Annual General Meeting & Conference Saturday, May 7, 2016 Radisson Red Deer Hotel 6500-67 Street, Red Deer Contents Schedule of Events Page 1 Delegate Allotment Page 1 2016 AGM Agenda Page 2 2015 Semi Annual General Meeting Minutes Page 3 Notice of Motions (Bylaw Changes) Page 4 List of Nominees for the Ringette Alberta Board Page 8 Nominee Backgrounders Page 8 Election Procedure Page 11 Conference Session Descriptions Page 12 Ringette Alberta thanks the Alberta Sport Connection for its generous support
Schedule of Events 08:45 09:25 Annual General Meeting Delegate Check In 09:30 10:30 Annual General Meeting 10:30 10:45 Break 10:45 11:45 Residency Policy 12:00 13:15 Volunteer and Athlete Recognition & Awards Luncheon 13:30 14:30 Universal Athlete Come Try Ringette System Adult Ringette Assessment Training & 2016-17 Planning 14:30 14:45 Break 14:45 16:00 Small Nets & Adult Ringette Goaltender continued as necessary Development 16:00 16:30 Closing Remarks Come Try Ringette System Training & 2016-17 planning continued as necessary Delegate Allotment Association Total Players 2015-16 Delegate Allotment Association Total Players 2015-16 Delegate Allotment Airdrie Ringette Association 170 4 Indus Ringette Association 107 3 Beaumont Ringette 144 3 Lacombe Ringette 150 3 Black Gold Ringette Club 16 1 Leduc (Jaguars) Ringette 117 3 Brooks Ladies Ringette Association 9 1 Lethbridge Ringette 126 3 Brooks Ringette Club 14 1 Medicine Hat Ringette 176 4 Calgary - Bow View Ringette 430 9 Northern AB Women's Ringette 189 4 Calgary - Calgary East Ringette 55 2 Olds Ringette 0 0 Calgary - Calgary Open Ringette Association 401 9 Peace River Ringette 18 1 Calgary - Northwest Ringette 435 9 Pembina Ringette 64 2 Calgary - Ringette Calgary AA 119 8 Red Deer Ringette 240 5 Calgary - South Calgary Ringette 355 5 Riviere Qui Barre Ringette Association 16 1 Central Alberta Sting 68 2 Rockyford Ringette Association 69 2 Central Alberta Wiggers 27 1 Sherwood Park Ringette 338 7 Cochrane Ringette 165 4 Spruce Grove Ringette Association 280 6 Drayton Valley Ringette 73 2 St. Albert Ringette 392 8 Edmonton Ringette (EFCLRA) 476 10 Strathmore Minor Ringette Association 167 4 Edmonton Ringette Club 65 2 U of A Ringette Club 38 1 Fort McMurray Ringette 134 3 Women's Ringette Association of Calgary 226 5 Fort Saskatchewan Ringette 73 2 Zone 2 Big Country Ringette AA 31 1 Hinton Ringette Association 82 2 Zone 5 AA Ringette Club 67 2 Hussar Ringette 14 2 1
2016 Ringette Alberta Annual General Meeting Agenda 1. Call to Order 2. Establish Quorum 3. Adopt the Agenda 4. Approve the minutes of the November 28, 2015 Meeting of the Members 5. Reports 6. Appoint Auditor 7. Old Business n/a 8. New Business a. Bylaw Amendments (Note: Special Resolutions require ¾ affirmative to pass) b. Elections 9. Adjournment 2
1.0 Call to order The meeting was called to order at 16.45 2.0 Establish Quorum Quorum = 22 3.0 Approve the Agenda Motion to approve the Agenda Moved: John Shaw Seconded: Brian Hoyano CARRIED Minutes Semi Annual General Meeting November 28, 2015 Canmore 4.0 Approve Minutes from the previous meeting Motion to accept the minutes from the 2015 Annual General Meeting Moved: Colleen Dawson-Kuncio Seconded: Stuart Frunchak CARRIED 5.0 Financial Report Motion to accept the Financial Statements for the year ending July 31, 2015statements as presented Moved: Glen Dennis Seconded: Karen Salmon CARRIED 6.0 Adjournment Motion to adjourn Moved: Colleen Dawson-Kuncio Seconded: Stuart Frunchak The meeting was adjourned @ 16:52 3
Notice of Motions Yellow highlight added only to draw the reader s attention to differences between current wording and proposed wording. Motion 1 Categories of Membership BE IT RESOLVED THAT Section 2.5 of the Bylaws is deleted and replaced with the following: The Association has three (3) classes of Membership: a) Director b) Group Member c) League Member Current Wording 2.5 The Association has six (6) classes of Membership: a) Director b) Group Member c) Zone Member d) Individual Member e) Associate Member f) Honorary Member to give Leagues formal standing within the Association and formally included Leagues in the decision making process of the Association. to update the membership categories to reflect actual (and long standing) membership. Since at least 2001, Ringette Alberta has had no more than 1 Zone Member and has never had Associate, Individual, or Honorary Members. Motion 2 - Definitions BE IT RESOLVED THAT Section 1.2 of the Bylaws is deleted and replaced with the following: Definitions - The following terms have these meanings in these Bylaws: a) Act the Societies Act of Alberta. b) Association Ringette Alberta c) Auditor an individual appointed by the Members at the Annual General Meeting to audit or review the books, accounts, and records of the Association for a report to the Members at the next Annual General Meeting. The Auditor will not be an Employee or a Director of the Association. d) Board the Board of Directors of the Association. e) Days will mean total days, irrespective of weekends or holidays. f) Delegate- An individual who is designated by a Group Member to represent that Group Member at any meeting of the Association. Current Wording League not included o) Zone A geographic area within the Province of Alberta, as described by the Alberta Sport, Recreation, Parks and Wildlife Foundation or any successor replacement agency or as determined by Special Resolution of the membership at an Annual Meeting 4
