33rd Annual General Meeting Sunday 9 July 2006 Minutes of the 33rd AGM for New Zealand Federation of Young Farmers Clubs (Inc) which was held during West Coast Feral Festival Festival Week in the Sports Bar, Revingtons Hotel, Tainui Street in Greymouth commencing at 9.30am Welcome National President, Hilary Phillips welcomed everyone to the meeting and thanked everyone who made the trip to the Coast. Present Hilary Phillips National President Nicky Allomes Tara/Man Ben Allomes National Vice President Shaun Bradley Tara/Man Steve Belton National Vice President Craig Drysdale Tara/Man Brian Milne Co-opted Board Member Kim Dowson Tara/Man James Allen Immed. Past President William Halliday Tara/Man Tineka Johnstone National Manager Amanda Sudfeldt Tara/Man Eric Roy NZYF Patron Duncan Fraser Tara/Man Charlotte Barr Northern Meagan Armstrong Tasman Anna Mason Northern Steve Knight Tasman Aidan Gent Northern Duncan McLane Tasman Glenn Battensby Northern Pip Harris Tasman Bevan Proffit Wai/BOP Richard Reynolds Tasman Euan Reeve Wai/BOP Elliot Scott Tasman Sandy Brodie Wai/BOP Nathan Parris Tasman Craig Crampton Wai/BOP Simon Kermode Tasman Tim Van de Molen Wai/BOP Daniel Schatt Tasman Roz Lever Wai/BOP Paul Sargent Aorangi Fraser McGougan Wai/BOP Emily Coppard Aorangi Richard Reid East Coast Mark Stewart Aorangi Warren Chappell East Coast Hannah Noble Aorangi Duncan Furniss East Coast John McCaw Aorangi Maree Vastenhout East Coast Melanie McLaren Aorangi Allan Lawson Guest Melissa Brown O/S Andy Fox Meat & Wool Megan Colling O/S Emily Phillips Exchange Apologies Anton Croad (East Coast Chair), Chris Irons (Waikato/BOP Chair), Paul MacIntosh (Taranaki / Manawatu Chair), Willie Buchanan (Otago / Southland Vice-Chair), James Bowan (Aorangi Vice- Chair), Angus Brown (East Coast Vice-Chair), Helen and Tim Molloy (Aorangi). Moved that the apologies be accepted Timekeeper and scrutineers Eric Roy appointed scrutineer Megan Colling / Meagan Armstrong Meagan Armstrong/ Richard Reid S:\NZYF\Meeting\AGM Minutes\AGM July 06.doc Page 1 of 5
Andy Fox appointed scrutineer Megan Colling/ William Halliday Roll Call Region / Group Number Region / Group Number Region / Group Number Northern 4 Tasman 11 Visitors 5 Waikato / BOP 8 Aorangi 7 Landcorp LDP 5 East Coast 4 Otago/Southland 2 Returned Exchangees 4 Tara/Man 8 Exchangees 1 Current LDP 7 Minutes Moved that the minutes of the 32nd AGM held 17 July 2005 at Kingsgate Hotel during the Kauri On New Zealand Young Farmers Festival Week 2005 in Whangarei, be accepted as a true and correct record. Megan Colling / Anna Mason Matters Arising None. Motion of Sympathy Colly McKnight and Hamish Ingle. Reports National Presidents Annual Report "Moved that the President s Annual Report be adopted Hilary Phillips / Ben Allomes Financial & Auditors Tineka presented the 2005 accounts and explained that the Rural Leadership Development Programme is currently integrated into the NZYF accounts, which distorts the accounts and makes them look better than what they are. We made a $19,246 loss in 2005, which was budgeted for, and was part of changing the administration from Federated Farmers. "Moved that the 2005 accounts be accepted Bevan Proffit / Emily Coppard Voting of Officers Region Members Votes Region Members Votes Northern 26 1 Waikato / BOP 81 2 Taranaki / Manawatu 86 2 East Coast 67 2 Tasman 82 2 Aorangi 81 2 Otago / Southland 75 2 Total 498 Election of Officers National President Two prior nominations for National President was received. Ben Allomes and Stephen Belton S:\NZYF\Meeting\AGM Minutes\AGM July 06.doc Page 2 of 5
