July 30 th August 3 rd, 2014 BiCentennial Park Gillette, Wyoming Presented by: Gillette Girls Fastpitch Association
Dear Manager/Coach: Gillette Girls Fastpitch Association is proud to be hosing the 2014 ASA Girls 16 and Under B and 18 and Under B Fastpitch Western National Championships. We look forward to hosting your players and spectators as distinguished guests in our city. You will find attached a packet of information regarding this tournament which will be held in Gillette, Wyoming July 30 th August 3 rd, 2014. In addition, you will find a schedule of events for the tournament. If you have not already sent your completed entry forms, fee, and ASA championship roster, please do as soon as possible. We must have it no later than Wednesday, July 23rd, 2014. However, our tournament programs will be printing on July 23 rd, so team photos and rosters must be in by noon on July 22 nd. To pre-order tournament t-shirts go to https://wyofastpitch.itemorder.com before July 16 th. Only pre-ordered t-shirts will have the list of participating teams on the back. So, if you would like your team name listed on the t-shirts, please have the non-official entry form for programs e-mailed to ggfatournaments@gmail.com by July 16 th. Team Tournament packets and entry forms are available at www.gillettefastpitch.com All tournament games will be played at the BiCentennial Park Softball Complex located at 300 West Warlow Drive in Gillette. This complex consists of six softball fields and two baseball fields for warmup. The park has grassed areas, trees for shade, and a play area for children. Again, we look forward to hosting this prestigious event and will work hard to make your tournament a rewarding experience for your teams and fans. If you have any questions, please feel free to contact me. Sincerely, Kevin Kienzle Tournament Director Home phone: (307) 682-4587 Cell phone: (307) 660-2802 E-mail: kkienzle53@gmail.com
ASA Girls 16-Under & 18-Under B Fast Pitch Western National Championship Tournament Gillette, Wyoming July 30 August 3, 2014 Tentative Key Information TOURNAMENT LOCATION TOURNAMENT DIRECTOR ASSISTANT TOURNAMENT DIRECTOR REGISTRATION CONTACT ASA JO Girls Fast Pitch National Championship July 30 August 3, 2014 BiCentennial Fields, 300 West Warlow Drive Gillette, Wyoming Kevin Kienzle (307) 682-4587 Rich Carroll (307) 689-1250 Janette Kienzle (307) 660-2802 TOURNAMENT MAILING ADDRESS PO Box 4242 Gillette, WY 82717 TOURNAMENT EMAIL ADDRESS TOURNAMENT WEBSITE GGFAtournaments@gmail.com www.gillettefastpitch.com ENTRY FEE $500.00 Deadline is July 16, 2014, 12 p.m. Four game guarantee COACH CHECK-IN PLAYER CHECK-IN Wednesday, July 30, 2014, 8 am 11 am Wednesday, July 30, 2014, 11 am 3 pm Campbell County High School North Campus 1000 Camel Drive, Gillette, WY MANAGER S MEETING Wednesday, July 30, 2014, 3 pm Campbell County High School North Campus One team manager and/or one team representative must be present OPENING CEREMONIES Wednesday, July 30, 2014, 6:00 pm Campbell County High School North Campus Stadium
ASA Girls 16-Under & 18-Under B Fast Pitch Western National Championship Tournament Gillette, Wyoming July 30 August 3, 2014 SCHEDULE OF EVENTS Wednesday, July 23, 2014 12 p.m. ENTRY FEE DEADLINE: The tournament fee is $500.00 (Checks should be made payable to and mailed to(ggfa) Gillette Girls Fastpitch Association). Attn: Janette Kienzle, PO Box 4242, Gillette, WY 82717. If via FedEx or UPS mail to: 17 Sandstone Circle, Rozet, WY 82727. Tuesday, July 29, 2014 2 p.m. UMPIRE CLINIC: Arbuckle Lodge conference room Wednesday, July 30, 2014 8 a.m. 11 a.m. COACH PRE-TOURNAMENT TEAM CHECK-IN: Check-in will take place at the Campbell County High School North Campus in the commons area ( Located 1000 Camel Drive, Gillette, WY). 