Nazareth Soccer Club Board of Directors Report October 11, 2017 Bushkill Township Municipal Building 1114 Bushkill Center Drive Nazareth, PA 18064 Call to Order: 7:36pm Adjournment: 9:01pm Board of Directors Present: John Henchy, Brian Ransom, Melissa LaBar, Courtney Kole, Craig Swanson, Ginny Patton, George Kline, Karen Janis, Rob Guroff, Rob Berkowitz, Jennifer Bennett, Board of Directors Absent: John DeMarco Others Present: Marcos Pires (mmpires80@gmail.com), Todd Wismer (todd.wismer@pepsico.com), Rob Laubach (rlaubach72@gmail.com), Jason Bettencourt (JLB6134@gmail.com), Paul Sklodowsky (paul@anvilcraftcorp.com), Shaq Stephenson (sstephenso@live.esu.edu) NOTES John Henchy, President This meeting holding elections for: President, Secretary, Classic League, Micro League o Open to anyone who has a child in the program or is a NSC supporter o Open nominations; if more than 1 nominee: either an open or closed vote CLASSIC LEAGUE PROGRAM DIRECTOR: Marcos Pires MICRO DEVELOPMENT LEAGUE DIRECTOR: Rob Guroff FUND RAISING AND SPECIAL EVENTS DIRECTOR: Courtney Kole 15 yes; 1 abstain (Craig Swanson) SECRETARY: Brian Ransom PRESIDENT: John Henchy With comment 1) Target a 1-year transition term and 2) appointed BMYSL rep LVYSL Rep: Jason Bettencourt BMYSY Rep: Paul Sklodowski NVYSL Rep: Tom Wismer Butz Elementary School parking lot directions sent to all parents
Seeing increase in incidences with Blue Mountain League o Many more issues with this league compared to other leagues o Encourage all NSC board members and parents to intervene in a positive manner o Incidences: Parents yelling at refs, walking on fields o A coach or parent needs to encourage parents to just cheer o NSC has to wear BLUE uniforms for all games NO Black uniforms o New NSC club representative for BMYSL is needed: Paul Salodowski Some initial conversations with high school coaches to have more collaboration between their team and NSC o Ex. NSC players playing at half time o Ultimate goal: summer NSC program will be supported by high school players o Possibly a 1-week day camp during the summer o Ongoing dialogue encouraging relationship Blue Mountain Garcia Cup o NSC will have a tent with food Club supports the tent and commodities, teams cover food etc. Jessica Rienhardt and Amanda Abt are organizing (1k budget) Possible LVYSL U8 Tournament o Rob and Marcos to organize o A U8 1-day festival o Suggestion: put it on the radar of the U8 parents Find out interest level o Being positioned as an open festival U9 Blue Mountain Festival o Email sent on 10/9 o Schedule pending o Location TBD Winter Soccer Program o Split between NSC and ENCO o Start dates: early Dec through Mar o Days of the week: 1pm on Sat through the end of the day Micro aged kids Tuesday afternoon After 5:30pm o Finalize specifics at November Board Meeting o Henchy to follow-up with DeMarco DeMarco is organizing NSC By-Laws need to be updated at Nov. Board Meeting o All members should take the time to read them and make edits o Motion to push to procedural November (no immediate risk to club operations) JH/CS; full board approval Big need to get more parent/coach participation in board meetings Next month are elections o Key positions are up for consideration Major concerns for the longevity of the program if board membership is not supported 1 significant issue with Blue Mountain
o Remind all coaches no interaction with refs and parents NSC Board members have full authority to get involved with all incidences John DeMarco, VP: Not present Brian Ransom, Secretary: Approved September minutes o KC/CS all in favor Approved August minutes o GP/ML The offices of President, Secretary, Fund Raising and Special Events Director, Micro Development Program Director and Classic League Director shall be elected during odd number calendar years o The President shall administer the election and should notify the general membership thirty (30) days prior to the date of the election o Karen will send notice via Blue Sombrero Virginia Patton, Treasurer: Started month: $166,764.54 Ended month: $144,620.07 Typically higher month due to league fees 1 unexpected event: pink socks for breast cancer awareness (app. 1K) Academy tournament on Saturday o 2 extra porta-potties for o Food for volunteers Courtney money for fundraiser o $15 + $355 Started Month: $174,918.18 Ended month: $166,764.54 More summer training bills coming in Trailer registration given to Melissa For refunds, Ginny will issue a check as needed Melissa LaBar, Fields Director:
Received registration for trailer 5 lights coming on Monday o 5 volunteers o 3 to ESSROC o 2 to Lucas 3 club lights going to Bushkill Rec Arial shots of the fields to help with light placement Tuskes is lined Letters are going out for the Spring season Bushkill Twp would prefer we don t use Lower Lucas o Not recommended, plus it does not have lights U15 coach needs to find some field space will work it out with Melissa George Kline, Team Equipment: 10 Jerseys left to distribute o Will be complete by Friday Continue to discuss logistics of Spring Registration and the new uniform process Courtney Kole, Fund Raising and Special Events Winners identified for Bethlehem Steel bag + NSC gear o 5 ticket winners: 592589, 592583, 592588, 592581, 592584 Will add Spring Gear during open registrations o Website technically open now I need a check for $201.09 o Reimbursement to me. I have receipts. o $98.69 Staples color copies for Spirit Gear flyers o $102.40 Quick Trophy for Gold Sponsor plaques The Spirit Gear store closed and we had 10 orders o A profit of $90 o Need to plan farther in advance in the spring, test the site prior to launch and promote better. Stock items have arrived and are available for sale. o Water bottle - $5.00 o Travel mug - $5.00 o Lawn chair - $25.00 o License plate frame - $5.00 o Magnets - $5.00 Sponsor Plaques for Gold Sponsors ordered and will be delivered to Gold sponsors when they arrive. Will be completed by end of September.
