Minutes of the One Hundredth and Seventeenth Meeting of the Management Committee of Scottish Disability Sport held on Monday 18 April 2011 at sportscotland, Caledonia House, South Gyle, Edinburgh EH12 9DQ at 16.00 hrs. Attendees: Gordon McCormack Chairman Jim Thomson Anna Tizzard Eileen Ramsay Lauren McLean Janice Eaglesham Catherine Goodfellow Emma O Callaghan Gavin Macleod Chief Executive Officer Claire Morrison Pathways Manager Jo Bell sportscotland Partnership Manager Heather Lowden Coaching & Education Manager (Part) Cynthia Clare Minutes Secretary Apologies: Charlie Forbes Dave Rhoney Sandra Proudfoot Iain Smith McGrigors The Chair welcomed everyone to the meeting. Jo Bell, sportscotland Partnership Manager gave a presentation on Developing a World Class Sporting System, highlighting the sporting system and referring to SDS s increase in staff numbers. Emphasis was given to the medal outcomes at the Paralympic and Commonwealth Games. SDS requested a copy of the presentation and Jo Bell said she would follow up. Participation Manager Update The CEO advised that Russell Hogg had been readmitted to hospital for further treatment. The CEO gave Russell s presentation which gave an update on the work carried out with: Sport/Club Development Safeguarding Children, Young People & Vulnerable Adults Branches/ MOR Active Schools Inclusion Network Summer Camp DVD Copy of the presentation to be issued. Minutes/Management Board Minutes 22 March 2011 1
2.0 Minutes of the Meeting held on Tuesday 22 March 2011 Those present agreed that with the under noted amendments the Minutes of the Meeting held on Tuesday 22 March were an accurate account of the proceedings. Remove Emma O Callaghan s name from the list of Attendees and place under Apologies. 6.1.2 Jill Hutton, not Jill Dick, is doing 2 days work not 2 days per week. 8.1 Phil Laing should read Phil Lane. Tim Redditch attended on behalf of Paralympics GB. 10.5 Typographical error SS to be amended to SDS. 3.0 Matters Arising from the Minutes of Monday 17 January 5.1.2 The next phase was to produce a booklet to describe how each event is funded. Ailien Pallot Ongoing Matters Arising from the Minutes of Tuesday 22 March 4.1 It was confirmed that the Scottish FA Schools League date Item1.6 will be as stated 25 May. Issue with the Lothian schools being on holiday resolved. 7.1 SDS is now the official member of CPISRA. 9.1 Entry fees for the 5-a-side football had increased to 15.00. 10.9 It was mentioned that the tax threshold for the mileage allowance had been increased from 40p to 45p per mile and this will be further discussed at the HR sub committee. 10.10 Summer Camp incident SDS Insurers had written requesting additional information. The CEO discussed on the telephone and followed up with copies of the relevant documentation and reports written at that time. 4.0 Combined Officer Reports Gavin Macleod 4.1 Nothing to report. Full report in May. 5.0 Finance 5.1 Other Financial Issues 5.1.1 Communication received from the Robertson Trust who have awarded SDS 13,000 for this financial year to assist with the Junior Development Programme. 5.1.2 Application is being prepared for submission to the Peter Harrison Foundation to support talent development to sporting academy. 5.1.3 The CEO attended a meeting in Belfast which was a follow up from a 2012 sponsors meeting. Sainsburys showed an interest in developing a relationship with the 4 Home countries and the promoting of disability sport. Minutes/Management Board Minutes 22 March 2011 2
Having looked at the 5 Star Challenge by Disability Sport in Northern Ireland where elite athletes were used to present disability sport to the main steam schools the issue of intellectual rights was raised. SDS and Wales promoted another route through the training of teachers and following a presentation by the CEO of SDS, Sainsburys have agreed to promote the training of teachers. The next meeting of the Youth Sports Trust takes place on the 12 May. It is anticipated that with the support from Sainsburys from 2012 onwards SDS should have free delivery of courses to teachers up to 2018. English Federation of Disability Sport (EFDS) are talking to Coca Cola who are interested in linking with disability in their Street Games Programme. No permission has been given but the names of Scotland, Wales and Northern Ireland have already gone out on their publicity. 6.0 Operational Plan 6.1 The Operational Plan went live for the coming year from the 1 April. Next month the CEO will report on this. The Operational Plan now includes the Combined Officers report so the heading Combined Officers Report will be removed from the Agenda. 7.0 Sub-Groups 7.1 Governance 7.1.1 Finance & HR CEO Cynthia No meeting held since the last Board Meeting. Nothing to report. 7.1.2 Fundraising This group has not met. Information as reported previously. 7.1.3 Ethics & Equity Next Group meeting to be held in June when all of the staff team will be together. 7.1.4 Note the change of name to Safeguarding in Sport. Discussions have been held on the PVG process and the new procedures. Quality assurance to be monitored through the branches MOR and into ACCORD. Training courses are being developed. See presentation by Russell Hogg. Minutes/Management Board Minutes 22 March 2011 3