g) Director an individual elected or appointed to serve on the Board pursuant to these Bylaws. h) Officer an individual appointed to serve as an Officer of the Association pursuant to these Bylaws. i) League as defined in Article 2 j) Member as defined in Article 2 k) Participant a player, coach, manager, trainer, or official. l) Ordinary Resolution a resolution passed by not less than a majority of the votes cast at a meeting of the Board or a meeting of Members for which proper notice has been given. m) Special Resolution a resolution passed by no less than three-quarters (3/4) of the votes cast at a meeting of the Board or a meeting of Members for which proper notice has been given. n) Registered Address the most recent address of record for a Member, Director or the Association, as the case may be. o) Registrar means the Registrar of Societies appointed in accordance with the Public Service Act, or any successor or replacement agency. To reflect the addition of Leagues, removal of Zones and re-lettering if Motion 1 is accepted Motion 3 - Description of Membership Categories BE IT RESOLVED THAT Sections 2.8, 2.9, 2.10 and 2.11 of the Bylaws are deleted and replaced with the following identified as new Section 2.8: League Member Any ringette league consisting of at least three Group members with multiple teams that has paid its membership dues. Current Wording 2.8 Zone Member A zone under the jurisdiction of the Association, having at least four (4) elected members; having the responsibility for and jurisdiction over clubs, allied associations and individual members in the respective zone, governing its affairs and enacting Bylaws and rules and regulations in accordance with the provisions of the Bylaws, policies, rules and operating procedures of the Association, and that has paid its membership dues. 2.9 Associate Member Any association outside the Province of Alberta or any club or community league that does not register players for the purpose of participating in ringette and that has paid its membership dues. 2.10 Individual Member An individual whom the Board of Directors approves by 5
majority vote and who has paid the required membership dues. 2.11 Honourary Member An individual whom the Members approve by a majority vote at a General Meeting. Honourary members do not pay membership dues. to clearly define what a League is and remove membership categories that would be moot if Motion 1 is accepted Motion 4 Duration of Membership BE IT RESOLVED THAT Section 2.12 of the Bylaws is deleted and replaced with the following identified as new Section 2.9: Duration Membership is on an annual basis. All Members, excluding Directors, shall re-apply for membership each year. Current Wording 2.12 Duration membership is accorded on an annual basis, and all Members, excluding Honourary Members and Directors, will re-apply for membership each year. to simplify the wording to clarify that membership does not automatically continue year to year; applications are required to remove a membership category that would be moot if Motion 1 is accepted. Motion 5 Definition of Good Standing BE IT RESOLVED THAT Section 2.23 (e) of the Bylaws is deleted and replaced with the following now identified as Section 2.20 (e): is not subject to a disciplinary investigation or action by the Association, or if subject to disciplinary action previously, has either fulfilled all terms and conditions of such disciplinary action to the satisfaction of the Association or the disciplinary investigation has been dismissed. Current Wording 2.23 e) is not subject to a disciplinary investigation or action by the Association, or if subject to disciplinary action previously, has fulfilled all terms and conditions of such disciplinary action to the satisfaction of the Association. to clarify the stats of a member relative to a disciplinary investigation 6
