BHB BOARD MEETING Mnday, Nvember 13, 2017 5:30PM VFW Curling Rm MEMBERS PRESENT: Kristi Andersn Savanah Cantleberry Brad Feldman Mikayla Jablnski Jahner Heather Welle Mike Odegaard Adam Frykman Ryan Jhnsn Kurt Chaffee Mitch Orstad Chris Gable Sheldn Sime MEMBERS ABSENT: Nne OTHER MEMBERS PRESENT: Mike Wald Jhn Stckler Kristi called meeting t Order at 5:33 p.m. Mike mves t amend the minutes; $500 was nt used fr bantam evaluatins ptluck; Heather secnds; all in favr; mtin carries Mike mves t apprve amended minutes; Kurt secnds; n discussin; mtin carries Figure skaters and cncessins Figure skaters wanted t help with cncessins and get part f prfits BHB stated we wuld run it this year BHB has a lt f risk int this nt sure what prfit will be It is new s n way t knw hw it will lk hard t bring in partner Never a prmise always lking at ptins Culd happen in future but nt this year N mtin t include anyne else Bid was submitted fr BHB Cncessins Equipment t be delivered Mnday r Tuesday after Thanksgiving Cuntertps Jdi will tuch base n rdering rest f equipment Make lists fr fd Licenses in place N age requirement since it is vlunteer Always be a paid emplyee at cncessins Training n ShpKeep All ur equipment and cntracts 2 year cntract Nvember 1, 2017-August 31, 2019 with ptin t extend September 1, 2019-August 31, 2020
Rink Update Cmpressrs n and running Flding rink pssibly next week Skating n Nvember 29 that s the hpe Turnament update All brackets fr first 4 turnaments cmpleted Peewee A 8 Bantam A 7 Peewee B 16 Peewee B1 12 United Printing partnership in wrks Bag tags, brackets, prgrams Medals and twels under BWW $2,000 gift cards frm BWW Skills cmps, events, refs Mini hckey sticks Bx wrker script and table wrkers script Apparel Phtgrapher needed Need t cnfirm 8 th team fr Bantam A Brackets t g ff this week Need t pst n website Scheduling League games submitted Practices cming Need t get sme additinal games fr girls and squirts Game Cunt Bantams B1 is dne A and B need a few mre Almst gd Peewees Within a cuple 4-5 mre fr sme teams Squirts 32-34 is target Ding pretty gd U10A Need sme mre 8 r s Girls Everyne is getting there Sme games against Peewees and Bantams Lts f away games On-Ice Update Mrning practices Jhn n ice as much as pssible Caches rund table in next few weeks Mndays ADM style practices skill based practices S&P unrganized, nt cach driven, nt drills pnd hckey Open hckey n check, drp the puck games
PD Skills and Drills Jhn helping with drills and skills 48 hurs n ne signed up, it will be cancelled Manager update Htel blcks shuld be set Sending brackets frward Every team has a manager Jersey handut all jerseys have been handed ut, except 2 teams thse have been shipped Mites and Termites have jerseys s need t hand ut Termites update Over 200 kids Sheldn is re-shuffling grups Wednesday fr sure Jersey handut n Sunday Mites Update Abut 2 tuches a week Jersey handut this week Galie rtatins Mandan games putting tgether list fr Mandan t cme here Need t discuss galie practices and when t have that Lk at additinal galie gear we prvide 10U and under Caches update 81 caches with USA Hckey # Mike mves t apprve girls caching staff, except Ugland; Adam secnds; n discussin; mtin carries Mike mves t apprve bys caching staff: Gustafsn Richter Delaney Newmann Odegaard Kaiser Andersn Russell Senger Bring Huber Schulte Bitz Rader Butts Orstad Keup Vig Olsn Hansn Rness Heck Bennett Ritter Berglind
Deeter Cwley Miller Ball Grm Schlafman Brubakken Vig Curl Mansmith Slemsaas Oster Lraas Turnbw Hiles Zabel Otterness Davis Livesay Mitch secnds; n discussin; mtin carries Rster Update All rsters submitted with at least ne cach Disciplinary cmmittee Last mnth there was a hearing went well Budget Ice expansin pledge - $25,000 Insurance premium Galrbber $350 fr Sprts Shw Upcming nn-prfit insurance - $750, $35 registratin fr gun shw, affiliate fees and turnament fees t NDAHA, ice rental installment just under $40,000 Need a budget fr turnament Pier did better in Octber Fundraising cmmittee Gun Raffle 150-175 bks nt picked up 15 bantam families have nt 29 peewee families have nt 19 squirts families have nt 52 mites have nt 59 termites have nt 15 girls Crdinatrs will need t get in tuch with families Pickup and drp ff dates in December Anther vlunteer Crystal vlunteer nly but crss trained Fundraising
Off-Ice Mugs 2 fr $40 r $25/piece Meltdwn trying t gather dnatins UND signed jersey - $75 Theme tgether DJ set Lking fr MC/Auctineer Apparel Warm up stre - $350 back t us 52 rders fr apparel stre Starving Rster nt a great turnut $79 Gaming 2 mre sites fr pssibility t cme n in July Cntract signing in a cuple weeks Advertising bards Wrking with figure skaters Mbile Ads makes and bills Optin t split rink with figure skaters Wall signs will wait until next year Miscellaneus Duffy s will have vehicle decals tmrrw Helmet stickers tmrrw Scks are at Duffy s Squirt Internatinal pins Wrking n design ptins fr different designs fr teams Hw many t rder? Pssibly d pre-rder Vlunteer hurs Vlunteer already 3.5 hurs r 2 credits (1cncessin shift, 2 bx shifts, 1 table shift) Nn-vlunteer 14 hurs/family termites thrugh bantam Recmmended required hurs by certain date What is cnsequence if dn t d it? Need sme training n clcks Pay caches Mike makes mtin t pay caching staff as apprved by bard in Nvember r December, as Savannah can d that; Chris secnds; n discussin; mtin carries Caching cmpensatin Current gvernment rate is $.53.5/mile Mike mves t change mileage reimbursement frm $.57.5/mile t $.53.5/mile; Kurt secnds; n discussin; mtin carries Mike mtins fr bard cnsensus fr 14 hurs fr nn-vlunteers and 3.5 hurs fr vlunteers based n cmmittee recmmendatin; mtin dies fr lack f secnd Mike mves t recmmend 3.5 hurs fr current vlunteers and 14 hurs fr nnvlunteers t wrk at cic cncessins, table wrkers, bx wrkers, Sheldn secnds; n discussin; mtin carries Sheldn mtins t adjurn; Mike secnds; n discussin; mtin carries FOR THE GOOD OF THE ORGANIZATION
11/17/17 Heather requests a mtin t be made regarding vlunteer hurs fr the 2017-2018 seasn: Optin 1 Member t wrk allcated hurs Optin 2 Member t buyut allcated hurs 3.5 hurs = $100; 14 hurs = $400 If member chses t buyut their allcated hurs, this is t be dne by December 15, 2017 Member t have cmpleted sme shifts r signed up fr future shifts by January 14, 2018. In the event shifts have nt been cmpleted, n future shifts are signed up fr r buyut ptin has nt been exercised by February 1, 2018, the player r players will be remved frm the ice until an ptin has been cmpleted. Kurt makes mtin; Savannah secnds; sme discussin n matter and there are 2 members wh vted n; majrity vted in favr f mtin s mtin carries 11/27/17 Mike mves t expand BHB s nn-prfit gaming t a new lcatin in Bismarck, Nrth Dakta; Heather secnds; n discussin; mtin carries