National Reined Cow Horse Association Board of Directors Meeting Fort Worth, TX February 11, 2016 I. TIME Call to Order by Todd Bergen, President 12:05pm CST Present: Paul Bailey, Vice President Sandy Collier, Secretary Amanda Gardiner Dan Roeser Jon Roeser Brad Barkemeyer by proxy Dr. Joe Carter Jake Telford Jim Lane Trey Neal Todd Crawford Jimmy Stickler Dr. Joe Carter Diane Edwards Jay Winborn, Executive Director Carrie McBride II. Approval of minutes from the last meeting. Motion to approve by Paul Bailey, second by Jake Telford MOTION PASSED, none opposed Election results All three year terms. Jake Telford Dr. Joe Carter Jim Lane Trey Neal III. Paul Bailey opens floor for election of President. Jimmy Stickler nominates for Todd Bergen President. Sandy Seconds. Paul Bailey moves to close nominations. Jake Telford seconds. Nominations cease. Todd Bergen is President by acclamation. Todd Bergen appoints Jimmy Stickler, Diane Edwards and Dave Allen to the Board of Directors. Todd Bergen opens the floor to election of officers. Amanda nominates Paul Bailey for Vice President. Second by Jake. Amanda moves to close nominations. Jake seconds. Nominations cease. Paul Bailey is Vice President by acclamation. Paul Bailey nominates Sandy Collier for Secretary. Second by Amanda. Paul moves to close nominations. Amanda seconds. Nominations cease. Sandy Collier is Secretary by acclamation.
Paul nominates Trey Neal as Treasurer. Second by Amanda. Paul moves to close nominations. Amanda seconds. Nominations cease. Trey Neal is Treasurer by acclamation. Todd Bergen appoints members to the Executive Committee: Amanda Gardiner Jake Telford Todd Bergen appoints Committee Chairs: Animal Welfare Dr. Joe Carter Show Jake Telford Executive Paul Bailey Affiliates Jim Lane Ethics Bill Tointon Sales Sandy Collier Judges Jimmy Stickler Non Pro Diane Edwards Owners Dr. Joe Carter Professionals Brad Barkemeyer Rules Dan Roeser Sponsorship Jay Winborn Foundation Ted Robinson Youth Sarah Clymer Hall Of Fame Smokey Pritchett Strategic Planning Amanda Gardiner Nominating Jake Telford Stallion Service Auction Garth Gardiner Motion by Sandy to approve appointees, Jimmy seconds, MOTION PASSED, none opposed. IV. Committee Report a. Financial Paul Bailey (see attached) V. New Business a. Shorty s Caboy Hattery Jay Winborn The association will issue an official response from Todd Bergen reconfirming our commitment to JW Brooks as our exclusive sponsor through 2017. b. Fence Only Finals Todd Crawford I think we should rethink having a fence only finals on a Monday (at this show) and make a production out of it on a Sunday when there might be more of a crowd on a weekend. I don t want to eliminate it in the future, as I think there is a place for it, but I don t think it s a good fit here if it falls on a Monday. (for 2017) c. Rein & Cow works split at the horse show class level Todd Crawford see attached. Dan it doesn t say in the rulebook that you can t do it now. Jimmy so you could start the rein work and start the cow work pen 2 hours later? Todd Crawford or you could start the open rein work in one pen and the non pro cow work in the other pen. Have Brad bring it up in the next professionals meeting. d. Cowboy Class see attached. Todd Crawford. Keep the high school rodeo kids involved or get their parents involved. Dan when AQHA does the ranch versatility is judged, is the cow work and rope work separate scores? Jimmy I think it s a weighted percentage, percentage to the cow work, rest to the roping. Jake Do you think we should do it at the NRCHA PE level? TC yes, I think we should. I think we need to show the affiliates it s something you can offer. Jake you d need to figure out how to limit it to ranches and true ranch hands. Dan we should decide limits now. Limit of $500 in NRCHA earnings to enter suggested by Todd Crawford. Jake asked if
