THE CORPORATION OF THE TOWN OF COBOURG CANADA 150 ORGANIZING COMMITTEE MINUTES November 1, 2016 Board Room, Victoria Hall The regular meeting of the Canada 150 Committee was held at 4:00 pm in the Board Room, Victoria Hall, with the following persons in attendance: PRESENT: Co-Chair Peter Delanty, Lara Scott, Councillor Debra McCarthy, Mayor Gil Brocanier, Graham Beer, Tony Pitts, Alistair Commins, Joan Chalovich, Jamie Simmons, Suzanne Sèguin, John Farrell, Bill Prawecki, Ross Quigley, Bruce and Beth Bellaire ABSENT: Co-Chair Nicole Beattie, Lynda Kay, Scott Fraser, Gail Rayment, Don Conway, Bill Pyatt, Trenholm Parker and Paul Allen CALL TO ORDER Co-Chair Peter Delanty welcomed everyone and called the meeting to order APPROVAL / ADDITIONS TO THE AGENDA Moved by Bill Prawecki that the Agenda dated November 1, 2016 be adopted as presented ADOPTION OF MINUTES Moved by John Farrell that the Minutes dated October 4, 2016 be adopted with the following changes: a) Present: change... 'Sèquin' to Sèguin; b) Reports: 2. Sub-Committee Chair Reports, h): delete... and the Dragon Boat Club CARRIED DECLARATION OF INTEREST No declaration of interest REPORTS 1. Chairs' Report - Peter Delanty: a presentation of events was made to the Sunrise Rotary and Cobourg Council which was well received. (see link) A press conference was held on November 1st attended by Peter Delanty, Suzanne Sèguin, Don Conway, Nicole Beatty and Lara Scott. The Banners will be hung all over town. The Marina asked if they could design their own banner, which doesn't seem to be a problem. Chair Peter thanked everyone and paid complementary remarks on how well the Committee is working together, and what a great team we have. Page 1 of 24
Canada 150 Organizing Committee Meeting Minutes NOVEMBER 1, 2016 2. Sub-Committee Chairs' Reports a) Canada Week - Chair, Lynda Kay (regrets): Lara relayed that the scheduled events throughout Canada Week are coming together nicely. The Time Capsule, Confederation Tea, '150 Day', Family Picnic in the Park and Fireworks are being finalized. A drone will take a picture of people around the Logo on the beach sand during that week in a world record attempt. b) Education & Community Awareness - Chair, Scott Fraser (regrets): Scott emailed that Rob Majdell, principal at St. Mary's Catholic Secondary School will be sharing the Canada 150 list of activities with his staff and three elementary schools (St. Michael's, Notre Dame and St. Joseph's). Connie Davey will be sharing the list with CR Gummow, Grant Sine and Burnham Schools. c) Arts & Culture - Chairs, Gail Rayment (regrets) and Tony Pitts: an e-mail blast is scheduled to be sent to the arts and culture organizations in the community asking for project requests. 1st Nations will be asked to participate in the Canada Day July 1st Parade, and Anne of Green Gables production dates are finalized. There will be an art competition set up at the Library. More events are listed in a print out from Lara. d) Heritage & History - Chairs, Alistair Commins and Joan Chalovich: George Parker will be organizing an historic rail walk starting in Hamilton Township, James Cockburn Day will be celebrated on August 7th, and Keith Oliver is responsible for coordinating the Canada Book. A model of early Cobourg is being created by the same group of volunteers that restored the Crossen Ore Car. e) Volunteers & Community Engagement - Chair, Jamie Simmons: nothing to report. There seems to be a good supply of volunteers. f) Marketing - Chairs, Suzanne Sèguin and Don Conway (regrets): a manual is being created to help market events, including a template for press releases and the proper use of the Canada 150 logo with a call to action to include photos, etc. The website will be upgraded to include icons for the categories such as History, sports, etc. The Marketing team will follow up with letters that went to the manufacturing sector, and a flash drive was created and given out at the media meeting which includes the proper logos, etc. Decals are in for retail windows display, as well as the banners