11 a.m. 3 p.m. 3 p.m. PLAYER PRE-TOURNAMENT CHECK-IN: Girls must be present with ID at check in at the Campbell County High School North Campus. MANDATORY TEAM COACHES & MANAGERS MEETING: Located at the Campbell County High School North Campus in the commons area after Team Check In. 6 p.m. 7 p.m. 7 p.m. 9 p.m. OPENING CEREMONIES: The Opening Ceremonies will take place at the High School North Campus Stadium. Representatives from all teams are expected to attend in uniform or coordinating festive team attire. We encourage you to bring your state flag and team banner or sign. BARBEQUE & ENTERTAINMENT: Directly after opening ceremonies. Thursday, July 31, 2014 8 a.m. POOL PLAY BEGINS: BiCentennial Softball Fields TBD ELIMINATION BRACKET DRAW: BiCentennial Softball Fields Friday, August 1, 2014 8 a.m. POOL PLAY/BRACKET PLAY: BiCentennial Softball Fields TBD ELIMINATION BRACKET DRAW: BiCentennial Softball Field Saturday, August 2, 2014 8 a.m. ELIMINATION BRACKET PLAY Sunday, August 3, 2014 1 p.m. CLOSING CEREMONIES: BiCentennial Softball Complex
Gillette Housing Accommodations July 29 August 3, 2014 (Blocks under ASA Softball) Arbuckle Lodge (Host Hotel) 1400 South Garner Lake Road, Gillette, WY 82718 (866) 584-4798 Rates: Double Queen $95.00 Standard King $95.00 Extended Stay $175.00 Family Suite $160.00 Amenities: Free Breakfast, Laundry, Indoor pool & hot tub, WIFI, smoke free, fitness center, outdoor grill Fairfield Inn & Suites 2577 S Douglas Highway, Gillette, WY 82718 (307) 682-1717 Rates: Double Queen $129.00 Amenities: Free breakfast, high speed internet, fitness center, indoor water park attached Release date: July 6 Country Inn & Suites 2597 S Douglas Highway, Gillette, WY 82718 (307) 682-0505 Rates: Double Queen $129.00 Amenities: Free breakfast, high speed internet, fitness center, indoor water park attached Release date: July 6 Comfort Inn & Suites 1607 US Highway 14-16, Gillette, WY 82716 (307) 685-2223 Rates: Double Queen $129.00 King Suites (5 people with extra bed) get quote Double Queen Ste (7 peo. with extra bed) get quote Amenities: Pet friendly, internet, free breakfast, indoor pool Release date: July 6 Hampton Inn 211 Decker Court, Gillette, WY 82716 (307) 686-2000 Rates: Double Queen $129.00 Amenities: Free breakfast, laundry, indoor pool, fitness center, non-smoking Release date: July 5 Super 8 208 Decker Court, Gillette, WY 82716 (307) 682-8078 Rate: Double Queen $79.00 Amenities: Free breakfast, guest laundry, hi speed internet Release date: July 14 Howard Johnson 1004 E. Highway 14-16, Gillette, WY 82716 (307) 682-2616 Rate: Double Queen $ Wingate Inn 1801 Cliff Davis Drive, Gillette, WY 82718 (307) 685-2700 Rates: Double Queen $99.99 King Suite (5 people) get quote Amenities: Free breakfast, internet, fitness center, indoor pool Release date: July 14 Holiday Inn Express 1908 Cliff Davis Drive, Gillette, WY 82718 (307) 686-9576 Rate: Double Queen $144.00 King $144.00 Suites get quote Amenities: Free breakfast, indoor pool, fitness center, laundry facility, free high speed internet, popcorn & cookies Release date: June 27 Budget Inn Express 2011 Rodger Drive, Gillette, WY 82716 (307) 686-1989 Rate: Double Queen $89.95 Amenities: Free breakfast, indoor pool, laundry, WI-FI Release date: July 1 Days Inn 910 E Boxelder Road, Gillette, WY 82718 (307) 682-3999 Rates: 1 or 2 Queen Beds $89.99 Amenities: Continental breakfast, laundry, Wi-Fi, fitness cent. Release date: July 15 America s Best Value Inn 608 E 2 nd Street, Gillette, WY 82716 (307) 682-9341 Rates: Double Queen $69.99 Amenities: Continental breakfast, wireless internet, pets ok Release Date: July 1 Clarion By Choice Hotels 2009 South Douglas Hwy, Gillette, WY 82718 (307) 686-3000 Rates: 1 King $99.00 Amenities: Indoor Pool, laundry, high speed internet, playground, pet friendly, fitness center, pool table Release date: July 7 Candlewood Suites 904 Country Club Road, Gillette, WY 82718 (307) 682-6100 Rates: Double Queen $99.00 Amenities: Internet, laundry, BBQ grills, fitness center Camping sites available Call 307-660-2802
