Public Works Committee Agenda 1/22/2018 6:30 PM Conference Room B Posted on the City's web site at meetings.cityofmiddleton.us Call to Order Roll Call Approval of Minutes 1.) Minutes of 1/8/2018 Agenda Items 1.) N. High Point Rd. Resurfacing Pavement Marking Plan (18-104a) See enclosed memo dated 1/18/18 from Stauske, along with referenced enclosures. 2.) Bishops Bay Pump Station and Force Main Task Order for Design and Permit Updates (15-124) The Utility District No. 1 agreement from 2016 contemplates construction of a sanitary sewer pumping station and force main in 2019, necessary for continued development in the city portion of The Community of Bishops Bay. The 2018 budget includes funds for our consultant to update bidding documents and permits, and re-bid the improvements. Staff recommends that the Committee recommend to the Finance Committee and Common Council approval of the task order for the necessary engineering services. 3.) Pheasant Branch Rd. Connector Water Main Task Order for Design and Permit Updates (15-125) The Utility District No. 1 agreement from 2016 contemplates construction of the Pheasant Branch Connector water main in 2019, necessary for continued development in the city portion of The Community of Bishops Bay. The 2018 budget includes funds for our consultant to update bidding documents and permits, and re-bid the improvements. Staff recommends that the Committee recommend to the Finance Committee and Common Council approval of the task order for the necessary engineering services. Adjourn Posted: 1/18/18 Any person who has a qualifying disability as defined by the American With Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the City Administrator at (608) 821-8350, 7426 Hubbard Ave., Middleton, WI at least 24 hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. 1
Minutes of 1/8/2018 MINUTES MIDDLETON PUBLIC WORKS COMMITTEE MONDAY JANUARY 8, 2018 6:30 P.M. MEMBERS PRESENT: Pofahl, Anderson, Knorr, Lyons, Nahn, Richard, Teal, Stauske (alternate) 1. Minutes of 11/27/2017 Lyons moved to approve the minutes of 11/27/2017. Motion seconded by Nahn, motion carried 7-0. 2. Century Ave. Corridor Traffic Signal Optimization Analysis Final Report (17-110) Knorr moved that the Committee accept the final report, and direct staff to implement recommended program timing changes as the 2018 operating budget funds and staff time allow. Motion seconded by Richard, motion carried 7-0. The Committee asked staff to continue monitoring queues on the Frank Lloyd Wright Ave. approach to Century Ave., and to consider the potential need for future changes to parking on the west side of the road. 3. N. High Point Rd. Resurfacing Plan Approval (18-104a) Richard moved that the Committee approve the plan drawings for bidding. Motion seconded by Lyons, motion carried 7-0. The Committee asked staff to invite the Chair and other interested members of the Pedestrian, Bicycle & Transit Committee to attend the next meeting (1/22/18) to discuss preferred project pavement marking, including bicycle accommodations. 4. N. High Point Rd. Resurfacing Resolution 2018-05 Declaring Intent to Assess Costs of Improvements (18-104a) Lyons moved that the Committee recommend to the Common Council approval of Resolution 2018-05, declaring an intention to levy special assessments for improvements related to the resurfacing of N. High Point Rd. Motion seconded by Richard, motion carried 7-0. 5. N. High Point Rd. Resurfacing Set Date for Public Hearing (18-104a) Richard moved that the Committee set February 12, 2018 at 6:30 p.m. as the date and time of the public hearing for special assessments for improvements related to the street resurfacing project. Motion seconded by Anderson, motion carried 7-0. Lyons moved to adjourn. Motion seconded by Teal, motion carried 7-0, and the Chair declared the meeting adjourned. SHAWN STAUSKE Note: These minutes were prepared by Shawn Stauske, Director of Public Works. These minutes are based on the notes of the recorder and are subject to change at a subsequent meeting. 2 Page 1 of 1 1 of 1 01/19/2018
N. High Point Rd. Resurfacing Pavement Marking Plan... MEMORANDUM Public Works Department City of Middleton DATE: January 18, 2018 TO: Public Works Committee FROM: Shawn Stauske, Dir. Public Works / City Engineer SUBJECT: Bike Lane Pavement Markings N. High Point Rd. Resurfacing (18-104a) At the 1/8/18 meeting, the Committee asked staff to invite the Chair and other interested members of the Pedestrian, Bicycle & Transit Committee to discuss preferred pavement markings for this resurfacing project. See enclosed draft memo from PBTC Chair Jim Blodgett that was attached to their 11/29/17 meeting agenda. Minutes of that meeting are not yet available. Section 3.3 of the Bicycle & Pedestrian Plan 2009 (Council adopted Nov. 17, 2009) encourages bicycle facilities along most arterial and collector streets. This section of the plan prioritizes bike needs, but doesn t specifically mention any plans for N. High Point Rd. Section 3.3.9 of the Bicycle & Pedestrian Plan 2009 notes that Greenway Blvd. is not well suited for bicycling because it has four 12 travel lanes, and closely spaced, signalized intersections (including the Beltline on- and off-ramps). Bicycle & Pedestrian Plan 2009 - Clip of the existing and proposed bike facilities CITY OF MIDDLETON 7426 HUBBARD AVENUE - MIDDLETON, WI 53562 ph. (608)821-8381 fax (608)827-1080 sstauske@ci.middleton.wi.us 3 G:\Data\Proj20\18-104A\Word Docs\Bike Lanes.doc Page 1 of 2 Page 1 of 5 1/18/2018
