Tournament Guide 2016
Allan Sauser PGA of Canada Professional 306-782-1840 sauser@sasktel.net Booking Procedures & Rules Deposits An initial deposit of $500.00 is required upon booking your event payable by Visa, MasterCard or Postdated Cheque. The Deer Park Management must also have a credit card number on file; your booking is not secure unless this occurs. Gratuities Are not included in the package. Beverage Service Deer Park Golf Course provides ample and easily accessible beverage service in our restaurant style area, and on-course beverage carts. All beverages brought on-site by a tournament or its players will be confiscated immediately. Pace of Play An 18-hole round of golf at the Deer Park Golf Course takes 4.5 hours and all tournament players are asked to respect that pace of play for the enjoyment of all guests. Final Numbers Each tournament MUST submit final golfer numbers to our Director of Golf one week before the event. Final numbers for food & beverage purposes are required seven (7) business days before your event. Deer Park Golf Course reserves the right to charge for guests not accounted for or no-shows. Cancellation Policy Only tournaments cancelled up to two weeks prior to the event date will be reimbursed the deposit. Cancellations received after that time will not have the deposit returned. 1
Tournament Checklist 1. Type of Players: Beginners Mostly 25+ handicaps Better than average 2. What type of scoring do you require? Scramble Best Ball Stroke Play 3. Tees you would like to play? Red (beginner) White (20+handicaps) Blue (above average) Black (Professional, under 3 handicaps) 4. Are handicaps required? Yes No 5. Do you require hole contests? Yes No 6. If yes, which on course contest do you require? Closest to Pin Which Hole # Longest Drive Which Hole # Closest to Line Which Hole # Putting Contest Which Hole # Other: Which Hole # 7. Do you require any hosting service? Beverage Carts Lounge/Banquet Bar Liquor Holes: Which Hole # 8. Do you require a yardage hole-in-one insurance? Hole #3 Yardage Required: Men s Ladies' Hole #8 Yardage Required: Men s Ladies' Hole #14 Yardage Required: Men s Ladies' Hole #16 Yardage Required: Men s Ladies' 9. Do you require power carts? Yes No 2
Organizer s Reminder List 1. Coordinate registration process through a specific person in business or charity; ensure that there is a deadline for entries into your event so that meals, groupings and proper tee time arrangements can be made with the Director of Golf. 2. Provide The Owl s Nest with meal selections, as well as numbers no later than seven (7) days prior to the event. Date to confirm / / 3. Have a draw done and available the morning of the tournament so that Golf Staff can help assist the organizers during the registration process. 4. Provide your players with a registration time in the information you provide to them about your day. This is very important to ensuring that the tournament proceeds at the proper time. 5. If you have placed your own signage on the golf course, it must be removed from the golf course at the end of your tournament round. 6. If carts are needed for organizers, please provide that information so that they can make the necessary arrangements to ensure those carts are available. 7. If your tournament is planning on having drinking holes, that information must received no later than seven (7) days prior to the tournament. Date to confirm / / 8. If you have Hole in One Prizes, ensure that you have adequate staff to be a witness for the Prize that day (legal age of 18) 9. Provide the Director of Golf with the groupings so that power carts can be arranged in proper order for the day of the event no later than two (2) days prior to event. Date to confirm / / 3
Tournament Menu Grab & Go Breakfast Breakfast Our tasty Quickie (ham, cheese and egg on an English muffin) with coffee... $5.50 Breakfast Buffet Bacon, sausage with scrambled eggs, hash browns and coffee... $12.00 Add pancakes or French toast... $3.00 Quick Grabs Before, During or After Your Round Sandwich (ham & cheese, turkey, roast beef)... $6.00 Hot Dog & Domestic Beer... $10.50 Hamburger & Domestic Beer... $12.00 Cheeseburger & Domestic Beer... $13.00 Lighter Buffets Soup and Assorted Sandwich 2 Soups, fresh rolls, assorted sandwiches (ham & cheese, turkey, chicken salad, egg salad, roast beef)... $12.95 Off of the Grill Choose between a barbequed burger (beef or chicken) or a juicy all beef hotdog. Served with fries and Caesar salad... $13.95 Add Gravy... $1.00 Dinner Buffets Steak Sandwich 6 oz New York steak, garlic toast, mushrooms, fries and Caesar salad... $16.95 A Little Bigger 8 oz New York steak, garlic toast, mushrooms, baked potato and Caesar salad... $21.95 Even Bigger! 10 oz New York steak, garlic toast, mushrooms, baked potato and Caesar salad... $23.95 Fried Chicken 2 pieces of fried chicken with choice of potato, two salads and bread... $14.95 4