Souvenirs: Format: Awards: Home Team: Line-Ups: Team Seating: Game Times: Tournament shirts and hoodie pre-orders are encouraged and available at https://wyofastpitch.itemorder.com. All shirts and hoodies will have official tournament logo on the front and each team participating in the tournament on the back. Please place orders for the entire team at once by Wednesday, July 16 th, 2014. All orders can be picked up during pretournament check-in. Only pre-orders have the teams listed on the back. Additional softball apparel will be available at both locations throughout the tournament. Qualifying Pool Play and Double Elimination Per ASA Code The Home team will be determined by coin toss. The scorer in the press box will handle this 15 minutes prior to game time. Line-Up cards will be provided for each team. The team s coach or manger will give their Line-Up card to the Official Scorekeeper 15 minutes prior to their scheduled game time. Team at top of bracket uses first base dugout. Team at bottom of bracket uses third base dugout. Game time is to be followed by official bracket. The number of teams will dictate starting and finishing time of the tournament. Tiebreaker: * Team which advances the farthest in the winners bracket Win-Loss Record If two teams are tied and have played each other, then the winner of that game moves ahead. Fewest runs allowed per game played Most runs scored per game played Coin toss Infield Practice: No infield practice is permitted during tournament play and warm-up is allowed only in designated areas. Inclement Weather: It is the coach s responsibility to check with the GGFA Tournament Office or go to Tournament ASA for changes due to weather. If rain or other inclement weather interrupts a game, then the game will pick up at exact point where it was stopped. If the tournament cannot be completed within the scheduled time frame and more than 40% of the games have been completed, then the official order of finished will be determined by team position in the bracket.
Uniforms: Pin Exchange: Concessions: Weather: Medical: All players should wear uniforms alike in color, trim, and style. Coaches must be neatly attired and dressed alike or in team uniform and in accordance with team color. (Please see rule 3, section 6 of ASA code). We encourage teams to bring pins to exchange. The pin exchange will be conducted at each team s first scheduled game. Concessions will run from start to end of the last game. Vendors with a variety of menus will be at each complex. Teams are requested to leave areas clean and free from trash. Teams should expect temperatures ranging between 80-102 degrees. The current is available from the National Weather Service at www.weather.com. Medical areas will be designated at each of the complexes. Park Rules and Regulations: Hours: 7 am 11 pm Alcohol beverages allowed on the premises by permit only. Advertising is prohibited No littering Pets must be controlled. No artificial noisemakers General Tournament Regulations (Technical and Procedural): Team managers must have full control of their players at all times including on and off the field. In case of disputed play or decision, team manager or captain may consult game officials. The other players, coaches and sponsors are to be kept out of the discussions. At no time will players, coaches or managers be allowed to smoke on the field or in the dugout. No smoking allowed in complex within 50 feet of stands or spectators. Any report by the hotel or motel management, where any team competing in championship play is staying, or destruction of property or abuse of hotel or motel property and/or guest, will be subject to suspension or other appropriate action. Managers are to report any unsportsmanlike conduct or derogatory acts by players or spectators to the tournament director. Small personal coolers containing water are permitted, but we reserve the right to prohibit large coolers/ice chests containing large amounts of food/drink.