and pins. A logo package will be put together and be given to 3rd party vendors for promotional items. Events will hopefully be displayed in a loop at the CCC, YMCA, Northumberland County, and advertised on the bus calendar. A media release is going out next week about the Canada 150 Kick-off and how to list events on the website. g) Finance & Sponsorship - Chairs, Bill Pyatt (regrets), John Farrell and Bill Prawecki: contracts will be sent to those groups that qualified for funding and cheques should be ready to be sent out by next Friday. Again, Chair Peter thanked this committee for their commitment and a job well done. h) Sports & Sports History - Chairs, Ross Quigley, Bruce & Beth Bellaire, Paul Allen (regrets) and Trenholm Parker (regrets): a new display offered is the history of motorcycle racing in Cobourg, and the history of Pratt's Fishing Club. The pallets from Page 2 of 24
Canada 150 Organizing Committee Meeting Minutes NOVEMBER 1, 2016 the Sifton-Cook Museum will be displayed at the CCC. Yacht Club history is coming together. i) Youth Report - Graham Beer: CCI students are documenting '150 Moments' of Cobourg experiences, and both St. Mary's SS and CCI will participate in the Terry Fox Run 150 th theme to be determined. Cobourg-Coburg, Germany Twinning Committee is working with students to bring the two cities together in 2017, and for Remembrance Day while at Vimy Ridge, France, students will look up what soldiers went to school in Cobourg.. NEW BUSINESS a) 2017 Events Booked to Date - 2017 Calendar of Events b) Council Presentation - PP - Council Presentation 2016 ADJOURNMENT Lara Scott moved to adjourn at 5:25 pm NEXT MEETING: Tuesday, December 6, 2016 at 4:00 pm in the Board Room Page 3 of 24
TOWN OF COBOURG COBOURG 2017 CALENDAR OF EVENTS (TO DATE) Mayor s Levy (Kick off 2017) January 1, 2017 (150 THEME) Cobourg Colours Art Exhibition January 25 26 150 Pieces of Colouring Arts will be on displayed at the Cobourg Public Library (coloured by the Weekly Seniors colouring program) 2017 Men s Tankard and Ontario Scotties Tournament of Hearts (Jan 30 Feb 5, 2017) Savoury Celebrations January 24 28, 2017 (150 THEME) Cobourg Winter Photography Contest Strong Proud and Free Canada) Feb 1 29, 2017 55+ Winter Senior Games (Feb 21 23, 2017) Business Achievement Awards (February 25, 2017) Canada 150 history of business to be included Canada 150 A Portrait in Documentary Film (April 29 and 30, 2017) presented by the Marie Dressler Foundation - - Documentary Films from 15 minutes to 60 minutes from the National Film Board, CBC and National Archives of Canada will be shown and will feature a range of documentary films spanning Canada s 150 years. The LOFT various times FREE Waiting for the Parade by Canadian Playwright John Murrell (March 31 April 15, 2017) Firehall Theatre Images of Canada Rug Hooking Display and history of Rug Hooking in Canada 2017 Annual Conference displays open to the public Sunday (April 30, 2017 10a.m. 3p.m.) Cobourg Community Centre Canada 150 A Celebration Northumberland Orchestra and Choir (May 6, 2017 ) 150 Years of Fashion (May 6, 2017) Concert Hall a Fashion Show modelling costumes from 1867 to present day. RBC Cup (May 13 21, 2017) Page 4 of 24
Once Upon a Rocking Chair by a local playwright, (May 26 June 11) Firehall Theatre Between Friends: Northumberland Kids sing for Canada (May 27, 2016 3p.m.) Trinity United Church Join SONG and the Westben Youth Choir as we celebrate Canada s 150 th birthday through music! A Celebration of the Canadian Flag ( May 30, 2017) presented by the Cobourg and District Historical Society Concert Hall at Victoria Hall Cobourg Highland Games June 16/17, 2017 - exciting Canada 150 plans to be unveiled Strawberry Social on the Lawn (1867) - June 18, 2017 St Andrew s Presbyterian Church 1p.m. 3p.m. Music and people in 1867 costume PRIDE Cobourg June 24, 2017 Street Pianos 2017 June 26 August 7 180 th Birthday of Cobourg Piano and three others- Theme Strong Proud and Free Canada) Expression of Interest to go out in January Waterfront Festival July 