Pulled Pork Pork slow cooked and smothered in Home made BBQ sauce, fresh roll, beans and coleslaw... $13.95 Carved to Perfection Roast beef or ham with choice of potato, two salads and bread... $19.95 BBQ Baby Back Pork Ribs Half or Full rack of Baby Back Ribs grilled to perfection with choice of potato, two salads and bread Half rack... $18.50 Full rack... $23.50 Potato Choices: Baked, Roasted, Scalloped or Mashed Salad Choices: Pasta, Potato, Caesar or Tossed Bread Choices: Fresh Rolls or Garlic Toast Dessert Menu Butter Pecan Tart... $1.50 Chocolate Brownies... $2.00 Plain Cheesecake (chocolate and caramel sauces on the side)... $4.00 Strawberry Shortcake... $1.75 Menu prices do not include GST or Gratuity Liquor Menu Liquor Holes price is per oz Rye (Wisers)... $3.50 Rum (Bacardi)... $3.50 Vodka (Smirnoff)... $3.50 Spiced Rum (Captain Morgan)... $3.50 Beer Holes Domestic... $5.25/can Premium... $5.75/can Includes ice and tub. Other Liquor for shooters... $3.50 Baileys... $4.50 Coolers... $6.25 Pop... $2.50 Juice... $3.00 Liquor Menu Prices include GST & LCT 5
Deer Park Golf Course Tournament Agreement & Policies Contracts, Deposits, Payments and Cancellations 1. In order to confirm your event date; Deer Park Golf Course requires the signed contract and a $500.00 deposit. No exceptions. 2. A valid credit card number is required at time of booking to be listed in the tournament file. 3. All cancellations are required in writing two (2) weeks prior to the events scheduled date. Failure to do so with no receive deposit and it is non-transferable. 4. Should you cancel within two (2) weeks prior to your event date, the remaining balance of the green fees (including cart rental), food and beverage will be charged to your credit card on file. 5. Any balances not received by due date will be processed on the credit card on file. This includes the final balance following the tournament. 6. Deer Park Golf Course is not responsible for collecting funds from event sponsors. 7. Deer Park Golf Course is not responsible, nor has the capacity to store any items prior to or following your event. 8. The room designated for your post-tournament banquet will be available a minimum of two (2) hours prior to your assigned tee time. The restaurant will make every attempt possible to have the room available earlier however will not be responsible for lost or stolen articles. 9. Deer Park Golf Course will allow you to park a storage unit for twenty-four (24) hours prior to and twenty-four (24) hours following your event. The storage unit must be pre-approved by Deer Park Golf Course. 10. Deer Park Golf Course is not responsible for any lost, stolen or damaged items prior to, during or after the course of your event. Food and Beverage 1. Deer Park Golf Course will have first right of refusal to host the post-tournament banquet in the restaurant. The minimum number of guaranteed guests for the banquet will be equal to the minimum number of players. Minimum numbers cannot be decreased but may be increased up to seven (7) business days in advance of the event. 2. Due to licensing requirements and quality control issues, all food and beverages to be served on the premises must be supplied by The Owl s Nest Deer Park Golf Course. 3. Unauthorized beverages are not allowed and strictly enforced. 4. Any group wishing to have a sponsored Beer/Liquor Hole (maximum of 2 holes) MUST purchase their liquor requirements from the restaurant. The fee must be paid prior to the tournament. All arrangements must be made at least seven (7) days prior to the tournament through the event director. 5. The function room will be available for all groups until one (1) hour after last call. Last call will be made upon the Food and Beverage Supervisors discretion. 6. Selling or serving liquor by the manufacture or registered representative is prohibited. 7. Liquor for sampling must be purchased from the restaurant. 8. Deer Park Golf Course has the first right of refusal for any group wishing to have a sponsored food hole. Any additional services required are subject to a service charge and all information must be provided to The Owl s Nest at Deer Park Golf Course two (2) weeks in advance. 9. The consumer responsible for the sponsored hole must provide a credit card for payment prior to the event, Otherwise all charges will be processed on the tournament account. 6