Motion 6 Eligibility for Election or Appointment Current wording BE IT RESOLVED THAT Section 3.10 of the Bylaws is deleted and replaced with the following: Eligibility - Any individual who is 18 years of age or older and who has the power under law to contract and is either affiliated with a Group or League Member of the Association, may be nominated for election as a Director. 3.10 Eligibility - Any individual who is 18 years of age or older and who has the power under law to contract and is either an Individual Member or affiliated with a Group or Zone Member of the Association, may be nominated for election as a Director. To have the membership categories in 3.10 reflect the membership if Motion 1 is accepted. Motion 7 Deadline for Nominations to be Submitted BE IT RESOLVED THAT Section 3.12(b) of the Bylaws is deleted and replaced with the following: be submitted to the Nominating Committee at least 45 days prior to the Annual General Meeting; and Current wording b) be submitted to the Nominating Committee at least 30 days prior to the Annual General Meeting; and To have all nominations submitted in sufficient time to include them in the Annual General Meeting notice. The AGM notice must go out no later than 30 days prior therefore receiving nominations on the same date as sending notice is problematic. Motion 8 Quorum for Meetings of Members BE IT RESOLVED THAT Section 5.7 of the Bylaws is deleted and replaced with the following: Quorum At least one voting representative from each of not less than one third of all Group Members will constitute a quorum. If a quorum in not present within thirty minutes of the scheduled start time, the Meeting will be adjourned until the same time and day the following week. If a quorum is again not present, the Meeting will be dissolved. Current wording 5.7 Quorum Fifteen voting Members representing not less than 50% of the Zones will constitute a quorum. If a quorum in not present within thirty minutes of the scheduled start time, the Meeting will be adjourned until the same time and day the following week. If a quorum is again not present, the Meeting will be dissolved. to emphasize the importance of Group Members in the administration of the Association and remove reference to zones which are only a requirement in the administration of ringette for Alberta Winter Games. Note: Ringette Alberta currently has 40 Group Members. 7
Motion 9 Delegate Allotment BE IT RESOLVED THAT Section 5.11.c. of the Bylaws is deleted and replaced with the following: c) League members will be entitled to 1 (one) vote. Current wording c) All other categories of Members will not be entitled to vote. To provide League members the right to vote at meetings of the Members and to remove the irrelevant references to other categories of Membership Nominees for the Ringette Alberta Board President: Ann MacTaggart, Sherwood Park Vice President: Michele Wheeler, Dalemead Director at Large (in alphabetical order) Jamie Figursky, Lacombe Jody Gardiner, Drayton Valley Gloria Lovsin, St Albert Karen Salmon, Calgary Kelly Warner, Lacombe Nominee Backgrounders Ann MacTaggart I am a Chartered Accountant with a consulting practice that focuses on assisting clients to achieve operational excellence by supporting and managing organizational, systems and cultural change projects associated with the finance, IT and human resource functions in various size organizations. More specifically, this includes providing Interim leadership services, policy and process redesign, project and training management and delivery, performance management, measurement and coaching. This broad range of experience gives me great perspective in understanding clients current and future challenges in their organization and partnering with them to provide practical solutions to achieve positive results. I seek share this experience and contribute to the Leadership of Ringette Alberta Board in the position of President. Over the last 20 years, I have been a player, coach, team treasurer and manager and more recently held the position of Director at Large with Ringette Alberta. I have also shared my passion for our sport with my daughter who has been playing for over 5 years. In my ringette experience, I have seen many 8
changes, met many who share the same passion for the sport and believe that working together with our membership, we can tackle and overcome challenges and support positive change to grow ringette opportunities for girls at all ages and skill levels. If elected, I commit to the members and my colleagues to listen, learn and to always look for solutions that put our athletes needs first. Michele Wheeler I have been involved with Ringette for the past 9 years. Our only daughter chose this sport after a Come Try Ringette/Bring A friend day at the Indus Association. Her enthusiasm for the sport was contagious and soon her Dad was coaching and I was managing. From there I have had the opportunity to be involved on executives in both the small and large, rural and urban Associations, as well as on the