FHS Touchdown Club Board Meeting 7/17/2012 Deiter Residence Meeting began @ 6:10 p.m. Report of Officers- *PRESIDENT~ Marissa Zoda resigned July 13 th. Her son decided not to play football & per TDC by laws, a parent may not hold a board position within a sport that their child does not participate in. Thank you Marissa for ALL you have done for the players, coaches, students & parents within the FHS Football program. Section 6 A vacancy occurring in any office shall be filled for the unexpired term by a person elected by majority vote of those present at a general membership meeting. Notification of the vacancy must be made public via email, website or flier prior to the meeting so all nominations can be considered. -Tanya Deiter is our interim TDC President & led our meeting. An official vote for her to become the official TDC President will take place at the General TDC meeting on August 14 th. -Tanya read the last Board Minutes. A correction was made to decrease the snack & Gatorade budget from $1200 to $500. Janine Yetter approved. Renee Hardy 2 nd. Approval passed. -We revisited supplying meals for a couple of the away games. -We discussed the board operating rules & process of emails. -Contents of the packet given out at the July 26 th meeting will include tdc membership info., volunteer opportunities, game day shirt, Varsity banner, window decal, yard sign, & program spirit ad order forms. TDC VP Renee Hardy will speak @ the meeting. -The board agreed to open a new Paypal account for TDC and close the current one which is under Marissa Zoda s name. Tanya accepted the action to open one under her name. This will be reflected on website and updated by Janell Hustead. ***PROGRAMS- Robin Kassing -Changed the deadline date to August 2 nd for program spirit ad. -Robin Kassing has secured $10,775 in sponsorship ads for the program! (Robin shared the mock up of the cover. Coincides with the theme of the season Band of Brothers ).
-Robin has received several items from local businesses to raffle off during the season. The board shared ideas of how to utilize them to best benefit the TDC. -Discussed getting each teams roster to insert into each program weekly. Tanya will ask Coach Vance. *V.P. & MEMBERSHIP~ Renee Hardy agreed with Janine Yetter s suggestion to utilize some of the raffle item s as a membership bonus. The larger, high dollar items will be raffled off at games. -Tanya Deiter made the suggestion for parents to be TDC members in order to receive emails throughout the season. Many other TDC s have this as a standard policy & consequently their membership # s are significantly higher than ours have been. Last years membership was only 18% of all the parents on all 3 teams combined. We strategized on how to increase our membership for this & future years. - Membership has it s privileges shirts will be given to those joining the TDC @ the July 26 th meeting. -Renee shared the possibility of volunteering for concessions at a Dallas Cowboys game as a fundraiser. She is researching this opportunity further. -Renee is trying to secure a Southwest Airline ticket to raffle off at one of our home games. Another great fundraising opportunity for us! -Janine Yetter reviewed a master copy of membership tracking. It will encompass all player activity, purchases etc. Will be made available to all board members on our Board only tab on the TDC website. *TREASURER~ Janine Yetter reviewed the budget & we discussed the following key points that we unanimously decided to change within the budget: 1. Revised category title to Back to school Kick Off instead of Back to school BBQ in this section I updated the proposed budget to reflect cost for 325 people at $8 per person ($2,600). In addition, I assumed 266 tickets at 50/50 split between Adult and student. This split trends with prior years since we voted at the meeting that the student would be 12 th grade or under. This also leaves a gap for the coverage of coaches and family and some allowance to outperform. It mathematically matches the original intent to generate a $200 profit and appears achievable. Price for the tickets are budgeted at $16 for Adults and $8 for student/child totaling income of ($3,192). Décor cost remains the same at $400 expense. 2. Silent Auction and Raffle categories were eliminated from the Back to