ASA ID Cards: Per ASA Code, all Coaches, assistants and managers who go on the field or in team areas (dugouts) during games must keep their ASA ID cards visible at all times. You may need to punch a hole in the ID card and obtain a lanyard in order to comply. Per the ASA National Office: 1. Teams must have one coach that is ACE Certified on the field or in the dugout at all times 2. Coaches must show their ACE Certification card at time of check-in. 3. All dugout personnel must be ASA background checked. 4. You must have individual registration with insurance or proof of team insurance through Bollinger Insurance. Tournament Photographer: Hott Shotts Photography will be on site during pool play and tournament play. Please stop at their booth at Opening Ceremonies to schedule a time for team pictures. If you choose to wear your uniforms at Opening Ceremonies, they will also be available for team photos just before or just after Opening Ceremonies. Laundry Facilities: Surf n Suds Internet Laundromat. 203 Richards Ave, Gillette, WY 82716. Phone: (307) 686-9266 Hours: Open Daily 7 am to 9 m Washers & fast dryers, same day drop off service, greaser machines, free wireless internet & detergent, commercial accounts pickup & delivery. Clean, self-service facility. Admission: Player/Coach Passes Tournament passes will be provided for all roster players and two coaches per team. All participants must have a pass to gain entrance to the softball complex. Participants without player or coach passes will be required to pay the daily admission price. The passes will be distributed at the team check-in. We do not allow bat persons, scorekeepers, or more than two coaches/managers free admittance. Gate Admissions All spectators, players, coaches, managers, etc and vendors must present passes in order to enter the complex. Players, Coaches and Managers without a pass will also be charged according to the fee schedule below. Any person leaving must have a tournament pass to re-enter. Day Passes Purchased at Gate: $5.00/person (Children 5 and under free) Tournament Passes: Individual $10.00/person, $30.00/family Advance Tournament Pass Purchase: Teams may purchase passes in advance through mail. Passes will also be available for purchase at team check-in on Wednesday, July 30 th.
TEAM INFORMATION REQUIRED FOR OFFICIAL TOURNAMENT PROGRAM & OPENING CEREMONES Deadline: 12 pm, July 22, 2014 Please fill out this form for the tournament program. Send this completed form, and attach a team photo (Jpeg or PDF format), and typed roster as soon as possible (include jersey number, first name, last name, and primary position) to: Gillette Girls Fastpitch Association Debbie Bruse GGFATournaments@gmail.com (307) 680-7050 TEAM NAME: Age Division: From City of: State of: 2014 Win/Loss Record: Manager s Name: Cell # Coaches: Cell # Manager s Address: City: State: Zip: E-mail address: Expected Arrival Date: Hotel: Number of Nights: Number of Rooms: Number of Guests (add l family) attend: Mode of travel: Vehicle / Flying / Bus / Other Attached TYPED Roster for programs to include the following: Team Name, Age Division, City & State, Player Jersey # First & Last Name, Primary Position (list all players) Manager s Name Coaches Names
ASA Girls 16-Under & 18-Under B Fast Pitch Western National Championship Tournament Gillette, Wyoming Advance Tournament Pass Purchase Order Form Orders placed BY TEAM ONLY, with one form sent in for the ENTIRE order. Payment must be made at the time of submitting the form by one check. Tickets will also be available to purchase at team registration on July 30th Name: Team Name: Address: City: State: Zip: Cell Phone: Alt. #: # of Individual Passes: x $10.00 = $ # of Family Passes: x $30.00 = $ (total # for all family members ) Total Amount Enclosed: $ NOTE: All advance ticket sales will be distributed to the team manager at check-in. No refunds will be issued after order is placed or for unused tickets. Please purchase pre-orders by July 23 rd, 2014. Send check or money order (make payable to GGFA) to: Gillette Girls Fastpitch Association PO Box 4242 Gillette, WY 82717
