Yorktown Youth Soccer Club Coaches Manual March 2015
Bantam Coaches What Bantam Coaches Need to Do Register on www.yorktownsoccer.org as a coach. Complete background check on www.ehysl.org under Risk Management (every 2yrs.) Upload a picture or email picture into the office to be used for your coach s card Attend 3 coaches meetings a year (preseason) and Annual General Meeting Assign team manager to aid in communicating with the office and collect team paperwork Complete on-line concussion test Complete CPR / AED course Complete a licensing course offered by YYSC or an outside source Complete Referee course offered by YYSC for coaches specifically. Uniforms All new BANTAM players are issued uniforms kits. The uniform kit includes a jersey, shorts and socks. The cost of the uniform kit is included in the registration fee. Uniform kits are distributed in the fall prior to the first game for new players only. All Returning players will receive a new jersey each year before the first game in the fall. PLAYERS ARE REQUIRED TO WEAR SHIN GUARDS AND CLEATS. (These items are not supplied by the Yorktown Youth Soccer Club) If players need new shorts or socks they may purchase replacements from the YYSC office. Pre-K Uniforms distributed at Meet and Greet. The Yorktown Youth Soccer Club will distribute ONE soccer ball to all new players at the time of their initial registration. (The size of the ball depends on what age group the child starts in Miscellaneous Equipment New Bantam coaches are provided with the following equipment at the beginning of the season: 1 Game Ball of appropriate size (3 or 4 depending on age) Practice vests (8 pinnies assorted colors) 10 cones Ball pump Quick rule reference guide Coach s bag. Whistle One head Coach shirt Manual (Available on Website) 1
Age Group Coordinator Each age group has a coordinator who performs the following activities: Form team rosters according to noted practice days, schools and by grade. Roster sizes: o PRE-KINDERGARTEN / 12 PLAYERS o KINDERGARTEN / 14 PLAYERS o 1 ST /2 ND GRADE GIRLS / 16 PLAYERS o 1 ST GRADE BOYS / 16 PLAYERS o 2 ND GRADE BOYS / 16 PLAYERS Team rosters include: 1 COACH/2 ASSISTANT COACHES Player/Parent names Address/phone numbers/e-mails Practice days/ times/fields Create Practice Schedule, Game Schedule, List of Coaches, Picture Day Present Letter to Parents/Coaches and CODES OF CONDUCT(on website) Players drop out during the season notify OFFICE add kids from waiting lists Game Cancellations E-mail will be sent to all club members if there is a cancellation or field closure. Message will be placed on website: www.yorktownsoccer.org and the facebook page. General rules for all Bantam age groups All Groups: o No jewelry, including earrings, No Band-aids o Shin guards under socks must be worn at practices and games-no exceptions o Sports glasses are recommended o Uniforms should be tucked in long sleeve shirts may be worn under uniforms o Games consist of two halves/5 minute half time/running clock o Substitutions are unlimited o Goal kicks are taken from the top of the goal box.(ball out of bounds over end line off offense) o Corner kicks are taken from the corner (ball out of bounds over end line off the defense)\ 2
PRE-K (COED) (4 & 5 year old) Meet and Greet (The first event of the fall season. All players will receive a uniform kit and ball, meet your coach, learn the rules, play, and have a pizza party) No practice during the week. Practice is held prior to the game on Saturday. Practice will be approximately 40 minutes. A 30-40 minute game or scrimmage will follow. Carded Coaches are to officiate and keep time. Carded Coaches are allowed on the field 3 v 3 do not add players to field UNLESS one team is dominating Field dimensions 25yds x 20yds No goalkeepers. #3 ball No offside rule. Indirect free kicks. All defenders must retreat 5 yards on restarts Kick-ins (pass) not throw ins Participation Award will be given to each player. PICTURE DAY will be during the spring season at a date to be determined WEDNESDAY NIGHT SOCCER 3-4 dates will be posted. A fun night of soccer, live music and food for players and parent members. KINDERGARTEN (COED) (5 & 6 year old) One hour clinic or practice during the week. Game consists of 2x 20 minute halves Carded Coaches are to officiate and keep time Carded Coaches are allowed on the field 4 v 4 do not add players to field UNLESS one team is dominating Field dimensions 25yds x 20yds No goalkeepers #3 ball No offside rule Indirect free kicks All defenders must retreat 5 yards on restarts Kick-ins(pass) not throw-ins PICTURE DAY will be during the spring season at a date to be determined. Awards Day pizza party/participation award will be given to all players (end of spring season) WEDNESDAY NIGHT SOCCER 3-4 dates will be posted. A fun night of soccer, live music and food for players and parent members. 3