1 3, 2017 Canada 150 Painter s Portraits July August, 2017 Art Gallery of Northumberland -= features a rare collection of prints entitled Painter s Portraits -12 prints from the portfolio of 12 of the best known painters in Canada. Canada Day & Parade July 1 THE CELEBRATION!!!!! Canada Week July 1 8 (COBOURG 2017 SIGNATURE EVENT) Canada Week in Cobourg will be a week of immersive, fun and historical activities that will enliven and animate Cobourg each day!! Whether the annual Waterfront festival, a community celebration, World Record Attempt Canada Week provides locals and citizens with opportunities to learn about our history and heritage, to take in music, culture and celebrate our great nation. Events included Time Capsule, Confederation Tea, Cobourg Tartan Day, 150 Day, Art Show at the CCC Iron Orr Car day. July 1 will be celebrated with Fireworks and July 8 will conclude the week with Fireworks. Page 5 of 24
Confederation Tea July 4 150 Day July 5 AND MORE EXCITING PLANS TO FOLLOW Canada Day Through the Years June 30 July 8, 2017 Cobourg Public Library A local history display of Canada Day in Cobourg through the years that will showcase historical images, news clippings etc. Anne of Green Gables - A Canadian Classic to celebrate Canada s 150 th Birthday!! July 13, 14,15, 20,21,22 7:30p.m. and July 15, 16, 22 at 2:00p.m. Victoria Hall at Concert Hall presented by the VOS Northumberland Film Sundays - A Celebration of Canada 150 through Film. Four Sundays throughout July and August (July 2, July 16, August 6 and August 20 th ) FREE Movies on the Beach July 15 Lakeside Antique and Classic Car Show July 16 Animals R Us July 22 Anne of Green Gables July 13 22, 2017 Concert Hall at Victoria Hall (150 th event) Downtown Cobourg Sidewalk Sale and Music Festival (August 3 6) Sandcastle Festival (August 5) (150 THEME) Movies on the Beach (August 5) James Cockburn Day (August 7) (COBOURG 2017 EVENT) Movies on the Beach August 12 Page 6 of 24
Victoria Square Grand Opening August 12, 2017 COBOURG 2017 SIGNATURE EVENT- Exciting details to follow in the coming months Shakespeare in the Park August 13 CanoeKayak Canada Western Ontario Division August 16, 2017 - Display of traditional canoes from 150 years ago (exhibit) at the regatta OPEN TO THE PUBLIC Northumberland Ribfest August 18 20, 2017 Bike Up Northumberland September 9, 2017 Harvest Festival September 16 (tentative) Cobourg Day October 30, 2017 - Remembrance Day Parade November 11 Santa Claus Parade November 19 Christmas Magic Lighting up Ceremony November 24 (150 theme) Early Canadian Christmas December 15, 2017 (150 theme) An evening of food and entertainment with a Canadian historic theme. First Night December 31 Page 7 of 24
Other Projects The 150 Challenge Cobourg Public Library challenge the community to read as many Canadian books as they can over 150 days. The list of books will be displayed at the CPL. Prizes The Story of Canada s History Book to be published by the Cobourg Museum Foundation and provided to the over 10000 residents mailboxes of Cobourg History of Sports in Cobourg over 65 sports in Cobourg are being researched and written. Watch for displays at the CCC etc. Celebrating 150 years: Discovering Cobourg s Heritage presented by the ACO Cobourg & East Northumberland. (Summer 2017) Signs will be placed outside all building and houses that were standing in 1867 within the Town limits. Photographs and historical information will be linked with each building on a mpa of Cobourg (available online) potential walking and bike tours of these buildings 150 Famous Cultural Shakespeare Scenes TBD ARTSTOWN Cobourg Downtown Cobourg empty Storefronts will become pop-up galleries Paint the Town Red- Red and White Flowers, Canadian Flags etc. Canada 150 Cobourg 2017 CD Music from the ages with the Concert Band of Cobourg will be debuted on Canada Day Northumberland New Ventures Band song written for Canada 150 celebrations to be at free concert during Canada Week. Book Signing Be a part of the 2017 Guest Book Victoria Hall lobby Communities in Bloom Sifton Cook Heritage Centre plans for 2017 coming soon Page 8 of 24