Deer Park Golf Course Tournament Agreement & Policies Guarantees 1. We require a tentative number of participants at time of contract. 2. A guaranteed number of golfers must be received by the Director of Golf one (1) week prior to the event. Guarantees are not subject to reduction. 3. A confirmed menu and all other requirements will be required seven (7) days prior to your tournament. 4. A guaranteed number of meals must be received seven (7) business days prior to the event. Meal numbers cannot be less than number of golfers. Guarantees are not subject to a reduction. 5. All prices are subject to change. Golf Course 1. Player listings are to be received by the Director of Golf two (2) business days prior to your tournament. Please forward your complete foursome list in an Excel format (first and last name separate columns) two (2) days prior to your event and allows Deer Park Golf Course to provide the best possible service to your guest. 2. Each player must have a set of golf clubs. Rental clubs are available and numbers should be provided to the Director of Golf along with your player listing. 3. Deer Park Golf Course is not responsible for lost or damaged signage. 4. Deer Park Golf Course is a soft spike facility. 5. Dress restrictions are in effect and must be adhered to. Deer Park Golf Course reserves the right to allow special costume events however they must be approved prior to the event. 6. Range balls, practice green and short game areas are available for use by all tournament players. 7. In the event that a power cart used in the tournament has been damaged by a participant, the tournament will assume responsibility for the repair of the cart unless waivers have been individually signed. 8. Speed of play is of vital importance and will be monitored! 9. It is recommended that the hole-sponsor must arrive no later than one (1) hour prior to shotgun start time to install and prepare. 10. Deer Park Golf Course is not responsible for any loss or injury to guests and family while in, on, or about the premises of the club (including the course, restaurant, and parking facility). The signing of the tournament contract hereby waives any and all claims and rights of the damages against Deer Park Golf Course. 7
Tournament Agreement Tournament Name: Tournament Date: Tee Time: Number of Players: Date Confirmed By (2 days prior) / / Number for Dinner: Time of Dinner: Meal Selection: Tournament Contact: Date Confirmed By (7 days prior) / / Email: Phone: Fax: Address: 18 Hole Tournament Rates: 1 to 49 people..$43.00 50+ people...$34.00 18 Hole Junior..$10.00 Cart Rentals: Power Cart...$40.00 Driving Range: Small Bucket...$4.00 Pull Cart..$6.00 Large Bucket..$9.00 Club Rentals: Full Set...$17.50 Your signature below constitutes that you understand and will abide by the terms and conditions as outlined in this package and the attached Deer Park Golf Course Tournament agreement & policies document. Your reservation will only be held on a tentative basis pending the receipt of the $500.00 initial deposit. Upon receipt of the deposit, your reservation will be fully protected and blocked for your group. Cancellations must be received a minimum of 2 weeks prior to the tournament date to receive a full refund. The tournament will begin at the scheduled time unless the course is closed or deemed unplayable by the Course Superintendent. A delay will be the first option. An alternate date will be the second option. A refund will be issued if options one or two are not feasible. Please note: Cold weather and wind are not acceptable reasons to cancel a tournament. Initial Deposit Payment: CC#: Type: Exp: / / Cheque #: Signature: Date: Deer Park Golf Course Representative: 8
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