Judith Girardi Memorial Meet Packet Sponsored by The Worthington Swim Club Boosters In Cooperation with Swiminc PAGE 1 OF 7
Welcome On behalf of the Worthington Swim Club, it is our pleasure to welcome your club to the Judith Girardi Memorial Swim Meet, on Saturday June 24, 2017. Entries are due to our Entry Chair by 9:00pm on Tuesday, June 13, 2017. This short course meet was designed for swimmers who are not quite ready for long course and a fun meet for everyone else. If you have questions about this meet, please donʼt hesitate to contact the meet director. Psych Sheet and other updates will be available on the Worthington Swim Club web site: www.worthingtonswimclub.org on Monday June 19, 2017. Organization Angie Variano, Entry Chairman and Administration Official worthingtonentries@gmail.com (972) 978-6940 Bernard Vrancken, Meet Director coachbernard@worthingtonpools.com (614) 598-7064 David Short, Meet Referee and Meet Officials Contact dshort0813@att.net (614) 505-7013 Phil Sobers, Pool Manager philsobers@worthingtonpools.com (614) 885-1619 Facility Location and Directions C. David Howell Worthington Pools Complex, 400 West Dublin Granville Road (State Route 161), Thomas Worthington High School Campus, Worthington, OH. The facility has a 6-lane, 25-yard pool with a fully automated Colorado touch pad timing system and readout. Exit Route 315 at Route 161. Proceed east on Route 161 from Route 315 crossing the Olentangy River. The Thomas Worthington High School athletic fields will be on the left. Turn left (north) at the traffic light at the athletic fields. The Natatorium is just east of the football field. The competition course has not been certified in accordance with 104.2.2C(4). Water depth measured for a distance of 3 feet 3 1/2 inches (1.0 meter) to 16 feet 5 inches (5.0 meters) from both end walls is as follow: From deep end: 8 feet (at 1 meter); and 12 feet (at 5 meters). From shallow end: 3 feet 11 inches (at 1 meter); 4 feet 9 inches (at 5 meters). No parents or spectator will be allowed on deck except to perform a service or function at the request of meet officials. Equipment bags, towels and swimmers are not permitted on the bleachers. Please keep all thoroughfares in the building, especially hallways, stairs and door areas, open and free of equipment and chairs. No alcohol or tobacco shall be consumed in the venue. Please park only in designated spaces and help keep traffic lanes near pool open at all times. PAGE 2 OF 7
Entries ALL entries must be generated as a Hy-Tek file and sent by e-mail by the entry deadline of 9:00pm on Tuesday, June 13, 2017. In addition, the ENTRY SUMMARY and USA SWIMMING MEMBERSHIP VERIFICATION forms and a check for entry fees must be postmarked by Friday, June 16, 2017. Fees: Individual Events: $5.00 per individual event Ohio Swimming Travel Fund: $1.00 per swimmer Championship Meet Facility Charge: $1.00 per swimmer Late Entry/Deck Entry Fee Individual Event: $10.00 per individual event Make e-mail entry file to: worthingtonentries@gmail.com Make checks payable to: Worthington Swim Boosters Mail fees and entries to: Worthington Swim Club Boosters PO Box 340114 Columbus, OH 43234 Procedures 1. It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. 2. No swimmer will be permitted to compete unless the swimmer is a member of USA Swimming as provided in Article 302. USA Swimming registrations will not be accepted at the meet. 3. All coaches will be required to sign-in prior to each session and present proof of USA Swimming membership such as USA Swimming Coaching Membership Card to a Meet Director. 4. Deck Pass is an acceptable proof of USA Swimming membership (202.5.7). 5. Each contestant may enter a total of four (4) individual events per day. 6. All events are timed finals with the first heat of each event being comprised of the slowest times entered. Swimmers with no established times should be entered as NT (no time) and will be the slowest times seeded. 7. Submit short course times for seeding. 8. Swimmerʼs age on June 24, 2017 will determine the eligibility for the age division. 9. A swimmer competing as unattached may not be entered as a member of a relay team. 10.Deck entries will be permitted at the discretion of the Meet Director and only if space permits on a first come, first served basis. Deck entries will close 30 minutes prior to the start of the session in which the event will be swum. The Meet Director reserves the right to limit the number of entries. 11.Warm-up procedures: Each team will be assigned a specific lane and time for each session. Please check for warm-up times and assignments on the web site on Monday, June9. PAGE 3 OF 7
