Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide leadership and direction of Judo NSW affairs to achieve the vision Rob Ivers (RI) Date: 10 DEC 2013 Venue: BOM Attendees: Other Attendees Apologies: Next Meeting(s) Sports House, 6AFigtree Drive Sydney Olympic Park Kathy Meyer (KM), Leon McIndoe (LM), Nigel Fricker (NF), Rob Ivers (RI), Ernie Wakamatsu (EW), Phil McDermott (PMcD) Gavin Morgan (GM), Danny Forman (DF) Tue 11 MAR 2014 Note 11 FEB meeting used as NSW Club Forum Agenda 11 MAR 2014 1 Acceptance of previous minutes 2 Review of action items Reviewed, see action items at end of minutes 3. General Business and Office Correspondence Judo NSW & BBR Partnership Announcement - Judoka 'Gap Year' Project (10/3) Judo NSW - Tournament Volunteer Workshop & Request for Volunteers for 2014 State Titles (10/3) SOPA - Judo Bookings from 01 March 2014-31 May 2014 (7/3) Sport & Rec - New Grant Program - ClubGRANTS Category 3 (7/3) Judo NSW - NSW NCAS Update to Stewart Brain JFA Inc (6/3) Budokan Judo Club - RE: Budokan use of the State Training hall (6/3) Sport & Rec - Participation and Facility Grant Program 2014 (4/3) ACGA NSW update (3/3) Budokan Judo Club State DAN Grading Jun 2014 (3/3) Judo NSW - Event Calendar Updates - March 2014 (3/3) Judo NSW - Judo Volunteers Talking Points 2nd March 2014 Teleconf. (2/3) Judo NSW - 2014 State Titles Update - Tournament Start Time, Registration & Weigh-in Information (28/2) Judo NSW - JFA & AIS Development Opportunities - Coaches & Athletes (28/2) Judo NSW Coaches & Administrators Update - New Training Centre/State Titles/Volunteers/Coaching Opportunities/Office Resources & Projects (27/2) Sport On The Move - Partnership/Sponsorship Enquiry - Judo NSW (27/2) Judo NSW State Coaches State Selection Process Clarification (26/2) JFA Inc - Helping out with the Nationals (26/2) Judo NSW - 2014 Qld Open - Reminder - 8&9 Mar 2014 (24/2) Judo NSW - Tournament Volunteers - Discussion Group Invitation - Sun 2 Mar (19/2) JFA Inc - FW: JFA Board Update 2014 Number 1 (18/2) Judo NSW - Passing of Andrew Wake (17/2) Judo NSW Tournament Notice - 2014 Illawarra Senior KYU Grades Championships - Sun 16 Mar (17/2) Judo NSW NCAS Short Update Course - Toshi Nakamura - JFA Development Coach 1/3/14 (14/2) JFA Inc - FW: Selection Criteria Cad.-Jun. for 2014 OJU Championships (14/2) Sport & Rec - Sports House Licence Agreement (13/2) Judo NSW 2014 Nationals Program/2014 State Team Selection and State Titles Update (12/2) Judo NSW Womens Sport Seminar Contact Sports (11/2) BOM Page 1
Budokan: JFA(NSW) Forum - Budokan Input (10/2) Samurai Judo - Hunter Tournament moved back to Sun 2 March (10/2) JFA Inc - National Championships Wollongong- 2014 timetable (9/2) Sport & Rec - Sport Talk: WWCC Update and Q&A - follow up (4/2) Macquarie Sports - 2014 Scholarships (4/2) Judo NSW - Regional Clubs Accommodation & Extra Training at 1 Mar NTID Sessions (3/2) Judo NSW - Special Club Forum - Tue 11 Feb 2014 (3/2) NSWOC Athlete Grant Program - Opportunity for 'up and coming' junior NSW athletes in 2014 (29/1) Judo NSW Judo NSW Life Member Recognised in 2014 Australia Day Awards (28/1) Judo NSW - Kosen Competition - Sun 2 Feb 2014 REMINDER (24/1) Referee Commission 2014 Referee Budget for review and approval (24/1) Judo NSW SOP Venue Meeting F/up Venue Fitout (23/1) Judo NSW SOP Venue Meeting F/up Event confirmation (15/1) Judo NSW - 2014 WADA Prohibited List -Free itunes App (15/1) Sport & Rec - Sport Development Program Reporting Process (13/1) Judo NSW - RE: SOP Venue Meeting Follow-up (10/1) Sports Marketing Australia Tournament Web Streaming Proposal (8/1) Sport & Rec - 2014 Board Director Training Program for State Sporting Organisations (7/1) Judo NSW - 2014 Queensland International Open Registration (6/1) Judo NSW - Kosen Competition - Sun 2 Feb 2014 (2/1) Judo NSW - Kata Training Schedule, Jan/Feb 2014 (2/1) Judo NSW - 2014 Judo NSW Event Calendar (19/12) Judo NSW Announcement - 2014 State Coach & Manager Positions (19/12) BBR BBR 2013 AGM Minutes (19/12) St Johns Bookings for 2014 Judo NSW Tournaments (19/12) Judo NSW - Membership Fee Increase Announced at 2013 Annual Congress - Effective 1 Jan 2014 (16/12) Judo NSW & SOPA SOP Venue Meeting Follow-up (16/12) Judo NSW - 2013 Annual Congress Minutes and Documents (16/12) Sport & Rec - Work Health and Safety case study and SSO training course (17/12) 2014 ILLAWARRA INTERNATIONAL JUDO CAMP - Updated Camp Notice & Banking Details (16/12) 4 5 6 7 8 Planner & Calendar Review Illawarra International Senior KYU Grades Sun 16 Mar Tournament Volunteer Training Sat 22 Mar State Titles Sun 23 Mar Shoalhaven Open Sun 6 Apr NTID Testing & Training Sat 12 Apr Governance KPIs MPIO Vacancy (RI) On going Current Complaints Status (LM & NF) Business & Financial Plan KPIs Judo NSW Strategy Review & Discussion (RI) Finance Status & Budget (GM) o Combiz Authorities & Bank Signatories IMG - Membership Status (PMcD) SDP Grant Update (PMcD) SOP Venue Update & SSC Mat Purchase (RI/PMcD) Uniform Policies and Procedures KPIs TBC Technical Excellence KPIs TBC BOM Page 2
