3 rd IAADS World Athletics Championships and 1 st ITTADS World Table Tennis Championships. Bloemfontein South Africa 2015 21 th to 27 th November 2015 Dear Friends, The Local Organising Committee (LOC), South African Sports Association for the Intellectually Impaired (SASA-II), International Athletic Association for Persons with Down Syndrome (IAADS), International Table Tennis Association for people with Down Syndrome (ITTADS) and all stakeholders take this opportunity to invite you to the 3 rd IAADS World Athletics Championships and 1 st ITTADS World Table Tennis Championships to be held in South Africa. Bloemfontein, 21 27 November 2015. The LOC and all the partners will do their level best to organise a professional Championships and make you feel welcome in the South of Africa. We will need your cooperation to keep to deadlines set by the LOC. 1 st Entry Form (Intention of participation) 1 June 2015 2 nd Entry Form (Entry by Country + Number) 1 July 2015 3 rd Entry Form (Entry by Name) 1 August 2015 4 th Arrival and Departure Form 1 September 2015 Please find the information about this event and our beautiful country herein. Sport greetings Lizzie Vogel SASA-II President 2
1 st ENTRY FORM INTENTION OF PARTICIPATION INTENTION OF PARTICIPATION Country: Sport Organisation Name: Contact Person Name: E-mail address: Contact number: We intend to participate in the 3 rd IAADS World Championships: Use X О yes О no We intend to participate in the 1 st ITTADS Word Championships: Use X О yes О no Thank You Please e-mail or fax this document to the following address before 1 June 2015: Lizzie Vogel E-mail address: lizzvog@telkomsa.net Fax: +27 86 2737 092 3
Cape Town Durban Johannes -burg Kimberley Kruger National Park Port Elizabeth Pretoria Sun City INFORMATION 1. EVENT NAME 3rd IAADS World Athletics Championships and 1st ITTADS World Table Tennis Championships. 2. DATE 21 27 November 2015 3. VENUE 4. City Bloemfontein (Bloemfontein is the capital city of Free State) 5. Province Free State (Free State is the central point in South Africa) 6. Country South Africa (South Africa is the most Southern country in Africa) Potential Cities of interest Bloemfontein 1004 634 398 177 867 677 456 656 4
7. INVITED BY South African Sports Association for the Intellectually Impaired (SASA-II) 8. LANGUAGE English is the official language of IAADS and ITTADS events. All material and information will be available in English. The organisers will try to provide a volunteer that can translate, to teams. 9. STATUS Sanctioned by IAADS International Athletics Association for Persons with Down Syndrome ITTADS International Table Tennis Association for Persons with Down Syndrome 10. TECHNICAL SUPPORT Athletics South Africa (ASA) South Africa Table Tennis Board (SATTB) 11. SUPPORTED BY National and Provincial Government National and Provincial Sport Confederations National and Provincial Sport Federations Local Municipalities Free State Sport Association for the Intellectually Impaired (FSSA II) South African Sports Association for the Intellectually Impaired (SASA-II) 12. WEATHER It will be warm in Bloemfontein during November. The temperature can go up to 30 degrees. Sunblock will be advisable. It is also the raining season in that part of the country during November. 5
13. AIRLINES AND TRANSPORT The first entrance to South Africa will be Johannesburg, O R Tambo Airport. Flights from O R Tambo Airport to Bloemfontein are very limited and early booking will be advisable. Bus transport from OR Tambo Airport to Bloemfontein will be arranged for teams that are interested to use road transport, for R500 per person. But please take note that the bus will maybe wait for some time to transport more countries at a time. The travel time will be around 5 hours. 14. VISA REQUIREMENT Visas to South Africa might be required for some countries. 15. INSURANCE The Organising Committee ensures they will have satisfactory arrangements in respect of public liability and professional indemnity. Participating member organisations are responsible for their own insurance requirement for travel, personal accident, liability and medical matters. 