CPYHA ANNUAL 2018 BOARD MEETING AGENDA MAY 15th, 2018 MEETING CALLED BY TYPE OF MEETING FACILITATOR NOTE TAKER TIMEKEEPER ATTENDEES CPYHA Board of Directors Monthly Board Meeting Nate Stulc (President) Carolee Peterson (Secretary) Nate Stulc (President) Board of Directors, Committee Directors & General Members Agenda Call to Order Roll Call Approvals and reports o Approval of Annual Meeting Minutes (2017) o Approval of April Minutes o Treasurer s April Report/Year End o Gambling April Report o Gambling Year End Report o Gambling Oversight Report Election of Officers Committee Reports Old Business New Business Election Results Adjournment
CALL TO ORDER Nate 7:02 ROLL CALL Carolee highlighted were in attendance NATE STULC (PRESIDENT) DEBBIE HUYBERS (VICE PRESIDENT) CAROLEE PETERSON (SECRETARY) JASON DVORAK (TREASURER) JEFF LANGE (M-A-L) JASON CORDES (M-A-L) JOE OLSON (M-A-L) BRAD SOLOMON (M-A-L) JORDAN LEOPOLD (M-A-L) WADE GJERVOLD (PRESIDENT EMERITUS) ALYSSA SENESCAL (SAFETY) ANDREA STONE (CANDY BARS) BECKY MAIFELD (HOUSE MGR COORD) BJORN BURNEVIK (TRAVELING DIRECTOR) ANDREA WEITGENANT (MITE JAMBOREE) ANDREA ROSSMAN (MITE JAMBOREE) BRIAN ALLEN (EQUIPMENT) BRYAN PETER (GIRLS) GLEN WHIPPLE (WREATHS) DAVE BAKER (GIRLS) DARREN SENESCALL ( HOUSE REGISTRATION) GREG BLODGETT (VOLUNTEER COORDINATOR) GREG LINDER (HOUSE CO-DIRECTOR) JEFF HEDLUND (S.K.A.T.E.) JULIE WALKER (FUNDRAISING DIRECTOR) JUSTIN FOTH (GOALIE EQUIPMENT) KARI CARLSON (HEGGIES) KATIE VERLO (CONCESSIONS) KEVIN PIETSCH (ACE DIRECTOR) LAURIE ZAHALKA (COMMUNICATIONS) LEANNE GIRARD (GAMBLING) LINDSEY REIL (WEBMASTER) NICK WARREN (HOUSE CO-DIRECTOR) PENNY SEYMOUR (TRAVELING MGR COORD) TOM SIMONSON (TEAM PHOTOS) ROSS JERPSETH (ICE SCHEDULER) JASHAN EISON (GAMBLING OVERSIGHT) RYAN NELSON (GAMBLING OVERSIGHT)
Additional attendees: Jared Anderson, Michelle Lange, Megan Trippicchio, Charlie Lien, Nick Powell Board Reports Approval of the Annual Meeting Minutes All board members were emailed annual minutes from May 2017 Annual meeting- to review. A motion was made, seconded and passed to approve the minutes for the May 2017 Annual meeting Approval of the April Meeting Minutes All board members were emailed annual minutes from April 2018 to review. A motion was made, seconded and passed to approve the minutes for April 2018. Treasurer s Report Jason Dvorak
All board members were given the treasurers report from April 2018 to review A motion was made, seconded and passed to approve the treasurer s report for April 2018. Gambling Report for April Leanne Girard o 114 games were closed out in April. 64 at 5*8 and 50 at Clives with a net profit of $18,434.24. o Purse bingo at 5*8 was not full this past month. o Our bank account balance is up about $33,000 compared to April 2017. All board members were given the gambling report from April 2018 to review A motion was made, seconded and passed to approve the gambling report for April 2018. Gambling Report for Year End - Leanne Girard 5 Star Lawful Purpose Rating Profits from charitable gambling assisted the Association in meeting our financial obligation of $50,000 to the City of Champlin $28,554 donation 1/2018 to General Fund to pay the City of Brooklyn Park, district 10, ref fees $33,307 donation 2/2018 to General Fund to pay district 10, ice bills $13,145 donation 3/2018 to General Fund to pay ice bills o *This helped allow the Association the financial flexibility to reduce all traveling final ice bills by $100 Raffle tickets raised $27,727 profit - up $3,000 from last year (switched from calendars to tickets)
o *Next season will have volunteer help gambling manager facilitate raffle tickets under gambling operation Site inspections were conducted numerous times by the state compliance officer and came back 100% in compliance. Completed an annual audit with Mahoney, Ulbrich, Christiansen, Russ, P.A. - everything compliant. Both sites: 5-8 Grill and Clive's have consistently done well. Purse bingo once a month at Clive's and a trial run at 5-8 grill. As part of consent order from Gambling Control Board, suspension ran for 30 days starting February 1st. closed games on January 31st and reopened pull tabs at both gaming sites on March 3rd. The Boys High School Hockey Boosters were licensed and ran both sites during those 30 days. Notification of consent order and actions were sent to membership via email and fully disclosed at multiple monthly CPYHA board meeting. As always, monthly gambling reports and consent order can be requested from President. Recommendation: Seek new establishments for