1 of 5 June 28, 2016 South Hanover Township Board of Supervisors 111 West Third Street Hershey, PA 17033 Tuesday, June 28, 2016 Supervisors: Thomas Scott, Chairman Scott Plouse, Vice Chairman Rebecca Boehmer, Secretary Douglas Walters Stephen Cordaro Township Personnel: Penny Pollick, Township Manager Max Shradley, Township Engineer John Davidson, Township Solicitor Art Heilman, Township Treasurer Elizabeth England, Administrative Bookkeeper Public Present: Andrew Dresher Tom Potter Gretchen Potter Nora Blair Aura Hill John Boehmer Pam Brian Jim Brian Paul McNamee Greg Walters Rob Malehorn Ed Mangold Nate Eshenour Russ Palmer Call to Order: Chairman Scott called to order the South Hanover Township Board of Supervisors meeting for Tuesday, June 28, 2016, at 7:00 PM followed by the Pledge of Allegiance and a moment of silence. Nominations for Chairman of the Board: Chairman Scott reminded the Board that he was stepping down as Chairman and said he felt better suited as a Supervisor. Chairman Scott turned the meeting over to the Solicitor. Mr. Davidson asked for nominations for Chairman. Supervisor Scott nominated Supervisor Boehmer as Chair saying she had a strong financial background, good education and temperament for the job. Supervisor Scott also said in the last 6 months there has been good progress diversifying the Boards and Commissions of the Township. There were no other nominations. The nomination of Rebecca Boehmer as Chair was approved with a 5-0 vote. Public Comment: Nora Blair, 5 Timberline Place. Ms. Blair congratulated Chair Boehmer on her appointment as Chair of the Board of Supervisors. Jim Brian, 105 Arline Lane. Mr. Brian said he had issues with the berm being installed on the Venice Campus Extension and thanked Mrs. Pollick for her assistance. Mr. Brian said that the comment that the neighbors of the Venice Campus Extension reviewed the plans was not true. The neighbors were never presented with the opportunity to review the plans. Mr. Brian asked what the procedure was and stated that he was not involved. Nominations for Secretary of the Board: Chair Boehmer said with her election as Chair a new Secretary was needed. Chair Boehmer nominated Supervisor Scott. Supervisor Scott declined the nomination. Supervisor Scott nominated Supervisor Cordaro. There were no other nominations. The nomination of Supervisor Cordaro as Secretary was approved with a 5-0 vote. Approval of Minutes: Motion: Supervisor Cordaro made a motion, seconded by Supervisor Scott, to approve the minutes of the June 14, 2016, meeting. Discussion: Chair Boehmer said on page 4 under the discussion of the Dedication Plaque the word plague needed to be changed to plaque. Supervisor Scott said on page 3 under the Wireless Communications Ordinance that the newspaper was no longer called the Hummelstown Sun. It is just The Sun. The Board agreed with these changes.
2 of 5 June 28, 2016 PUBLIC WORK S FOREMAN REPORT: Request to Bid - Salt Storage Shed Addition. Mr. Greg Walters, Public Works Foreman, said the addition will hold an extra 250 tons of salt which are needed because of the addition of roads in new developments and Patriot Way in the Municipal Complex. Supervisor Cordaro asked whether there was enough room around the addition to maneuver. Mr. Walters said there was approximately 28 feet between the extension and the closest building. Mr. Walters said there was no issue with impervious coverage. Vice Chairman Plouse said this was a confined space and recommended an overall plan for the property for the future. Supervisor Scott said there should be a site plan prior to expanding the salt shed but questioned the disadvantage of delaying construction for a year or two. Mr. Walters said it depended on the weather. Supervisor Walters said that MS4 regulations threaten to take away the use of salt. It is not in the best interest of the Township to spend funds for salt storage. Mr. Shradley said they are looking at the installation of rain gardens on the property to handle stormwater. There was discussion about waiting until the Municipal Complex was complete before starting another project. No motion was offered so Chair Boehmer tabled the item. ENGINEER S REPORT: Award Bid ADA Curb Cut Ramps. Mr. Shradley said he is still waiting for the last bid on the project. There will be a recommendation at the next meeting. Project Updates: Mr. Shradley reported on the following projects: There will be a pre-construction meeting for the Orchard Rd. project on Thursday with paving scheduled to begin on July 7, 2016. The microsurfacing project will start in early September. Mr. Shradley stated he met with PennDOT representatives at the intersection of Hanshue and Rt. 39. PennDOT