BRITISH POLICE MOTORCYCLE TREK ASSOCIATION CONSTITUTION AND RULES *Subject to Rider, see Page 8 Rule 1 Title, Purpose and Governance EFFECTIVE FROM 1 ST JANUARY 2016 1.1 The title of the association shall be the British Police Motorcycle Trek Association, hereinafter referred to as the Association 1.2 The purpose of the Association is to facilitate the Federation of British Police Motor Clubs (hereinafter referred to as the FBPMC ) National Motorcycle Trek Series. * 1.3 The Association shall be governed by an Annual General Meeting, at which there shall be appointed a committee comprising a minimum of three members to serve as a Chairperson, a Secretary and a Treasurer. 1.4 The date and venue of the Annual General Meeting shall be at the discretion of the Chairperson. Such information shall be advised to interested parties by any means acceptable to the committee at least 28 days prior to the date of the meeting. Rule 2 Membership 2.1 Membership of the Association shall be open to any person who: (a) is, or has been, a member of a police motor club affiliated to the FBPMC; * (b) has previously participated in, or organised a motorcycle trek event run under the auspices of the FBPMC; (c) has been introduced as a suitable person by a person fulfilling either or both of the criteria described in paragraphs 2.1(a) and 2.1(b) 2.2 Membership of the Association is hereby conferred upon those persons present at the Annual General Meeting of the FBPMC National Motorcycle Trek Series held on 28 th November 2015 2.3 Membership of the Association shall be conferred upon: (a) any participant, by acceptance of his or her application to enter an event which is approved by the committee of the Association and upon payment of the associated entry fee; (b) a person directly concerned in the organisation of an event approved by the committee of the Association. Page 1 of 8
Rule 3 - Event Dates 3.1 The Secretary must be notified as soon as practicable of the intended date for each event. Such notice must be given at least twelve weeks prior to the date of the event. 3.2 There must be at least four weeks between each event. 3.3 The first event of the year may take place no earlier than the first full weekend in April. 3.4 The final event of the year may take place no later than the first full weekend in October. Rule 4 - Qualifying Dates / Awards 4.1 The National Motorcycle Trek Championship will commence on 1st January each year. 4.2 Each event shall comprise an individual and a team competition. 4.3 The National Motorcycle Trek Championship shall comprise an individual and a team competition based on the combined results from each of the events. 4.4 Annual Championship trophies will be presented at the Annual General Meeting arranged as per Rule 1.3. 4.5 Championship trophies for the preceding year s competition may be made available for presentation at the FBPMC General Council Meeting. * (see rider) Rule 5 Entries 5.1 Organisers shall appoint an event secretary. 5.2 All entries must be sent to the event secretary so as to reach him or her at least 28 days prior to the date of the event. 5.3 Any entrant who cannot comply with the 28-day requirement of Rule 5.2 will be responsible for making his or her own accommodation arrangements. 5.4 Riders who intend to join together as a team for an event shall declare an agreed team name to the event secretary in advance of the event. Page 2 of 8
Rule 6 Teams 6.1 Teams may consist of: (a) a minimum of two riders in any one event, and (b) a maximum of three riders in any one event, and (c) a maximum of five riders in any one year. 6.2 Where two riders wish to enter as a team for an event, they may, by mutual consent, be joined by another rider and the event score attributed to that rider shall contribute to the team score for that team. 6.3 Organisers shall not form ad-hoc teams from individual riders, nor supplement a team consisting of only two riders with another rider, without the prior agreement of each of the riders concerned. 6.4 A team name may not be used at more than one event in any one calendar year, unless, at subsequent events: (a) Rule 6.1 is satisfied, and (b) at least two of the proposed riders have competed under that team name at the first event in that calendar year at which a team of that name competed. 6.5 Teams who do not finish an event with at least two of the three riders nominated to compete for that team before the start of the event will not be eligible for team points for that event. Rule 7 Championship and Championship Points 7.1 If the annual championship comprises of fewer than three events, the championship will be declared void. 7.2. At the conclusion of each event in the championship, the event secretary shall rank each competing rider in order of merit in accordance with his or her event score, where necessary taking into consideration any tiebreaker applied. 7.3 The Secretary shall duly award to each individual rider championship points for each event. Such points shall be equal to that rider s ordinal position in the order of merit in that event. Page 3 of 8
