2014 Event Season - Gymnastics SA Part 1 Roles and Responsibilities (Page 2) Part 2 Event Sanction Procedure (Page 3) Part 3 General Information (Page 4) Part 4 Venue & Staffing (Page 5) Part 5 Agreement (Page 6) Part 6 Judges and Coaches Attendance Report (Page 7) Equipment Checklist (Page 8 14) 1
2014 Event Season - Gymnastics SA PART 1 - Roles and Responsibilities A Sanctioned Event is an Invitational event which has been sanctioned for Levels upgrading. The host club of a sanctioned event will be responsible for the receipt of all monies and all administrative matters to do with the running of the event. Any club can tender to host such an event. ROLES AND RESPONSIBILITIES Gymnastics SA - Advertise GSA sanctioned Events on 2014 Events Calendar - Perform a registration check on all gymnasts, coaches and judges on the Gymnastics Australia Database (IMIS) - Contact all clubs with unregistered gymnasts, coaches or judges - Recheck unregistered members, and notify the host club of any gymnast, coaches or judges unable to participate - GSA SMC to approve competition workplan & work order prior to distribution. - GSA to post workplan on GSA website www.gymsa.com.au - State Judging Coordinator to approve judges panels prior to distribution. (This is a requirement in order for competitions to be used for Levels upgrading purposes) - Upon receipt of Judges and Coaches Attendance Report update details in IMIS. ROLES AND RESPONSIBILITIES Host Club - Submit a complete list of entries including gymnasts, coaches and judges to GSA (Full Name, Technical Membership Number & DOB) for registration check 3 weeks prior to the event - Submit judging panel to State Judging Coordinator for approval 2 weeks prior to the event - Distribute workplan & work order for the event in the 10 days following the close of entries. - Distribute judging panels to all parties, after approval by State Judging Coordinator - Ensure only registered gymnasts coaches and judges participate in the competition - Supply all suitable competition equipment for the event - Supply a venue that is suitable and safe to host such an event - Utilise an effective result system and ensure 2 computers are entering scores so that all entries are crossed checked - Supply catering for judges - Supply all awards for the event - Meet the minimum GSA Insurance requirements - Supply a level one accredited sports trainer for the event and cover all financial costs involved for this service. Copy of accreditation must be forwarded to GSA 1 week prior to the event - Submit to GSA an electronic set of results 1 week following the completion of the event should you wish the results to appear on the GSA website. These results must be in Excel or PDF Format Please ensure that you have read the event application guidelines relevant to your Gymsport. All event applications must be submitted prior to close of business on the set application closing date. Every club conducting an event is encouraged to abide by the GSA and GA event entry policies. Typed applications are preferred. Please use BLOCK LETTERS for handwritten applications. 2
2014 Event Season - Gymnastics SA Part 2 - Event Sanction Procedure 1. Sanction Event Application Form for Invitational events which have been sanctioned for Levels upgrading must be completed and received three (3) months prior to the respective event. All applications must be sent to the Gymnastics SA Sports Services Officer. Event Sanction will be granted by the respective Sport Management Committee (SMC). 2. Any member of the SMC may at the discretion of the SMC Chair (Technical Coordinator) be requested to check venues, equipment & other safety issues prior to events being sanctioned by Gymnastics SA 3. SMC representatives at any event will have the authority to veto any sanctions if all reasonable competition requirements are not met at the event. 4. For an Invitational event, which includes a level-upgrading component, to be granted approval it must have at least three (3) clubs participating and at least three (3) appropriately qualified judges representing different clubs for single apparatus disciplines and 2 per panel for Artistic Disciplines. 5. For a sanctioned Event the complete list of athlete entries must be forwarded 3 weeks prior to the event. 6. The Technical Officials (Coaches and Judges) and the proposed judging panels must be submitted to GSA 2 weeks prior to the event. 7. Complete results must be forwarded to GSA within 1 week of the end of competition. 8. Failure to provide the list of participants, judging panels, results and post competition event report will result in the level-upgrading component being unsanctioned. 3
