BOARD OF DIRECTORS MEETING MINUTES October 3, 2016 Jen DeFranco called the Palatine Celtic Soccer Club General Meeting to order at 7:30 PM. Attendance: 12 voting, 3 non-voting members and 0 guests. Officers: Attend Directors: Attend President Jen DeFranco Y Girls Travel Cem Poyraz Y 1st VP House Jenn Hurwitz Y Boys Travel Rob Rogers Y 2nd VP Travel Chris Gattuso N Referees Mike Conklin Y Technology Carsten Administrator Gruettner N Fields Jim Burke N Secretary Sara Kasanders Y Immediate Past President Matt Roberts N Treasurer Frank Costabile N House Directors: U 8 Girls Beccy Gurion N U 8 Boys Greg Post Y Non-Voting: U 10 Girls Jerry Stark N Park District Liaison Kelli Hedding Y U 10 Boys Dave Tofilon Y Special Projects Mary Beth Landerman N U 12 Girls Vince Glaviano Y U 12 Boys Fabio Van Roon Y U 14 Girls Scott Pfister Y U 14 Boys Steve Menk Y Also in Attendance: Attend Celtic Cup Liaison Karla Monroe N Operations Manager JJ Ruane Y Club Controller Chris Donahue Y Page 1 of 7
The following guests were present: Motion was made by Rob Rogers to approve the September Board meeting minutes, seconded by Dave Tofilon. No discussion. 10 Ayes, 0 Nays, 0 Abstained Motion passed. Treasurer s Report Frank Costabile 1. No financial report this month. HOUSE Operations Manager JJ Ruane 1. Held monthly Director s meeting on 9/28 a. Discussion on winter training schedule b. Monthly goals for each director c. Area status report 2. Met with Brian, John, and Paul to discuss future of Junior Celtic & U8 programs. Bridge program for house to travel a. Junior Celtic program changes (Fall 2017) due to lack of other clubs having a similar program 3. Conducted search for a U8/Junior Celtic coach with Brian & Paul s assistance 4. Updated web FAQ s for travel 5. Coordinated Breast Cancer Awareness T-shirt order (Thanks to Nancy Post & Jen Defranco for their help) 6. Drafting house tournament schedule in coordination with Jenn H. & Jen D.. Tournament will run October 17-30 7. Coordinating an effort to relieve some of the referee issues within the club. Silent Weekend Travel Proposal- 10/22 to 10/23 a. Silent Weekend House Proposal- 10/15 to 10/16 8. Coordinating a fundraising evening at either Aurelios off Euclid in Arlington Heights or California Pizza Kitchen in Deer Park. Setting an October Date for one of the restaurants for the entire club 9. Met with PPD on Celtic Cup logistics and improvements for 2017 10. Trying to implement uniform expectations of communication within the travel side Page 2 of 7
Ist Vice President Jenn Hurwitz 1.House tournament plans are under way. May be doing to tournament over the course of two weeks. 2. Working on the player evaluation process. Adding more for the goalie component. 3. Spring registration process being worked through as well. Adding an option for parents to have one day their child will not be available to practice for the ease of filling teams. Division Director Reports U8 Girls Beccy Gurion 1. Nothing to report U8 Boys Greg Post 1. Missing a ref at one of the games. Got good feedback from parents regarding the new u8 rules. Parents had an issue with moving between fields. U10 Girls Jerry Stark U10 Boys Dave Tofilon 1.Nothing to report. U12 Girls Vince Glaviano 1. Everything going well so far. Teams are competitive. U12 Boys Fabio Van Roon 1. Everything going well so far. U14 Girls Scott Pfister U14 Boys Steve Menk 1. Everything is going well. House Director John Miller 1. 1. U-8 Boys and Girls new 4 vs 4 format is up and running. After polling the coaches, the feedback is mostly positive. On the Plus side: Coaches are not spending much time at all dealing with sideline players mostly because they only have 1-2 subs per small game and those players are cycling in and out quickly. Since the mini games are turning over 3 times (not one game anymore) the kids (and parents) seem less focused on the score and more Page 3 of 7
focused on watching and playing. Having coaches in between fields is great for them so they can be close to both games and co-coaches can communicate easily. Players are playing 85-90% of the time now and not splitting field time 50-50. On the negative side: Parents are still complaining about having to move their chairs if their kid changes fields from one mini game to the next. There are still some parents that will try to sit in the middle. Some players are getting very tired by the third mini game especially when a team has 1 or no subs. We will address this issue by either moving to 4 games that are less lengthy or allotting for 2 more players per team next season. Overall I am very pleased with the rollout of this new format. I have been to 4-5 sessions between the boys and the girl s leagues and I have met with coaches to answer any questions they might have and have given advice to many of them. 2. Mentoring/Consulting House Coaches I have moved off of Gbur Fields with 2 of my Travel Teams due to the PPD wanting to rest the fields. During the period of time (3-4 weeks) that I was training there I was approached several times by house coaches who stopped by to observe. I still feel it s valuable that I have a presence at Gbur during the week and would like to revisit that in the spring. I have also reached out to most of the Division Directors and have asked them to promote my availability to run a training for teams in their division. I have run 3 sessions in the past week and have scheduled 4 more sessions. I have received positive feedback from the coaches and hope they continue to see me as a resource. 3. Kinsella Cup The game was well attended even though the game was played on a Friday. House U8 s were invited to play at halftime and it was a big success. Players were excited to play and it was a good event for the club. Fremd won which is always good. 4. Winter/Spring House Coaches Clinic Considering running a house coaches clinic in February or March at Falcon. One hour sessions for U8, U10, U12 and U14. House coaches would be invited to attend the session that coincides with the age group they work with or might be working with in the spring. I can ask IYSA if they can provide any guest coaches and we can use our own travel staff as well. More details to come. TRAVEL Page 4 of 7