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CO OURG 2017 IvxditiL P Atask moo- CANADA 150 1 8 6 7-2 0 7 Page 10 of 24
WHAT IS COBOURG 2017? In 2017 Canada celebrates 150 years as a nation. 2017 will be a special year in Cobourg, a year -11 that creates national pride in all our citizens visitors, a year that has significant historicn) legacy and tourism impacts on our communily a year of events and a year that celebrates Canada!!! NtA CANADA 150 1867-2017 Page 11 of 24
COBOURG 2017 LOGO CANADA 150 1867-20'17 COBOURG- mecei Page 12 of 24
THEME "Strong, Proud and Free - CeleL Cobourg" Events are encouraged to use the L - - their event on Cobourg 2017 Calendar of events. -1\ a.* emok COBOURG201 CGrne Celebrate - Page 13 of 24
CANADA 150 COMMITTEE The Canada 150 Committee is responsible -I, the year-long celebrations (Cobouro 901 surrounding the 150th anniversary creating opportunities for everyone connect, engage and celebrate, Our Committee, as approveu have been meeting for almost a ye-- - COBOURG201 7 Came Celebrate Page 14 of 24
WHO ARE WE? The subcommittees L: Education and Community Awareneqr. Art and Culture Heritage and History Volunteers/Community engagement Marketing Finance Sports and sports History Canada Week FA, COBOURG20 17 Come Celebrate Page 15 of 24
COBOURG 2017 SUBCOMMITTEES Z 22_ t portfolio wit la chairs serve a ieaders, communicato organizers and gatherers of information 4 Hundreds of volunteer hours are being IL put into events 1111104 Phik COBOURG20 17 - C01113 Celebrate Page 16 of 24
EVENTS IN 2017 2017 MPn Tournament of Hearts (Jan 30 FebF, 201' 55 Winter Senior Games ( Feb RBC Cup (May 13-21, 2017) Canada Week (July 8, 2017) -- 23, 2017) -0)k pink COBOURG20 17 Coma Celebrate Page 17 of 24
FVFNIS COBOURG Annual events like the Cobourg Sandcastle Festive!, Cobourg Highland Games, Waterfront Festival, Northumberland Ribfest, Buskers Festival and more will animate the entire town, while community celebrations will enliven our neighbourhoods. Signature celebrations like the opening of Victoria Square (August) and Canada Week (July 1-8) will compliment community and new events. COBOURG201 7 - Lcme Celebrate Page 18 of 24
EVENTS - COBOURG 2017 Local groups like the Cobourg Public Library, the Dragon Boat and Canoe Club, Marie Dressier Foundation, Film Festivals, the Historical Society, James Cockburn Society, Sifton-Cook Heritage Centre to name a few all have events planned in Celebration of the 150th is\ HI raik COBOURG201 7 CC:11113 Celebrate Page 19 of 24
HISTORY AND HERITAGE From James Cockburn Day to displays at Sifton-Cook Heritage Centre, signs to identify houses that are a 150 years old and the complete history of all of Cobourg's sports - volunteers are working away, These events and research will be a chance to connect with our past leave a lasting legacy and celebrate who we are in Cobourg and Cana. Ìt M COBOURd201 Coma Celebrate Page 20 of 24
ARTS AND CULTURE Arts and Culture groups in Cobourg will be creating vibrant experiences that will highlight Cobourg's diverse arts and culture offerings during Canada's sesquicentennial celebrations. Some examples include: Arts Wpik Wal k (Downto wn Cobourg), 150 Years of Fasimon 1. (Victoria Hall Volunteers), Soecal performances by the New Ventures Band, The Concert Band of Cobourg, Joyful Noise Anne of Green Gables, A Canadian Classic to celebrate Canada's 15Oth Birthday presented by the VOS at the Concert Hall in Victoria Hall in July and Waiting for the Parade by John Murell Canadian play) presented by Northumberland Players Page 21 of 24
WHAT'S NEXT? Watch for more information on Cobourg 2017 on the email list) See the Pageantry starting around to\ain - banners, and storefront decc:- Become part of the Celebra Plant your red and white flowers in the spring Get on the Cobourg 2017 Event:, Calendar Fir COBOURG201 7 Come Celebrate Page 22 of 24
Page 23 of 24 COBOURG/dY] Curie Ceiebrce
CLOSING REMARKS AND QUESTIONS... "IN HI A COBOURG201 CCTE113 Celekorate Page 24 of 24