SCOTTISH GOLF ROVING PRO FUND GUIDELINES FOR APPLICANTS 1
AIM This initiative has been established with funding through Scottish Golf and Ryder Cup Europe Limited. The Scottish Golf Roving Pro Fund has been created to support Scottish Golf clubs/facilities that do not have access to a PGA Professional to deliver junior and adult Get into Golf coaching programmes. The fund is available to clubs who can deliver coaching using a Roving Pro over a five year period. Funding will be provided on a tapered basis over four years so that by year 5, a golf club/facility can continue to run the coaching programme using a completely self-sufficient model. All clubs/facilities successful in gaining funding will be able to evidence the long-term vision for delivery of coaching at the club. PRINCIPLES SECTION 1: THE PROGRAMME 1.1 For junior programmes awards will be made to fund blocks of 10-week coaching programmes and will cover the following coach costs: coaching delivery, travel expenses, planning and administration time. For Get into Golf adult programmes awards will be made to fund a 6, 8 or 10 week coaching programmes. 1.2 This model allows for flexibility in delivery should a 10 week coaching block need to be delivered differently, for example in 5 x 2 hour sessions, especially when travel time/expense is a factor due to geography of club/facility. 1.3 The fund is available to clubs who can commit to delivering coaching with a Roving Pro over a five year period. Funding will be provided on a tapered basis over four years so that by year five, a golf club/facility can continue to run the coaching using a completely self-sufficient model. See an example of how this Financial Model could work for your club on Page 6 of these Guidelines. Your club should meet with your Regional Club Development Officer to discuss how the model could work for you. 1.4 Recruitment of the coach could happen through the club/facility or through an open recruitment process managed by Scottish Golf and The PGA. 2
SECTION 2: Application Process 2.1 In order for the club/facility to access funding, a planning meeting will be held with the Regional Club Development Officer prior to the application being submitted. This meeting will ensure plans are in place to develop and support the future Coaching Workforce, agree the necessary recruitment process for the PGA Professional and explore a potential formal arrangement with this coach. 2.2 The club/facility will submit a completed Application Checklist and Application Form (separate document) showing how they meet all Primary Criteria and ideally, also meet Secondary Criteria. 2.3 Applications must bear the names of two club/facility representatives and submitted, preferably electronically, to their Regional Club Development Officer for verification, prior to final submission to the panel. 2.4 The Scottish Golf panel will meet on a monthly basis to assess all applications. Applicants will be notified of the outcome within a maximum of six weeks from receipt of the application. 2.5 Upon a successful application, the club/facility will, through support from the Regional Club Development Officer, have the opportunity to openly recruit a PGA Professional or PGA Assistant Professional should this be required. Please see 1.4 above. The Coach Criteria (Section 8) must be adhered to at all times. Scottish Golf reserves the right to withhold payment should the Club/Facility fail to recruit and deploy the right coach. 2.6 Delivery will commence at a time agreed by the club/facility and the coach. Player recruitment should be managed through the designated Junior Convenor at the club/facility. 2.7 Delivery will be monitored by Scottish Golf and the club/facility must submit an online Evaluation Form (email with link will be provided) at the end of each coaching block providing details of how many players received coaching and how the coaching outcomes were met. At this point an invoice for the full amount will be issued to Scottish Golf from the club/facility after the last session for the cost of the whole programme. 2.8 Funds will be paid to the main bank account of the club/facility (and not to individuals or coaches). Payments will be via BACS wherever possible and if not, by cheque. Payments will be made upon production of a completed Delivery Report and copies of relevant receipts if relevant. 2.9 For the avoidance of doubt, upon receipt of Scottish Golf funds, it is the club/facility responsibility to pay the PGA Professional, to manage the on-going relationship and provision of services. 2.10 Clubs/facilities in receipt of funding must afford appropriate acknowledgement to Scottish Golf and Ryder Cup Europe through any press releases, web sites and printed material (logos available upon request). 3
SECTION 3: Financial Information 3.1 The financial model is outlined in the example below and the detailed further with three different examples of how the model might work at a club/facility over a five year period on pages 6-8: This is the recommended model for a 10 week Coaching Block. The PGA Professional will receive the following (through the Club/Facility): Delivery: 30 per hour x 10 hours = 300 Planning and administration: 15 per hour x 3 hours = 45 Expenses approx 50 miles* @ 45ppm: 22.50 x 10 sessions = 225 Total amount per block of ten weeks: 570 *= in exceptional circumstances we will accept applications which exceed this approximate amount. Please justify in your application 3.2 Awards up to a maximum of 200 per coaching block will be made to the club/facility in the first year. Scottish Golf reserves the right to fund less of the total coaching delivery cost. It is expected that the money received from the players for the block of coaching practice would be used by the club/facility to contribute to covering the remaining cost of the coaching. 