School Kick Off. Instead, a separate section that is titled Additional Fundraisers has been added. In this section is Game Day Raffles to be held at various home games with items already collected. The budget incorporates $400 income to be raised by the raffles. In addition a second fundraiser is documented for Cowboy Stadium Concessions, which Renee will look to further organize. The budget includes $1000 to be raised through this activity. 3. As agreed it was noted that any additional profit raised by the Back to School Kick Off above the $200 budgeted and not to exceed an incremental $500 will be moved to the Game Day Meal category. At our previous board meeting, the game day meals were reduced to snacks only and the budget taken down to $500. This was revisited and agreed that if the funds can be raised through this first activity we will up the budget back to $1000 to reflect home game meals. Budget amendment accepted by Renee Hardy & 2 nd by Julie Battaglia. *SECRETARY: Julie Battaglia reviewed Kick off the Season dinner details. Price increase was discussed. TDC cannot subsidize the meals this year as they have in past years. Price was set at $8 per player, cheerleader, siblings & young adults. Cost increase approved by Julie Battaglia & 2 nd by Janine Yetter. $16 for parents. $16 cost helps pay for the Coaches & their families meals. - Renee shared the menu details. Loaded chopped Italian Salad, Meat & vegetable Lasagna, penne pasta with sausage & meatballs, garlic bread & butter & White chocolate banana pudding. Food catered by Amazing Caterers. -We discussed simplifying the check in & ticketing process. -Set up in the fhs cafeteria to be Saturday, August 25 th. Time tbd. -Julie will email our fhs contact to request additional tables & a microphone. -We agreed to obtain the majority of our players parent info. On picture day, August 23 rd. -The board agreed that a total family cap price for the Kick Off event of $56 for immediate family (Defined as Parents and siblings - $56 represents what was felt to be a reasonable cap as one mathematical calculation equates to 2 adults and 3 students/children). It is not meant to cover grandparents, cousins, or extended families. - Agreed to open a new Paypal account and close the current one. Tanya accepted the action to open one under her name. This will need to be reflected on website and updated.
TREASURER, Janine Yetter, did some further research on TDC Scholarship specifics. -Roster has 18 Seniors & FEF minimum scholarship is $500. Assumed 18 @ $500. In 2011-2012 Season, 11 scholarships were given to a pool of 15 seniors. -The by-laws as ratified at the April 25 TDC meeting do fully reflect the amendments as passed regarding scholarships. In addition, Janine reached out to Amy Montgomery and Quint Yetter as the heads of last year s scholarship committee to validate the criteria for scholarships. These are not currently incorporated in the by-laws but held outside with an agreement between FEF and the TDC. From what Janine found out, TDC has been operating with the following criteria for several years: Eligibility requirements include the following: 1. Senior member of the FHS football program 2. Touchdown Club membership for all years the applicant has been participating in the FHS Football program 3. GPA of 3.0 or higher 4. Completion of the Frisco Education Foundation (FEF) Scholarship Application If the student meets these points, they are awarded a scholarship with the minimum of $500 and a maximum of $1000. -We are currently starting the season at $10,114, which is $3500 lower than most years. Lowest starting budget in 6 years. Reflects going 3 deep in the playoff s & low spirit ad sales last year. NEW BUSINESS: - Homecoming game date is September 28 th vs. Wakeland. -Fall workouts begin August 13 th. -Coaches parent meeting will be July 26 th @ 7:00 in the FHS auditorium. -Player picture day August 23 rd. -Julie Battaglia & Renee Hardy are planning the Kick off the 2012 Season banquet. The date is Sunday, August 26 th from 5:30-7:30 in the FHS Cafeteria. Cost is $8 for players, cheerleaders & siblings & $16 for each parent. Italian food will be served. -Angela Nollman & Julie Battaglia are working on the team poster. The layout is being done by Tony Rodriguez with Universal Fixture & Display Company. The theme coincides back with our Season theme~ Band of Brothers. -Jud Kassing has volunteered to incur the cost of the program printing. Thank you Jud! -Tanya Deiter is our End of Season Banquet Chair & will be looking for help in November. -Shannon Stacy will be in charge of selling homecoming mum s.
-Jim Northcutt will be doing our Raccoon tunnel again this season. Thanks Jim! -Terri Saenz has been working hard on new spirit wear. - Thanks to Janell Hustead for being our www.raccoonfootball.com webmaster! -We are looking for a parent to do Concessions for the TDC this season. We are in charge of the concession booth at the following FC Dallas stadium (previously Pizza Hut Park) game dates: 8/31, 9/28, 10/26 & 11/2. We need approximately 15 people per game. 5 of which can be students & we will honor volunteer hours. -Quint Yetter is our TDC Scholarship Rep. -Our Freshman team Rep is Kathy Neil. - JV team Rep position is open. -Varsity team Rep is Gina Morgan. -Senior Night planning position is open. Meeting adjourned @ 8:55 p.m.