Club Accreditation Document PART TWO Administration and Affiliation Name of Club : Address of Club: Postcode Telephone No: Club Play-Cricket.com address: Club Website: Club Email: V 1.3 - March 2019 A collaborative document produced and used by all the County Leagues in the West Midlands.
CLUBMARK 1 Does the Club hold a current Club Mark Accreditation? 2 Is there a copy of the current Club Mark certificate on display in the clubhouse 3 Date of next Accreditation or Re-Accreditation: Club Mark Accredited Clubs: If your Club has attained ClubMark accreditation please inform us by ticking the appropriate boxes above, then complete, sign and return Parts A to C of this document. (A reminder that all Annual Health Checks should be completed before the end of each season and Full three year re-accreditations should be completed before the end of the relevant season) Clubs without Club Mark accreditation: Please complete this document in full and return to the League Administrator on or before 31st March annually (providing evidence where required). BDRPCL Mandatory: Clubs must hold a current Clubmark Accreditation TENURE (Main ground) Club Owned Leasehold Rental agreement Other arrangements please give detail: Years remaining n/a
a) CURRENT TEAMS Notes 1 1 st XI State League if other than Worcs CL 2 2 nd XI 3 3 rd XI 4 4 th XI 5 5 th XI 6 6 th XI 7 Senior Women s XI 8 Under 19 s T20 Blast 9 Under 17 s 10 Under 15 s 11 Under 14 s 12 Under 13 s 13 Under 13 s Girls 14 Under 12 s 15 Under 11 s 16 Under 11 s Girls 17 Under 10 s 18 Under 9 s 19 Under 8 s 20 All Stars 21 Other Teams (please specify) BDRPCL Mandatory: Clubs must run 3 Senior Saturday teams and run U11, U13 and U15 teams in approved County competitions plus Softball Cricket and an All Stars programme. Worcs CL Premier and Division 1 Mandatory: Clubs must run 3 Senior Saturday teams, and at least 3 Junior Development programmes, one of which must be U14 or above, one must be All Stars or a junior softball team (U8 or U9) and the third can be any other age group team. Worcs CL Division 2-6 Mandatory: Clubs must run at least 3 Junior Development programmes, one of which must be U14 or above, one must be All Stars or a junior softball team (U8 or U9) and the third can be any other age group team. b) YOUTH CRICKET REQUIREMENTS Notes 1 The Club is aware of current regulations regarding minimum age of players eligible to play in the Worcestershire County League. 2 Clubs must be aware and adhere to the current ECB Fast Bowling Directives for young fast bowlers 3 Clubs must ensure that all players under the age of 18 (on the day of the match) shall wear a helmet whilst batting.
4 Clubs must ensure that all players under the age of 18 (on the day of the match) shall wear a helmet whilst keeping wicket, or fielding within six yards (5.5 metres) of the batsman. Name of Club Welfare Officer Contact Number Email Address Safe Hands Course Date 1 2 3 4 5 6 7 8 9 10 11 c) CLUB DECLARATION Clubs annual subscription to Worcestershire County League must be paid before the first league fixture of the current season. (Clubs who have not paid by that date will not be credited with any points during the period that the fee remains unpaid) Clubs must affiliate to the Worcestershire Cricket Board Limited (WCBL). If the club is situated outside the Worcestershire county boundary, the fee levied to a Secondary Affiliation club MUST be paid to the WCBL. (Clubs who have not paid their affiliation by the due date will not be credited with any league points during the time that the fee remains unpaid). The club understands and fully supports the rules, registration, regulations, administrative procedures, disciplinary code, social media policy, code of conduct and playing conditions of the League The club understands that accreditation of Ground & Facilities and youth development is assessed and certified by a member of the WCL Management Committee, according to the standards set by the League The club accepts that failure to meet the mandatory requirements listed in the appropriate Club Accreditation Document will ultimately result in relegation to a lower division. The club understands the process and timescale for collecting information required to assess the current accreditation status of all clubs The club accepts that failure to supply accurate information, when required, could jeopardise the clubs current accreditation status The club accepts that the decision made by the WCL Management Committee are final and binding following the club's right of appeal The club undertakes not to publish through media, including the internet, derogatory comments about the league, it's Officers and Committee, Umpires, Scorers other Clubs and Players The club accepts the responsibility that it has the responsibility to meet Health & Safety or Food standard requirements placed upon its premises by the Local Authority The club recognises that it has the responsibility for the welfare of young cricketers in their teams and those in opposition teams. Clubs with a current Club Mark Accreditation (maintained with an Annual Health Check or full re-accreditation as determined by ECB/WCB Ltd) can sign below and finish here as they have already signed up to the Duty of Care which follows. Clubs without Club Mark Accreditation must complete the remainder of the document and sign at the end. Name Position Signed CLUB CHAIRMAN CLUB SECRETARY