it s an all year long eligibility. Todd said yes. Jake, I think you could do $1500 or $2500 limit. Todd Crawford maybe we say we re thinking of capping it at $5000 in earnings. Dan now we re started the discussion and get talk to people about it. e. Jay do we ever want to think about offering a driving class? Sandy we tried it at Stock Horse. Didn t take off but it really should have. Maybe it was just the timing. TC I agree, I think it s just a timing issue. I think it could be huge. Jay I think the time is optimum to try it to encourage them to progress forward. Todd Crawford motions to add it as a provisional at the Stakes. We box, drive, box at the other end with a 2 minute limit. VI: Old Business a. Hall of Fame: MOTION PASSED, none opposed b. Pay all ten places at the World Show finalists Carrie McBride (see attached) Motion by Jimmy Stickler to pay all ten. Second by Jake. Amanda adds that we ask the foundation to cover the $500 to cover the youth. MOTION PASSED, none opposed. c. Todd Crawford just an update, Youth entries from 2013: 3000. 2014: 5000 2015:8000 d. National High School Rodeo change in off pattern scoring for 2016/2017 season plus new patterns added. e. Jake for the rulebook, can we remove the facing or away from judge? Dan as long as you tell them which wall to face. Or you could add 3 or 4 patterns changing existing patterns to change from facing to away? Jimmy or you add the wording of which wall to face and make the note that the judge will specify toward or away. Dan I almost think it would be less confusing to add patterns that are just changing existing patterns (like 11 and 12) VII. VIII. Executive Director Presentation (see attached) Adjourn at 1:58pm. Motion to adjourn by Jake second by Amanda. MOTION PASSED, none opposed
Budget & Actual 2016 C of C & WGH NRCHA Celebration of Champions & WGH NRCHA Derby Actual Budget Actual 2015 2016 2016 Entry Fees Derby 146 172200 146 172200 147 173450 W G H 28 2500 70000 25 2500 62500 27 2500 67500 World Championship 360 715 257425 376 711 267350 426 678 289030 534 499625 547 502050 600 529980 Late Fees/Scratch/Sub Fees 2675 2675 2687 502300 504725 532667 Payouts (464750) (464775) (488994) Entry fees net of payouts 37550 39950 43674 Stall Income 100400 3500 1050 104950 536 225 120570 126675 4000 1480 132155 Stall Expense Sale Income 3000 750 3750 4869 (4000) 869 Hay/Shavings 14001 (13377) 624 0 0 Exhibit Hall 19000 (4144) 14856 19000 (4200) 14800 22675 (4047) 18628 Ticket Sales 14028 14000 20231 Arena Rent (76990) (82000) (86050) Arena Repairs/Expenses (10158) (11000) (15701) Net facility income (cost) 47310 60120 70132 Cattle Charges WGH 28 350 9800 25 350 8750 27 350 9450 Cattle Charges Derby 118 305 35990 116 305 35380 123 305 37515 Finals Fees 7900 7900 8100 Practice Pen - Income 16695 5590 1200 23485 23716 21375 6695 1560 29630 Cattle Expense 770 54 (41580) 787 55 (43285) 1058 54 (57132) Cattle Feed 770 10 (7653) 787 11 (8657) 1058 9 (9557) Roping Steers (2200) (2200) (2830) Net cattle income (cost) 25742 21604 15176 Sponsors DT Horses 0 0 25000 Aaron Ranch 25000 25000 25000 Saddle/Buckle/Trophy 3500 3500 5400 Bell 30000 30000 15000 Burnett 6666/Eric Dunn 25000 25000 15000 Moncrief 5000 5000 5000 Holy Cow Neal, Rose 9000 9000 15000 Decra Carnes, Rios 6000 6000 7500 Bailey/Lane 3625 3600 6500 Hotel Rebates 0 0 0 Rauch/Neal 0 0 6500 Total Sponsors 107125 107100 125900 State of TX Funding 25576 (10000) 15576 25000 (10000) 15000 25000 (10000) 15000 study study study College Fee 24 100 2400 Hay & Bedding Income 20835 (21570) (735) Video/Photo Income Net 22216 (27007) (4791) 25055 (27000) (1945) 26770 (25544) (3475) (2249) Memorabilia Sales Net 0 0 2730 Banquet/Recept. Income (Cost) 3442 (8736) (5294) (5500) 3525 (8272) (4747) Staffing Cost Pay/Per Diem & Meals 74189 7515 77415 7740 76830 7949 Hotel/Travel 20930 13547 (116181) 23023 14902 (123080) 23351 12691 (120821) Other Expenses: Awards (71019) (74000) (75513) Advertising (276) 0 0 Signs & Banners (5924) (3500) (6036) Sponsor Expense 0 (1000) (600) Printing (1621) (1500) (372) Office/Postage/Supplies (2618) (3000) (2446) Telephone/Internet (1461) (1500) (750) Shipping 0 0 0 Misc. expense(below) (7911) (9000) (8089) Net Show Income (Cost) 16207 19749 52654 NRCHA Added Money included in Payout 148100 148100 148100 Surplus / (Deficit) before NRCHA Added Money 164307 167849 200754 Equipment Rental 1361 Equipment Rental 1523 Jumbotron 5500 Jumbotron 5500 Back Numbers 1050 Back Numbers 1066 7911 8089