additional charitable gambling Continue to find ways to improve our game play at our current sites - including purse bingo Keep our LPR at 5 stars Work with President and Treasurer to make more donations to reduce the cost of hockey Continue to work with oversight committee to make sure operation is following corrective action plan as part of consent order Work with President, oversight committee, and MGS to further educate board of directors on gambling operation Gambling Manager to attend the Allied Charities of MN Convention/expo in November again for continuing education courses May Gambling Oversight Committee Report Nate Stulc May Active Game Audit conducted on May 13th, 2018 at Clive s and 5-8. One active game pulled and audited at each site. Both in compliance, will review our audit with the months end B2. Members included: Nate Stulc, Jashan Eison, and Jason Cordes. May Perpetual Inventory Audit conducted on May 13th, 2018 at both sites. Inventory of games not in play yet and games in play are checked against the perpetual inventory list kept on site. Both sites had games accounted for. Audit conducted by Nate Stulc, Jashan Eison, and Jason Cordes.
April Closed Game Audit conducted on May 12th, 2018. 4 games from each site were audited. All were found compliant with auditor s numbers. Will compare to B2. Audits completed by Jashan Eison. May Storage Unit Inspection completed on May 12th, 2018 by Nate Stulc. Everything was in order and checked out. March closed game accounted for. Annual Certified Physical Inventory and Cash Count Summary in accordance with Minnesota Department of Revenue a year end count of inventory and cash was completed at both sites. Counts and paperwork completed by Jashan Eison and Jason Cordes. Supervised by GM Leanne Girard and CEO Nate Stulc. Year End Gambling Oversight Committee Report Nate Stulc Per CPYHA by-laws section 14.5, a gambling oversight committee needs to be in place to oversee, audit, and review the CPYHA charitable gambling operation. Committee needs to consist of at least the President, 2 board members, and 2 members from general membership.\ The 2017-18 members included: o Nate Stulc, President o Wade Gjervold, Past-President o Jason Cordes, Board Member At Large o Jashan Eison, General Member o Ryan Nelson, General Member This oversight committee has put in place a number of internal controls. This includes these monthly audits/inspections: an active game audit at all gaming sites, perpetual inventory audit at gaming sites, multiple closed game audits from all gaming sites, and an inspection of our gambling storage unit. Along with the collection and drop off of closed games. The committee also reviews monthly reports prepared by Minnesota Gaming Services. These reports include: gross/net sales and profits, bank registers, charitable donations, MN DOR filings, and the B2 s. This committee is vital to the review and compliance of our gambling operation. Besides the audits put in place it is the job of this committee to continue to make sure our gambling operation is following the corrective action plan put in place per the Gambling Control Board. Following tonight s membership meeting and the voting taking place, the Gambling Oversight Committee will review members and add as needed. Goals for 2018-19: o Continued audits o Review membership o Review consent order and corrective action plan o Improve auditing schedule and delegation of duties o Deeper monthly reviews of reports
ELECTION OF OFFICERS Candidates: Vice President Ryan Nelson Treasurer Jason Dvorak 3 Member at Large Positions: Jason Cordes Jeff Lange Becky Maifeld Megan Tripicchio COMMITTEE REPORTS HOUSE Nick Warren and Greg Linder We would like to thank all the coaches, players, managers, parents and volunteers who helped make this season a great one! Special thank you to Andrea Rossman and Andrea Weitgenant for heading up and running an outstanding Mite Jamboree. # of Participants: Approximately 136 mite skaters vs. 132 in 2016/17. o Last Year Mites: 29 (23 Boys and 6 Girls) o First Year Skaters: 33 (Not included Little Rebels) Team Breakdown (Presumably will be the same for next season) o A 1 (Jordan Leopold) o 8U 1 (Joe Olson/Bjorn Burnevik) o B 2 (Nick Warren and Eric Rademacher) o C 4 (Don Hall, Josh Juaire, Brian Salter, Rob Gaskins) o D 4 (Greg Linder, Jeff Hedlund, Steve Girard, Robb Akerson) A look at Next Season: o A 1 Returning Players o 8U 11 Returning Players o B 19 Returning Players o C/D- 76 players with at least one season of mite eligibility remaining.
