Attending: David Pfeil, Sandy Baker, James Vollmer, John Ward, Martin Ferguson, Joyce Saunders, Mike Silva Absent: Mike Harvey Meeting called to order at 7:02pm. PO Box 412 Eureka, MO 63025 eurekalax.org Minutes from July meeting were approved. FIELD UPDATE - David is meeting with Six Flags this week. We would have to build and maintain the fields. - Soccer Park will have 5 turf fields. Cost is a minimum of $90/hr. Concern with schedule changes, because soccer takes prescedence. - Chesterfield Valley has some turf fields. Cost is $86/hr plus $17/hr for lighting. - Estimated cost for Buder for the year would be $600. - LaSalle gives us visibility --- Middle School kids see the game, etc.. - Possibly use Sotabeir if we need to sometimes, but it would not work for regular use. - LaSalle Institute has fields and a parking lot. Need to check into availability there. - Possibly schedule 1-2 early morning (before school) practices. Need facilities for the boys to shower before school. - Discussed possibility of scheduling an exhibition game against another Rockwood school at Lions/Legion Park. - Decision to request LaSalle field, reserve Buder as a back-up, schedule 2 days/wk at Soccer Park. 1. David - check into possibility of scheduling a game at Lions Park. 2. James- start process for reserving Soccer Park 1 or 2 days/wk 3. James - inquire about LaSalle Institute fields 4. James - inquire about Chesterfield Valley (as a backup if Soccer Park will not work) 5. James - file request for LaSalle fields in January 6. James - file request for Buder Park COACHES UPDATE - Varsity coaches are returning for 2012/13 season...mike, Jon, Tim - JV coaches will be Fuzzy (Andrew) and Josh Ayres. Austin and Scott are moving to Ladue coaching positions. - Freshman coach will be Jim. Mike will handle getting an assistant for Jim. Discussed getting pre-paid gas cards for the JV and Freshman coaches. 1. Martin - discuss any tax liabilities or issues with Mr. Estrada. VIDEOTAPING GAMES - Need ability to watch games --- could be our games to review or scouting of other teams - Would prefer to have a parent or AV club create the video - Would like to rent the EHS Flex Room for reviewing the video with the players ($10/hr)- James to inquire.
- Some (8 or 9) games from 2012 are being loaded onto a flash drive. Parents/players can make copies to use as input for recruiting clips 1. Mike H - Include volunteer request for parent to commit to video-taping the games GAME/TEAM PROGRAM and LOCAL BUSINESS SUPPORT - Do not want an elaborate program like 2 years ago, but would like to have a program that lists each player, number, grade, etc. List players by grade, not by team. - Add insert page with game roster. - Could include ads from local businesses. Possibly provide a poster for them to display to show their support for ELC? - Could we sell the ads along with a commitment to encourage players/fans to gather at their business after a game (food, pizza, ice cream, etc.) 1. Joyce will start the planning for this effort. Put in a volunteer request to head this activity. GOLF TOURNAMENT - Need "other" participants, so we are not drawing on the same parents to participate and pay - Discussed if the profits should be earmarked for a specific purpose, but decided not to do that because of past issues - Decision to table this idea to next year because it is getting too late to get planned. Plan for summer of 2013. UNIFORMS - Coaches recommend Nike or Under Armour - Coaches working out pricing of the uniform and Practice Packs (sweats, shooting shirt, pinnie, socks, etc) - Decided that we would get 35 new uniforms for the Varsity team. We will move the old uniforms down to the JV and Freshman teams. (*** QUESTION FROM SANDY --- There are 25 old varsity uniforms --- but 5 are not complete because we gave the black jersey to the Seniors. Will 25 be enough for the JV? If so, I am thinking that I will need to replace the 5 black ones or we will actually only have 19 complete sets). Last year we had 34 JV uniforms and used about 30 of them. Can we limit the JV to 25? I would rather give the old Varsity uniforms to the JV rather than giving them to the Freshman. Either way we will have to order more shorts - both black and white) We would like to create a Total Lacrosse Breakaway account. This would give 'points' to players who purchase from the store and give the team equal points. We will need permission to release the email addresses for each player. We need to include this in the registration info. 1. Mike H - add this to the Registration information. 2. Coaches - provide cost information for uniforms and practice packs