Director of Coaching Paul Clapson 1. Director of Coaching Report for September. 1. All boys and Girls team continue to play their league play. 2. All Celtic teams attended Celtic cup. - Fields were very good at GBUR. - HS fields were also very good. ( compared to previous years ) - All good feedback about the event from Coaches and DOC s from other clubs. - On the downside there are still too many Celtic conflicts at the event. 3. All travel Pictures taken 9/10. Everything went smooth. 4. We Held the house players clinic at GBUR 9/9. I thought it went well and have discussed the night with Coach Miller. 5. Brian, JJ, Miller and myself met about JC, U8-U10 regarding the approach going forward 6. JJ held the monthly Directors meeting 9/26. 7. Jimmy Kinsella cup game was held at Palatine HS 9/30. Good attendance I felt for a Friday night. October - Plan staf outing. - Staf meeting regarding Winter schedule/ Approach. - Post winter training schedule. - Meet with Brian regarding player development over the winter months - Research Spring events for all Celtic travel teams. 2nd Vice President, Travel Chris Gattuso Girls Travel Director Cem Poyraz Boys Travel Director Rob Rogers 1. Standard NISL and YSSL seasonal activity game change requests, player passes, sharing league communications, supporting team managers, etc. A special shout out to Chris Donahue who supports collecting and organizing player documents including age verification documentation, photos, medical waivers, player agreements, etc. Park District Kelli Hedding 1.The PD needs to receive the volunteer of the year suggestions by Nov.11 th. Referee Director Mike Conklin 1.We are seeing a shortage of refs in both Travel and House League. High school refs are very busy, in addition, the treatment of refs by coaches and parents have caused many referees to quit. 2.One possibility is to have silent games. No negative comments towards referees, coaches and players. Only positive cheering by parents and coaches. Do we have a motion to approve Silent Weekend starting Oct. 22 nd? Fabio Van Room made a motion to approve a Silent Weekend. Field Crew Director Jim Burke 1. My report is that the field box at the HAM garage is fixed and working correctly. Also the second golf cart is fixed and the charger was returned. Special Projects Director Mary Beth Landerman 1. The holiday party is now December 8th at the Tap House. The Spirit Shop will be open again before the holidays. Technical Administrator Carsten Gruettner Page 5 of 7
1. Working on Spring registration. Adding cell for Jersey name Adding cell for Jersey number. Refereed a bunch of house games over the weekend. All were good until one coach decided that it was ok to keep asking multiple questions about a call. Would not give up. The call has been made now move on. Someone did not read the email. A few parents and coaches thanked me for the sending the note out. Thank you Jenn for your help! Directors: Please remind the coaches that when a call has been made good or bad move on. Questioning a call after the fact will not change the outcome. intimidating referees is not acceptable. Law 5. Decisions of the referee Decisions will be made to the best of the referee`s ability according to the Laws of the Game and the spirit of the game and will be based on the opinion of the referee who has the discretion to take appropriate action within the framework of the Laws of the Game. The decisions of the referee regarding facts connected with play, including whether or not a goal is scored and the result of the match, are final. COMMITTEE REPORTS Planning Committee Jen DeFranco 1. No report. Rules Committee Jen De Franco 1.Nothing to report. Palatine Celtic Cup Committee Karla Monroe 1. Celtic Cup report: Spoke w Tony from Oceans Apparel last week. Points that came up that I feel we should be aware of going forward: - it is NOT against the contract with OA to have apparel competition at Celtic Cup - it IS AGAINST the contract to have a competitor who is selling apparel with event specific logos from Celtic Cup at tournament - OA needs listing of all teams participating prior to the tournament beginning (he originally refcd requiring entire team rosters divided by age divisions, boys/girls, etc but backed away from that when he understood they're could be 5,000 participants and has a verbal agreement per a conversation w Jen D for just the teams participating) - SBD brought in the 2nd T shirt vendor this year and the only reason this was such as issue for OA is because they were selling the same performance apparel as OA and they'd pulled a listing of the teams from the website. In addition, they were printing event specific info on the apparel which is a direct violation of our contract with OA. - Should we consider giving a copy of our contract with OA to SBD, assuming we are using them again next year, so that SBD is aware of the terms of the contract and doesn't bring in another vendor that can violate the terms and limit our return with OA? Rob Rogers will head a committee to handle the OA business. Website Committee Carsten Gruettner 1. No report. Page 6 of 7
Slate Committee Jen DeFranco 1.We need to begin thinking about people that will be available and qualified to fill Board positions that will be opening up next year. Old Business: 1. New Business: 1.Celtic Board needs to look at acquiring DNO insurance. Fabio Van Roon made a motion to move forward with the plan to acquire DNO insurance. Dave Tofilon seconded the motion. 2. Scholarships we need to set up a process where the board votes on who will benefit most from receiving scholarships. Announcements: 1. A motion was made Greg Post to adjourn the meeting, seconded by Fabio Van Roon. The meeting was adjourned at 9:07 pm. The next Board meeting will be Monday, November 7, 7:30PM at the Community Center, Multi-purpose room. Sara Kasanders, Secretary Page 7 of 7