Financially the organization is in good shape. At SAGM Roger Bradley was elected as zone 6 rep. Welcome Roger. Good working relationship with sister organizations. Ellen Griffin Award was given out at the March SAGM to 2 deserving individuals Sheila Hare and Penny Andersen for their outstanding dedication and volunteerism. Treasurer Moe Hvidston report read, submitted and attached Audited 2017-2018 Financial Statement Draft Ratification of all business conducted in the 2017-2018 fiscal year Approval of all Overages and Expenditures for 2017-2018 2018-2019 Proposed Profit & Loss Budget Audit draft was passed in principal with corrections as noted, and final draft will be signed and submitted to Federation for approval. MOTION by Roger Bradley for the President to proceed with looking into the option of setting up E-Transfers for any and all fees payable to the MBAS. Seconded by: Lynn Halstead CARRIED MOTION by Moe Hvidston to accept the approval of the 2017/2018 audited financial statement draft to include the revisions discussed. Seconded by: Ellen Griffin CARRIED 2
MBAS Annual General Meeting September 9, 2018 MOTION by Moe Hvidston to ratify all business and transactions conducted by the MBAS Executive and Board of Directors in the 2017/2018 fiscal year. Seconded by: Diane Syrota CARRIED MOTION by Moe Hvidston to approve all overages and expenditures over the operating budget for the 2017/2018 fiscal year. Seconded by: Carrie Harper CARRIED MOTION by Moe Hvidston to accept the 2017/2018 Profit & Loss Budget as presented. Seconded by: Lynn Halstead CARRIED MOTION by Moe Hvidston to appoint Storozuk McClelland as auditors for the 2017/2018 fiscal year. Seconded by Diane Syrota CARRIED Discussion re: 2018/19 Honorariums MOTION by Moe Hvidston that we accept the honorariums as presented. Seconded by: Heather Lawrence CARRIED Vice President/Team Manager Wanda Sweatman absent, no report Zone Reps: Zone 1 Dennis Brooks absent. No report Zone 2 Don Hedin - Interest in the Master/YBC interest is good - YBC recently started - Looking forward to having a couple new bowlers join the Masters Zone 3 Janele Moyer absent - All dates not set yet for the Master/YBC tournament. Looking at running it similar to how Saskatoon ran it last year for the zone round. Just trying to figure out how this is going to work. Zone 4 Diane Syrota no report Zone 5 - Brian Andersen - Masters numbers are up this year as a few new Masters joined the organisation at the Rosetown clinic Zone 6 Roger Bradley oral report - All Master/YBC events booked. Format for qualifying changed due to lack of available weekends. 1 tournament will be held for all divisions on Oct. 21/18 with medals being given to each house. Each house will assign a Master to go to provincials. Teams will be made up based on tournament results. - This year Masters averages will count in determining house representatives - All YBC will bowl as singles and the number qualifying to go to Provincials will depend on the number of spots purchased. Trop 2 from each house make the team for Provincials Zone 7 Heather Lawrence No report - Numbers very low - Representative will not be bowling this year 3
MBAS Annual General Meeting September 9, 2018 Zone 8 Tracy Pitt absent. No report Division Reps: Tournament Division Heather Lawrence no report Teaching Division Laura Andersen no report Senior Division Sheldon Kraus 19 members registered in the Senior Division. At the first tournament we had 16 seniors and 8 Teaching Division members who paid to play in both divisions After the last day in March there were 10 Seniors. Sask Five Pin-Shona Stapleton Report read and attached in pdf Coaching requirement changes: DOES NOT AFFECT SASK COACHES o New requirements for coaches coming in the 2019-20 Season o Respect In Sport (RIS) Online Cost to be incorporated of the Into to Competition Clinic. (Does Not affect Saskatchewan Coaches as this is already a requirement at the Community Coach level) o Cost of Introduction to Competitive Coaching Clinic cost to increase from $175 to $205 effective immediately. (Does not affect Saskatchewan) o Code of Conduct for the Protection of Children - Each coach/volunteer will sign during the renewal process - Part of the re-certification renewal process no cost o Commit to kids (Community Coaches) - This training is online cost is $12 - CAC requiring us to include this in our training program - Must have a coaching number so this is done following the clinic once you have a number ( Does Not affect Saskatchewan Coaches as this is already a requirement at the Community Coach level) Making Headway- Online session regarding concussion protocols o Can be found ar www.coach.ca o No cost Hall of Fame Update o Al Hong inducted into the Bowlers Hall of Fame as a founding father o 2 Sask. Bowlers names were submitted for the Hall of Fame, but they have since refined the criteria for the selection process and one name still remains on the list o 2 Builders awards to be given out at Open Nationals in 2019 Special Olympics o Special Olympics has re-signed with the C5 Youth Challenge o C5PBA now requires a deposit of $150/guest for flights that are booked by the C5 Bowl Sask Report Randy Ostlund: report read and attached in pdf 4
