MINUTES - AGM 2015 Executive Member Attendees: Darren Blair - Treasurer Darcy Brwn Registrar, Directr Darren Garbe - Directr Wendy Glver - President Rbyn Maddx - Secretary Candy Twers Vice President Terri Wilkins Vice President U10 Regrets: Red Deer Ringette Assciatin Annual General Meeting April 14, 2015 7:30 pm Kinex Meeting Rm Assciatin Members in Attendance: Pam Jnes Stephanie Hernn Janne Cundict Kirstin Strachey Greg Swensn Blair McGregr Dana Hannett Braden Kilpatrick Mike Sullivan Bill Musselman Denise Harty James Ward Blair McGregr Diana Mre 1. Welcme and Intrductins t Annual General Meeting Wendy Glver Wendy called the meeting t rder at 730. Qurum was identified as 16 members were present. 2. Adptin f Agenda Darren Garbe mved t apprve agenda 3. Apprval f AGM Minutes frm April 8, 2014 4. Annual Reprts President Terri Wilkins secnded We will check t ensure meeting minutes are all n the website. Minutes apprved by Darren Blair Secnded by Darcy Brwn - Registratins increased this year - N bylaws amended this year Rbyn t ensure minutes are n website
Vice Presidents - Pita pit spnsrship - Lking fr smene t take n apparel in the next year Vice President U10 - Lts f changes this year starting frm evaluatins - Evaluatin tl was prvided t RDR 2 weeks prir t evaluatin s were nt implemented during 14/15 evals - Step 2 teams were cmbinatins f Step 2 and Step 3 s wh chse nt t travel - Step 3 had 1 team - Lts f prvincial feedback n the Step 3 team because they were cnsiderably strnger than sme ther teams - Step 3 finished 1 st place in Black Gld Leage - Decisins will need t be made fr hw the U10 s are evaluated in the cming year. - It is unknwn what Lacmbe plans t d fr U10 next year as it culd impact hw RDR U10 s are divided. - RDR is nt permitted t have nly 1 Step 3 team in Black Gld. If there is nly 1 team, we are nt welcme t participate in the league. - Black Gld is fine with nt having any teams in BGL, depending upn what decisins are made. - If RDR des nt participate in BGL, there still needs t be Step 1, Step 2 and Step 3 teams. - If players evaluate as Stage 3, they have t play n a Stage 3 team. Once teams are created, then it is up t the team t decide if travelling r nt. - Discussin abut U10 reprt: If Stage 3 decides nt t travel, there are pprtunities t play U12 B and C teams, in additin t turnaments. There may be additinal turnament pprtunities fr Stage 3 teams next year. Sme cncern was identified arund hw easily multiple RDR teams can get int turnaments. Candy presented 2 chices nce we knw evaluatins and see hw many players end up in each gruping. Then make a decisin where they play. Questins asked abut hw many kids need t evaluate in each Stage t make a full team. The Stage 3 team will receive a scre based n the individual scre f all the players. This is the aggregate scre that will be used t get placed int turnaments. It the decisin is t stay lcal, the league can determine hw many teams f each stage are in the league, s there may be sme stage 3 teams with a number f Stage 2 players in rder t create 3 Stage 3 teams. 2 P a g e
(in the 14/15 U10 prgram RDR had 9 teams) There will be a questin n the RAMP registratin frm asking parents if they want t travel r nt. - Recmmendatin that the U10 cmmittee get tgether t discuss further. Bring a recmmendatin t the Executive at the next meeting. The VP wh is elected fr U10 will facilitate that meeting. Treasurer s Reprt: - Balance Sheet and Incme statement presented fr 2014 - July 31/14 Balance sheet shws apprximately $70,000 in varius accunts. - 2013/14 Incme Statement shws a cmparisn ver the last year: Higher enrllment in 14/15, new spnsrs jining, Turnament incme nw shws full revenue and expenses, previus years shwed net revenue nly, s that shws a difference. Jersey csts were higher this year because a number f jerseys needed replacement. Ice csts went up $20,000 frm previus year. Marketing expenses were increased due t 50 years f Ringette Canada Prvincial csts increased but nt a full