TRAVELING Bjorn Burnevik Boys - Bjorn Team Regular season record reg season place District playoffs regions Bantam AA 3-8-1 4th out of 5 3rd did not place Bantam B1 11-5-2 4th out of 10 2nd 3rd Bantam b2 5-18-3 13 out of 14 Consolation champs Peewee AA 5-9-1 4th out of 6 3rd did not place Peewee B1 17-1-1 1st out of 14 2nd place 3rd Peewee B2 12-4-1 4th out of 18 2nd place Peewee C 11-6-1 5th out of 13 2nd place Squirt A 11-4-1 3rd out of 9 won and then lost Squirt B1 5-10-2 13th out of 18 lost first 2 Squirt C 12-5-3 5th out of 11 Champs! o Next Year Team Projections 4 squirts 4 peewee 3-4 bantams 10u-3 12-2 15-1-2 Girls Dave Baker and Bryan Peter o 7 Teams for 2017-2018 Season (U15A, U15B, U12A, U12B, U10A, U10B Blue & U10B Red) o 100 Girls Players in the Co-Op Program o 9 goalies 91 skaters o 15s 28 Players, 12s 28 Players, 10s 44 Players o Utilized Co-Op Jersey for second season o Ice was utilized at Champlin Ice Forum, Brooklyn Park Ice Arena, Coon Rapids Ice Center and Super Rink. o Hosted 10UB Tournament over Thanksgiving weekend (Finished 1st and 2nd)!! U15A o Coaches (Chad Mortenson, Al Ness, Eric Olson, Jennifer Shirshov)
o 11 Players (10 Skaters, 1 Goalie) o 9W - 2L - 1T (2nd Place in District Play) o 33W 14L 4T (Overall @ YHH) o 2nd Place Finish in District Tournament (2 Seed from District 10) o 3rd Place in All American Girls U15B o Coaches (Brandi DelCastillo, Jen Shirshov, Brand Winter, Dave Baker) o STATE CHAMPIONS!!! o 12W - 1L - 1T (District 2 Regular Season Champions) o 21W 8L 3 T (Overall @ YHH) o Jersey on Display at the Xcel Energy Center in St. Paul for 1 year. o Won U15B Minnesota State Championship o 1st Place Champions Stillwater Skate for the Roses Tournament o 2nd Place Albert Lea Hockey Tournament o Consolation Champions Prelude to the Playoffs Eden Prairie U15B Tournament U12A o Coaches (Jeremy Hedlund, Jeff Semling, Jeff Johnson, Bryan Peter) o 2W 14L 2T (Regular Season) o 14W 28L 4T (Overall @ YHH) o 3rd Place Woodbury Sweetheart Classic U12B o Coaches (Keith Marnholtz, Gary Abbott, Darren Senescall) o 2W 12L 2T (Regular Season) U10A o Coaches (Joe Olson, Gabe Milton, Jim Boden, Jeff Semling) o 9W 4L 3T (3rd in District, Regular Season) o 21W 12L 5T (Overall @ YHH) o 3rd Place Duluth Ice Breakers Tournament o 3rd Place Roseau U10A Tournament U10B Blue o Coaches (Roger Ersbo, Darren Senescall, Justin Foth, Calvin Lenz) o 12W 5L 3T (3rd in District Blue, Regular Season) o Rebel Classic Champions!! o 3rd Place White Bear Lake Moose Goheen Tournament U10B Red o Coaches (Chris Opskar, Scott Anderson, Bill Sypura, Ryan Weber) o 10W 5L 6T (4th in District Green Division, Regular Season) o 2nd Place Rebels Classic o 2nd Place Brainerd U10B Tournament 2018-2019 Season and Beyond o Plan to continue Co-Op. New Director will get Co-Op Agreement in place with any changes to last years Agreement. o Next Year s Numbers o U15s 19 Eligible Players (16-17 skaters, 2 goalies) ***Champlin # s only***
o o o o U15s Two Players that will not be eligible to return due to age. U12s 18 Eligible Players (14-15 skaters, 3 goalies) ***Champlin # s only*** U10s 22 Eligible Players (21 skaters, 1 goalie) ***Champlin # s only*** U10s - 6 New Players coming from House Program (Mites, U8). Per the Bylaws, Banners are due for: o 2016-2017 U12B Teams Accomplishments o 1st in Districts Regular Season (Consolidated Banner) o 1st in District Tournament (Consolidated Banner) o 2nd Place Regional Finish (Individual Banner) o State Tournament Participant (Consolidated Banner) o 2017-2018 U15B Teams Accomplishments o 1st in Districts Regular Season (Consolidated Banner) State Champions!! (Individual Banner) CPYHA Volunteering Greg Blodgett Committee Members: Stacy Kreger, Lisa Tilleskjor and Lisa Fischer Metrics Dibs Items Posted: 1,160 up from 1,065 last year, down from 1,272 two years ago year Tryouts: 231 up from 115 down from last year 185 two years ago Fundraising: 46 up from 44 last year, up from 42 two years ago Concessions: 759, down from 826 last year and 952 two years ago No Shows (fines): 3 (2 from the same person) -decreased from 8 last year Volunteering Requirement Completion Rate: : 27 of 341 families o 89% completion rate-last year was 11 people not completed and 96% completion rate Complete 314 families 216 families 89% Incomplete 