1ST GRADE Boys Division (6 & 7 year old) One hour clinic or practice during the week. Game consists of two 25 minute halves. Carded Coach will officiate and keep time. Carded Coaches should start to coach from the sidelines but a coach can still coach the goalie behind the goal and give instruction 4v 4 or 5 v 5 plus a goalkeeper (to be determined) do not add players to field UNLESS one team is dominating. Field dimensions 30yds x 25yds #4 ball No offside rule. Indirect free kicks All defenders must retreat 5yds on restarts Kick-ins (pass) not throw-ins Carded Coach to OFFICIATE AND KEEP TIME. Goalkeeper: NO punting the ball, NO back pass rule, Rotate goalies SKILLS DAY You will play your normal games and participate in an Olympiad at the end of spring season. Players will receive awards. PICTURE DAY will be during the fall season at a date to be determined WEDNESDAY NIGHT SOCCER 3-4 dates will be posted. A fun night of soccer, live music and food for players and parent members 2 ND GRADE Boys Division (7 & 8 year old) 1-1.5 hour practice during the week, Games will be on Saturdays or Sundays. Two 25-30 minute halves Carded Coach to officiate and keep time unless the club provides a youth referee Carded Coaches must coach from the sideline only. No one allowed behind the goal 7v7 or 8 v 8 including goalie do not add players to the field UNLESS one team is dominating Field dimensions 50 x35 #4 ball. Introduction of Referees/Lineman (If available) Introduction of Off-sides Introduction of Direct Kicks (including penalty kicks) All defenders must retreat 7yds on restarts Introduction of Throw Ins Goalkeepers: punting allowed, No pass back rule, rotate goalies 4
SKILLS DAY- You will play your normal games and participate in an Olympiad at the end of the spring season. Players will receive awards. PICTURE DAY will be during the fall season at a date to be determined WEDNESDAY NIGHT SOCCER 3-4 dates will be posted. A fun night of soccer, live music and food for players and parent members. 1 st and 2ND GRADE Girls Division 1-1.5 hour practice during the week, Games will be on Saturdays and some Sundays. Two 25-30 minute halves Carded Coach to officiate and keep time unless the club provides a youth referee Carded Coaches must coach from the sideline only. No one allowed behind the goal 7v7 or 8 v 8 including goalie do not add players to the field UNLESS one team is dominating Field dimensions 50 x35 #4 ball. Introduction of Referees/Lineman (If available) Introduction of Off-sides Introduction of Direct Kicks (including penalty kicks) All defenders must retreat 7yds on restarts Introduction of Throw Ins Goalkeepers: o o o Introduction of Punting No back pass rule Rotate Goalies SKILLS DAY- You will play your normal games and participate in an Olympiad at the end of the spring season. Players will receive awards and have an end of the year party. PICTURE DAY will be during the fall season at a date to be determined WEDNESDAY NIGHT SOCCER 3-4 dates will be posted. A fun night of soccer, live music and food for players and parent members. 5
Advancement Options for U-8 Age Group Players have two options for continuing soccer within the Yorktown Youth Soccer Club. In-House Program: Program is not co-ed Boys Divisions: 3rd 4th 5th grade(u11) Girls Divisions: 3rd and 4th grade One practice per week / One game on Sunday between 10am and 4pm. Games start between 11:00am and 4:00pm Includes a spring tournament Travel Program: TRYOUT PROCESS : dates to be announced Boys and Girls Teams MAXIMUM of two practices a week (1.5 TO 2 HRS EACH) Game day is Sunday (7 to 10 games per season) (half home/half away) Games start between 9:00am and 4:00pm May require travel up to 1.5 hours for away games MULTIPLE tournaments (minimum 3 tournaments required) Additional costs expected for training, additional tournaments, team apparel and parties. 6
In-House Coaches Uniforms All new players are issued uniforms kits. The uniform kit includes a jersey, shorts and socks. The cost of the uniform kit is included in the registration fee. Uniform kits are distributed in the fall prior to the first game for new players only. All Returning players will receive a new jersey each year before the first game in the fall. PLAYERS ARE REQUIRED TO WEAR SHIN GUARDS AND CLEATS. (These items are not supplied by the Yorktown Youth Soccer Club) If players need new shorts or socks they may purchase replacements from the YYSC office. Miscellaneous Equipment New In-House coaches are provided with the following equipment at the beginning of the season: Game Ball of appropriate size (size 4 for U-11 and size 5 for O-11) 10 Practice vests (Use one to distinguish goalie) 2 reusable Ice Packs (Bring a cooler of ice) Corner Flags (2 per team) Stakes to secure goals.(cannot PLAY GAME UNLESS GOALS ANCHORED) Coaches bag Whistle 16 cones Quick Guide (Rules Book) Practices/Games Practice once per week up to 1.5 hours. Games are Sunday mornings between 11:00 am and 4:00 pm. Make-up games may either be on Saturdays or during the week depending on field availability First game: Fall Season -- weekend after Labor Day 7 to 8 week season First game: Spring Season 3 rd or 4 th week of April 7 to 8 week season In House Commissioners will provide all coaches with game schedules via e-mail and the OFFICE will post on the YYSC WEBSITE.( www.yorktownsoccer.org ) In-House Commissioners / Coordinator There will be one in-house commissioner 7