MBAS Annual General Meeting September 9, 2018 Shaunavon has closed its doors due lack of community interest and all equipment has been sold. Provincial lineage remains at $5 this will be looked at again in June 2019. Bowling Federation Rhonda Kurbis: report read and attached in pdf Funding for the 2019/20 fiscal year has been allocated Long Term Athlete Development (LATD) Committee to be formed Exceptional Needs hoping to schedule a visitation with Moosimin. Attempts to contact Stanley Mission have been unsuccessful. Marijuana legalization is almost here, however, Sport Canada has deemed it a banned substance. 6. Tournament Director Leesa Cunningham oral report 1 st Tournament Weekend: November 17 & 18, 2018- Regina o 1p.m. Start Saturday o 9 a.m. Start- Sunday o Tournament Division Bolorama Lanes both days o Teaching/Seniors Division Nortown both days 2 nd Tournament Weekend: March 16 & 17, 2018 in Saskatoon o Houses & Banquet TBD Tournament entries should increase this year If Teaching/Seniors entries remain the same, the group may be too big for a 16- lane house without having 4 per lane. 7. Master/YBC Coordinator Dianne Smutt absent. Report read February 3, 2019 Provincial tournament to be held in Regina Packages to be sent out to the zone reps within the month. Looking for suggestions on how things can be improved. 8. Clinic Coordinator Karin Kirkland oral report Pre- Registration & Pre-payment forms introduced this year to help keep costs down. The idea being that if people pre-pay for the courses, there will be less chance of people not showing up and will also help keep expenses down. Clinics booked so far ; o Community Coach : o Sept. 16/18 in Saskatoon at Eastview Bowl o Sept. 22/18 in Regina at Northwest Leisure Center o Certified Competitive Coach: TBD 9. Technical Director Donna Seiferling - report read and attached as a pdf 590 coaches province wide, 310 have taken their Respect in Sport. TCC 12 coaches in Saskatoon that have taken their Intro to Competition Course in 2011 that have yet to complete their evaluation portion. The evaluation window closes for them in 2018. If they miss this window they will only have Community Coach Status until they are evaluated. 5
MBAS Annual General Meeting September 9, 2018 Updated version of each zone s coaching list was recently sent out. Please review and let Donna know of any errors or omissions. 10. Membership Coordinator Lynn Halstead no report. New address to send member registrations : 43 River St. Moose Jaw, SK S6H 0A9 11. Fundraising Carrie Harper report read and attached Last season s fundraising efforts a success. Due to the addition of Jokers are Wild - fundraising goal was achieved. Grey Cup/ Superbowl tickets are ready for distribution. They need to be returned by November s tournament. If Zone Reps have issues please contact Carrie. 50/50 Tickets need to be purchased this year. 12. Report on MBAC Nationals in Thunder Bay Les Wardrop report read and attached Northern Ontario Committee tried their best but overall did not compare to the previous year. Numerous issues raised and discussed at the meeting following Nationals: o lack of seating and noise levels at Opening Ceremonies o lack of preparation at lanes o lane malfunctions o inefficient Judges of Play o Conduct unbecoming of members on the lanes Issue of Ellen Griffin s position on the board and her lack of compensation for all of her duties was resolved. Discussed initiating The Walter Heeny award for best improved aggregate placing, to be resolved in January 2019. Subject of saying grace at meals was discussed- this may or may not be resolved at a later time. Maritime Provinces are seeking admission to join MBAC- committee was set up to look into the possibilities. 2019 Nationals to be held in Gatineau, QC Theme is Star Wars Assessment estimated at $700-$800 depending on number of entries and flight costs. Early arrivals June 28 th Bowling June 30- July 4 13. New Business: None 13. Adjournment: Meeting adjourned at 4:00 PM Reports Submitted to Annual General Meeting-September 9, 2018 Attached as PDFs 6