Swimmers must enter the water with one hand in contact with the pool except under coachesʼ supervision in lanes specifically set aside for diving at prescribed times. During warm-up sessions each team will be assigned a specific lane for that warm-up period only. We reserve the right to make changes to the warm-up procedure if it becomes necessary for the safety of the swimmers. Please include an email address so we can notify you if things need to be changed. 12.Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmerʼs legal guardian to ensure compliance with this requirement. 13.In compliance with USA Swimming Rules and Regulations - 202.4.9 H; the use of audio or visual recording devices, including a cell phone is not permitted in the changing areas, rest rooms or locker rooms. Please refer to the Safe Sport section of the Ohio Swimming, Inc. policies and procedures for further information regarding the use of visual recording devices. 14.In compliance with USA Swimming Rules and Regulations - 202.4.9 J; unless approved in writing in advance of the competition by the Vice President of Program Operations, operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. 15.In compliance with USA Swimming Rules and Regulations - 202.4.9 I; except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. Deck changes are prohibited. 16.Under no circumstances are cameras or any other recording device allowed in the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during the competition and warm-up. 17.Swimmers with Disabilities: - Enter the swimmer on Hy-Tek or the paper entry form. - Provide advance notice of any necessary accommodations. - List in the email with the Hy-Tek entry (or on paper) the swimmerʼs name, entry times, strokes/distances, days/sessions, and how the swimmer prefers to be seeded. Swimmers with a disability will be seeded with the same age group in either the same distance race or a longer distance race (i.e., 50 free during 100 free). Awards: Ribbons will be awarded for places 1-6 in individual events for the 8 & under, 9-10, 11-12, and 13-14 age groups for boys and girls separately. Final Results: Complete results and Hy-Tek results files will be put on the Worthington Swim Club website, www.worthingtonswimclub.org, within 24 hours after the final results are complete. One hard copy of the final results will be sent only if a written request is submitted with the entries. PAGE 4 OF 7
Order of Events SATURDAY WARMUP: 8:00 a.m.-8:50 a.m. - START 9:00 a.m. Event # Event 1 50 freestyle 2 25 freestyle 3 25 backstroke 4 100 backstroke 5 200 breaststroke 6 50 breaststroke 7 25 butterfly 8 100 butterfly 9 200 backstroke 10 50 backstroke 11 100 freestyle 12 200 butterfly 13 50 butterfly 14 25 breaststroke 15 100 breaststroke 16 200 freestyle 17 100 IM 18 200 IM All events will be competed co-ed and open age group. Results and awards will be separated by gender and age group. PAGE 5 OF 7
USA Swimming Membership Verification Form & Entry Summary Sheet PLEASE RETURN THIS FORM WITH YOUR ENTRIES Meet: Judith Girardi Memorial Meet Location: C. David Howell Natatorium, Worthington, OH Dates: June 24, 2017 Held under the sanction of USA Swimming, Inc. and Ohio Swimming: The undersigned team representative certifies by his/her signature that all athletes participating for or entered by the team in this sanctioned swim meet are currently member athletes of USA Swimming, Inc. The undersigned further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA Swimming, Inc. Club Name: Club Code: Team Contact (Printed Name) Team Contact (Signature) Daytime Phone: Evening Phone: Email Address: Number of coaches attending: Name(s) of Outreach swimmers attending the meet: Number of entered swimmers: Boys + Girls = Total Swimmers @ $2.00 per swimmer = Individual Events @ $5.00 each = Outreach Swimmers @ $2.00 per swimmer = Outreach Individual Events @ $5.00 each = Total Amount Remitted = $ (LSC charge) $ - $ (LSC charge) - $ $ Attach check to this summary sheet. Make checks payable to: Worthington Swim Boosters Mail fees and entries to: Worthington Swim Club Boosters, PO Box 340114, Columbus, OH 43234 PAGE 6 OF 7
Paper Entry Form Club Name: Cell Phone: Number of Swimmers: Number of Individual Events: Number of Relays: Held under the sanction of USA Swimming. Deck entries will be permitted at the discretion of the Meet Director and only if space permits on a first come, first served basis. Deck entries will close 30 minutes prior to the start of the session in which the event will be swum. The Meet Director reserves the right to limit the number of entries. PAGE 7 OF 7