Date: 10/2/12 Time: 6:15-7:00 (Bard) 7:00-8:30 (Bsters) Lcatin: WNHS Media Center Minutes By: Clleen Gastn Next meeting is electin night, we will vte t mve the meeting t Oct 30 th. Bard Members Present: Sally Smmers, Clleen Gastn, Allisn Finkelstein, Lynne Lascheid, Jdy Reyburn, Amber Nickels Absent: Stephanie Hendersn Elected Offices At-large-trustee (Vlunteer & Tickets Crdinatr) Sally Smmers Secretary Clleen Gastn Treasurer Allisn Finkelstein C-Vice President Lynne Lascheid & Jdy Reyburn President Stephanie Hendersn & Amber Nickels Nn-Elected Psts and Cmmittee Chairs Parent Representative/GEM/Flwers Jennifer Grube Vestal Histrian T be Filled PR Chair Sally Payne Fundraising Chair Carl Blaine Cncessins Chair Sally Smmers Cmpany Party Chair Amber Nichls Schlarship Chair Jennifer Grube Vestal Old Business 0 minutes New Business *Treasurer s Reprt Allisn Finkelstein 501C3 we have a TIN but didn t get a nt fr prfit designatin. We prbably need t spend sme time with a tax attrney. There is an applicatin fee f apprx. $700. The Music Bsters are already a 501C3 and we culd becme a sister t their designatin but we aren t sure what that wuld mean as far as cntrlling the funds, etc. The cst fr that wuld be $50. We will lk at what ur ptins are befre making any decisins. Allisn will speak t sme cntacts and reprt at next meeting. Ttal in accunts: $7,053.90 *Parent Cuncil Reprt --Jdy/Jennifer 5 minutes Change in by-laws: Membership dues will increase frm $30 t $40. Any checks fr mre than $200 will need t be signed by 2 nn-related parties.
Every Penny: similar t a paypal accunt fr fundraising. There wuld be a fee paid t the merchant. There are sme training dates available t learn mre abut the prgram. The grup decided that we didn t want t participate in this. Cmmunity engagement crdinatr: Lynn Maslwski, maslwsl@wcfh.rg. All activity cmmunicatins wuld funnel thrugh her. Schlarships: we need t give them Jennifer Vestals name. GFS pint card: currently ur pints fr purchases g t WNHS Music. D we want these t g t theater? Fund Raising: Hallween Cstume Rentals, $10 rental. Lucky Ducks sell character ducks at each play. Drawing t take place at the final spring play perfrmance. Ducks w/b numbered n the bttm. Cst is $6.50 a dzen, we d sell them fr $5.00/ea. We wuld buy 200, if all sell $1,000 fr a ptential prfit f $814. Thught is t nly sell at the musical this year and see hw it ges Max & Erma s: dinner and a shw fr 20% back. Ask fr it t run fr the entire shw, have peple shw their ticket stub and 20% f their bill ges t theater. Jdy has a cntact at the Maxtwn stre and may als get a gift card/s dnated. Peter Pan events: Breakfast with the characters. Very cute idea but als very labr intensive. Amy Burcher has input when they did it fr Beauty & the Beast. Kim will reach ut t Chris Cakes abut cst fr pancake cking. Talk abut at next meeting: cst, space, etc. It wuld help defray the cst f the flying. The flight package is $8,000 and rights t the shw is $3,400. Raffle tickets can be sld fr 2 peple t FLY. The flight cmpany has agreed t ffer 2 flights free f charge. *Other Bster Needs Phtgrapher (cast pictures, auditins, dress rehearsals, etc) is this Mike Hendersn? Prgram typist: need cmputer and sftware t help design the prgrams. *Thespian Club/Bard Reprt
Tnight was imprve night. Nt as many kids were there, apprx. 40 Sld t-shirts, we sld 11 fr a prfit f $11 British accents: kids went arund the circle and said smething in their best British accent. Kim was impressed with hw well they did. Peter Pan will be dne in British accent. *Directr s Update Kim 20 minutes Technical Directr: Rn Fansler Set Design Supprt: Edie Prductin Dates: Auditin Dates: Fall Nvember 8, 9, 10 September 17, 18 Call Back: September 21 One-Acts December 14, 15 Nvember 26, 27 Matt Lascheid and Jelle Marshall are 2 f the Senir Directrs. The 3 rd will be annunced in a few weeks. Sme issues with eligibility. The senirs wh weren t chsen will be given a chance t direct in a smaller way, perhaps at a thespian meeting. $5 ticket, t raise mney fr schlarships Student directed, student acted Ryalties: we will need t vte n reimbursement at the next meeting. Musical February 28, March 1, 2, 3 Nvember 12, 13 Call Backs: Nvember 19, 20 Kim will need help with auditins fr Nv 12-13 Spring April 18, 19, 20 March 4, 5 Call Back: March 6 *Little Wmen Prductin Items 20 minutes Vlunteers needed: - Prp list will be cming? Kim will send Clleen the list. Clleen will put it n the website/facebk.
Kim als wants a pdle r bischn t be in the shw. Jessica Hllins knws smene wh has a bischn, she will reach ut t the wners. Lace, fabric, etc will be n the list. Perid prps (furniture, etc) - Expect parent wrk days in scene shp: painting will start Thursday 10/4 at 3:00-5:00pm. There will als be an evening painting sessin. - Sewing? - Tech Week meals: Mn 11/5 ( mac & cheese) and Wed 11/7 (pizza) Ttal cast and crew headcunt: 13 Prductin: - Backstage: supervisin?, wigs, dressing rm help - Huse Manager (parent advcate) Clleen Gastn can help with student Huse Manager fr 2 f the nights but can t fr the 3 rd. - Bx ffice/tickets: tickets are $8 - Flwers: Jennifer Vestal - Cncessins: Sally Smmers, same frmat as last year. Candy, water and Sip and a Snack - Cast pictures *Publicity and Advance Ad Sales (full Seasn) Sally Payne Seasn spnsr sales: send thrugh the bster email with the frm Sally passed ut t all f the parents. Thughts n hw we get this inf ut t peple? Email Sally Payne. T-shirts: spnsr name wuld g n the theater dept shirt nt the shw shirt. The mre yu put n the back f a shirt the higher the cst s shw shirt will just be cast names. Psters will be put in schls fr Little Wmen and Peter Pan. *Activity Fee 5 minutes Thespian Club $15 Prductins $50 Huse Management Prpsal (this is still here s we dn t lse the descriptin, Kim what wuld yu like t d with this?) 1 Bster parent 1 Thespian Fresh water backstage each night fr actrs and crew Walkie-talkie Crdinate pening f huse drs Respnsible fr receiving and placing prgrams
Ensure ushers are in place and ready Supervise usher activity and respnd t any prblems that arise The Bster parent culd be a cnsistent persn and the Thespian respnsibility culd depend upn shw casting. I culd see the Bster parent as adult backup fr the student in case there are any prblems. Culd give the students anther chance at leadership and respnsibility I knw we did this a bit last year, and if we make it mre frmal this year it becmes mre rganized and prfessinal Central Area Cnference: in Bexley this year