The City s website includes proposed planning updates in the draft 2017 Comprehensive Plan. The portion of the draft update of the bicycle network plan includes a memo from Asst. City Planner Mark Opitz to the Plan Commission dated Dec. 9, 2016, in which Mark requested guidance on several policy issues. Part of that memo notes that the guidance would be intended to serve as the basis for updates to the City s 2009 Bicycle & Pedestrian Plan, and the memo includes specific mention of adding bike lanes along N. High Point Road. Map 4 of the draft plan, dated Dec. 8, 2016 (clip below), shows proposed bike lanes on N. High Point Rd., with proposed sharrow symbols on both Elmwood Ave. and Greenway Blvd. Bicycle Network Plan (draft 12/8/16) - Clip of the existing and proposed bike facilities The extension of N. High Point Rd. to the south (into Madison) has only centerline markings. See also enclosed typical cross section drawings which show the existing traffic calming edge lines, and proposed locations for lane and on-street parking lines if bike lanes are desired. encl. Draft memo from PBTC Chair Jim Blodgett dated 11/30/17 Typical Section drawings w/ existing pavement markings and proposal w/ bike lanes cc: Mark Opitz, Asst. City Planner Jim Blodgett, Chair, Pedestrian, Bicycle & Transit Committee 4 Page 2 of 5 G:\Data\Proj20\18-104A\Word Docs\Bike Lanes.doc Page 2 of 2 1/18/2018
PEDESTRIAN, BICYCLE & TRANSIT COMMITTEE CITY OF MIDDLETON 7426 HUBBARD AVENUE MIDDLETON, WI 53562-3118 FROM: SUBJECT: PH 608.821.8370 FAX 608.827.1080 WEB: www.ci.middleton.wi.us DATE: November 30, 2017 TO: Public Works Committee Jim Blodgett, Chair, Pedestrian/Bicycle/Transit Committee Request for Complete Streets Pilot Project DRAFT 11/22/17 Introduction: Complete Streets is a guiding principle for design, construction and maintenance of transportation facilities that takes into account the needs for all users to create equitable, safe, reliable, and convenient transportation options. We know that when streets are safer for vulnerable users, they are not only safer for all users, they promote healthier and more sustainable communities. Requests: The Pedestrian, Bicycle and Transit Committee, with the expressed support of the Sustainability Committee, respectfully requests that two of the major reconstruction and resurfacing projects funded in the FY 2018 budget include a Complete Streets design component. Maywood Ave Reconstruction from Park to Branch: Maywood is a low traffic east-west connector between Allen, Branch, Park, Park Lawn and Bristol. It provides convenient access to Lakeview Park, Sauk Trail Elementary, Kromrey Middle School, Middleton High School, Clark Street Community School and the Pheasant Branch Trail, making it an ideal candidate for designated bicycle and pedestrian facilities as well as possible designation as a Safe Route to School. Park and North Gammon Mill and Overlay: Park and North Gammon is a high volume north-south route with designated bike lanes that are very valuable to commuters and recreational cyclists. The RRFB at Fortune helps make crossing North Gammon much safer for pedestrians. Users of the Tiedeman's Pond path, though, must go more than a block north to find a safe crossing: the RRFB at South Avenue. Frequently, path users climb the berm by the power pole and cross Park south of the railroad tracks, so that they are not visible to southbound vehicles. This makes the section of Park between the railroad tracks and Woodgate an excellent candidate for a complete streets review. The PBT Committee also respectfully requests that the major reconstruction and resurfacing projects funded in the FY 2018 budget include a Complete Streets design component. North High Point Rd Mill and Overlay, South of Terrace: High Point Road is a low traffic, northsouth connector for Old Sauk Rd., Greenway Station, Deming Way and downtown Middleton. It is an ideal bike route, which is why the Middleton Bicycle Plan proposes designated bicycle lanes on it. Resources: Complete Streets Coalition: https://smartgrowthamerica.org/program/national-complete-streets-coalition/ Vierbicher Definition: https://www.vierbicher.com/complete-streets/ AARP benefits of bike infrastructure:: https://www.aarp.org/livable-communities/getting-around/info2016/why-bicycling-infrastructure-is-good-for-people-who-dont-ride-bikes.html Importance of Walkability o https://mobilitylab.org/2017/11/08/research-walkability-makes-street-complete o http://peopleforbikes.org/blog/it-turns-out-that-protected-bike-lanes-are-fantastic-for-walkingsafety-too/ Importance of signage : http://www.redmond.gov/transportation/gettingaroundredmond/bicycling/21goodreasonstomarkbik elanes/ Sharrows: http://www.redmond.gov/transportation/gettingaroundredmond/bicycling/sharrows/ 5 Page 3 of 5