Each In-House Division has a coordinator who performs the following activities: Form team rosters. Place kids according to noted practice days, Place older kids and younger kids together (ages are grouped by August 1 st of one year to July 31 st of following year) Roster sizes will be determined by the commissioner. (U11 will not field more than 9 on the field) Put together Practice Schedule, Game Schedule, List of Coaches, Picture day Letter to Parents/Coaches and CODES OF CONDUCT(on website) Players drop out during the season notify OFFICE add kids from waiting list Special Days/Awards/Trophies Spring Tournament Each division will participate in a Spring Tournament. EACH team securing the required number of volunteers to assist before, during and after the tournament as needed including the field prep day the day before the tournament are eligible. ANY team that does not comply with this policy will NOT be allowed to play in the Tournament. Tournament is scheduled in June each season depending on field availability. Winning teams are given trophies. All players participating in Tournament are also given special give away items in recognition. Picture Day Typically during the Spring Tournament, Picture Day is the one time per year where team photos are scheduled. Game Cancellations E-mail will be sent to all club members if there is a cancellation or field closure. Message will be placed on website: www.yorktownsoccer.org and the facebook page. Rules U-11 & O-11 No jewelry, including earrings( No Bandaids) Shin guards under socks must be worn at practices and games-no exceptions Sports glasses are Required Uniforms should be tucked in. Long sleeve shirts may be worn under uniforms Games consist of two 25 minute halves. 5 minute half time. Unlimited Subs Carded Coaches must coach from the sideline only. (No one allowed behind the goal) FIFA rules / referee and AR S provided 8
What In House Coaches Need to Do Register on www.yorktownsoccer.org as a coach. Do the background check on www.ehysl.org under Risk Management (needs to be done every two years) Upload a picture on registration or email headshot into the office to be used for your coach s card Get a coach s license within a year. YYSC will offer opportunities for you to take these classes. If you already have a license we suggest that you upgrade your license. Attend 3 coaches meetings a year (preseason) and AGM Assign a team manager to aid in communicating with the office and collect team paperwork Must complete on line certification course on concussions. Must complete CPR/AED course. Complete on-line concussion test Complete CPR / AED course Complete a licensing course offered by YYSC or an outside source Complete Referee course offered by YYSC for coaches specifically. 9
Travel Team Coaches What Travel Coaches Need to Do Register on www.yorktownsoccer.org as a coach, assistant coach, team parent, etc. Do the background check on www.ehysl.org under Risk Management (needs to be done every two years) Upload a picture or email a headshot into the office to be used for your coach s card Get a coach s license within a year. YYSC will offer opportunities for you to take these classes. If you already have a license we suggest that you upgrade your license. HEAD coach from every travel team must attend a referee course offered by the YYSC which will aid you in knowing the rules and the Laws of the Game HEAD coach from every travel team should attend the East Hudson Coaches Convention in March (place and time to be determined by East Hudson) Attend 2 mandatory coaches meetings a year and Annual General Meeting in April. Head coach must select two assistant coaches and a team manager to assist in the day to day administration of the team. Must complete CPR/AED certification Must complete on-line training course for concussions. FAILURE TO COMPLY WILL RESULT IN LOSS OF COACHING PRIVILIGES. 10