Bishop Photo for team/player pictures is scheduled for Mon Sept 25th & Tues Sept 26th 6-8pm at the NAIS Cafeteria o 51% of teams have reserved a time slot so far. There will not be an additional fundraiser initiative for the Fall season o Reasons: Sponsors (Gold, Bronze and United Way - $910) Mandatory $20 per family fall fundraiser at registration $365 from Bethlehem Steel tickets Spirit Gear sales Bishop Photo % of sales Total YTD: $23,222.00 2017 budget = $25,900 Consider opening up the store towards the end of season for another round of fundraising o Maybe add Spring items? o 3-week window in early Nov. send out a blast Jennifer Bennett, Registrar Spring Registrations after January 1, 2018 o Helps reduce fees Can we consider keeping registration open? o Lengthy process to re-open, then re-close website for each late registrant o Rostering starts once website closes o If website is left open, then Registrar and Directors won t be aware of new sign-ups o 2018 Registrations sign-ups: Jan 1 to Feb 15 Advertise that registrations closes on 15 Don t advertise late fee Website needs to be closed for Classic League Director More clarification needed around the Garcia Cup Fall registration is finally closed (as of 9/12) Blue Sombrero currently set-up to delegate refunds to Jennifer Bennett o Karen can switch this as needed Help Jenn manage workload until appropriate delegation is determined o Ginny: refunds can be issued via check Blue Sombrero / Registration software will be updated to more easily identify players with uniforms and those that need uniforms o Add a line: what is your uniform #, (or select N/A) For the Spring: o Issues with importing rosters needs to be addressed o With new uniforms and the new process of buying uniforms: have a # choice and assign numbers o George and Jennifer to work out the details Registration challenges with EDP this season they had a new system Blue Mountain went okay o No fines this year Karen Janis, Communications Director
Will update website to gain access to By-Laws Website renewal for the next 2 years o Bill sent to Ginny Craig Swanson, Classic League Director: U9 & U10 both competed in Western Lehigh Columbus Day tournament 3 teams competed in Hershey tournament Previous Meeting (not present, notes provided): Classic had their first games this past weekend with varying degrees of success and only one slight issue that I m familiar with and Henchy is addressing. Still waiting on some final uniforms to come in so some of our double-rostered kids with conflicts can actually play with their double-roster teams if needed. Looks like the U15 girls might struggle with numbers, despite having 14 on their roster and a bunch of U13 girls double rostered o The U15 girls had 12 girls for their first game, including three U13 girls. Let me know if anyone has classic-related questions. If I don t make it, you can give me a call and conference me in if you need anything during the meeting or would like me to report. Rob Guroff, Micro Development League Director Overall, smoothly 1 st two weeks of practice got rained out 299 kids o 50+ coaches 2 kids signed up and got injured prior to the season o Send them each a team shirt Trying to secure a food truck for the NSC Academy tournament o Consider the Bath Fire Dept. o Oct. 15 Academy o 1 st tournament coming this weekend (Sunday) ENCO hosting o Some concerns over participation with too many kids with varying degrees of skill and ability U8 25 kids currently signed up U7 15 kids o John: simply an opportunity to have additional playing time Some kids have really outgrown micro level they want something more The intent of the program is not to carve out the more talented players Want to encourage all kids at this age o Next steps:
Consider adding additional trainer for support With no Micro Director there is budget to support this Would not support completely dividing the group permanently Work closely with the trainers Consider options for recruiting micro parents to participate on NSC board Rob Berkowitz Not present New / Other Business None None