27 families 11 % - Up from 4 % last year-3.5 % two years End of Season Volunteering Validation email originally sent to 66 families (2/20/18) to begin reconciliation process. Up from 36 last year. 2018 Recommendations to the board (many similar to last year but with new detail) Continue No Show/Late Cancellation Policy o Consider a more immediate reinforcement of the fine process so this doesn t become more of the norm to deal with Review the amount of required hours and determine if a change is needed. This was a major issue with reduction of concession hours and total overall hours. The following are some examples to consider. o Total amount of hours required-what if the requirement was less hours, less for the exempt?
o Should exempt families not have to do concessions? This would allow for more open concession opportunities for others to get their hours. Maybe require 5 hours in any way for exempt families instead of just concessions. o Change the concession hour requirement and a different length of concession shifts? What if the requirement was 4 hours per player and shifts were 2 or 4 hours long, etc? o Limit the number of hours that can be done in concessions but perhaps more than the minimum per player. This prevents some families that do 20+ hours all in concessions and take shifts from those that need to get their hours in yet requires some hours in another area. There had been a need for help in committees and events that struggles to get enough help but this year people were being told that committees were full when there was the very tight limit on concession hours the first half of the year. (The only way to manage this is very manually time consuming by going through each individual family account in Dibs so would be an on your honor). Continue team scheduling for HS events but perhaps open them up to the general population after a week for the team to have the first chance to fill. There needs to be a way to do this with a timeline so their does not need to be continuous monitoring or more communications needed to be sent out. Create a video about the basics and minimum requirements for volunteering rather than relying on parents to attend the hockey 101 type meeting or for a manager to not pass on the information thoroughly or consistently. I only have 2 years in the association left so their needs to be a new coordinator so there is year to work with someone in a transition because it is too difficult to learn it all without working with someone. CONCESSIONS Katie Verlo Moved accounting to part of treasurers duties $31,076 revenue. Down $5200 last year. $27,842 Expenses. Down $2000 last year. $3234 Profit. Many changes being made for next season. o Hired new concessions manager, Jena Radmacher. A volunteer team underneath her will be helping. o Will be adding Square registers allowing the use of cards, track inventory, etc. Adding security cameras. o New vendors, machines, food offerings, signage. o Will be reviewing hours needed, shifts open, etc. o Expect many changes, training videos, etc. in concessions for 2018.
FUNDRAISING Julie Walker Candy Bars (Andrea Stone) o 79 families sold candy bars Heggies (Kari Carlson) o Pizzas sold 2, 027 o Sales - $19,789 o Rebates - $8,010 Wreath (Glen and Val Whipple) o Items sold 1,258 o Ice Rebates - $15,769 o Wreath turn in for the first day was only 9 people for a 4 hour shift and the second day was about 55 people in about a 2 hour turn in window, and way too much in cash about $2000 when the order form clearly states no cash we ended taking in about $30,000 and families will received over $15,000 for use on their ice bills. o The wreath company was pretty much worthless and I know Brad mentioned they are looking at a new vendor so hopefully that works. Day of wreath pick up the truck driver kept handing us boxes and we ended up with 9 boxes of bows extra after we passed out the bows with our orders, it turns out the driver had 3 total orders on the truck and we ended up with the bows for all of the orders, I m thinking that s the only reason they responded back to us for the wreaths we were shorted. Sorry to vent but it wasn t a fun experience dealing with them. SPONSORSHIP- Jordan and Jamie Leopold Tim Hortons supplied the Mite jerseys, socks, helmet stickers and 500 pucks.