Tournament Check list Play in a qualifying tournament (usually your ASA State Tournament) Book hotel rooms ASAP Register for the Western National Championship in Gillette, WY on Tournament ASA (Link: http://gfp.tournamentasa.com/i!/tournaments/tournamentdetails.php?tid=2239) Preorder official tournament apparel for team at https://wyofastpitch.itemorder.com by July 16 th. (To have your team name listed on tournament t-shirts and hoodies, make sure your team information form for Programs and Opening Ceremonies is e-mailed by July 16 th.) We must receive the following by 12 pm, July 22 to: E-mail to: GGFATournaments@gmail.com Email Team Information Form for Programs & Opening Ceremonies Email Team picture and typed roster We must receive the following by 12 pm, July 23 rd : Mail to: Gillette Girls Fastpitch Association PO Box 4242, Gillette, WY 82717 Mail check for $500.00 made out to GGFA for tournament fees Mail check for advance tournament admission passes and mail to GGFA (advance purchase optional can also be purchased at team registration or complex entrance) The following can be e-mailed or mailed by registration deadline; the original is due at team check-in: ASA Official Championship Tournament Entry Form (signed by local commissioner) ASA Championship Roster (signed by local commissioner) ASA Pick-up Player Form (if needed) (signed by local commissioner) Player Release Form (if needed) (signed by local commissioner) Ace Certification, Background Check and Bollinger Insurance
Things to do in Gillette: Durham Buffalo Ranch: Tours will start Memorial Weekend, Saturday, May 24, and will be offered Tuesdays, Thursdays, and Saturdays from 10:00am to noon through Tuesday, September 2, 2014. Fees are $35.00/Adult, $20.00 for kids ages 3-15. Reservations will be made through the Gillette Visitor Center, 307-686-0040. Guests must provide their own transportation and pay direct to the Durham Buffalo Ranch, Highway 59 south of Gillette, just north of Wright. *Saturday June 7th there will be no buffalo tours since that is the day for the annual Buffalo Stampede. Coal Mine Tours: Eagle Butte Mine offers tours twice a day from 9am to 11am and from 11am to 1pm, Monday through Friday, starting Friday, June 6 and ending Friday, September 5, 2014. To sign up for a tour, contact the Gillette Visitor Center at 307-686-0040. Reservations are recommended. Tours are free, but we do ask for donations. Dry Fork Station Power Plant Tours: The Dry Fork Station tours will be held on the following days: Tuesday, June 3, Thursday, June 26, Tuesday, July 1, Thursday, July 31, Tuesday August 5, and Thursday, August 28. The tours will be from 10am to 11:30am. Guests will need to provide their own transportation to Dry Fork Station, Highway 59 north of the Gillette-Campbell County Airport. These tours are free, and reservations must be made through the Gillette Visitor Center, 307-686-0040. Historic Downtown Gillette Walking Tour: Self-guided brochures are available at the Gillette Visitor Center or from the Campbell County Chamber of Commerce, Gillette Avenue. Special guided tours can be scheduled with Mary Kelley, local historian, at marykelley@vcn.com, or by calling 307-660-7630. For questions and additional information, please contact the Gillette Visitor Center staff at 307-686-0040, 7 days/week, 8am to 6:30pm, 1810 S. Douglas Highway. The Wright Visitor Center is open 7 days/week starting Saturday, May 24 through Labor Day weekend, 8:30am to 4pm, and can be reached at 307-464-0079, at Highways 59/387. We also have driving, self-guided Wildlife Loop Tours, which you can pick up a book for from the Gillette Visitor Center. We also have two museums, the Rockpile Museum in Gillette, and the Centennial Museum in Wright. You can get more information on these and other activities, or on the Cam-Plex multi-event center, the Recreation Center, Planetarium, and Gillette College, by stopping in at the Gillette Visitor Center to get the calendar of events information, or get more info online at www.visitgillette-wrightwyo.org. Things to do on your way to the tournament in Wyoming: Go to wyomingtourism.org to find more information on interesting places to visit like: Yellowstone National Park, Grand Teton National Park, Devils Tower National Park, Big Horn Canyon, Buffalo Bill State Park and Museum, Whitewater rafting