7.4 At the conclusion of each event in the championship, the event secretary shall rank each competing team formed in accordance with Rule 6 in order of merit in accordance with their event score. 7.5 The Secretary shall duly award to each team which qualifies under Rule 6 ante, Team Championship points which shall be equal to that team s ordinal position in the order of merit for each event. 7.6 A rider shall be deemed to have entered the Championship when he or she competes in an event. Where a rider does not compete in any or either of the other events in the annual series, the Secretary shall award that rider championship points for each such event and the points awarded shall in each case be one point more than the points awarded to the lowest ranked rider at the championship event attended by the greatest number of riders. 7.7 A team shall be deemed to have entered the championship when that team competes in an event. Where a team does not compete in any or either of the other events in the annual series, the Secretary shall award that team championship points for each such event and the points awarded shall in each case be one point more than the points awarded to the lowest ranked team at the championship event attended by the greatest number of teams. 7.8 Each rider and team will forfeit the highest championship score awarded to them in the respective championship, and where two or more of these scores are the same, one of these scores. 7.9 The order of merit for the individual and team championships shall begin with the lowest total championship score. Rule 8 - Rider Responsibilities 8.1 A rider shall be responsible for all expenses incurred by him or her and his or her personal companions in respect of food, accommodation etc, whilst attending an event. Failure to comply will result in disqualification from the results of the event.. 8.2 A rider must complete the full event on the machine he or she started with. However, any rider who retires from an event owing to machine failure or physical incapacity may submit his or her answer sheet(s), which may be completed in respect of clues visited up to the point of retirement, to the event secretary. The event secretary shall mark such a sheet and attribute a score to that rider accordingly. Page 4 of 8
8.3 Any competitor who is reported by the police for any infringement of the Road Traffic Acts whilst taking part in the event must inform the event secretary as soon as practicable. For an event in Northern Ireland, the term Road Traffic Acts shall be substituted with Road Traffic (Northern Ireland) Orders 8.4 Any competitor involved in a reportable road accident must inform the event secretary as soon as practicable. 8.5 Any Road Traffic offence detected whilst taking part in the event will result in disqualification from that event. Rule 9 - Event Secretary s Responsibilities 9.1 The entry form for an event shall make it clear that the event is governed by these rules and include a certification that the rider agrees to be bound these rules. 9.2 Entry forms will contain a Declaration of Indemnity against the event organisers, the Association, any police motor club involved in the organisation of an event and the FBPMC. The indemnity must be signed by all competitors and their passenger(s). 9.3 The event secretary for each event shall arrange a briefing for all competitors prior to the commencement of each event. All competitors must be apprised of the location and time of the briefing. Any competitor who is not able to present at such a briefing must consult the event secretary in order that he or she may be briefed prior to commencing the event. 9.5 The event secretary for each event shall furnish the Secretary the results of the event no later than 14 days following the event. 9.6 The results of each event shall comprise: (a) an individual result; (b) a team result; (c) where a rider represented a team, the name of that team. 9.7 The event secretary shall, in the Entry Fee charged to all event entrants, include a levy for the purpose of providing replica trophies to the award winners in the annual championship. 9.8 The amount of the levy referred to in Rule 9.7 shall be determined at the Annual General Meeting. 9.9 The event secretary for each event shall forward the sum of money, levied in accordance with Rule 9.7, to the Treasurer as soon as practicable after the completion of the event. Page 5 of 8