President Report S5PBA AGM September 7 & 8, 2018 Welcome everyone bowling is back in full swing. It is good to see everyone again. I hope your summer was a good one; as short as it was it seems like fall came at the end of July. C5 Updates Coaching new developments in coaching are upon us again; but because we are ahead of the game it really doesn t affect us as much as other provinces. The CAC is looking at adding components to the requirements for our coaches. They are as follows: Respect in Sport this is not mandatory yet, but it is recommended that all coaches go and do the online training for this. This will be included in the new coaches training starting in 2019-2020. There will be a cost to it that will be incorporated into the cost of the Intro to Competition. This could be incorporated into the evaluation process; MED and RIS must be completed before the evaluation process begins. The cost will increase from $175 to $205. This will be effective immediately. Existing coaches do not have to have it now but it will eventually be required. Give current coaches the option to do it now before it is required. NOTE: This does not affect the province of Saskatchewan we are ahead of the game. All of our coaches are already required to have this training at the Community Coach level before they can get on the lanes with their team. Therefore, we will not be charged the extra $30 and our coaches will not have to take the training again. Code of Conduct for the Protection of Children This will be part of the re-certification renewal process. It is a document that each coach/volunteer will sign during the renewal process no cost to this. Commit to Kids (Community Coaches) this training is also online; CAC is requiring us to include this in our training program starting in 2019-2020 season. There is a $12 cost to the program. You need to have a NCCP# to do the training; so basically it is done after the clinic takes place once you get your coach number. This program is now a part of the training for new coaches. It may become a requirement for all coaches, again you may want to get ahead of the game and get the training done before it is a requirement for coaches that do not have it. NOTE: Again, this does not affect Saskatchewan, because we have integrated the RIS directly into the program we are not required to take this training. Making Headway This is also an online session that takes approximately 60-90 minutes. The C5 is recommending that this be included in the training. This is training in the concussion protocols for the various sports. There is no charge to this program. It can be found at www.coach.ca. Hall of Fame Update At the National Open competition last year, the C5 inducted Al Hong into the Bowlers Hall of Fame as a Founding Father. At our last meeting a document outlining a list of bowlers that were candidates for the Hall of Fame were given out. I had mentioned that two of our bowlers names were submitted for consideration for the Hall of Fame. Since that time they have refined the
selection process; so, many of the names that were on the list were changed. The province can still put those names forward for the next round of inductions. My apologies for misleading everyone with the two names that were mentioned. In saying that, I will say that there is still one name on the list that is from Saskatchewan. The name will be revealed and made official at a later date. The list includes 10 bowlers; each bowler will be notified by the C5 president; all awards will be presented at the National Open tournament in BC in 2019. There is also going to be presentations to 2 builders. To date the C5 have put two names forward; Sheila Carr and Tommy Ryan. We are able to nominate those we feel fall into that category. The builder should have 10 years of volunteering with outstanding contributions at the National level. Three coaches will also be inducted during the 2019 Open Tournament. Special Olympics Last year, there were indications that the C5 was not going to re-sign with the special Olympics; but that has since changed. All of the provinces were in favor of continuing to work with the special Olympics program. A new contract has been signed for 3 years the base cost for each province remains the same - $2500. We raise this through our membership fees at.55 cents per member. Youth Challenge The C5PBA is now requiring that there be a deposit of $150 per guest for flights that are booked by the C5.