Coach s Packets Will be handed out at the Labor Day Tournament and contain: 1. Guideline for Coaches 2. Referee assignor Age Group Coordinator information 3. Medical release forms (Must be collected from players) 4. League forms and rules 5. Field assignor s phone number 6. Check made out to coach to pay referees for the season when applicable 7. Player passes (if they are ready) 8. Inclement weather procedures Game Day Responsibilities Assistant Referees/LINESMAN Coaches must designate one assistant referee for the game when, and if, requested to do so by the referee. NOTE: Our club usually assigns youth linesman to each game (according to availability) Corner Flags Coaches are responsible for providing corner flags for home games. These flags are provided to each coach as part of their club supplied equipment. You can contact the VP of Fields for corner flags. Goals Coaches are responsible to make sure both goals have been properly counter weighted with sand bags, metal piping, tire weights, chain and anchors. (Some goals are weighted in the crossbar). If the goals are not secured properly then the game must be delayed until they can be fixed or the game will be forfeited. Score Cards East Hudson Teams: All Score cards must be sent to the East Hudson Office by the Monday after the game. Debbie@ehysl.org Westchester Teams: All scores must be reported to Bernadette by email before 8 O clock Bacevedo311@gmail.com (50$ fine if you fail to report your score) Referee Fee Payment ( East Hudson Home Games Only) Yorktown coaches will pay the center referee only. 11
Equipment Travel Uniforms Travel players are issued a uniform kit. The cost of uniforms is included in the registration fee. New uniforms will be issued every two years. All players are required to purchase shin guards, cleats, turf shoes. GOALIES: Team should purchase goalie jersey and gloves through team funds. Miscellaneous Equipment New Travel coaches are provided with the following equipment at the beginning of the season: 1 Game Ball of appropriate size (4 or 5 depending on age) Practice vests (3 colors- 6 of each) Reusable Ice packs 24 Cones Coach s bag Corner Flags flags may be used for practices, and are REQUIRED for home games. If the flags are lost, the coach is responsible to pay for the replacements. Legacy Notes. Corner Flags are stored in a locker on the field. Code 2010 Gate Code for main field is 0356 Bags of sand or rock are required to anchor the portable goals. Ball pump Coaches quick reference referee rule guide Stakes for anchoring goals on grass fields Each team may need to purchase additional equipment on their own which is not limited to: TEAM BAGS ( inquire at the OFFICE) Warm up suits/ hoodies/ rain gear/ jackets/ hats (YYSC APPROVAL NEEDED) Players bench 12
Club policy on naming/branding/logos NO NAMES ARE ALLOWED ON ANY PLAYERS JERSEY. INITIALS OR PLAYER NUMBERS ARE ACCEPTABLE ON ALL SPIRIT WEAR AND EQUIPMENT TEAMS MUST BUY THE ITEMS LISTED IN SPIRIT WEAR SECTION OF WEBSITE TO ADHERE TO BOARD APPROVED CONTINUITY OF ALL EQUIPMENT ITEMS AND SPIRIT WEAR. Adding or Removing Players The club office must be contacted. Registration Procedures Registration Materials YYSC currently uses an on-line administration system that accepts CREDIT CARD payments. All players must provide all registration materials to the office REGISTRATION FEE: online at www.yorktown soccer.org PHOTO ON PLAYER REGISTRATION BIRTH CERTIFICATES ARE NEEDED FOR ALL PLAYERS MEDICAL RELEASE FORMS Photos and birth certificates can be uploaded Non-Yorktown Tournaments Permission to Travel Form All teams traveling to tournaments outside of our state organization (Eastern New York) must comply with State mandated regulations, which include submitting Permission to Travel Request. Guest Player Release Forms Certain tournaments allow the addition of guest players to a roster. This form requires the signature of the coach of record (i.e., the player s club coach), the borrowing coach s signature, and a league signoff. You are also required to borrow the guest player s pass for the tournament. This process applies to registered travel players. The Guest Player Release Form can be found on www.ehysl.org under FORMS or http://www.usclubsoccer.org/members-area/forms-documents/ Sanctioned Facilities Yorktown teams can only attend tournaments at US Soccer sanctioned facilities. YYSC teams must attend tournaments approved by YYSC. Send request for approval to the tournament consultant at the YYSC Office Note: This means every coach must get permission before registering for any tournament. If you register without approval you will lose access to all team funds. 13
Labor Day Tournament Tournament Registration Each YYSC Team U15 and below is automatically entered into the tournament by the office. Kickoff Meeting A tournament meeting is held for all coaches in June. All coaches are required to attend this meeting or send a representative. Coaches will be given PERTINENT INFO / VOLUNTEER ASSIGNMENTS Tournament Ads Every player needs to raise a minimum of $250 each year to help fund training, tournament, and other team costs. This can be achieved by selling YYSC ads, fundraising, collecting donations or parent pay. Tournament Jobs ALL our teams / members are expected to volunteer a maximum of 3 hours at the tournament. The tournament director will assign each person on each team to a specific job, time and day. If someone