3.3 It is expected that a successful coaching programme will result in more participants joining your club as members. The three different example Cost Models on Pages 6-8 explain how you can use this Roving Pro Model to recruit new club members, with a portion of their membership fee then going towards your Roving Pro delivery model year on year. 3.4 Awards will not be made where the sole outcome is a reduction of on-going coaching costs. 3.5 The expense allocation is an estimated cost allocated to each project. It is expected that in most instances, with appropriate coach recruitment, the maximum allowance will not be required. In exceptional circumstances, Scottish Golf will consider any applications which exceed the estimated amount where a justified rationale is provided for example for club/facility in remote geographical areas. 3.6 Upon successful delivery of the programme, the club/facility will invoice Scottish Golf for the full amount. Invoices should be received within four weeks of the last session, along with the required monitoring information. 4
Example Cost Model A: 1 block of junior coaching per annum Here is an example of how the Cost Model could work for your club over a five year period: Income to Club Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL Comments Roving Pro Fund Per block of contribution 200 150 100 50 0 coaching delivery (per block) Number of blocks 1 1 1 1 1 Total Roving Pro 200 150 100 50 0 500 Fund contribution Coaching fees (recommendations below) Potential membership income 240 240 240 240 240 1,200 200 200 200 200 200 1,000 640 590 540 490 440 2,700 1 junior block per annum (8 juniors paying 30 each) (8 juniors paying 25 membership sub each) Expenditure (Club) Coaching delivery 300 300 300 300 300 1,500 300 per block Admin / planning 45 45 45 45 45 225 45 per block Travel (45p/mile & 10 trips 40 miles = 400 miles total) 180 180 180 180 180 900 180 per block Total cost is 525 per year for one 10 TOTAL week block with 8 EXPENDITURE 525 525 525 525 525 2,625 juniors. Surplus 115 65 15 195 Deficit 35 85 120 Cumulative total over 5 years is 75 profit and 50 hours of coaching delivered by Pro. 5
Example Coaching Fees The following Coaching Fees would be recommended to clubs/facilities in order to create a sustainable model for future delivery like the example above: No. of participants Cost per session Revenue Sessions per block Total revenue Junior Coaching 8 3 24 10 240 Example Cost Model B: 2 blocks of junior coaching per annum Here is an example of how the Cost Model could work for your club over a five year period: Income to Club Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL Comments Roving Pro Fund Per block of contribution 200 150 100 50 0 coaching delivery (per block) Number of blocks 2 2 2 2 2 Total Roving Pro Fund contribution 400 300 200 100 0 1,000 for 2 blocks Coaching fees (recommendations below) Potential membership income 480 480 480 480 480 2,400 400 400 400 400 400 2,000 1,280 1,180 1,080 980 880 5,400 2 junior blocks per annum (16 juniors paying 30 each) (16 juniors paying 25 membership sub each) Expenditure (Club) Coaching delivery 600 600 600 600 600 3,000 Admin / planning 90 90 90 90 90 450 Travel (45p/mile & 10 trips 40 miles = 400 miles total) 180 180 180 180 180 900 EXPENDITURE 870 870 870 870 870 4,350 Surplus 410 310 210 110 10 1,050 2 blocks @ 300 = 600 2 blocks @ 45 per = 90 180 per block and both blocks on the same day. Total cost is 870 per year for two 10 week blocks with 16 juniors. Cumulative total profit over 5 years is 1,050 with 100 hours of coaching delivered by a Pro. 6
Example Coaching Fee The following Coaching Fees would be recommended to clubs/facilities in order to create a sustainable model for future delivery like the example above: No. of participants Cost per session Revenue Sessions per block Total revenue Junior Coaching 8 3 24 10 240 Example Cost Model C: 2 blocks junior coaching & 1 adult block per annum Here is an example of how the Cost Model could work for your club over a five year period: Income to Club Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL Comments Roving Pro Fund Per block of coaching contribution 200 150 100 50 0 delivery (per block) Number of blocks 3 3 3 3 3 Total Roving Pro Fund contribution Coaching fees (recommendations below) Potential membership income 600 450 300 150 0 1,500 880 880 880 880 880 4,400 400 (16 juniors only) 1,200 (16 juniors + 8 intro adults) 1,600 (16 juniors + 8 Yr2 intro adults) 2,000 (16 juniors + 8 Full Member adults) 2,000 (16 juniors + 8 Full Member adults) 7,200 1,880 2,530 2,780 3,030 2,880 13,100 e.g. 2 junior blocks and 1 adult block per annum (16 juniors paying 30 each, 8 adults paying 50) e.g. Members Subs: Juniors @ 25 each Adult Yr1 Intro 100 Adult Yr2 Intro @150 Adult Full @200 Expenditure (Club) Coaching delivery 900 900 900 900 900 4,500 3 blocks @ 300 = 900 Admin / planning 135 135 135 135 135 675 3 blocks @ 45 per = 135 Travel (45p/mile & 10 trips 40 miles = 400 miles total) 360 360 360 360 360 1,800 TOTAL EXPENDITURE 1,395 1,395 1,395 1,395 1,395 6,975 Surplus 485 1,135 1,385 1,635 1,485 6,125 180 per block 2 visits max to deliver all 3 blocks. Cumulative total profit over 5 years is 6,125 with 150 hours of coaching delivered by a Pro. 7