7.1.5 MOR Meeting was held this afternoon. In attendance were Russell Hogg (chair), Eileen Ramsay, Lauren McLean and Gordon McCormack. Target is to have 3 further branches from Glasgow, Dundee, South Lanarkshire & Aberdeenshire up to MOR standard by the AGM in September 2011. The Aberdeenshire submission had been reviewed. The team were delighted with the submission but asked for clarification on whether or not Aberdeenshire had a named child protection officer. The CEO confirmed they had a named child protection officer in place. The Group confirmed they were happy that Aberdeenshire had attained the standard. MOR Reviewing Short discussion took place on whether the MOR had different levels. It was emphasized that there needs to be an update on an MOR submission. Every year there should be a yearly update with an AGM, financial report and officer update. There also needs to be a report on what the branch is doing and the branch requirements. A check list will be in the MOR. It is essential that the branches receive support. A visit will be needed to ensure the branches are carrying out what they report to do in the MOR. Concerns were raised regarding the time element in carrying out these visits. Questions were raised regarding restructuring of the branches and if was felt that further discussions were needed on the potential for restructuring. Branches also need to be aware of terminology and its meaning e.g. first responder. Russell Hogg is going to arrange a meeting. Next MOR sub-group meeting planned for June prior to the Board Meeting. 7.1.6 Strategic Plan 2012 2016 Discussion Paper The proposed Strategic Plan Consultation Document had been issued for review prior to the meeting. Discussions were held on the content and the headings to be used. It was felt that more content was required, e.g. equity. Are we to take the decision to have a smaller vision statement, Our vision is more participation and better performance for athletes and players with a disability, it was felt that physical, sensory and learning needed to be included before the word disability to make clear the disabilities covered. Participation levels were referred to and concerns were raised as to how these could be obtained as currently SDS has no baseline for these. It was felt that World and European Games needed to be included under Developing Talent rather than Better Performance. To be shown as a list under headings rather than case studies. Minutes/Management Board Minutes 22 March 2011 4
Looking at page 2 of the document the headings Opportunities to Play Sport, Developing Talent, Infrastructure/Governance/Support Structures, and Coaching & Education. Schools to be added under Opportunities to Play Sport. A possible 5 th heading to be added. Overall more detail needs to be added. An updated version will be prepared and circulated ready for the 16 May Board Meeting. The document will be put out for consultation/discussion at the following meetings: 28 June Edinburgh, 13 July Glasgow and 18 August in Perth. Branches and other interested parties will be invited to attend one of the above. Thereafter the Board will meet on the 23 August to finalise the Consultation document ready for the presentation at the AGM after which it will go out for wider consultation. The document will be placed on the SDS website once it has been completed. Board members to advise on which dates they will be available. Meeting to be arranged with sportscotland. s CEO/Chair 7.1.7 Fit for Purpose A very good report. Consideration being given to the recommendations. The report mentioned that the size of the Management Committee would be increased. During discussions it had been mentioned that consideration was being given to coopting people onto the Management Group but other than that there had been no mention of increasing numbers. The report mentioned that Board Actions should be highlighted. Agreed that in future Board Actions would be shown in bold. A skills matrix should be compiled for Board Members and a limit set for the tenure of s. In future, Conflict of Interest will be included as an Agenda item. The Chair thanked the CEO and all the staff involved with the audit for pulling all this paperwork together. The CEO will finalise and return the draft report to Moore Stephens after which SDS will await the final copy. 7.2 Developing Sports 7.2.1 Developing the Sports Ruari Davidson gave a presentation on the discussion and outcomes from the meeting held on 18 May with the sub-group and staff. Four Key Work Areas Identified, Participation and Development, Performance, Education and Training and SGB Readiness. A matrix for Level 1, Level 2 and the rest (Level 3) sports had been prepared. This was a good starting point to enable the Board to formulate the Operational Plan. Copy of the presentation will be issued. 7.3 Coaching & Education CEO Minutes/Management Board Minutes 22 March 2011 5
