HILLIARD DAVIDSON BASEBALL CLUB BOARD MEETING 2/5/19 6:30pm MINUTES Officers: Members At-large: Guests (Committee): Absent (Committee): Ryan Sweet, President (G,SS) Tonya Curry (M,S) Coach Swallie J. Bunyak (S) Ari Altman, VP (S,SS,B, N) Travis Miller (T) C. Pettit (SQ) S. May (M) Victoria Vanhorn, Treasurer (M,S) Roni Pettit (M,S) S. Sands G. Steele (M) Ken Pepera, Secretary (W,T) Roger Savage (T) A. Spike (M) G. Curry (F) G. Belhorn M. Potter D. Denney A. Mayr (M) N. Colman (N) M. Ruehle D. Lutz P. Dymek (S) K. DeWeese A. Sicilian (M) C. Sheets (M) R. Johnson S. Penn COMMITTEES: (M) Meet the team (G) Golf Outing (B) Banner/Sponsorships (SS) Sub sale (F) Fieldwork (S) Scholarships (GC) Game Concessions (WC) winter camp (W) Website (N) Night at Races (T) Tournament (SQ) Squares 1. Call to Order: K. Pepera 6:35pm 2. Reading of Minutes: Ken Pepera a. Ken Pepera reviewed minutes from Jan 8, 2019 meeting i. Motion to approve: T. Miller Second: R. Sweet 3. Treasurer s Report: Victoria Vanhorn a. Reported cash balances of $35,800.73 i. See 2/5/19 Financial Report for details ii. NATR 1.0 profited Club $4,103.50 after split with GSB 1. Motion to approve: R. Sweet Second: T. Miller 4. Boosters a. Request from K. Deweese for Boy s Basketball concession Fri 2/8/19 i. A few slots open; expect big crowds due to Senior Night b. Club will ask for sign-ups via Email/Remind/Facebook 5. Coach s Report: Coach Swallie a. Tryouts start Mon 2/18/19 9am to 12noon i. Coach to meet with team Thursday 2/7/19 to discuss tryouts b. Middle School tryouts TBD will get info out as soon as available i. Probably around 3/1/19; kids should listen to morning announcements c. Schedule for tryouts/practices/games on Canvas d. Game schedule also on Club website e. Coach Geiss (pitching coach) left for another position i. Luke Smith (Davidson grad/ashland pitcher) will take over Pitching Coach duties f. Spring Break Trip Bowling Green, TN (Mon 3/25/19 thru Thurs 3/28/19) i. Still waiting for Louisville Slugger Museum costs 1. some funds from 8 th grade basketball concessions for this ii. Nothing else new to report iii. Club confirmed Sub Sale end of April to go towards Spring Trip expenses 1
1. Motion to Approve: T. Curry Second: T. Miller 6. Committee Reports: Various a. Meet the Team (3/13/19 6pm Weaver MS Commons) i. Committee: V. VanHorn/T. Curry/A. Mayr/R. Pettit/C. Sheets/S. May/G. Steele A. Sicilian/D. Denney/A. Buerger/K. DeWeese 2. Committee may get together around 3/9/19 to finalize plans ii. Venue: Weaver MS Commons iii. Speaker: Vinnie Petsano (former Indians Pitcher) 1. Backup John Cangelosi (from Bo Jackson) iv. Program: K. DeWeese 1. Kim requested Bio for Mr. Petsano for program v. Host: Mr. Vroom vi. Dessert: V. VanHorn vii. Decorations: Cyndie Sheets viii. Silent Auction: Alda Sicilian 1. Currently working on getting donations a. See Signup Genius for businesses that have already been approached 2. Still need baskets, tin containers, styrofoam, etc. ix. R. Sweet still awaiting word from Giant Eagle for water donations 1. Motion to Approve: T. Miller Second: R. Sweet b. First Annual Night at the Races huge success and fun for all! i. Baseball Club profited $4,103.50 ii. NATR 2.0 tentatively 1/11/20 iii. Caraba s committed to 2020 event already iv. THANKS TO ALL who helped organize, setup and clean c. Social Report i. Chipolte Mill Run Sat. 2/16/19 4pm-8pm ii. Yabos Tacos Weds. 2/20/19 all day event d. Sponsorships/Other fundraising 1. Big thanks to C. Pettit for organizing the Super Bowl Square fundraiser 2. Spring Sub Sale R. Sweet will organize a. Scheduled for end of April; assemble subs Sunday May 5, 2019 7. New Business: a. Wildcat Classic Summer Tournament i. T. Miller updated both age groups full 1. Deadline for payment of fees 3/1/19 ii. Field usage HD Varsity/Freshman and Weaver Coach approved iii. Darby coach currently said no to use of Shaw 1. Will need to adjust schedule, # of teams, etc. iv. L. Blevins will schedule umpires for the tournament v. Will use Tourney Machine to track tournament vi. Coach will also look into $100/facilities charge; may use Port-A-Pots vii. Tourney t-shirts will be pre-order only (thru Powell Prints) viii. T. Miller will look into concessions b. Scholarship Committee A. Altman updated group on new format i. Allow up to $2,000 available to distribute among all qualified candidates ii. A. Altman added tab to Club website along with application packet and deadline iii. Added P. Dymek to committee as 6 th person c. Club Communication Responsibilities i. Website and emails K. Pepera/A. Altman ii. Remind R. Sweet iii. Facebook anyone who is a member (L. Sweet administrator) 2
d. 2019 Season Concession for JV and Varsity home games i. P. Dymek will organize, purchase supplies and create Sign-up Genius e. Update on Cowan family i. Continue to hold off on card and gift from club for now 1. will explore again in the summer ii. May start up Meal Train again in the future 1. this has proven to be a huge help to family f. Request to adjourn i. Next meeting TBD (after season) 1. Motion to approve: R. Sweet Second: T. Miller 2. Meeting adjourned at 7:37 PM. Respectively submitted, Ken Pepera, Secretary 3
Davidson Baseball Parent Club Meeting Sign-In Sheet Meeting Date TBD Name Email 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 4
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