will review alternatives for the intersection but reiterated that their priority is to protect users of the roadway not private property. Mr. Shradley said he has spoken with 1 homeowner on Jeff Lane regarding stormwater. A letter will be sent to the homeowners with a meeting date. Chair Boehmer asked about the presence of an easement. Mr. Shradley said there was an easement between 2 properties but will have to confirm on the recorded plan that it is a stormwater easement. Mr. Shradley said the MS4 Annual report is being finalized for submission. Supervisor Walters asked whether any BMP s had been done. Mr. Walters said the Public Works has cleaned storm drains. In the next several weeks they will be shooting GPS on the outfalls to update and correct the current map. MANAGER S REPORT: U.D.V.F.Co. Open Discussions. Mr. Dresher congratulated Chair Boehmer on her election. Mr. Dresher announced a fundraiser at the Cassel Winery on July 30, 2016, from 4 to 8 PM. It is a pig roast and they will also be selling 2 varieties of wine with a portion of the proceeds to benefit the Fire Company. EMA Open Discussions. No items were presented for discussion. Glen Livelsberger Lot Add On Plan Re-Affirming Plan Approval of February 9, 2016. Mrs. Pollick said there was confusion over recording the plan so the approval must be re-affirmed. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to re-affirm the approval of the Lot Add-On Plan for Lots 8 and 9, Dan-D Village West, of February 9, 2016.
3 of 5 June 28, 2016 Discussion: Vice Chairman Plouse asked why the Board was asked to re-approve a plan. Mr. Davidson said the approval was more than 90 days ago and therefore cannot be recorded. Once the plan is re-affirmed the Board will sign and date it as of today. Union Deposit Cemetery Update. Mrs. Pollick reported she met with John Hanshue and William Root, the last 2 members of the Union Deposit Cemetery Association who asked for assistance in publicizing the need for new members in the association. Mrs. Pollick said she will put the information on the website. TREASURER S REPORT: May 2016 Financial Report. Mr. Heilman reported that the Street Light Fund is once again below projections. The income in the Sewer Revenue Fund has slipped some but is still above budget. The treatment costs continue to be above budget. Vice Chairman Plouse asked why. There have been some high months. The insurance costs used to be completely in the General Fund and are now shared so some of those costs are in the Sewer Revenue Fund but were not budgeted there. Mr. Heilman reported on changes to code 44600, Stormwater, as discussed at the last meeting. Some items were revised and there were some line items added. Additional codes will be developed as needed. SOLICITOR S REPORT: Mr. Davidson reminded the Board of the Public Hearing for the Wireless Communication Facilities Ordinance Amendment on July 12, 2016. Mr. Davidson will double check the starting time. PROJECT MANAGER S REPORT: Change Order for MidState Mechanical EC-004 (Add) Provide Electrical Connections to P&R Restroom. Mr. Mangold reported that they can supply a 200 amp line within the existing conduit. That is included in Change Order EC-004 in the amount of $28,082.46. Mr. Rob Malehorn of Snyder Hoffman Associates, the electrical engineer, was present to answer questions. Supervisor Cordaro said it was basically a conductor size increase. Vice Chairman Plouse said he thought it was a conduit size issue. It is not. Mr. Malehorn reported the length is 475 feet with a 3% voltage drop. Supervisor Walters asked about the wire size. Mr. Malehorn said it was 350 mcm copper wire. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to approve Change Order EC-004, in the amount of $28,082.46 to provide electrical connections to the pre-manufactured restroom facility at the Municipal Park. Discussion: Supervisor Cordaro questioned connecting single phase motors. Mr. Malehorn said small fans were OK but larger motors would have a greater voltage drop. Vice Chairman Plouse asked as long as there is an 80% load we re OK. Mr. Malehorn said the percentage drop is based on the load and power factor. Motion passed on a 3-1-1 vote with Supervisor Walters voting no and Vice Chairman Plouse abstaining. Change Order for Spotts Brothers MC-001 (Add) Forced Air Unit Heater for Training Tower. Mr. McNamee said the contractor needs a decision on this to order equipment. Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to approve Change Order MC -001 in the amount of $2,471.00 to provide a wash-down rated forced air unit heater for the Fire Station Training Tower. Motion passed on a 3-2 vote with Supervisor Walters and Vice Chairman Plouse voting no.