7.3.1 Meeting held and there were 3 key issues:- how to sign off tutors; how to promote getting coaches working with people with a disability; and how to get coaches with a disability into a coaching qualification. Any policy has to be ratified by the Board. Walking goes live this week. UK DIT course approved. Judo goes live this week. Athletics is well on the way. The question was asked as to whether there was a set way of reporting? Reminded that a template had been issued for all sub-groups to use. This would be signed off. A Minute/Note of all meetings was needed. 7.4 Communications 7.4.1 Web, IT, Newsletter Caroline, Claire and Richard met at the end of last week. Note of meeting will be issued shortly. The group looked at the key areas to investigate. Claire Morrison will issue a note with the actions and who is responsible. 7.5 SDS, 50 Years Old 7.5.1 The sub-group has not met but the Chair and Janice had discussions last Friday and are now looking for some guidance. Ideas for consideration are commemorative medals and/or pin badge. A dinner and logo as 50 years stripe across menu. Special programme cover for SDS events. Major concerns are constraints on time and finance. 8.0 Governing Body Issues 8.1 Boccia A formal application form for assistance with the fees for the CPISRA membership is currently being finalised and will be submitted to the sportscotland Board on 22 April. 8.2 RCCC Meeting to be held on 11 May to discuss how to move forward with wheelchair curling. 8.3 Bowls Meeting held with bowls to look at the formation of a partnership. Richard Brickley visited the site at Ayr. Coach education module is being discussed. 8.4 Meeting held with Rugby League following a conversation with mainstream rugby. The group s focus is the 2013 World Cup and the aim is to enter a home countries team. The group are prepared to fund this in partnership with Rugby League and are looking for SDS to provide a source of athletes. Wheelchair basketball are keen to use this as a way of keeping fit in the closed season. Minutes/Management Board Minutes 22 March 2011 6
8.5 The CEO had been invited to be part of the Football Association (FA) Council as the disability representative. This was an excellent opportunity for SDS. 9.0 Links with External Agencies 9.1 BPA No news to date regarding the CEO position. Next meeting in May. 9.2 Paralympics It is a busy year with the World Championships and Cup year. 9.3 UKSA It was confirmed that everyone had received the paperwork issued prior to this meeting and had had time to read it. Janice Eaglesham gave a brief overview to the effect that this was the proposed route to Board Membership from the Home Countries after the demise of MENCAP Sport. It had been requested that the 3 June meeting be brought forward but there had been no response. Major concerns regarding the classification of English athletes. SDS is a member of UKSA to enable our athletes to participate in INAS events and the Paralympics. 9.4 SOGB Nothing to report. 9.5 Commonwealth Games The CEO participated in a teleconference to feed back the decisions made at the Federation Games Congress and the IPC. Decision to be taken on the events about October; before the London Games. Concerns regarding citizenship of one of the athletes. Catherine Goodfellow has some information and will send a copy of the Eligibility Guidelines re Citizenship to Janice Eaglesham. 10.0 Events Catherine Goodfellow 10.1 Domestic Events 10.1.1 Senior PD Swimming Gala on Saturday. Entry low but still going ahead, only 31 swimmers. It is thought the Easter break may have had an impact. 10.1.2 Five-a-Side Football Championships to be held on 4 May. 10.1.3 LD Swimming Gala on the 7 May at Toll Cross. Massive entry. 10.1.4 Scottish Boccia Numbers are good and the players have a good standard of play. 10.2 International Events 10.2.1 Bowlers off to South Africa for 2 weeks. Barbara McMillan has broken her hip. 10.2.2 The CP footballers are off to Turkey for warm weather training in preparation for the World Games in Holland. To date only the entry fees have been paid. 10.2.3 Five Scots are in the GB team for the World Cup Swimming in Berlin. Information on the selection is on the Paralympics website. Minutes/Management Board Minutes 22 March 2011 7
10.2.4 Scott Quinn and Andrew Miller have just been selected for their first International. Andrew Miller has reached the qualifying standard for the Global Games. 11.0 Any Other Business 11.1 Good Practice Guide for Disability Sport : A number of SDS people had been asked to provide copy for this document. All were asked to look through this document paying particular attention to individual articles and list of athletes not forgetting the profiles as well. Any comments/changes please advise CEO. 11.3 The Annual Return had been submitted and the listed s updated. There being no further business the meeting closed at 20.26 hrs Date of Next Meeting: Meeting scheduled for Monday 16 May, Caledonia House, South Gyle, Edinburgh, at 16.00 hrs. Signed. Date. Circulation: Management Committee + Administrator, Edinburgh & Fife Office, Richard Brickley Minutes/Management Board Minutes 22 March 2011 8