reflectin f actual csts, as turnament seed mney fr hsting teams in included in that expense. Prvincial hsting csts did increase because the frmat was changed by Alberta Ringette fr prepayment f team fees Referee csts were increased mre teams, mre ice Net incme is negative year after year We d a lt f fund raising, Oilers 50/50, turnament, pub night, hwever the reserve will nt cntinue t sustain this lss year after year. Gift cards and pub night funds are in a separate accunt s nt shwing up n incme statement, hwever a manual transfer entry is dne annually. - Discussin abut financials: Ice csts are smewhere we culd save funds. Hwever, if we give up ice in Penhld, there may be risk in nt getting it back when we need ice when RD Arena is clsed fr renvatins the fllwing year. Other Assciatins travel cnsiderably further than Delburne, s we need t be aware if we give up Delburne, we will have increased early mrning practices and shared ice practices at all age grups. RDR pays fr all ice that is allcated t RDR. S all ice needs t be used by teams. RDR des nt want t give up ice as it can affect ice allcatins frm the City in future years. We d have enugh ice t increase registratins by a cuple f teams - Darren Blair made a mtin t accept financials as presented All in favur 3 P a g e
5. New Business - Current Year Statement (2014/15) presented by Darren Blair Incme increased due t fundraiser incme, registratin fees Expenses assciatin registratins shw lwer, hwever RAB has nt submitted their final invice. Bank charges increased as we went t nline registratins last year. Equipment and jersey s are dwn. Ice csts are lwer this year. - Darren Blair presented a spreadsheet shwing revenue and expense cmparisns ver the past 6 years. It shws cnsiderable increases in csts ver the 6 years. - Darren Blair presented the registratin fee cmparisn dcument. - Registratin fee increase prpsal presented. - Darren Blair makes a mtin that fees have t be paid by credit card nly. All in favur 5.1. Executive Electin Only 1 nminatin was received fr each psitin President Candy Twers VP Terri Wilkins VP U10 Dana Hannett Treasurer Darren Blair Secretary Rbyn Maddx Past President Darren Garbe Mtin t accept executive as presented all apprved. 6. Directrs Reprts 6.1. Ice Allcatin Wendy Glver Changing t Mike Sullivan in the next year Request made fr 2 ice surfaces fr prvincials March 11-13/16 U12 B, U16 B, U14 A will have ptin t hst prvincials. 6.2. Apparel Crdinatr Apparel crdinatr including pants rdering is Stephanie Hernn 6.3. Caching Greg Swensn U10 Stage 1 and U6 jersey spnsr prgram will be crdinated by Pam Jnes. Greg reprted that all is gd. Evaluatins have gne ut t parents fr caches. Caches can have an exit interview if they chse, and they need t cntact Greg t have that discussin. 4 P a g e
6.4. Bunny/Nvice Evaluatins Terri Wilkins 6.5. Evaluatins Petite and up Candy Twers Nt discussed Nt discussed 6.6. Referee in Chief Lri Kindpp 6.7. Referee Scheduling Mike Sullivan 6.8. Turnament Pam Jnes 6.9. Galie Crdinatr Darcy Brwn 6.10. Black Gld League rep Darcy Brwn 6.11. Rust Busters James Ward New crdinatr is nw Blair McGregr A new turnament crdinatr will be recruited. Pam suggests 2 peple c-crdinate. January 8, 9, 10 will be turnament. Darcy reprted that 2 galie sessins were held this year. (2 per night). Hard t get instructrs t RD due t weather. Perhaps have AA Sting d sme develpment sessins with yunger age teams. RAB AGM is in Red Deer Darren Garbe will lk after banners Rust Buster is August 24-27 6.12. Registratin New crdinatr is Pam Jnes Registratins dates need t be determined. 6.13. Equipment Pam Jnes Jerseys rdered fr U19 All teams jerseys returned Medals rdered fr next year 6.14. Spnsrship Cnnie Setters 6.15. Webmaster Chris McCullugh 6.16. Fundraising Bill Musselman/Paulina Cunningham Nt discussed Nt discussed Gift card prgram changing Pub night will start being planned. 6.17. U6 Prgram 5 P a g e
6.18. Pictures Kim Maerz 7. AGM Clsed Mtin t adjurn All in favur 6 P a g e