REGISTRATION Alyssa and Darren Senescall Rostered 324 players (189 traveling), 90 coaches (50 traveling) (Does not include 29 CP girls on 12U and 15U roster at Coon Rapids) -new concussion certification was a problem and coaches not completing requirements prior to skating with their teams. -only 10 traveling coaches registered before end of tryouts -16 traveling coaches and 5 managers registered on the CPYHA website the week of roster signoff (October 27-Nov 3) giving very little time to confirm certifications and organize rosters -Coaching requirements need to be addressed at mandatory coaches meetings, according to the by-laws, prior to the start of the season. Needs to be followed up by ACE and Traveling Directors 30 school waivers completed next year will not need District 10 sign off on new waivers existing waivers will only need current proof of school enrollment players playing down need approval from USA Hockey and D10 prior to the start of the season-- no exceptions USA Hockey new season begins in July Working on getting fliers for new skaters added to open house packets at the elementary schools TRAVELING MANAGER COORDINATOR Penny Seymour Updated and posted Traveling Manager Reference Manual to CPYHA Manager Page. Held Travel Managers and Treasurers Meeting on 10/15/2017 Coordinated across our 17 travel team managers (10 Boys teams and 7 Girls teams) Sent out periodic emails to managers to remind them of deadlines or request communications to all teams. Answered manager and treasurer questions for all teams as needed. Regularly attended CPYHA Board meetings to keep informed. Sent out an End of Season Checklist for the Team Managers and Treasurers Helped collect scorebooks and jerseys at end of season. Areas for improvements next year: 1) Mandatory Managers Meeting It is difficult to plan the managers meeting between the end of tryouts (some teams are published before others), MEA break, and needing to have the meeting prior to the first team meetings so the managers have all of the information they need to get started. The Mandatory Travel Team Managers meeting was held earlier this year due to the request of the higher level teams. This seemed to cause more trouble than previously: Many of the lower level teams (10U and Squirt) did not have managers identified early enough to attend. The high school tryouts were not completed at that time, so not all the Bantam and 15U managers were identified.
Some of our teams that played in different districts this year (PeeWee C and 15U A and 15U B) and all details around this change was not understood at the time of the meeting. Possible solution may consider having two options for meetings next season. Will work with others to brainstorm other ideas too. 2) Responsiveness of team managers Most of the team managers are great with responding to requests and handling their team s responsibilities, but a few are not. Since the head coaches select their managers independently, there is no opportunity to ensure that the choice of manager will buy in to the expectations of the travel team managers for the larger association. This includes: i. Responding to emails ii. Forwarding CPYHA emails iii. Following District rules for managers iv. Returning team scorebooks Possible solution Highlighted these areas with the Manager meeting at the beginning of the season last year. Added more details to the Travel Team Manager Handbook. Would appreciate other ideas from folks to help in this area. HOUSE MANAGER COORDINATOR Becky Maifeld Updated the House Manager Manuals with changes, printed and assembled. Held House Manager Meeting November 28th, 2017 at 6:-0 pm at Forum Assisted Managers with: Questions, jerseys/socks, pictures, jamboree, volunteer, tournaments, outdoor ice, time clock, game schedules, concessions, apparel, Coaches reimbursement, etc. Liaison for Mite Directors, SKATE, Jamboree, Volunteer Director, Concessions Manager Selection Worked with Mite Directors for selection Overall smooth year List of previous managers who were interested Managers checked box at registration Tried to select managers who have experience with the association Made sure the teams had manager coverage when forming teams Transitioning to new coordinator for 2018-19 season
COMMUNICATIONS Laurie Zahalka SPRING CLINICS Nate Stulc Sent board communications or overall CPYHA membership communications (events, fundraisers, etc) New to CPYHA this year was a spring 3o3 mite league and spring skills clinics. The 3o3 mite league had 7 sessions running from March 10 th until April 21 st. There were two different time slots on Saturday mornings. The blue division was for mite D s and C s and the white division was for mite B s, 8U s, and A s. Format was simple two cross ice games running simultaneously using pond hockey style nets. Our numbers were strong enough to support competitive games at each level every week. We had a total number of 57 mites participate. The spring skills clinics had 6 sessions running the same time frame. There were three different divisions on Sunday afternoon: mite D/C, mite B/8U/A, squirt/10u/peewee/12u. These sessions were headed by Jason Tripicchio and Jason Dvorak. Main focus was on skating and edge work. We had 32 skaters at the sq/pw level, 36 at mite A/B level, and 24 at the mite C/D level. Financially, we were able to keep cost to $10 per session and more than cover our ice costs. This was due to solid registration numbers and zero dollars spent on coaching. Goal was to make/lose $0; end result was positive approx. $600. Goals for next season: - Continue program - Find someone besides me to run program - Market much earlier in season - Online or square payments no more cash/check at the door - 75 mites skating in 3o3 league - Lock 4 seasoned coaches up for running skills - Found that skills was popular with lower level sq/pw s (build on this) Big thank you to everyone that helped me pull this off. Especially, Trip and Dvo for running skills and my wife Kelley for running registration.