Change Request Name: Cowboy Class Submitted By: Todd Crawford Description/Scope: Add a Horse Show Class Cowboy Class. This class would have rein work as written in the rulebook. The fence work would be box, fence and then rope the cow (instead of circle). Purpose: This would add a class that is compatible to most Ranch Versatility and stock horse shows, allowing show management to cross approve a class and/or run concurrent. Benefits: By adding the class, show management could run this concurrent within a Ranch Versatility event, which would help in scheduling when time is a factor for adding NRCHA classes to shows. This would also allow traditional ranch versatility and Stock Horse (SHOT) competitors to compete in the NRCHA and get exposure to NRCHA classes and events. Risks: Judges would need additional training for judging the roping portion. Financial ramifications: None Implementation Issues: Communication to membership and to show management, both within NRCHA and out to Ranch Versatility, AQHA and SHOT management teams. Timeline: Implement in rulebook for 2017
Change Request Name: Split Rein and Cow Work at Horse Show Class Level Submitted By: Todd Crawford Description/Scope: Allow show management to hold Rein Work and Cow Work in separate arenas, under separate judges. (Horse show classes) Purpose: To open schedules up and allow affiliates to take advantage of cross approval of Ranch Versatility and SHOT shows. Splitting up the judges and arenas will help in scheduling and horse soundness (horse would not have to go back to back rein/cow). Benefits: Affiliates could co-approve a SHOT/stock horse show or ranch trail in separate pens to attract entries. It gives show management an opportunity to offer more. The Reining pen could get done, and then could convert over to ranch trail or ranch pleasure. Herd work and cow work could be in the other arena. This also gives the rider more times in the pen. By splitting it up, they will get 2 trips in the pen for one class. Risks: Potential scheduling conflicts for draw position. Difference of opinions in judging. Financial ramifications: For show management, cost of additional staff. Implementation Issues: Communication to membership and to show management. Timeline: Implement in rulebook for 2017
NRCHA Board Of Directors Meeting Fort Worth, Tx. 2/11/16
Agenda: I. Call to Order II. Approval of Minutes from NRCHA Board of Directors meeting in OKC III. Installation Of New Board Members IV. Election Of President V. Presidential Appointments VI. Election Officers VII. Select Committee Chairman New Business Shorty s Caboy Hattery - JW Fence Only Finals Todd Crawford Rein & Cow Work Separate pens TC Cowboy Class - TC XII. Old Business Hall of Fame Nominees for 2016 are: HOF: Dan Roeser Hall of Merit: Larry and Ellen Bell HOF: Chics Magic Potion/ Katies Starlight Nominate Lyn Anderson for HOF X. Executive Director Presentation XIII. Adjourn
NRCHA World Show
Substantial Growth: Class 2012 2016 Open Bridle 24 26 Ltd Open Bridle 19 18 Int. Non Pro Bridle 24 30 Open Hackamore 29 30 Ltd Open Hackamore 17 11 Non Pro Bridle 20 33 Nov Non Pro Bridle 22 29 Non Pro Hackamore 14 15 Open Two Rein 20 32 Non Pro Two Rein 13 20 Youth Bridle 10 23 Youth Limited 17 35 $5K Non Pro Limited 28 54 Non Pro Limited 27 38 TOTAL 284 394 Open Derby 65 80 Novice Horse 26 21 Non Pro Derby 15 21 Amt Derby 8 9 NPL Derby n/a 15 WGH 25 28
Sponsorship: Sponsor Amount Cash in kind Date closed Discount Tire 50000 50000 1-Jan Aaron Ranch 25000 25000 Y Kalpowar 15000 15000 15-Dec Y Joey Jamieson 3500 3500 1-Jan Y DT Horses 25000 25000 1-Jan Y Sandra Neal 2500 2500 1-Jan Y Carol Rose 1000 1000 1-Feb Eric Dunn 15000 15000 1-Feb Kit Moncrief 5000 5000 1-Feb WS Saddles (3) Osphos 7500 7500 1-Feb Y National jackets Metallic Cat 10000 10000 1-Feb y Stakes incentive Linda Wacker 1000 1000 1-Jan Y Mark Rauch 4000 4000 1-Jan y Holy Cow 22000 22000 1-Jan Y 15k WS, 7 breeder Silver spurs 17500 15000 2500 1-Jan cash, saddles (3) Matthews 15000 15000 Trevor Bond 1000 1000 1-Jan Wine bottle labels for WGH Metro Golf Carts 2500 2500 1-Feb Y Golf cart rentals Totals 204000 18500 Grand Total 222500