board that hosted the Western Canadian Ringette Championships in Calgary in 2015. I have seen the many challenges as well as opportunities this sport brings to all our communities. Being on the Board of Directors this past year I have had the opportunity to appreciate and respect the views and ideas of others across our province. Working together with not only the other Board members but the staff in the Ringette Alberta office and all our member Associations to make our sport the best choice for our young female athletes in this province this past year has been a great experience and I look forward to continuing on in the role of Vice President. Jamie Figursky I have been on the Ringette Alberta Board for two years. In that time, I served on the Board s Governance and Nominations Committee and the Human Resources Committee. I ve attended nearly all regular and emergency board meetings and represented at two provincial tournaments. I have previous experience working on boards in ringette, small business and other non-profits. I have a Bachelor s Degree in Business Administration and currently work for Alberta Health Services as an IT Change Manager. This role focuses on bringing positive changes to the organization while mitigating of risks inherent with change. I have three daughters in ringette who have played at levels ranging from C to AA. I bring with me experience in a small association in Central Alberta, in a variety of different roles, and most importantly it is my goal to improve the sport of Ringette for all players in the province. Jody Gardiner (Drayton Valley) I am running for a position as a director on the Ringette Alberta board. I am a stay at home mom of 2 kids - my daughter is my only ringette player and my son is a freestyle skier. We are a winter family and love winter sports. Up until 2009, I had never heard of ringette until my kindergarten aged daughter brought a Come Try Ringette flyer home from school. She went with some friends and has been in love with ringette ever since. It didn t take me long to move up the ranks ; starting as a team manager, then joining our local 9
association executive as Communication Director and then as Ice Allocator. I have been serving on the executive for 4 years and I like being a part of the ringette sport in Drayton Valley. I m running for the position of Director for a few reasons. My daughter is U14 age - she may not have many more years to play in our small town. I want to feel like I contributed or made a difference while I still can. I feel strongly about many of the things Ringette Alberta is actively involved in and making changes to the sport (i.e.: ABC s). Also, being in a small town, we sometimes feel so out of the loop with the policies and rule changes - I know being a director will allow me to give our own association greater insight in what s happening with Ringette Alberta. I am a diligent worker, I like contributing to projects and I think I can bring a different perspective to discussions. Thank you and I hope I am considered for the director position. Gloria Lovsin (St. Albert) I have been around sport my whole life. I enjoy the competitive atmosphere and life long friendships that sport has created for my family. I have sat on various boards for multiple sports including minor hockey, ski racing and competitive dance. I have volunteered my time to organize and deliver events such as Alberta Summer Games, World Jr. Hockey (Edmonton) and provincial hockey tournaments. Currently I am working on the committee to bring the CRC event to Leduc in 2017. I am a teacher by trade and that along with strong organizational skills and my ability to communicate as well as motivate large groups of people should be an asset to the RAB board. Karen Salmon (Calgary) I have just completed my two-year term as a director and am seeking re-election for a further term. I am a mother of four, including two ringette players who will play at the U14 and U16 level next season. I have been involved in ringette for many years in many different capacities including as an assistant coach at the U9 [now AC] level, and as a coordinator at the U9, U10 and U12 age group levels for Bow View ringette. My youngest daughter although not a permanent goalie, spends significant time in net while my husband coaches at least one ringette team each year. I am also a litigation/regulatory lawyer and partner with the law firm of Borden Ladner Gervais LLP in Calgary. I have been with BLG for over 20 years and my practice is focused on the energy sector. I have a strong background in problem solving, negotiation, issue identification and strategic thinking from my legal background. Over the past two years, I have had the opportunity in my role as a director to speak with many parents, officials, coaches, players and volunteers from different associations. The feedback received has been invaluable in helping me better understand the (sometimes different) issues that are faced by our members in different areas of the Province. It has also informed my views on a variety of challenges that arise from time to time at the Board level and allowed me to apply a broader perspective in working through those challenges. 10