is unable to perform their job they are responsible to switch or get someone to cover the assignment. No exceptions. NOTE: If someone fails to perform their volunteer assignment then their child will be suspended for two games as determined by the disciplinary committee. Team Funds Authorized Trainer Funding Director of soccer must approve each team trainer. Trainers work for the club as independent contractors (1099) and will be paid through team funds. Coaches are not allowed to hire trainers. AUTHORIZED Tournament, Parties, Team Gear Funding All purchases require PRE-APPROVAL. Reimbursement will not be issued without prior approval. All requests for tournaments must be submitted for approval by the tournament consultant. All payments must be made by check from the office. Programs, parties, and team gear must be approved by the YYSC Club office. Reimbursement forms must be filled out which can be found at yorktownsoccer.org under forms. Coaches cannot pay for anything without approval. Teams are not allowed to open up separate bank accounts or hold money on behalf of team. 14
Scrimmages/Friendly Games Should a coach schedule a scrimmage or a friendly game during the season, the following procedures must be adhered to: Use of a referee must be obtained through the club s head referee. Use of a non-certified referee is prohibited. Only players with a pass may participate. All passes must be exhibited prior to the scrimmage/friendly game to the certified referee. All applicable rules regarding the use of guest players must also be followed. Use of a field must be prearranged with the club s field coordinator. Notify your commissioner of the date, time and location of the scrimmage/friendly game Practices Field Assignments Field assignments are made through the club designated representative. Sharing of Fields/Priority of Use Tryouts No team is entitled to a full outdoor field. Each filed can be used by 2-4 teams If a school field is in use by a school team, the club team must yield use of the field. Travel teams may not practice more than 2 times per week without permission Players must be registered to practice or play in games. ALL YYSC PLAYERS MUST BE REGISTERED AND PAID IN FULL. NON-MEMBERS WILL BE REQUIRED TO FILL OUT PAPERWORK AT THE FIELD AND BE REQUIRED TO PAY A NON-REFUNDABLE TRY-OUT FEE. Schedules Schedules for tryouts are established by the Director of Soccer. Tryouts are typically held during May / June Tryouts for HS Divisions: The tryouts for these age groups are held at the discretion of the Director of Soccer but are held in time for registration in December prior to the spring season. Evaluations Evaluations will be done by independent evaluators and The Director of Soccer. Coaches are required to provide report cards using the Zoom Reports System The Director of Soccer is responsible for assigning players to teams based on evaluations In the event a player does not want to accept a position on a team they must reject our offer within 48hrs to be entitled to a refund of registration fees minus the travel tryout fee of $75. 15
Annual General Meeting (AGM) Each team must be represented at the Annual General Meeting (AGM) A quorum of 30 members is required. At the AGM: Elect Board Members Review financials Add/delete by-laws Discuss direction and accomplishments Transact any other business necessary Play Up Policy EACH TRAVEL TEAM MUST BE REPRESENTED OR THEY WILL BE FINED $100.00 The YYSC will deduct the fine from the team s tournament fund account. If there is no money in the account the team will be forced to forfeit the remainder of their games until they pay the fine. The Yorktown Youth Soccer Club believes that it is generally preferable that children play within their own age group. This is especially important in the younger years when the Club will implement a comprehensive training program that is both age and developmentally appropriate. Also, the Club believes it is highly desirable for players to interact with their social peers. Therefore, the criteria for playing up are restrictive. The policy is designed more to maximize participation and support team viability rather than individual interests. The director of soccer has the final decision. Registration Procedures Dates and Notification The club registrar sets dates and times of registration. Notification of dates and times are as follows: Club Website Email to all existing YYSC members Signs around Town Registration typically begins March1st for the following Fall/spring season. Registration is held separately for age groups that only play in the spring (U15 and older (High school age)).. Documentation Completed Registration Form Required Documentation All In House Players All Bantam Players All Travel Players New Travel Players X X X X Payment in Full X X X X Birth Certificate X X Photo uploaded X X 16
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