PRESENT: LOU BARINELLI, LAURA CATANZANO, JONATHAN CIAMPA, ARNIE ESKENAS, NICOLE FIELDS, PAUL FIGUCIA, STACEY FINNEGAN, JOHN MACMULLIN, TOM PORZIO, SAL SCHIAVONE, SERG SESSA, BRENDA SUROWIEC, DENISE WELCH, ANNMARIE VEITS GUESTS: MIKE CAHILL, MIKE PAIGE Agenda Item Discussion Action Call to order Serg asked for a motion to open the meeting. AnnMarie motioned and Laura second. Minutes Presidents agenda for the future Filed Closing/game cancellations Brenda distributed the July meeting minutes and asked if there were any questions. Minutes reviewed by BOD and no changes necessary. Brenda asked for a motion to accept the minutes. Made by Nicole and second by Tom. All accepted. Minutes passed. Serg re-iterated, for the directors that were not present at the last meeting, that we should all be there for the right reasons and that is to help the kids in this program. No personal agendas or personal attacks belong on the board. The goal of the BOD is to bring on good people who are enthusiastic about soccer and those who have soccer knowledge so that we can continue to grow and develop the program. He also stated the need to get people involved who have younger children in the program. Serg opened the discussion. In the event that we have inclement weather and Frasca field is to be closed then the first person to make this decision should be the Facilities Director. If the field is not closed then the age director along with the game s referee will make the call to cancel a game if the weather is bad. The President will also be available to help with this decision. U4 and U5 coaches can make this decision themselves on the field as there are no referees involved. Lou mentioned that in the past the age directors and referee director would make the call on the field. Paul asked who was going to notify the opposing travel teams if the fields are closed. Sal noted that the Travel Director will post on the Middlesex soccer website and that it s customary for TYSL coaches to also call their opposing coaches. Arnie mentioned that he tells his coaches to go to the filed if they aren t notified of the field closing. Serg said that U8 and travel coaches can not cancel their own games. Sal stated that Middlesex rules state that if we close the field they must be notified and if games are forfeited then we will incur a $100 fine/game. Tom said he would re-iterate this policy at the travel coaches meeting. If the field is closed either Brenda or the new webmaster will post on the website with an email blast to all members NA 1
Treasurers report Lou handed out the Profit and Loss statements. See attachments for detail. Net income + $37,916.25. The operating P & L was also reviewed which will change as we have received a 4k invoice from Prescription Turf. Lou explained that we have 4 accounts checking ($33,270), money market ($18,500), capital improvement ($36,000), and non operating ($8,000). Lou will work on unit cost/player Purchasing Lou would like to see the director s budget stay neutral and he will meet with each of them to go over their budget. Lou went on to explain what the non operating budget is. The account consists of Mass Cup, fundraising, summer soccer fees and winter soccer fees. Expenses that are deducted from this are: 3k for annual scholarships, Commissioners Cup Championship jackets, and any awards or donations. Denise asked how she was to handle over payment or under payment of registration fees. Jonathan explained that Denise should notify Lou if someone has over paid with an email with the details. Jonathan will forward Denise an example email that will contain al the info Dense needs to provide to Lou. Lou will issue a credit of the over payment and once the credit is issued by Lou then Denise should change the registration so that the balance reflects paid. If there is an underpayment Denise will work with the parents to obtain the correct payment. John asked if the registration line on the P & L was for the Spring. Lou said it was for the Fall season. Sal asked what the unit cost per player was. Lou is working on that and will present to the BOD when it s complete. We will then consider if registration fees should go up or not if we have a net loss per player. Brenda made a motion to accept the Treasurer s report. Second by Nicole All approved, report passed. Jonathan stated that 72 intown uniforms have been ordered. Jonathan gave the inventory list to Lou so he can cross check with the invoice when it arrives. Jonathan asked the intown directors to let him know what sizes they need. AnnMarie asked is XS kid s socks were ordered. Jonathan confirmed this. Travel uniform sizes were forecasted many months ago and were then solidified in May. There s a shortage of UA adult small shorts so youth XL were ordered until the AS arrive. Jonathan asked Tom to assign the new travel players so he could finalize the travel order. Coach s bags Jonathan asked the age directors to ask their coaches what they need. Select size 4 and 5 soccer balls were ordered and given to coaches. Serg said he liked this new soccer ball and the other coaches in the room agreed so Jonathan will order more. One per team as a game ball. 2
PRESENT: LOU BARINELLI, LAURA CATANZANO, JONATHAN CIAMPA, ARNIE ESKENAS, NICOLE FIELDS, PAUL FIGUCIA, STACEY FINNEGAN, JOHN MACMULLIN, TOM PORZIO, SAL SCHIAVONE, SERG SESSA, BRENDA SUROWIEC, DENISE WELCH, ANNMARIE VEITS Travel Update GUESTS: MIKE CAHILL, MIKE PAIGE Under Armor promo will review next meeting. Tom stated he had 2 BU10 players he s still trying to place on a team. Sal stated that in the Fall you can have more than the maximum # of players on a team. Serg suggested Tom talk to all the U10 coaches first then the U9 coaches so these kids can be placed on a team. Tom is still looking for a BU14 coach. For now Tom and Parviz will coach the U14 and U12 boys team. Lou asked Tom to send out an email to the coaches with their division placements. AnnMarie stated she had 1 new child on her team. Tom confirmed and said she may have 1 more as well. Serg asked if Tom was going to schedule a coaches meeting and Tom confirmed yes. Jonathan reminded the group that some coaches will need to be CORI d. Denise and Jonathan