16. ACCOMMODATION The Organising Committee will provide Accommodation, three Meals per day, Local Transport, Ceremonies, entry to Functions and the Social Program as part of the package. Accommodation will be 5km out of town at a Game Lodge with a Restaurant and Pub. Double and twin rooms are available. Limited Chalets / Log Cabin with one and two rooms are available, with all meals included. Please take note: Single rooms will only be given if the team numbers are uneven. Accommodation allocation will be done at first come first serve entry and payment. 6
17. SOCIAL PROGRAMME A visit to Wild Cats and Wild Animal Farms around Bloemfontein 18. MEDICAL SUPPORT: Ambulances with medical staff will be available at competition venues. Physiotherapists will be available at competition venues Medical Support will be available at accommodation venue. Medical Doctors will be on standby 24 yours. 19. PROPOSED PROGRAMME Date Time Activity Venue 21 November Whole day Arrival of teams Bloemfontein 2015 Saturday 22 November 2015 08:00 10:00 Training Session Athletics Stadium / Sunday 11:30 18:00 Social Program Bloemfontein Wild Life 20:00 22:00 General and Technical Game Lodge 23 November 2015 Monday 24 November 2015 Tuesday Meetings 10:00 12:00 Training Session Athletics Stadium / 12:00 13:00 Lunch Athletics Stadium / / Game Lodge 13:00 15:00 Training Session Athletics Stadium / 18:00 20:30 Welcome Function In the City 09:00 12:30 Competition Athletics Stadium / 12:30 14:00 Lunch Athletics Stadium /
25 November 2015 Wednesday 26 November 2015 Thursday 27 November 2015 Friday 14:00 16:30 Competition Athletics Stadium / 09:00 12:30 Competition Athletics Stadium / 12:30 14:00 Lunch Athletics Stadium / 14:00 16:30 Competition Athletics Stadium / 09:00 13:00 Competition Athletics Stadium / 13:30 14:30 Lunch Game Lodge 18:00 22:00 Closing Ceremony and Game Lodge Function Whole Day Departure of teams Bloemfontein 20. SPORTS RULES AND REGULATIONS IAAF Rules with IAADS adapted regulations (See Document on Website www.su-ds.org). ITTF Rules with ITTADS adapted regulations (See Document on Website www.su-ds.org) 21. ELIGIBILITY / ACCREDITATION / MEDICAL PROVISION / DOPING Eligibility of athletes: all participants should be registered with SU-DS and should appear on the SU-DS registration list before the last entry date. If they are not yet Registered the Form can be downloaded from www.su-ds.org. There is a 10 Registration Fee which can be paid on line through PayPal. Please make sure Registration is completed, all documentation is submitted and Registration Fee is paid before attending the event. Accreditation cards: will be issued to each athlete after she/he personably has proved her/his eligibility registration number and passport to a SU-DS officer. Doping: doping will be done during this week 22. REGISTRATION and PAYMENT FORMALITIES 1st Entry Form (Intention of participation) 1 June 2015 2nd Entry Form (Entry by Country + Number) 1 July 2015 3rd Entry Form (Entry by Name) 1 August 2015 1 st Payment 30% - 1 August 2015 4th Arrival and Departure Form 1 August 2015 5 th Payments - 1 September 2015 Final Payment 70% - 20 September 2015 23. ENTRY PACKAGE FOR THE EVENT PERIOD ENTRY PACKAGE: R1 000 per person per day ACCOMMODATION OPTIONS Hotel Rooms Twin (2 single beds) Hotel Rooms Double (1 double bed) Chalets/Log Cabin (2 rooms) Chalets / Log Cabin (1 room) Bus transport from O R Tambo Airport to Bloemfontein and back to O R Tambo Airport Capitation Fees (All team members) COST Package Package Package Package R500-00 per person R350 ( 25) 8