Example Coaching Fees The following Coaching Fees would be recommended to clubs/facilities in order to create a sustainable model for future delivery like the example above: No. of participants Cost per session Revenue Sessions per block Total revenue Junior Coaching 8 3 24 10 240 Adult Coaching (Get into Golf) 8 5 40 10 400 SECTION 4: Terms and Conditions 4.1 Applications can be submitted for more than one Coaching Project (e.g. a junior project and/or an adult Get into Golf project), up to a maximum of 1 block of coaching practice per year, for each group within that project. Some examples of how this might work: Club A applies for: Roving Pro funding for1 junior group. This group can receive funding towards 1 block of coaching practice per year. Club B applies for: Roving Pro funding for 2 junior groups. Junior Group 1 and Junior Group 2. Each group can receive funding towards 1 block of coaching practice. Club C applies for: Roving Pro funding for 2 junior groups plus 1 Get into Golf adult group. Junior Group 1, Junior Group 2 & Adult Group 1. Each group can receive funding towards 1 block of coaching practice. All three types of applications are acceptable. 4.2 Subsequent applications will be reviewed in the light of the success of previous awards. 4.3 Scottish Golf will assess applications in accordance with the principles outlined above and the criteria outlined below. Scottish Golf reserves the right to accept or reject applications at its sole discretion. The fund will be closed when all available funding has been allocated. SECTION 5: Club Criteria On the Application Form, you will find lists of criteria against which applications will be assessed. Primary criteria are essential and Secondary criteria are desirable. 8
SECTION 6: Coach Criteria PGA Professionals and Assistant PGA Professionals (who have achieved their UKCC Level 2 Coaching Qualification) are eligible to deliver coaching programmes through the Roving Pro fund. The following criteria should be used when recruiting and selecting the coach: Description Essential Highly Desirable Experience Qualifications / training / knowledge Key skills and abilities Other factors A minimum of 2 years experience of coaching children in golf; establishing, delivering and coordinating coaching programmes for players between the ages of 9-14. Knowledge and experience of coaching juniors. PGA Professional or Assistant Professional with UKCC Level 2 Attended a Safeguarding & Protecting Children (SPC) course in the last 3 years. PVG Scheme membership (with a scheme record update linked to the club at which he/she will be employed) Shown significant commitment to their personal and professional development in relevant subject areas Can deliver fun coaching sessions, in a safe environment, utilising a games based approach which focuses on the development of fundamental movement skills and key golf specific skills relevant for the age and stage of the children Ability to develop and implement high quality, varied and creative coaching sessions for juniors. Ability to inspire, motivate and encourage children through golf. Excellent communication and interpersonal skills Excellent planning and organisational skills. Good understanding of Child Protection, Child Development, Health and Safety and Sports Equity principles, policies and procedures. Experience of developing and delivering junior golf projects. Experience of mentoring, supporting and encouraging coaches and volunteers. Experience of monitoring and evaluation impact of sessions/programmes. LTAD/Child Development workshop Equity in your Coaching Disability awareness Fundamental movement/ physical development workshop Minimum AA Professional Status Understanding of Player Centred Coaching and ability to adapt coaching style to meet the learning style and needs of the participant. 9
SECTION 7: Evaluation Form We will send your club/facility a hyperlink by email which allows you to complete your short Evaluation Form online after your coaching block. Here s a list of the questions we will ask you in your online Evaluation Form at the end of your programme, so you can prepare the necessary information before going to the link. We will ask you to confirm what coaching was delivered: 1. Provide the number of male and female participants that took part in each stage of coaching with the Roving Pro 2. How many of these participants are currently members of your club 3. Total Coaching Cost (including Coaching Delivery, Planning and Admin and Travel Expenses) 4. Start date and completion date of coaching block We will ask you to give us details of how the coaching was delivered: 5. Referring back to the goals stated in your application, please explain how these were met throughout the coaching block? 6. How did the club/facility support the coach in delivery of the Coaching Practice? 7. Following on from the Roving Pro Delivery, what have you done to develop your coaching workforce at the club/facility? We will ask you to tell us about your plans for future Junior / Get into Golf Coaching Activity: 8. How much profit did you make from the Roving Pro coaching activity? 9. How will you invest this profit into future Junior / Get into Golf Activity? 10. How will the Junior / Get into Golf Coaching Delivery be continued in the future? 11. Would your club/facility use this particular Roving Pro in the future? We will ask you to summarise the impact of the Roving Pro Fund on your club: 12. On a scale of 1-10, has the Scottish Golf Roving Pro Fund had a positive impact on your club/facility? 13. On a scale of 1-10, do you feel the Scottish Golf Roving Pro Fund has increased enjoyment in Golf coaching at your club/facility? 14. Do you feel accessing the Scottish Golf Roving Pro Fund has increased interest in coaching at your club/facility? 15. On a scale of 1-10, how likely is your club/facility to apply to the Scottish Golf Roving Pro Fund again? We will ask you to for any further feedback you have for us, which might include: 16. Highlighting your key successes 17. Do you have any recommendations for the future? 10