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Bishops Bay Pump Station and Force Main Task Order... CITY REVIEW DRAFT TASK ORDER NO. 15 124 No. 1 PURSUANT TO GENERAL ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF MIDDLETON AND STRAND ASSOCIATES, INC. PROJECT: PROJECT NO: 15 124 City Account No: 640 5300 005 Date: Project Description Bishops Bay Pump Station and Force Main Strand Associates, Inc. ( Consultant ) will provide to the City of Middleton ( City ) certain engineering services consistent with the General Engineering Services Agreement dated December 5, 2017. The services generally consist of updating the bid package and permits previously provided in 2016, wetland and utility correspondence, and providing bidding related services. In 2015 and 2016, Consultant provided to the City engineering services for the design, permitting and bidding of two projects for construction of a sanitary sewer pump station and force main to convey sewage from the northwest corner of The Community of Bishops Bay development to the Madison Metropolitan Sewerage District (MMSD) facilities near Mendota County Park. All bids were rejected, and the developer continued to negotiate with City and Town of Westport for creation of Utility District No. 1. That Utility District agreement contemplates construction of the sanitary sewer improvements in 2019 for substantial completion by October 15, 2019. The Utility District agreement provides that prior to City advertising for bids for the sewer system improvements in 2019, City will: 1. Consult with Developer regarding timing of the public bidding process. 2. Enter into a city/developer agreement for Developer to: a. Construct sanitary sewer mains internal to the development to connect to the proposed pumping station located at West Oncken Road. 8 Page 1 of 4 TGS:sjw \1024.038.15-124 No. 1.docx 1 of 4 01/18/2018
CITY REVIEW DRAFT b. Construct water main(s) and service lateral(s) to provide water to the proposed sanitary sewer pumping station. c. Provide easements within the development necessary for construction of the above noted water mains and services, and sanitary sewer pumping station and force main pipes. Scope of Services Consultant proposes the following services for this project. Project Design Drawings and Specifications 1. Discuss, with City, alternatives previously considered following the 2016 bidding and include the City preferred alternatives in the 2019 construction project. 2. Incorporate addenda items from 2016 bidding into the 2019 bid package. 3. Provide a hard copy of updated drawings and specifications to City. 4. Provide portable document file to City of the project manual (bid package) ready for upload to QuestCDN for electronic bidding. Permits 1. Review sewer extension and lift station permit previously granted by the Wisconsin Department of Natural Resources (WDNR) and MMSD. Provide updates to permit if necessary. 2. Resubmit pumping station building drawings to the Wisconsin Department of Safety and Professional Services for building plan approval. 3. Review and resubmit the WDNR Erosion Control Permit that will expire prior to construction. 4. Review and resubmit the Dane County Highway permit. 5. Reapply and update right of way permits previously granted by townships. 6. Attend one meeting with WDNR. 9 Page 2 of 4 TGS:sjw \1024.038.15-124 No. 1.docx 2 of 4 01/18/2018
CITY REVIEW DRAFT Utility Correspondence Communicate with utility companies to review scheduling and completion of necessary utility relocations. Attend one meeting with Madison Gas and Electric to review potential conflicts with their gas or electric facilities. Bidding Related Services 1. Distribute Bidding Documents electronically through QuestCDN, available at www.strand.com and www.questcdn.com. Submit Advertisement to Bid to OWNER for publishing. 2. Answer questions prior to bid opening. 3. Attend bid opening, tabulate and analyze bid results, and assist OWNER in the award of the Construction Contract. Fee Consultant will provide services described herein at the hourly rates shown on the fee schedule attached to the General Engineering Services Agreement, or as may be amended per terms of the Agreement. The total fee for services will not exceed $25,000.00. A fee breakdown can be shown below: Schedule Service Fee Project Design Drawings and Specifications $16,500 Permits $ 2,500 Utility Correspondence $ 2,500 Bidding Related Services $ 3,500 Services will begin upon execution of this Task Order and are scheduled for completion on or about January 30, 2019. 10 Page 3 of 4 TGS:sjw \1024.038.15-124 No. 1.docx 3 of 4 01/18/2018