9.10 The event secretary for each event will be responsible for ensuring that all aspects of the event are legal and that these rules are complied with. Rule 10 Secretary s Responsibilities 10.1 Following the conclusion of each championship the Secretary shall furnish the FBPMC National Motorcycle Secretary with the results of the championship. * 10.2 The Secretary shall maintain, or cause to have maintained, a Bank Account into which money levied in accordance with Rule 9.7 shall be paid. 10.3 Any balance accumulating in the Bank Account referred to in Rule 10.2 after the provision of Replica Trophies, shall be used to benefit the Motorcycle Trek Community as a whole. 10.4 The Secretary shall maintain a policy of insurance affording personal indemnity cover to Association members. The premium for such a policy shall be paid from excess funds accrued as per Rule 10.3. Rule 11 - Mileage 11.1 No event shall be organised to cover in excess of 150 miles without a compulsory stop. 11.2 No event shall consist of a total mileage in excess of 220 miles unless special circumstances apply which have been approved by the Secretary. 11.3 No event shall consist of a total mileage in excess of 250 miles in one day. Rule 12 Territorial Extent, Maps and Grid References 12.1 Events are confined to the sovereign territories of the United Kingdom, the Isle of Man and the Republic of Ireland 12.1 Organisers and competitors will use maps (or electronic equivalent) to a scale of 1: 50,000 published by The Ordnance Survey; Ordnance Survey Northern Ireland or Ordnance Survey of Ireland 12.2 The use by event organisers and competitors of enlarged 1:50,000 scale maps is prohibited. 12.3 There will be no more than 8 grid references in any one leg of an event. 12.4 Each event shall be organised so that it is physically possible to visit all grid references furnished by the event secretary. Page 6 of 8
12.5 Disregarding the grid references of the start, lunch and finish locations, competitors shall not be required to visit more than 75% of the grid references furnished in respect of any one leg of an event. 12.6 It shall not be necessary for a competitor to enter consecrated ground or private property in order to visit a grid reference. 12.7 The event secretary for each event must furnish details of all relevant maps and grid references, including the Ordnance Survey National Grid prefix letters, to each competitor at least two weeks prior to the event. Grid References may be in up to ten figure format. Where ten figure grid references are used, the last two figures may be 00, 25, 50 or 75 only. 12.8 The notification at Rule 12.7 shall include the edition number and the publication date of the maps used by the event organiser. Rule 13 - Route 13.1 The route chosen by a competitor shall be that which he or she considers to be the most convenient means of visiting the number of grid references required to be visited. 13.2 When choosing a route, competitors may ignore any roads shown in blue or white colour on a map. 13.3 The only exceptions to Rule 13.2 will relate to a blue road, when the Secretary has given his or her approval to its use, and a white road which has a fully metalled surface and is the only access to and egress from a particular grid reference. Rule 14 - Time 14.1 Competitors will not be timed; however, they may be given a time at which the event will close. This time will have allowed all competitors reasonable and adequate time to have visited the number of Grid References required. Failure to return by this time may render a competitor liable to a penalty. Rule 15 - Marshals 15.1 Event secretaries have the discretion to place clearly visible marshals at any convenient location. Such a marshal shall only be used to convey information of an urgent nature to competitors. Rule 16 - Questions. 16.1 At each grid reference will be found the answer to a question. Page 7 of 8
Rule 17 - Scoring 17.1 Recommended scoring to be as follows: 20 points per correct answer. 20 points per correctly identified photograph. 17.2 Event organisers should instigate a tie-breaker to be used to differentiate between competitors having the same score. Rule 18 - Breaks 18.1 There must be a refreshment break between the legs of an event which will last for a minimum of 20 minutes. Rule 19 - Competitors 19.1 A competitor shall be the person identified as the Rider on the relevant Entry Form. Rule 20 - Vehicles. 20.1 Competitors must use a motor vehicle with no more than three wheels. Rider These rules are made with the proviso that the Association is granted affiliation to the Federation of British Police Motor Clubs. Should such affiliation not be granted, the following shall apply: Rule 1.2 shall instead read: The purpose of the Association is to facilitate a National Motorcycle Trek Series. Rule 2.1(a) shall instead read: is, or has been, a member of a police motor club affiliated to the Federation of British Police Motor Clubs (hereinafter referred to as the FBPMC ) Rule 10.1 shall be deleted and subsequent paragraphs in Rule 10 re-numbered General Information These Rules are strictly guided by Regulation 5(b), Motor Vehicles (Competition and Trials) Regulations 1969, thereby allowing a Trek to be run as an automatically authorised event for which no special permission is required. Page 8 of 8