Moved that nominations for National President close and that we vote for President of NZYF Elliot Scott / Bevan Proffit Voting was completed and Ben Allomes was declared President of NZYF. National Vice Presidents Three prior nominations for the two National Vice President positions were received. Steve Belton, Melissa Brown and Bevan Proffit. Ben Allomes nominated Craig Chadwick for Vice-Chair. Kim Dowson seconded. Moved that nominations for the two National Vice President positions close. Mark Stewart / Megan Colling Voting was completed and Stephen Belton and Bevan Proffit were declared Vice-Presidents of NZYF. Moved that Hilary Phillips be declared of NZYF Stephen Belton / Emily Coppard National Board The National Board consists of Hilary Phillips, Ben Allomes, Steve Belton, Bevan Proffit and one coopted member, to be invited to the meeting in August. Hon. Solicitor Moved that White Fox and Jones, Ashburton act as the solicitor for NZYF Bevan Proffit/Megan Colling Auditor Moved that the auditor for NZYF remain that of The National Bank Young Farmer Contest, Myers & Co. Bevan Proffit/Richard Reid Remits Move that If someone is elected to National President or Vice President before their 31 st birthday, they may stay in office for two years Appointments to other bodies Moved that the appointments to other bodies stay the same Bevan Proffit / Richard Reid Elliot Scott / Bevan Proffit General Business Affiliation fees Moved that the affiliation fees for the 2007 year be: FULL sub: increase to $70.00 (incl GST) HALF year: increase to $40.00 (incl) YOUTH: remain at $30.00 (incl) S:\NZYF\Meeting\AGM Minutes\AGM July 06.doc Page 3 of 5
NZYF Supporter: remain at $30.00 (incl) as decided upon by National Committee Bevan Proffit / Ben Allomes Honoraria Hilary, Ben and Steve left the room while Brian Milne chaired the meeting to discuss honoraria s. It was noted that the AGM will recommend the rate of the honorariums to the Board, as it will depend on finances Moved that the honoraria for the past year be set at $5000 for the National President and $1800 for each of the National Vice Presidents Euan Reeve/Bevan Proffit Paul suggested that the honoraria are to be reviewed every year at the AGM and will be treated like a performance payment. Richard Reynolds liked the consistency of leadership. Votes of Thanks Sponsors Anna Mason thanked NZYF s Youth Development Partners; The National Bank, Meat and Wool and Country-Wide Publications. Anna also thanked our other sponsors: Donaghys, Tru-Test, Ancare and Tux. Delegates to Other Bodies Mark Stewart thanked Ben Allomes for his involvement with the LDP, Dexcel Start-up parties and the Safety Council, Steve for his involvement in RAS and the YF Contest, James for his involvement in the Dexcel Start-up parties and Hilary for her involvement in the YF Contest. National Board & National Committee Melissa Brown expressed her thanks to the NZYF National Board and the NZYF National Committee. Management Committees Megan Armstrong thanked the Contest Management and Grand Final Committees. Host Region Stephen Belton thanked the hosts of Festival Week, West Coast and Tasman Young Farmers. Hilary Phillip offered thanks to Brian Milne, out-going Board member and James Allen, the out-going Other Emily Phillips, the Canadian exchangee, thanked NZYF for being excellent hosts and supplying her with a fantastic time. Move that Andy Fox burns the ballot papers Bevan Proffit/Mark Stewart Next AGM Rotorua, July 2007 Closure S:\NZYF\Meeting\AGM Minutes\AGM July 06.doc Page 4 of 5
11.00am S:\NZYF\Meeting\AGM Minutes\AGM July 06.doc Page 5 of 5