CITY REVIEW DRAFT TASK ORDER AUTHORIZATION AND ACCEPTANCE: CITY OF MIDDLETON A municipal corporation Mike K. Davis City Administrator CONSULTANT Strand Associates, Inc. Matthew S. Richards Corporate Secretary DRAFT DRAFT Date Date 11 Page 4 of 4 TGS:sjw \1024.038.15-124 No. 1.docx 4 of 4 01/18/2018
Pheasant Branch Rd. Connector Water Main Task... TASK ORDER No. 15-125 #1 PURSUANT TO GENERAL ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF MIDDLETON AND MSA PROFESSIONAL SERVICES, INC. PROJECT: Pheasant Branch Rd. Connector Water Main PROJECT No: 15-125 City Account No: 640-5200-005 Date: January 18, 2018 Project Description In 2015 and 2016, MSA Professional Services, Inc. ( Consultant ) provided to the City of Middleton ( City ) engineering services for the design, permitting and bidding of a project for construction of a water transmission main along Pheasant Branch Rd. and Balzer Rd. to CTH Q, to provide for fire protection needs of the continued development of The Community of Bishops Bay. All bids were rejected, and the developer continued to negotiate with the City and Town of Westport for creation of Utility District No. 1. That Utility District agreement contemplates construction of the water loop in 2019, for substantial completion by October 15, 2019. Among other things, the Utility District agreement also provides that prior to the City advertising for bids for the water loop improvements in 2019, the City will: Consult with Developer regarding timing of the public bidding process with the goal of minimizing construction costs. Enter into a city/developer agreement for Developer to: Construct 16 water mains internal to the development to connect the Pheasant Branch Connector water loop to the existing stub of 16 water main in Bishops Bay Parkway in the Back Nine neighborhood. Construct water main and service to the sanitary sewer pumping station proposed to be constructed in 2019 in the northwest corner of the development. Provide easements within the development necessary for construction of the above noted water pipes. To resume progress on this project, Consultant will provide to City engineering services consistent with the General Engineering Services Agreement dated December 5, 2017. The services generally consist of updating the bid package and permits previously provided in 2016, utility coordination and PSC construction authorization, and providing bidding services. 12 Page 1 of 3 1 of 3 01/19/2018
Scope of Services Consultant proposes the following services for this project: Fee 1. Update Project Design Plans and Specifications $4,500 a. Discuss with City alternatives previously accepted following the 2016 bidding and include those desired in the 2019 construction project. b. Provide hard copy to the City of the updated plans and specifications. c. Provide PDF to the City of the project manual (bid package) ready for upload to QuestCDN for electronic bidding. 2. Update Permits $4,200 a. Review water extension permit previously granted by the WDNR. b. Review and resubmit the DNR NOI that will expire prior to construction. c. Review and resubmit the Dane County Highway utility crossing permit. d. Re-apply and update the three ROW permits previously granted by townships. e. Attend a meeting with Town of Springfield, if necessary. 3. Utility Coordination $1,400 a. Coordinate with utility companies as necessary in order to verify scheduling and completion of necessary utility relocations. Include one meeting with TDS Telecom to review plans for their relocation of approximately 2,850-lf of underground telephone lines. 4. PSC Construction Authorization $5,500 a. Preparation and correspondence services with the PSC for the construction authorization of the project. 5. Bidding Services $3,800 a. Provide online distribution of bid documents and related bidding services. b. Answer bidders questions prior to bid opening. c. Conduct public bid opening. d. Provide to City bid tabulation and memo of recommendation for award of contract. Consultant will provide services described herein at the hourly rates shown on the fee schedule attached to the General Engineering Services Agreement, or as may be amended per terms of the Agreement. The total fee for services will not exceed $19,400.00. 13 Page 2 of 3 2 of 3 01/19/2018
Schedule Services will begin upon execution of this Task Order and are scheduled for completion by December 31, 2018. TASK ORDER AUTHORIZATION AND ACCEPTANCE: CITY OF MIDDLETON A municipal corporation By: Mike K. Davis, City Administrator Date: CONSULTANT MSA Professional Services, Inc. By: Michael J. Maloney, P.E., Project Manager Date: 14 Page 3 of 3 3 of 3 01/19/2018