FALL CLINICS Jordan Leopold Fall clinic provides an opportunity for players participating in CPYHA and Rebel HS for on-ice preparation for upcoming tryouts starting the first week of October (CPYHA), late October (HS programs). Clinics focus on individual skills (Skating, stick skills and small games). Specific sessions include ice for unstructured 3 on 3 cross ice hockey. 6 Goalie only sessions included for mite-bantam participating goalies. Co-directors Dave Brown and Jordan Leopold. Levels/sessions/participation/cost numbers consisted of the following: HS Boys: 12 hours 31 participants $95 HS Girls/15u/14u: 12 hours 16 participants $95 Bantams: 12 hours 40 participants $200 Pee Wee: 12 hours 37 participants $200 Squirts: 12 hours 32 participants $200 12u/10u: 12 hours 30 participants $200 Upper Mites/8u: 6 hours 44 participants $200 Lower Mites: 6 hours 28 participants $200 Goalie only: 6 hours N/A included 3on3 (no instruction): 15 hours N/A included (G-hs, 12-10u, sq, pw, btm) *Late registration add $25 Changes to fall clinics for 2018: HS programs start 1st week of sept and go until Captains practices. Lead instructor pay $60 hr at every level. Have Hs programs pick their ice so we don t have a shortfall. -new instructors for mite/8u sessions Cap traveling levels to 45 skaters Cap mite/8u levels at 60 skaters COACHES SELECTION Nate Stulc Due to not having a person in place and late start I, Jordan, and Brad reviewed coaching applications, conducted interviews, and made recommendations to the board. Coaching positions applied for and interviewed for paid staff were: Bantam AA (Dave Brown), Bantam B1 (Travis Parks), and Squirt A (Andy Disch). Along with placing these coaches pay was examined across district 10 and what these coaches were paid previously. Also interviewed were non-paid parent co-coaches for PWAA Bud Williams and Jace Reed. Coaches for all remaining levels were filled by parents with help from traveling committee. As of right now, no one has applied for this position. If this positions remains unfilled for next season Bjorn Burnevik, traveling director (not coaching 18-19 season), and I will fill this role. We have asked all three coaches to return next season. With the potential move up of Andy from SQA.
GOALIE - Debbie Huybers CPYHA values the Goalie position and in order to continue to develop the role has the following programs in place: o Goalie tryout evaluations are completed by an outside source MEGA o Goalie equipment (Pads, glove, blocker) are provided for use at no cost to goalies at all levels o Throughout the season there are 10 designated nights only for goalie training Provided by MEGA Paid for by CPYHA Open to all goalies from Squirts to Bantams o To continue building interest in the position CPYHA sponsors "Try Goalie for Free" 10 Mite and Squirt Goalies attended this program in 2017-18 WEBMASTER - Lindsey Reil KEEPING CURRENT WITH SPORTS ENGINE MAINTAINING STRUCTURE WITHIN THE WEBSITE KEEPING OUR SITE UPDATED - CREATING NEW PAGES, POSTING PROGRAM INFO ON HOME PAGE, PURGING OLD CONTENT GRANTING PAGE PERMISSIONS SETTING UP NEW SEASONS FOR TEAM PAGES, ARCHIVING PREVIOUS CREATING ALL CPYHA REGISTRATIONS (PLAYER, CLINICS, MANAGERS, COACHES) *7 TOTAL THIS SEASON 2017-18 SEASON BEGAN WORKING WITH SPORTS ENGINE ON THE WEBSITE REBRAND IN JUNE OF 2017 THE BOARD APPROVED A FULL REBRAND WHICH INCLUDED A NEW BANNER AND SIDE PANELS, ALSO A MOBILE RESPONSIVE FORMAT WITH THE MOBILE RESPONSIVE FORMAT, THE SITE IS NOW MUCH EASIER TO NAVIGATE USING SMART PHONES AND TABLETS YOU CAN EVEN REGISTER ON THEM! OUR UPDATED WEBSITE WENT LIVE AT THE END OF AUGUST 2017 RECEIVED A LOT OF POSTITIVE FEEDBACK FROM MEMBERS 2018-19 SEASON CONTINUE FOCUS ON KEEPING OUR WEBSITE UPDATED, ORGANIZED AND EASY TO NAVIGATE WORK WITH BOARD/REGISTRATION TO GET ALL INFO NEEDED FOR REGISTRATION BUILD AS EARLY AS POSSIBLE *MID JUNE WOULD BE IDEAL