Team Members includes: Athletes, coaches, managers, technical and medical staff Extra days are not included in the Entry Package Extra days needs to be arranged with the Organising Committee 30% must be paid before 1st August 2015 (not reimbursed). Final payment 70% must be paid before 30 September 2015. 24. PAYMENT FORMALITIES Must be paid to: ACCOUNT HOLDER: SASA-II (South African Sports Association for the Intellectually Impaired) BANK Nedbank BRANCH NAME Nedbank Secunda ACCOUNT NUMBER: 1594042667 BRANCH CODE: 159-444 SWIFT CODE : NEDSZAJJ ADDRESS Nedbank, Vos Viljoen and Becker Building, 8295 Horwood street, Secunda, 2302, South Africa OR Private Bag X 1018, Secunda 2302, South Africa REFERENCE: IAADS / ITTADS + Your Country Name You welcome to request a Invoice should you need one. 25. HOSTING ORGANISATION DETAILS SASA-II (South African Sports Association for the Intellectually Impaired) P O Box 365, Faunapark, 0787, South Africa OR Bendor Drive 25, Polokwane, 0699, South Africa Cell: +27 82 809 7004 Fax: +27 86 2737 092 E-mail: lizzvog@telkomsa.net regie7096@gmail.com 9
2 nd ENTRY FORM ENTRY BY COUNTRY IAADS COUNTRY IAADS MEMBER Address Country and Postal Code Telephone + code Fax E-mail Contact person Position in the Team Position in the Team: Head of Delegation / Team Manager / Ass Team Manager / Head Coach / Coach / Medical personnel (Doctor / Physiotherapist) / Technical Staff / Caretaker ENTRY NUMBERS MALE FEMALE TOTAL Number of Athletes Number of Team Officials Total of Delegation Please e-mail or fax this document to the following address before 1 July 2015: Lizzie Vogel E-mail address: lizzvog@telkomsa.net Fax: +27 86 2737 092 10
2 nd ENTRY FORM ENTRY BY COUNTRY ITTADS COUNTRY ITTADS MEMBER Address Postal Code Telephone + code Fax E-mail Contact person Position in the Team Position in the Team: Head of Delegation / Team Manager / Ass Team Manager / Head Coach / Coach / Medical personnel (Doctor / Physiotherapist) / Technical Staff / Caretaker ENTRY NUMBERS MALE FEMALE TOTAL Number of Athletes Number of Team Officials Total of Delegation Please e-mail or fax this document to the following address before 1 July 2015: Lizzie Vogel E-mail address: lizzvog@telkomsa.net Fax: +27 86 2737 092 11
3 rd ENTRY FORM ENTRY BY NAME IAADS Country: ATHLETES Surname 1 Given Name Date of Birth Day / Month / Year Gender (M / F) Category T21 T21 Mosaic - M Passport Number IAADS License 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 12
TEAM MANAGER / STAFF / COACHES Surname Given Name Gender (F/M) Official Position Passport Number 1 2 3 4 5 6 7 8 9 10 Please e-mail or fax this document to the following address before 1 August 2015: Lizzie Vogel E-mail address: lizzvog@telkomsa.net Fax: +27 86 2737 092 13
3 rd ENTRY FORM ENTRY BY NAME ITTADS Country: ATHLETES Surname 1 Given Name Date of Birth Day / Month / Year Gender (M / F) Category S.Down T21 Mosaic M Passport Number ITTADS Registration no 2 3 4 5 6 7 8 9 10 11 12 TEAM MANAGER / STAFF / COACHES Surname Given Name Gender (F/M) Official Position Passport Number 1 2 3 4 5 6 Please e-mail or fax this document to the following address before 1 August 2015: Lizzie Vogel E-mail address: lizzvog@telkomsa.net Fax: +27 86 2737 092 14
4 th ENTRY FORM PAYMENTS IAADS + ITTADS Country: ACCOMMODATION REQUEST ACCOMMODATION OPTIONS COST NUMBER REQUESTED Hotel Rooms R1 000 per person per Twin (2 single beds) day Hotel Rooms R1 000 per person per Double (1 double bed) day Chalets/Log Cabin R1 000 per person per (2 rooms single beds) day Chalets / Log Cabin R1 000 per person per (1 room single beds) day Bus transport from O R Tambo Airport to Bloemfontein and back to R500-00 per person O R Tambo Airport Capitation Fees R350 per person (All team members) Total COST ENTRY PACKAGE + CAPITATION FEE + TRANSPORT FROM O R TAMBO The 30% of the Entry Package must be paid before 1 st August 2015 The final payment must be done before 30 September 2015 TO: ACCOUNT NAME SASA-II (South African Sports Association for the Intellectually Impaired) BANK Nedbank (Secunda) BANK Account no. 159 4042 667 SWIFT CODE BIC ADDRESS A. Persons: X R = R X 30% = R B.. Persons: X R = R X 70% = R 15
5 th ENTRY FORM ARRIVAL AND DEPARTURE IAADS + ITTADS Country: ARRIVAL Air Road DATE TIME FLIGHT NO ARRIVING AT ARRIVING FROM DEPARTURE Air Road DATE TIME FLIGHT NO DEPART FROM DEPART TO Please e-mail or fax this document to the following address before 1 September 2015: Lizzie Vogel E-mail address: lizzvog@telkomsa.net Fax: +27 86 2737 092 16