CLUB WCL DELEGATE Date: Clubs without Clubmark Accreditation must complete the following sections: 12 d) DUTY of CARE and SAFEGUARDING CHILDREN The Club has an appointed Club Welfare Officer (CWO) who is a member of the Main Committee and has attended the appropriate training within the past three years. Explanation/Evidence Notes Copy of Club Committee Minutes Copy of Safe Hands Certificate DBS Certificate confirmation 13 The Club has a plan if the Club Welfare Officer is unavailable. 14 The CWO's Safe Hands Certificate is displayed in a prominent position in the Clubhouse. 15 The Club has adopted the ECB Safe Hands Recruitment Policy for all existing and new members (this includes DBS checks). 16 Robust junior membership procedures are in place, including relevant details of any medical conditions and contact details of parents. Copy of ECB GDPR compliant Junior Membership Form Junior Membership List (including medical conditions) 17 All coaches have completed and are up to date with the relevant Safeguarding training. 18 The club has an Incident/Accident report form and book available. 19 The club has a well-stocked First Aid kit available and well signposted at every home venue. 20 Direction, maps and contact details of the local hospital/doctor's surgery is displayed prominently on the Club's Noticeboard and in the changing rooms. Copy of noticeboard display 21 e) The CRICKET PROGRAMME All ECB qualified coaches are DBS checked & members of the ECB CA &/or suitably insured by the club. Explanation/Evidence Notes Tracking table including DBS, First Aid and SYC 22 A copy of the ECB Coaches Code of Conduct is displayed on the club s noticeboard. 23 All coaching & competition takes place with safe and protective equipment in a safe environment. 24 The club regularly completes and updates Risk Assessments for each home venue. Copy of completed Risk Assessment Forms 25 Direction, maps and contact details of the local hospital/doctor's surgery is displayed prominently on the Club's Noticeboard and in the changing rooms
26 27 28 f) The CLUB and its COMMUNITY The club is compliant with General Data Protection Regulations (GDPR) and collates and stores members contact details and medical conditions as required The club has adopted both the ECB One Game Strategy, the ECB Club Inclusion & Diversity strategy and the ECB Safe Hands Policy The club has an up to date Code of Conduct for Cricket Club Members and Guests. Appropriately communicated and prominently displayed. Explanation/Evidence Notes Copy of ECB GDPR compliant Senior Membership Form Club Officials uploaded in 'About Us' section on play-cricket Team Captains and players data uploaded on play-cricket 29 The club has a clear, well communicated policy for dealing with unacceptable behaviour. Discipline policy in place. 30 The club constitution is open, non-discriminatory and includes statements on; Fully open membership to all of the community Safeguarding policy Photo and e-safety policy Recognised Dissolution procedures Copy of Club Constitution/Rules g) CLUB MANAGEMENT Explanation/Evidence Notes 31 The club s insurance policy is displayed on the club Noticeboard. 32 The Club has a development plan that is annually reviewed and sets objectives for short & long term. Evidence of committee discussion and opportunity for members input. 33 The Club Development Plan is communicated to its members. 1 h) CLUB COACHES Name of Coach Qualification ECB CA Membership Number 2 3 4
i) OTHER RELEVANT INFORMATION Clubs without a current Club Mark Accreditation should sign the boxes below. As a Cricket Club that does not currently hold a Club Mark accreditation we confirm that we have completed all sections of this document to the best of our knowledge and ability and that all evidence provided has been done so in a true and appropriate manner which gives a true picture of our cricket club on the day of completion. Name Position Signed CLUB CHAIRMAN CLUB SECRETARY CLUB WCL DELEGATE
Date:
Dispensation where clubs are unable to meet ground availability requirements The following arrangements have been put in place to handle situations where Clubs are unable to meet the requirement to have their ground available on all designated days during the season. 1. If a member club is unable to use its home ground on one or more of the dates designated by the Administrator, the club must apply to the Management Committee (MC), before the start of the season in question, for dispensation to move their 2nd XI fixture to another ground. 2. This other ground must meet the Ground & Facilities criteria in Part One, and must have been identified to MC, sufficiently early, to allow MC to arrange for the ground to be audited on the same basis as applies to a club's home ground. 3. The ground must be located within the geographical area covered by the Worcestershire County League, and should, ideally, be in reasonable proximity to the club's home ground. 4. If dispensation is granted, the second ground will be treated, for the purposes of any sanctions that may be imposed, for failure to meet the Ground & Facilities criteria, as if it were the home ground of the club. 5. The League will try to schedule fixtures to ensure that the 1st XI of the club, applying for dispensation, has an away fixture on that day. As a general principle, clubs will not receive a dispensation for more than two fixtures in any season, although MC retains the right to consider individual situations on their merits. Dispensation for Premier League Champions In the case of the County League Premier Division Champions having ground availability difficulties, the Birmingham and District Regional Premier League (BDRPCL) will adopt the following procedure: 1. The County League must inform any club in their top division, which would, if promoted, be unable to meet the requirements of BDRPCL, in terms of ground availability. This should be done in writing before the start of the season. The BDRPCL will, in principle, follow the above arrangements. 2. Any such club, must notify BDRPCL, in writing, that their home ground is not available on all the dates designated by BDPCL and of the arrangements which they would put in place to stage the match(es) on an alternative ground. This must be done, so as to allow BDRPCL to conduct an audit of the second ground, during the current season. In normal circumstances, this audit should be conducted at the same time as the club's home ground is audited. 3. BDRPCL will inform the club, in writing, of the results of the audit, and either confirm that dispensation will be granted, if the club wins promotion and the second ground continue to meet the Ground & Facilities criteria, or advise the club that dispensation will not be granted. If dispensation is not granted, BDRPCL will make reasonable efforts to consider any alternative proposals submitted by the club. As a general principle, clubs will not receive a dispensation for more than two fixtures in any season, although MC retains the right to consider individual situations on their merits.