ICE SCHEDULER Ross Jerpseth Ice Cost o Champlin Ice Forum Indoor (Off Peak)-$160/Hour o Champlin Ice Forum Indoor (Peak)-$215/Hour o Champlin Ice Forum Outdoor-$45/hour o Brooklyn Park CAC-$220/Hour Ice Usage o 1,474.66 hours total this year including fall ice and sold ice o 1,086.16 hours at Champlin indoor and outdoor (38 hours outdoor) o 388.5 hours at Brooklyn Park o 1,148.16 hours were split between house and traveling. Traveling used 891.49 or 78%, and House used 256.67 or 22% o These hours include Games, Practices, Tryouts, S.P.E.E.D. Clinics, our Thanksgiving Tournament and Mite Jamboree. o Excluding Fall Clinics, Goalie Clinics, Little Wild Program, Sold, and unused. Unused Ice: o We had 94 hours of unused ice totaling $19,707.50 o Of these 94 hours, 16 were M-Th. o Of these 16 weekday hours, 3.5 were during the day over Christmas Break, and 3 hours were during the week after D10 playoffs. o Of the 94 hours, 26.75 of them were 6am or 6:15am. Will be getting rid of these hours next year. o Last year we had 100.5 hours, and two years ago we had 127.75 hours Sold Ice: o Sold 83.75 hours totaling $16,566.25 (sold 83 hours last year, and 70.25 in 2015-2016)
SAFESPORT Alyssa Senescall No Safesport issues reported to USA Hockey Minor locker room issues easily resolved Difficulty tracking safesport completion for volunteers for tryouts and team duties Have reviewed other association s safesport pages and will work with Lindsay to update Safesport on the CPYHA page. Suggest all parents are required to complete Safesport and background check when registering players. Will include an injury report form and follow up requirements to all of the coaches and managers going forward. Working in conjunction with the High School boy s hockey to set up baseline concussion testing. SKATE Jeff Hedlund WE HAD 195 PARTICIPANTS THIS YEAR OVERALL THE SKATE CELEBRATION WAS A SUCCESS! EACH PARTICIPANT WAS Hat or Headband and MISCELLANEOUS PRIZES. FOOD was not provided to reduce costs TEACHER COMMENTS WERE DISPLAYED FOR EVERYONE TO VIEW WE HAD PRIZE DRAWINGS AT THE BEGINNING OF THE EVENT THAT PLAYERS NEEDED TO BE PRESENT TO WIN; CLINIC AND REGISTRATION DRAWING WHERE ALL PARTICIPANTS NAMES WERE ENTERED.- 1 NAME WAS DRAWN FROM HOUSE, GIRLS, AND BOYS TRAVELING BUDGET WAS designed to be as low cost as possible. THE COMMITTEE GREW AS IT PROGRESSED THIS YEAR WITH MORE VOLUNTEERS TO HELP SET UP AND GET THE ARENA READY 2018 REFLECTION o Less conflicts with the date o A Sponsorship group was created and we raised $1050 that went towards more prizes drawings for the players. o This is my last year as coordinator. I will help on-board new person.
Mite Jamboree Andrea Rossman and Andrea Weitgenant Jamboree was held March 2nd - 4th 30 teams played in the Jamboree 12 CPYHA teams and 18 invited teams for a total of approximately 380 players. This is an increase over the previous year where we had 16 invited teams and 340 players. We added two additional Mite B games for Friday night, which is the main reason for the increase. Games Scheduling the outside teams was a combined effort between the Jamboree coordinators, House coordinators, 8U and A coaches, and CPYHA President Outside teams included Osseo-Maple Grove (8U, A, B), Princeton (8U, B, C), Anoka (D), Centennial (A), Becker-Big Lake (C), Rogers (A) and Coon Rapids (8U) CPYHA Mite Players Each Received: Personalized bag tags, personalized water bottle, Medals, Gift bags, Pizza party Prizes Given Away at Coaches Game: CPYHA Registration, CPYHA Fall Clinic, Janostin Clinic Registration, 3o3 Hockey Summer Mite Camp Schwan Super Rink Intro Mites or Rookies Small Area Games Camp, Schwan Super Rink Mini Miracle or Miracle Gold Mites Camp, Hockey Stick signed by Jordan Leopold Various prizes given away at lollipop tree to each mite in attendance
Budget: Board approved $1,750 (down from $3,200 in prior year) Spent approx. $ 2,670 T-shirt profits, vendor payments, Buffalo Wild Wings donation and chuck-a-puck brought in approx. $ 870 Silent auction brought in $ 1,510 ($185 donated in memory of Bella, balance towards new goalie gear) Net cost of Jamboree $ 1,800 (silent auction money is not included) New This Year: Addition of two Friday night B games Included the Junior Rebels program with approx 28 players Added the silent auction - each team came up with items for a themed basket, proceeds went toward purchasing new goalie gear Teamed up with Buffalo Wild Wings and a portion of the proceeds from Jamboree families who ate at BWW over the weekend were donated to the association CPYHA teams went purple for the weekend by taping their sticks purple in memory of Bella Conneran, the younger sister of a CPYHA player who passed away during the season. A donation box was at the check-in table throughout the weekend for The Rocket Fund which supports research for the disease Bella suffered