will go to the coaches meeting to do this. Facilities All board members were reminded to sign up as adult volunteers in the system. Tom asked if we could write up instructions on how to do this and put on the website. Jonathan confirmed that this has already been done. Paul asked AnnMarie what the U6 fields needed and she responded that they just needed goal boxes (lining). Paul opened a discussion up about RX turf and if we wanted to pay for an application to remove the crab grass and ticks. It was decided that crab grass maintenance is not needed in the Fall. The tick application is a 3 step process and crab grass and weed application is $1750. One application for ticks and bugs is $850. Tom stated he asked the town to spray for mosquitos and he was waiting on an answer. It was decided at the meeting that we would not purchase a tick or bug application. Paul stated that the fields have been rotated and the fields have been lined and prepared for the season. He will post the field sizes on the website. Paul noted that the sign on the upper field was vandalized. Paul confirmed that Mark will continue to open the gates M-F at 4 PM and close them at 8 PM. Paul also reminded the board that coaches will be responsible for placing flags out on game day. Paul thanked all the people that helped in on the fields over the last few weeks. 3
Fundraising Lou asked Paul to call the port-o-potty company to make sure we have 2 port-o-potties at each field (1 HP)/field). Arnie asked if the lock box at the gate was working and Paul confirmed it was. Serg asked if more sandbags could be ordered. Jonathan confirmed he would order more. Nicole updated the group on the photo day. NE Sports photo was chosen as the vendor and stated that we will get a $200 trophy credit. Serg asked how long the credit is good for. Nicole will find out. Apparel Nicole will put together a flyer with the t-shirts, sweatshirts, and Reebok bags for the members to purchase. There is no cost up front to the league for any of these items. We will have a Wendy s fundraiser each Wed in August Other fundraising ideas Nicole is working are: See discussion Boston Breakers Trivia night vs Texas Hold em Nicole made a motion to have a Trivia night at TCC on 10/25. Second by Brenda. All approved. Sign board the sign board was damaged but Paul and Nicole had it fixed. Element Spa sign is back up and all those that have not paid have been taken down. Paul will look into the cost of putting signs on the fence vs the sign board. Player/Coach development (PCD) Nicole also suggested that each team could do a fundraiser and the team who raises the most $ gets a pizza party and the $ raised will be donated to the food pantry. John handed out his proposal for the PCD Host live G course at Frasca: $350 deposit would be needed. Motion made by Jonathan, second by AnnMarie. All approved Brian Kelly clinics: John will work with age directors to do similar training as last year. He d like to do 1 session/travel team and also a coach s clinic for U4-U6. Jonathan asked if John could remind the coaches the week of their training. Nicole thought that if the travel coaches didn t want a training session then they should let John know this. Lou stated he still needed a quote from Brian. John also stated that some club teams will also do free clinics John also suggested we try a different goal keeper training. Jonathan recommended 2 levels of GK training. Lou suggested that we bring a new training group in for 1 clinic and see how it goes. John Grayson does GK training for $125/90 minutes. John made a motion to ask Grayson to come and do 2 clinics for $250. Second by Tom. All approved John also presented a 25% off Dicks Sporting goods coupon. Serg mentioned that coaches can get coupons at Olympia Sports for 4
PRESENT: LOU BARINELLI, LAURA CATANZANO, JONATHAN CIAMPA, ARNIE ESKENAS, NICOLE FIELDS, PAUL FIGUCIA, STACEY FINNEGAN, JOHN MACMULLIN, TOM PORZIO, SAL SCHIAVONE, SERG SESSA, BRENDA SUROWIEC, DENISE WELCH, ANNMARIE VEITS Registrar Referee update New Board positions GUESTS: MIKE CAHILL, MIKE PAIGE the team too. Denise presented a hardship waiver request. Lou made the motion to accept, second by Ann Marie. All approved. Sal stated he wasn t getting any BOD emails and that he had no access to the ref data. He did state that he had a few emails form people interested in refereeing. Serg said he d help Sal with the data and the meeting which will be held on 8/21 @ 7:30. Brenda will try and get the police station meeting room. Sal stated that the MYSL coaches meeting is on 8/28 @ 630 PM. Sal said he d continue to be the MYSL town director if needed. The meetings are held 1 Tuesday per month. Sal spoke about the MA Youth soccer guest player program. In the fall coaches can add up to 4 guest player to their roster. Players must be from a lower division. This may be useful if a team has a lot of absences or if a coach is considering a roster change for the spring. Serg read out the people who had emailed with interest. Webmaster Michelle Picher Mike Cahill Jonathan made a motion to appoint a webmaster and a back up. Second by Laura. All approved. Serg will notify Michelle Picher and thank her for volunteering. Michelle will be the main webmaster and Mike Cahill the back up. Tournament Director Tom Porzio Paul Figucia A paper vote was taken and Brenda and Lou collected the ballots and counted each one. Brenda announced that Tom had won. Travel Director Mike Paige Grant Donahoe Mike Cahill Paul Figucia A paper vote was taken and Brenda and Lou collected the ballots and counted each one. Brenda announced that Mike Paige had won. Denise will notify the family. Brenda call PD for ref meeting. 5
A second vote was then taken as Tom vacated the Travel Director position in becoming the Tournament Director. A paper vote was taken and Brenda and Lou collected the ballots and counted each one. Brenda announced that Mike Cahill had won. Welcome Mike Paige and Mike Cahill as the new Travel Directors. Adjourn Jonathan made a motion to adjourn at 10:08, second by Ann Marie. All approved. Next meeting 9/11/12 @ 7 PM. Same location. Changes are made in Red 9/18/12 Minutes submitted by Brenda Surowiec and approved by BOD. 6