2014 Event Season - Gymnastics SA Part 3 - GENERAL INFORMATION Club Contact Details Club Name: Club Contact: Phone Number: W: M: Email Address: Proposed Event Details Please make it clear exactly which Gymsport, level and divisions you plan to include with your event. Gymsport: Levels: Event Name: Venue: Entry Fee: $ Closing Date: Date Preferences All applicants are required to nominate 3 date preferences. Note: Clubs who do not supply 3 preferred dates will have their forms returned to them, and this may disrupt their ability to gain their preferred date. Preference 1: Preference 2: Preference 3: 4
2014 Event Season - Gymnastics SA Part 4 - VENUE AND EQUIPMENT VENUE DETAILS Does the venue have an emergency evacuation plan? Spectator Seating Available Volunteers Venue Access Car Parking availability DETAILS Yes No If Yes, please provide. Capacity: Type of: (Fixed/Perm or Hire) How many? Does the venue have disabled access? Yes No Number on site? Disabled Parking? Amenities Available - Change Rooms - Separate toilets Canteen Facilities Yes No Meeting Rooms Available Yes No If Yes, How many? Equipment Please complete attached documents First Aid Facilities Available Yes No Provide a Level One/ Two accredited Sports Trainer name and accreditation details 5 NAME: ACCREDITION DETAILS: (Copy of Certificate of Accreditation must be attached or forwarded prior to competition) Appropriate Day/Night Lighting Yes No P.A equipment Yes No Music System capabilities What computer scoring program will be utilised Please complete Competition Equipment Check specific to your gymsport and attach to. See page 8 15 for gymsport specific competition Equipment Check Lists.
2014 Event Season - Gymnastics SA Part 5 Agreement Conditions of Agreement To be awarded an Invitational event which has been sanctioned for Levels upgrading clubs must meet the following requirements Affiliated GSA Club Suitable Venue and Staffing for the Competition this suitability will be determined by the SMC Chair, SMC Sport Coordinator and the Event Director. Suitable Equipment for the Competition - this suitability will be determined by the SMC Chair, SMC Sport Coordinator and the Event Director. Utilise an effective result system and ensure 2 computers are entering scores so that all entries are crossed check. All results will be forwarded in Excel or pdf Format. AGREEMENT I agree that this event will be conducted according to the Gymnastics SA competition event policies and procedures. I thoroughly understand these Gymnastics SA policies and assume responsibility for the event. Signature of Event Organiser Date Please send completed form to GSA preferably via email admin@gymsa.com.au or fax 08 8294 4321 PO BOX 183, Park Holme SA 5043 6
2014 Event Season - Gymnastics SA Part 6 Judges and Coaches Attendance Report Event Name: Venue: Date: Name Club Judge/Coach Level Sessions Total # Sessions Signature 7
2013 Event Season - Gymnastics SA MEN S GYMNASTICS COMPETITION EQUIPMENT CHECK Event Date Venue Equipment Desired Specifications Set-up per specifications Modifications Maintenance Inspection Date Safe for competition Signature Artistic Floor 12m x 12m floor boards 14m x 14m matting 12m x 12m marked competition area Vault 135cm from floor to top of table 25 metre run-up strip 6m x 3m x 200mm matting 6m x 2m carpeted cover 6m x 2m x 10cm supplementary mat Vault table secured to the floor Rings 5.5m x 4m floor plate positions 260cm height from top of mats 260cm distance between bollards 6m x 2m x 200mm matting 3.2m x 2m carpeted cover Rings straight and secure Rings canopy secured to the floor Pommel Horse 105cm from top of mat to top of horse 4m x 4m x 100mm matting Carpeted joining strips Pommel Horse secured to floor 8
2013 Event Season - Gymnastics SA Buck 70cm from top of mat to top of buck 4m x 4m x 100mm matting Buck secured to floor High Bar 5.5m x 4m floor plate positions 260cm height from top of mats 12m x 2m x 200mm matting 8m x 2m carpeted cover High Bar secured to the floor Parallel Bars Competition Area 180cm from top of mat to top of bars 12m x 6.85m x 200mm matting Carpeted joining covers Gooseneck extenders secured P/Bars secured to the floor Protection to potential dangerous objects at venue, i.e. fixed poles/walls Apparatus set-up safe distance from fixed objects with wires, stands and legs covered Evacuation procedures in place and emergency exits clear and accessible Adequate lighting and toilet facilities Venue Details Emergency Evacuation Plan (Attached) Does venue have disabled access? Canteen facilities available? The equipment for the above competition is set-up as per the desired specifications and/or set up to conduct a competition in a safe environment for all athletes, officials and spectators. Sanctioning Officer Name: Signed: Date: 9