from. Proceeds from the Mite D Rangers silent auction basket also went to The Rocket Fund. CPYHA TOURNAMENT Wade and Shelia Gjervold Rebel Classic Thanksgiving tournament Total income: $14,119 (~$3K increase due to our teams paying entry) Total expense: $8,385 Profit/Loss: +$5,734 Use approx. $6000 in ice Switched this year to model where all shifts are put on DIBS. Previously, all non-concession shifts were handled by families of participating CPYHA teams. Lots of tournaments happen this weekend so lots of competition Likely changing from PWB2/10UB to PWB2/PWC. Easier because we don't have to figure out how to handle co-op team payment and we now have a team at the PWC level TEAM PHOTOS Tom Simonson Linhoff did the team photos again this year. We received a $997 rebate from them. BYLAWS/HANDBOOK Carolee Peterson Handbook was completed and published in March 2018. This will be a working document. There were no changes to the bylaws for the annual meeting to approve
Player Development/Jr Rebels Joe Olson New to CPYHA this year was the Jr. Rebels program. This program was developed to give our future mite players an introduction to the game of hockey and better prepare them for the following full season of mite hockey. The main focuses of this program is learning to skate and having fun on the ice. The program included 12 hours of practice during the season ending with them playing a hockey game at the mite jamboree. This program is also part of our recruitment. The fee paid for Jr. Rebels will be a credit on the following season s mite registration. The goal here is to build our Jr. Rebel program which in turn will grow our Association. Our first year was very successful with 25 kids participating, many of which started on holders but all ending the season skating. A few of these kids even participated in our spring mite 3o3 league and skills clinic. Looking to next season we will continue to grow this program including more promotion of the program. Pamphlets have been created and hopefully distributed at schools, at rink. Also more promotion on website and social media. Coach Leo will be again leading on ice instruction. To better fit the kids and scheduling we will be shorting program to 45 minute sessions. Thank you to Joe Olson for creating this program. Also thank you to Jordan, Nate, and Josh Kern for leading on ice instruction. RECRUITMENT Andrea Weitgenant On April 20th Oxbow Creek Elementary held their annual Family Fun Night. PTO President, Dan O'Brien reached out to Leanne Girard to ask if CPYHA would like to set up a hockey station. Great opportunity for recruitment. Reached out to the general association asking for someone to organize this. Offered volunteer hours towards next year, but didn't get any takers. Jordan Leopold and Andrea Weitgenant agreed to help out with the event. Jordan provided a backdrop, nets and knee-hockey sticks, as well as plastic golf balls. Four hockey players were recruited by Jordan to help run the event and Andrea provided onsite supervision. Event was very popular and busy for almost all of the 2.5 hour event. Printed materials were available onsite. (If there is a 'where did you hear about us' on the registration site, maybe we can add Family Fun Night). The older kids that Jordan recruited were great with the kids. We could maybe we use 2-4 additional older kids. This was a positive event and I think it would be great if we could do this again.
Old Business - NA New Business A used scoreboard was purchased for the outdoor rink. CPYHA will be in the Father Hennepin Days Parade. Looking for someone to coordinate. Traveling boys will be purchasing their own jerseys for next year. A committee is working on this and information will be sent out early summer. Still Looking for many directors and coordinators: o House Director o Volunteer Coordinator o Girls Director o Coaches Selection o Gambling Oversight Committee Member o CPYHA Tournament (Thanksgiving Tournament) Coordinator o Traveling Team Tournament Coordinator o SKATE Coordinator o Recruitment Director o Player Development Coordinator o Team Photos Coordinator o Jr Rebels Program Coordinator o Fall Clinics Director o Spring Clinics Director o Ace Coordinator Election Results Nate Stulc Vice President Ryan Nelson Treasurer Jason Dvorak Member at Large Jason Cordes, Jeff Lange and Megan Tripicchio Adjournment Nate Stulc 9:13 PM