Noosa Heads Surf Life Saving Club Inc AGENDA Club Council General Meeting Notice is hereby given that the Club Council General Meeting will be held Sunday 10 April 2016 8.30am Supporters Club Meeting Room 1. Attendance: 1.1 Apologies: 2. Potential Conflict of Interest: Committee Members will be required to disclose a personal interest in matters to be considered at the meeting. 3. Endorsement of Previous Minutes: 3.1 Club Council Meeting Minutes: 27 September 2015 3.1.2 Club Council Election Meeting Minutes: 27 September2015 3.2 Noting of Management Committee Meeting Minutes: These minutes have been endorsed by the Management Committee and published on the Clubs notice boards and the website. 3.2.1 Management Committee Meeting Minutes: 28 September 2015 3.2.2 Management Committee Flying Minutes: October 2015 3.2.3 Management Committee Meeting Minutes: 26 October 2015 3.2.4 Management Committee Meeting Minutes: 23 November 2015 3.2.5 Management Committee Meeting Minutes: 7 December 2015 3.2.6 Management Committee Flying Minutes: Youth Development Sub Committee 17 December 2015 3.2.7 Management Committee Flying Minutes: JAC Overnight Camp 11 January 2016 3.2.8 Management Committee Flying Minutes: SLSQ Blue Card Audit 22 January 2016 3.2.9 Management Committee Flying Minutes: JAC Capital Expense Kayaks 9 February 2016 3.2.10 Management Committee Flying Minute: Draft Constitution 11 March 2016 3.2.11 Management Committee Flying Minute: Acting President 15 March 2016 pg. 1
4. Business Arising from Minutes: 5. Correspondence: The Club Administrator and/or the Directors have handled the day to day correspondence. 6. Memberships: The Management Committee has endorsed all the relevant New, Renewing and Transferring members. 7. Directors Reports: 7.1 Presidents Report: 7.1.1 Peregian Beach facilities update: 7.1.2 Patrols 2016-2017 update: 7.1.3 Retention of Club vehicle: 7.2 Deputy Presidents Report: 7.3 Director of Finance: 7.3.1 Consolidated Finance Report: May February 2016 7.3.2 Budget Update: 7.3.3 Sponsorship update: 7.4 Director of Administration Report: 7.5 Director of Lifesaving: 7.6 Director of Surf Sports Report: 7.7 Director of Peregian Report: 8. Notice of Motions: 8.1.1 Proposal to alter/adopt new Constitution by repealing current Constitution and adopting new Constitution. Brief: The President informs the Council that the draft Constitution proposed by SLSQ was utilised and adapted to our Club with the Sunshine Beach Surf Life Saving Club Constitution which had been adapted from the State draft Constitution and our former Constitution as reference guides. Once the final draft was endorsed by Management it was provided to a Constitutional Advisory Committee (Lenore Grice, Life Member, Ross Fisher, Life Member, Chris Vaughan, current Chairman of Judiciary and Patrolling Member and Barry Leek, Director of Administration). Council is informed that a number of amendments and recommendations from this Committee have been included in the proposed Constitution and as to recommendations from this Committee that were not adopted by the Management Committee please see Attachment 1: Proposal to alter/adopt new Constitution. Motion: That the Noosa Heads Surf Life Saving Club Inc Constitution, be updated in its entirety as per the model provided by Surf Life Saving Queensland and adapted by the Noosa Heads Surf Life Saving Club Management Committee and proposed to this Council. Moved: David James, Club President Seconded: Barry Leek, Director of Administration pg. 2
Notation: The draft Constitution being presented to Club Council for adoption is available on the Club s website. Members are encouraged to familiarise themselves with this document in the company of President or Director of Administration. Members can request via the Director of Administration a hard copy of the draft Constitution. Any comments, feedback, questions or queries are to be submitted in writing to the relevant Director via the Director of Administration prior to 31 st March 2016. 8.1.2 Proposal to adopt a new and updated Strategic Plan 2016 2020. Brief: The President informs the Council that the 2013 2016 Strategic Plan expires in the current year. The proposed Strategic Plan has been developed based on the Surf Life Saving Queensland format and content inclusive of State and Branch goals. The content of this document was developed from feedback by the Lifesaving Committee, Junior Activities Committee, Surf Sports Committee and Management Committee. Motion: That the Club Council endorses and adopts the Noosa Heads Surf Life Saving Club s Strategic Plan 2016 2020 as endorsed by the Management Committee. Moved: Seconded: David James, Club President Barry Leek, Director of Administration Notation: The draft Strategic Plan being presented to Club Council for adoption is available on the Club s website. Members are encouraged to familiarise themselves with this document. Any comments, feedback, questions or queries are to be submitted in writing to the relevant Director via the Director of Administration prior to 31 st March 2016. 8.1.3 Cadet/Youth Budget: Brief: Formally this department was under the directorate of the Director of Administration. Motion: The Management Committee has recommended the Club Council endorses the Cadet/Youth department budget be under the directorate of the Director of Life Saving. 8.1.4 Sponsorship Committee & Budget: Brief: Previously not specifically under any directorate, the Management Committee has recommended the Club Council endorse the Sponsorship Budget & the Sponsorship Sub Committee fall under the directorate of the Director of Finance. Motion: The Management Committee has recommended the Club Council endorses the Sponsorship Budget and the Sponsorship Sub Committee be under the directorate of the Director of Finance. pg. 3
8.2 Policies for Endorsement: 8.2.1 Gymnasium Policy V3 Motion: That the Club Council endorses the Gymnasium Policy V3 Moved: Barry Leek, Director of Administration Seconded: Peter French, Director of Surf Sports 8.2.2 Access to Clubhouse & Amenities Policy V4 Motion: That the Club Council endorses the Clubhouse & Amenities Policy V4 Moved: Barry Leek, Director of Administration Seconded: Peter French, Director of Surf Sports 8.2.3 Craft Damage & Insurance Requirements Policy V1 Motion: That the Club Council endorses the Craft Damage & Insurance Requirements Policy V1 Moved: Peter French, Director of Surf Sports 8.2.4 Marine License Policy V1 Motion: That the Club Council endorses the Marine License Policy V1 Moved: Ian Widdicombe, Director of Lifesaving 8.2.5 JAC Carnival & Team Selection Policy V2 Motion: That the Club Council endorses the JAC Carnival & Team Selection Policy V2 Moved: Sam Smith, Director JAC 8.2.6 JAC Handbook Revised Motion: That the Club Council endorses the revised JAC Handbook Moved: Sam Smith, Director of JAC 8.2.7 Surf Sports Handbook Motion: That the Club Council endorses the Surf Sports Handbook Moved: Peter French, Director of Surf Sports 8.2.8 Lifesaving Handbook Motion: That the Club Council endorses the Lifesaving Handbook Moved: Ian Widdicombe, Director of Lifesaving Seconded: Craig Moore, Director of Finance pg. 4
8.2.9 Sponsorship Advisory Committee Charter V2 Motion: That the Club Council endorses the Sponsorship Sub Committee Advisory Charter V1 9. General Business: Director of Administration Barry Leek pg. 5