2013 Event Season - Gymnastics SA WOMEN S GYMNASTICS COMPETITION EQUIPMENT CHECK Event Date Venue Equipment Desired Specifications Set-up per specifications Modifications Maintenance Inspection Date Safe for competition Signature Uneven Bars 5.5m x 4m floor plate positions 13.5 x 2 x 200mm matting 1 x 2m run mat 200 x 800 joining strip 8 x 2m carpeted cover Spring Pins & Cable fixings secure Artistic Floor 12m x 12m floor boards 14m x 14m matting 12m x 12m marked competition area Vault 135cm from floor to top of table 25 metre run-up strip 6m x 3m x 200mm matting 6m x 2m carpeted cover 10
2013 Event Season - Gymnastics SA 6m x 2m x 10cm supplementary mat Vault table secured to the floor Beam Competition Area 125cm height from floor Bolts tight 17m x 6m x 200mm matting 8 x 2m carpet cover 3.2 x 2m carpet cover Protection to potential dangerous objects at venue, i.e. fixed poles/walls Apparatus set-up safe distance from fixed objects with wires, stands and legs covered Evacuation procedures in place and emergency exits clear and accessible Adequate lighting and toilet facilities Venue Details Emergency Evacuation Plan (Attached) Does venue have disabled access? Canteen facilities available? The equipment for the above competition is set-up as per the desired specifications and/or set up to conduct a competition in a safe environment for all athletes, officials and spectators. Sanctioning Office Name: Signed: Date: 11
2013 Event Season - Gymnastics SA RHYTHMIC GYMNASTICS COMPETITION EQUIPMENT CHECK Event Date Venue Equipment Desired Specifications Set-up per specifications Modifications Maintenance Inspection Date Safe for competition Signature Competition Floor 13m x 13m floor boards 18m x 18m matting 13m x 13m marked competition area (red) Competition Area Protection to potential dangerous objects at venue, i.e. fixed poles/walls Apparatus set-up safe distance from fixed objects with wires, stands and legs covered Evacuation procedures in place and emergency exits clear and accessible Adequate lighting and toilet facilities Venue Details Emergency Evacuation Plan (Attached) Does venue have disabled access? Canteen facilities available? The equipment for the above competition is set-up as per the desired specifications and/or set up to conduct a competition in a safe environment for all athletes, officials and spectators. Sanctioning Officer Name: Signed: Date: 12
2013 Event Season - Gymnastics SA TRAMPOLINE SPORTS COMPETITION EQUIPMENT CHECK Event Date Venue Equipment Desired Specifications Set-up per specifications Modifications Maintenance Inspection Date Safe for competition Signature Trampoline Item Levels 1 5 Length 5.0m Width 3.0m Height 1.0m Safety Ends Safety Padding Spotter Mat Bed Item No Yes Desirable 2 string or web Levels 4-10, Age & Championship Length 5.0m Width 3.0m Height 1.2m Safety Ends Safety Padding Spotter Mat Bed Yes Yes Yes Web DMT Item Levels 1-5 Length 2.85m Width 0.72m Height-mount 0.33-0.53m Height-dismount 0.5m 0.7m 13
2013 Event Season - Gymnastics SA Safety Pads Bed Yes 2 string or web Landing - length 3.6m Landing width 1.8m Landing - depth 0.3m Landing Zone 3.6m x 1.8m Item Levels 4-10, Age & Championship (Q) Length 2.85m Width 0.72m Height mount 0.33 0.53m Height dismount 0.5m 0.7m Safety Pads Bed Yes Web Landing length 6.0m Length width 3.0m Length depth 0.3m Landing Zone 4m x 2m Competition Area Protection to potential dangerous objects at venue, i.e. fixed poles/walls Apparatus set-up safe distance from fixed objects with wires, stands and legs covered Evacuation procedures in place and emergency exits clear and accessible Adequate lighting and toilet facilities Venue Details Emergency Evacuation Plan (Attached) Does venue have disabled access? Canteen facilities available? The equipment for the above competition is set-up as per the desired specifications and/or set up to conduct a competition in a safe environment for all athletes, officials and spectators. Sanctioning Officer Name: Signed: Date: 14