9 10 11 Communication and Promotions KPIs Club Forum Review and Action Plan Status (All) Australian Sports Expo 2015 Proposal (PMcD) Athlete Performance KPIs TBC Next Board Meeting: TUE 8 APR 2014 BOM Page 3
ACTION ITEMS Portfolio Action Description Comments / Next Steps / Updated actions Who Due date Status ID Technical Excellence A152 Clubs of Excellence Reporting Requirements PMcD to source from JFA Inc (Peter Herrmann) and review with MB RI 14/8/2012 Open Discussed with Peter Herrmann and agreed to supply BOM to review this document documents following attendance at London Olympics NSW to utilize Grant Submission approach M Briers confirmed (4 Dec 2012) JFA Inc in-principle support on basis of $8K p/a from Oct 2012 with assumption that Judo NSW also allocates $8K p/a to the program. Judo NSW to provide updated proposal to JFA Inc F/up with JFA on available allocation for NSW in 2014 Jan 2014 confirmed $8K p/a available. JFA has also reconfirmed (Jan 2014) that the program is available for state based CoE as alternative to club CoE Technical Excellence A159 Inclusion of Communication on Nutrition and Weight Control in 2014 State Squad KM to f/up with NSW Sports Fed on courses for Weight Control and Nutrition PMcD 10/5/2013 Open Program Agreed to rollover to 2014 Squad PMcD to f/up on availability of NSWIS resources Leon McI (Dec 2013) to follow-up with Fiona Iredale (JFA Sports Science Commission) and report back by 31 Jan 2014. Business & A165 Judo NSW Strategy All BOM to determine key development projects that they ALL 25/5/2013 Open Financial Plan will lead & sponsor and provide scoping statements to RI Noted current priority (Dec 2013) is filling the MPIO position Governance A178 Complaint 2013 Sydney International Initial Investigation report to Judo NSW BoM by Fri 13 NF 13/12/2013 Open Dec Governance A179 Complaints Hunter Region Initial Investigation report to Judo NSW BoM by end Jan LMcI 31/01/2014 Open 2014 Business & Fin A180 Mat Storage Quote LMcI to source & provide mat storage quote as LMcI 18/12/2014 Closed BOM Page 4
Portfolio Plan Action ID Description Comments / Next Steps / Updated actions Who Due date Status contingency if mats cant be stored at SSC SOP. BOM Page 5
BOM DECISIONS Decision ID Description Moved Second Date D130 Meeting Minutes Accepted - Meeting 14 Oct 2013. KM NF Nov 2013 D131 Meeting Minutes Accepted Meeting 12 Nov 2013 KM NF Dec 2013 D132 D133 Agreed to proceed with SOP Hall A on annual rental basis overall agreement 3yrs + option of 2 yrs Noted Parking (25 spaces) now included in the Agreement. Agreed to purchase of 3 competition area mats supplied by MATM for State Sports Centre competition usage Note Rob Ivers (RI) abstained discussion and decision on supplier due to potential conflict of interest NF KM Dec 2013 LMcI EW Dec 2013 D134 Approval of 2014 Judo NSW Calendar of Events. KM EW Dec 2013 D135 D136 Agreed to extension of appointment of Kerrye Katz and Phil Kearney as NSW NTID Coordinators for 2 year period (2014 2015) Reconfirmed Judo NSW position that Temporary Memberships are excluded from participating as competitors in Judo NSW competition events. RI EW Dec 2013 RI NF Dec 2013 BOM Page 6
COMPLETED ACTION ITEMS Action ID Description Comments / Next Steps / Updated actions Who Due date Status A174 Sydney International Thank-you Letters Volunteers inc. Medical John Azoury PMcD 12/11/2013 Closed A175 Member Protection Resources PMcD to provide BOM Proposal Template to LM (completed) LM to provide Proposal on complaints handling resource LM Unable to complete A176 2013 Life Member Nomination PMcD to contact nominating Club (Phoenix Judo Club) to update on BOM decision (completed) A177 Club Complaint PMcD to provide complaint contact details to LM for review LM 12/11/2013 Closed PMcD 2/11/2013 Closed PMcD 12/11/2013 Closed BOM Page 7