I would like the opportunity to continue to serve the ringette community and contribute to the development of the sport in the Province as a director with Ringette Alberta. Kelly Warner (Lacombe) I am a resident of Lacombe, AB, and have been involved with the sport of ringette for nine years. I first started to become involved when my eldest daughter, currently U16, joined the sport in the first grade. Having never seen the sport before, I spent two years watching, learning and being a ringette dad. A couple of years later, my youngest daughter, now U12, joined ringette and I started my career as a ringette coach. I have coached at the U6-U12 levels and have filled in at the U14 & U16 levels when needed. Taking on additional roles in our association by joining the executive has allowed me to view the workings of ringette in Alberta from a different perspective. As the treasurer of our local association, I attend all of our executive meetings and have become involved in many association duties. The role of treasurer suited my abilities as I have experience with accounting and am a business owner in Central Alberta. I have refereed for five years and fill in for whatever games our referee allocator needs; whether it is U10-1 all the way to Open. For the 2016-2017 season, I have stepped away from a role on the Lacombe Ringette Executive, and would like to focus my attention at the provincial level. I feel it is important for Ringette Alberta to have someone who can bring a perspective from a smaller association, such as Lacombe, to its meetings. I am eager to learn more about the sport in our province and to continue to be involved with a sport which my daughters and I have come to love. Election Procedure President will be declared by acclamation Vice President will be declared by acclamation Director at Large (3 x two-year term) Each voting delegate will select a maximum of three individuals out of the seven nominees to be elected as Director at Large for a two-year term. These results will be counted and this portion of the elections will be closed, then Director at Large (2 x one-year term) The remaining two nominees will be acclaimed as Director at Large for a one-year term each. 11
Conference Session Descriptions Residency Policy The Residency Policy Task Force s interim report will be presented followed by an opportunity for members to discuss the recommendations and provide feedback. A final report and member feedback will be provided to Ringette Alberta s Board to consider for implementation for the 2016-17 season. Goaltender Development A report on the use of small nets during the 2015-16 season will be presented along with a proposal that outlines appropriate goaltender development progressions, including when small nets should be used and what position specialization look likes. The proposal will clarify the recommendations for goaltender development included in the LTAD model and identify what should become requirements for the 2016-17 season so all associations are adhering to the same practices. Members will have the opportunity to discuss the recommendations as well as help determine appropriate means of monitoring and consequences for non-compliance. Universal Athlete Assessment A report on the second year of the pilot will be provided along with implications for tiering policy for the 2016-17 season. Members will be given the opportunity to discuss and offer feedback for Ringette Alberta Board to consider when reaching its final decision. To prepare for the possibility of the Universal Athlete Assessment model replacing the tiering formula, the members will also be asked to advise Ringette Alberta on how best to achieve real world implementation of the UAA approach. Adult Ringette 2016-17 Policy Refinement Opportunity for Adult Ringette stakeholders to discuss the final version of the adult ringette policies before the Ringette Alberta Board finalizes them for the 2016-17 season. Proposals have already been circulated to Adult Ringette Associations. Come Try Ringette System Training This session is designed for individuals tasked with leading the recruitment efforts for their local ringette association. In addition to the training session, Ringette Alberta s Sport Development Coordinator will discuss recruitment plans and Come Try Ringette requirements with association representatives for the 2016-17 season. 12