Sioux Falls Youth Hockey Association Board of Director s Meeting December 6 th, 2017 6:30pm Conference Room 5000 S Minnesota Ave President John Sievert called the Sioux Falls Youth Hockey Association Board of Directors Meeting to order. Board Members in Attendance were: Matt George (VP), Bryan Kouri (past President), Todd Ramsey (Travel League Director), and Brian Schumacher (City League Director). A quorum was not present. Matt Carlson (Secretary), Cole Turner (Treasurer), Bryce Pattison (Development Director), and Brian Dozark (Tournament Director), were excused. Also attending were Wendy McDonnel (Director of Operations), Dan Houck (Director of Hockey), and Cherry Hunter (Exec. Assistant). Approval of November minutes were approved electronically prior to the meeting. Open Forum Zoe Knutson and her husband Jason approached the board regarding a past grievance. They inquired about the status of the grievance and follow up communication. The board referred to the SFYHA code of conduct and policies as the guidance of how grievances are handled. If the SFYHA board of directors felt a committee was warranted to address areas of behavior within SFYHA members, Ms. Knutson volunteered her time and services to serve on such committee. Treasurer Report Cole Turner November financials deferred to the January 2018 meeting due to Mr. Turner s absence and lack of quorum. Travel League Report Todd Ramsey There was not a November Travel League Advisory Meeting held due to the Thanksgiving holiday. Mr. Ramsey did report on tournament fees had been distributed to travel league families and busing fees with options were set to be distributed to all members of Varsity, JV 1, and JV 2 skaters.
City League Report Brian Schumacher Mr. Schumacher reported the Advanced City League (ACL) have been receiving skills sessions from Director of Hockey, Dan Houck. These sessions have been well received as a new concept to enhance ACL. Mr. Schumacher also reported the ACL will be playing their games at the Denny Sanford Premier Center on Saturday, January 6 th, 2018 from 1:45pm-4:00pm. Another new concept added to enhance the experiences of those in ACL. Development Report Bryce Pattison Mr. Pattison was absent. Wendy McDonnel, Director of Operations, reported new sponsor signs for croxice dividers are now displayed. Mr. Schumacher stated he has a sponsor to follow up with in the coming month. Director of Tournaments Brian Dozark Mr. Dozark was absent, however, sent the following report electronically to the Board of Directors: 1. Squirt and PeeWee Gold jamborees went very well and were very competitive 2. Girl s tournament was very successful as well and the association received praise from other associations for how well it was run. Most of the credit for that goes to Jean Davis. 3. Had a meeting with Wendy and the tournament coordinators for the Squirt, Bantam, and PeeWee tournaments. 4. Squirt tournament is next weekend. We have seven teams in the A division and eight teams in the B division. 5. Bantam tournament has seven teams in the A division and 6 teams in the B division 6. PeeWee tournament has seven teams in the A division and eight teams in the B division. 7. We continue to work on the Mites Fall Freeze in regards to advertising and recruiting of teams. As of today, we have 13 teams registered for the tournament.
Mr. Schumacher commented they have enlisted Matt Carlson and Eric Covrig to acquire more teams for the Mites Fall Freeze. Wendy McDonnel advised it has been added to the listings in Let s Play Hockey. Director of Hockey (DOH) Dan Houck The Director of Hockey provided the following report electronically prior to the Board of Director s meeting: -handled a few complaints regarding physical play and body contact at Mite level -letter sent to all mite coaches regarding discipline and refereeing-coaches need to help refs! -secured coaches for Mite Icl and travel coaches missing town! -ran several practices for mite tier 2 and tier 3! -had Jr. Stampede players serve as shooters for goalie sessions and attend Mite Tier I-III practices! -attended 3 weeks of mite icl game! -ran practices for jv 2, jv 1, high school varsity boys! -ran several pw b practices for both teams! -ran all the skills and created all the practice plans for sq and pw skills on Monday nights! -set up a girls clinic w/ Coach Harbaugh on December 1 for all age 12 and younger girls skaters! -2 parent meetings w/ Coaches regarding playing time! -set up all Mite City league teams from Tier I to Tier III-divided the kids based on skill/age/ coaching needs! -set up all Mite Travel teams based on ability and coaching needs! -ran ACL skills for Nate-something new we are going to do two times a month! -handled ACL discipline issue w/ Brian Schumacher and John! -attended several home SFYHA travel league games -all squirts, all Pws, Bantam B s, Bantam A two games, varsity-iv 2 flyers, and lady flyers jv and varsity!! Tryout follow-up! PW A teams skated to a Tie, Bantam B s skated to a tie, Pw B s were 3-3 going into the third period.! Director of Operations (DOO) Wendy McDonnel
The Director of Operations provided the following report electronically prior to the board meeting: Financials Accomplished DOH automatic payroll. Working on adding paid coaches to QB payroll Nearly complete with CEP reimbursements for coaches Added referees to bill pay Program for fundraising options for 2018/19 Tournament fees distributed to travel teams Programming Secured HyVee as a partial sponsor for team Welcome bags for tournaments Equipment bag orders received and submitted Ad Council Meeting Awaiting croxice sponsor advertising for boards Mini Goal Nets ordered Successful Girls tournament completed Worked with Brian Dozark, Brian Prisbe, and Todd Mescher on three tournament schedules and state schedules Other Contact with CVB Director to secure hotels for the PW B State Tournament Working on Hockey Day in SD for Feb. 10 th December Continue to work with Bryce on sponsor deals for season. Continue to align QB more adequately to our accounts Steady informational emails to members again as information arises Squirt and Bantam tournaments Fine tune details for home tournaments meet with tournament coordinators Varsity socks distributed Old Business: The DOO reported she has been working with the Sioux Falls Convention and Visitors Bureau to secure rooms when Sioux Falls hosts the SDAHA State PeeWee B tournament. This is in lieu of concern of a large convention in Sioux Falls the same weekend.
There is concern of safety of items in the storage bins utilized by SFYHA at the Scheels Iceplex. It is requested of the DOO to research rolling storage bins that can be locked. New Business: Social Media The DOO is researching possible verbiage for code of conduct concerning social media. This topic will be approached again at the January 2018 board meeting after Mrs. McDonnel does further research and receives a legal point of view regarding this topic. Tournament Fees The DOO asked for the board s verbal approval to request and collect tournament fees beginning in November next year. This would move away from other collected fees and the holiday season. The board of directors was in favor of this move beginning in 2018. Travel Rosters The DOH and board member Todd Ramsey briefly touched on a plan coming forward in the future to establish roster sizes for each league in travel. Requests for Squirt and PeeWee friendlies and after season tournaments. The following was determined and sent to the Squirt and PeeWee League Managers with the understanding, Intermediate City League takes precedence for the Squirt Orange requests: * Squirt Orange in Omaha the weekend of March 2nd - no * Friendly with Yankton & Squirt Orange - yes, as long as it does not interfere with ICL (ICL holds priority) * Friendly with Yankton & Squirt Blue - yes * PW Orange 1 to Omaha - yes Moved to adjourn at 8:22pm. NEXT MEETING- January 3 rd, 2018 at 6:30 pm 5000 S Minnesota Ave- 2nd Floor Conference Room Adopted December 20, 2017 by written correspondence Respectfully submitted, Wendy McDonnel SFYHA Director of Operations