EQUIPMENT - Coaches requested 2 cases of balls for the Fall/Winter activities. Will coordinate that with Martin. - We will use the same helmets for the 2013 season. We will receive a $90 discount per helmet if ordered by 9/15. Agreed to order 20 helmets from Stickstop. Cost: $160 each. - The custom equipment bags from LaxGear worked well last year. We will receive a 10% discount on custom equipment bags from LaxGear if ordered by 9/15. Agreed to place an order. - Sandy has font and thread information from LaxGear so we can add player names to bags that we order without a name. 1. Martin - work with coaches to get the 2 cases of balls 2. Sandy/Mike H - send out email to membership for pre-order of helmets and equipment bags. Make these items orderable on the Online Store. 2. Sandy - place helmet order with Stickstop by 9/15 3. Sandy - place equipment bag order by 9/15 SPIRITWEAR - Kim Ferguson and Patti Conway are the spiritwear volunteers - Second meeting will be on Wednesday - Decided to use same vendor for embroidered/screenprint items, and use same vendor for jewelry. - Working with new vendor for bling and "Mom's" items - Will have some new items this year - Will have new design on the spiritwear - Will have some "cash and carry" items again this year - Will approach girls lacrosse team to see if they have any interest in some of our remaining 2012 items Sandy - will bring estimated budget need for inventory start-up and estimated profit FALL/WINTER - Mike provided a list of some league opportunities for the players in the Fall and Winter. We will want to send this information out to the club. - We would like to have 2 teams participate in the Great Pumpkin Shootout on Oct. 28 - Coaches would like to have scrimmages at The Field in Pacific on Saturday evenings from 7-9. Would only be a subset of the club due to space limitations. Charge of $10 per player per evening. This will start up within the next week or so. - We would like to do a Weights/Conditioning/Agility starting in January. Should we include 7th and 8th grade teams?
1. Jon S.- confirm reservation at The Field 2. Mike S. - provide list of opportunities to Mike H for distribution to the club. 3. James - finalize Conditioning session plans MISCELLANEOUS action items: - Discussed opening up registration on 9/1 to get headcount of player participation. Won't have final fees defined at that time, but could charge $50 for sign-up and also ask the question for TL Breakaway. - Mike H and Martin. - We need to be sure we invest in coach certification - youth and high school. Also we would like to have a background check on all coaches in the system. - David And James to coordinate. - Mike S and James Will set up LAX meeting at school next week with players and other interested kids - We need to send out the request for volunteers soon. (Note to Mike: could you add these to the list: Senior Night planners, High School Picnic planners) - need volunteers for game day at all HS levels: 2 scorers; field preparation; misc. - Parent Rep for each HS level. FINANCE - Current balance is $15,522 - Approximately $2-3000 of this balance is for the youth - Will keep the youth and high school finances separated going forward YOUTH - John is in good shape to have 10 parent coaches for the youth program - Will cover 3rd thru 8th grade again this year - Expect about 120 kids in the program - Jon and Mike will run the Fall SMAX league - John will work with Mike H to set up the online registration process - Planning to get game shorts for the players this year. John has already started discussions with Stick Stop - Hoping to have assistance from Keith Templin again this year 1. John - work with Mike H to set up fall registration process 2. need volunteer to work with Martin on Youth Finance committee. FUNDRAISING - Agreed to hold Trivia Night in February - Agreed to have Poker Run on November 10
- Agreed to NOT participate in Eureka Days parade - Joyce introduced idea of a booth at the Wildwood BBQ in September. All thought it was a good idea. Suggestions of food items to sell: water, Ted Drewes, Gus' Pretzels - Agreed that the kids should be participating in fundraising. Can do this thru pizza sales and ESPN magazine sales Action item: 1. Joyce - check into details for Wildwood BBQ to determine if it is feasible The next meeting will be on September 10, 7:00 at the Eureka Firehouse. We will need to finalize the budget in that meeting. Meeting adjourned at 9:30pm.