4 of 5 June 28, 2016 Flag Poles and Lighting. Mr. Mangold reported that during the design phase the flagpole and its lighting at the Administration Building as well as the lighting of the pole at the Fire Station were missed. Mr. Mangold offered his apologies and is in the process of pinning down the cost differential. This will be a future Change Order. Status Report of Municipal Complex Construction. Mr. Martz reported that the in-wall rough-ins at the Fire Station are 99% complete. The exterior is basically complete but they are waiting for the standing seam roof. The decking on the Administrative Building is complete. PennDOT will be on site on July 7, 2016, to inspect the intersection. The signals will be on flash for 7 days then go live. Supervisor Cordaro asked whether the contract includes maintenance for 1 year. Mr. McNamee will double check. Chair Boehmer asked about the percentage of Change Orders. Mr. McNamee said without the Park restroom the percentage of change orders is.17%. Including the restroom, with the electrical, pushes that to a 1.7% change order rate. Mr. McNamee said there are also change orders coming for the paint and target plate at the Fire Station as well as the soft shoulder work. According to the agreement The Hershey Trust is paying for 90% of the change order for the soft shoulder. Mr. McNamee distributed a summary of the bids for the furniture, fixtures, and equipment. Bids were received from 4 firms with Phillips Workplace Interiors/Phillips Office Solutions the apparent low bidder at $114,790.45. The estimate from KCBA was $145,000. Chair Boehmer asked for a full breakdown of each line item. Mr. McNamee said he would provide a full spreadsheet at the next meeting. Municipal Complex Dedication Plaque. Supervisor Scott asked whether this cost is already in the contract. Mr. McNamee said it was and he will determine the drop dead date for a decision on the contents of the plaque. Supervisor Scott said all of the County and local officials should be contacted to obtain permission for their names to be on the plaque. EXECUTIVE SESSION: The Board recessed at 8:06 PM for an Executive Session to discuss personnel issues. The Board reconvened the regular meeting at 8:30 PM. CHAIR REPORT: Sale - Union Deposit Fire Station 10 West Main Street Location. Supervisor Scott reminded the Board that the Township had the right of first refusal related to the sale of the Fire Station at 10 West Main St. Mr. Davidson said the Township essentially had the option to purchase the property prior to the public. The first step in the purchase process would be a formal appraisal. Motion: Supervisor Scott made a motion, seconded by Vice Chairman Plouse, to decline the right to purchase the fire company property at 10 West Main St., Hershey. Discussion: Supervisor Cordaro questioned why the Township should pass on this opportunity. Both Vice Chairman Plouse and Supervisor Scott said the Township had no use for the building. Chair Boehmer said the neighbors were concerned with potential uses. Mr. Davidson said any buyer would have to follow the zoning ordinance. ANY OTHER BUSINESS FROM BOARD MEMBERS: Motion: Supervisor Scott made a motion, seconded by Supervisor Cordaro, to request from the Planning Commission bullet points on how to proceed with a Comprehensive Plan for South Hanover Township.
5 of 5 June 28, 2016 Discussion: Vice Chairman Plouse said the Township has a plan from 1991 but it needs to be revised. Supervisor Walters said the Planning Commission could look at the current plan. Chair Boehmer said the MPC recommends the plan be updated every 10 years. Supervisor Cordaro said the Board should have workshops on the Comp Plan and the Act 537 plan. Supervisor Cordaro. Supervisor Cordaro reported on the June 20, 2016, Capital Area Council of Governments (CapCOG) meeting. Mark Smith, Director of Government Affairs Outreach Office, was in attendance and available to help with coordination with other agencies. There will be a Heroin Forum at HACC on August 18 to address the epidemic. CapCOG is working on an MS4 Coordinator programs. The Pennsylvania Historical Commission does scanning of plans and drawings at no charge. Supervisor Walters. Supervisor Walters asked about the recycling kickback. Mrs. Pollick said that program ended several years ago. Supervisor Walters asked for a copy of the original contract. Supervisor Scott. Supervisor Scott asked whether porta-johns were installed at Little Meadow Park. They have been and the State Police do patrol the area. Payroll and Invoices: Motion: Supervisor Cordaro made a motion, seconded by Supervisor Scott, to approve the following invoices for payment: Fire Protection Fund $3,561.50 General Fund $93,543.88 Payroll $20,500.80 Sewer Revenue Fund $2,909.67 Total: $120,515.85 Adjournment: Motion: Vice Chairman Plouse made a motion, seconded by Supervisor Cordaro to adjourn the meeting at 8:45 PM. Elizabeth England