SUMMER GAMES 2018 COACHES MEETING March 17, 2018 Save the dates: June 8, 9 & 10
Announcements Budget Issues Cycling Time Trials Friday night dinner & menu changes No Red Uniforms Rained Out: www.rainedout.com Search for Special Olympics Connecticut & click on Preferred results Sign up, agree to terms Text message with a code for next step Choose: Local Programs 50 th Anniversary 2018 USA Games, Seattle, Washington: July 1-7 Team of 43 including 6 sports: Swimming, Track, Golf, Tennis, Bowling, Basketball Youth Leadership Experience 2019 World Summer Games Abu Dhabi Derrick Ford (athletics) & Kevin Smith (golf) One alternate shot golf team
Law Enforcement Torch Run June 6, 7 & 8 All athletes must complete the online registration/waiver form. The form can be found online at soct.org, under forms & on the Law Enforcement Torch Run page. Law Enforcement Torch Run Athlete Runner Form will be available April 2 nd Routes will be available in April as well. Due date for registration May 11 th, NO EXCEPTIONS Shirts will need to be picked up in Hamden; if shipped they will be billed to programs.
Law Enforcement Torch Run Parameters for Participation Participants must be able to run 11 minute mile pace. Athletes are not allowed to ride in police vehicles or on support trucks. A law enforcement official must always have one hand on the torch. Once a runner has stopped his or her run is complete, they may not get out of local support vehicle and run again. Local program needs to provide transportation for all participants and should provide one vehicle for the procession.
To access the Athlete Runner Form, click the forms button at the top of the soct.org home page. Use this form to sign up athlete runners
Coaches Education & Training In compliance with the current Coaches Education plan, all Head Coaches must be certified in their sport All Coach Sport Certifications are valid for 3 Years- if you are unsure about when your certification expires, Coach Certification reports were emailed to Local Coordinators or contact rachaelp@soct.org Upcoming Coaches Trainings: Sunday, April 15 th - Athletics (Track & Field): RHAM High School, Hebron Register here: http://soct.vsyshost.com/vsys/app/32400sk0ybaf1aff. Sunday, April 15 th - Soccer: Eastern CT State University, Willimantic Register here: http://soct.vsyshost.com/vsys/app/4v8n0xmxwqsfuah6. Registration links are also on the Coaches Corner page of the SOCT Website.
Coaches Code of Conduct Respect for Others Ensure a Positive Experience Act Professionally and Take Responsibility for My Actions Quality Service to the Athletes Health and Safety of Athletes Athlete Code of Conduct Sportsmanship Training and Competition Responsibility for My Actions
Concussion Training ALL Head Coaches must complete the online Concussion Training Click either link on the Coaches Corner page to access the course through the CDC or the NFHS website. Once completed, please email certificates to Rachael P. (rachaelp@soct.org).
Concussion Training To access the Coaches Corner, hover over Sports & Fitness Programs on the homepage, then click on the Coaches Corner page. Click on Youth Sports Coaches Click the tab to open the drop down Becoming a SO Certified Head Coach Click the link to the CDC or the NFHS Website for the free online training
Emergency Plans Be prepared for emergencies! Locals and Coaches should have an emergency plan in place in the event of an accident while at a practice. In the case of an accident, please fill out an Incident Report form (under Forms on the website) and send to Morgan Powell - morganp@soct.org Housing Considerations be aware of roommates at all times. Bullying is not tolerated by anyone including athlete to athlete. For Rain delays or cancellations during Summer Games be sure to sign up at www.rainedout.com; find Special Olympics Connecticut in preferred results; choose Local Coordinators/Coaches Group.
Insurance If a venue requests a Certificate of Insurance (COI), please use the online request form. You can attach any contracts/agreements or additional information on this form. Questions? E-mail Morgan at morganp@soct.org. Insurance request forms can be found here along with Incident Report forms To access Incident Report forms or Insurance COI Request Forms, click on Forms on the homepage of the website.
Volunteer Updates NEW Class A forms Please make sure you are using NEW Class A forms Please make sure that forms are filled out completely Reminder! SOCT is working with a new Background Screening Vendor The new vendor is Verified Volunteers The new background checks are more thorough and take more time On average a clean criminal history will take 24 to 72 hours to come back This means SOCT will no longer be able to process any last minute forms including group home staff changes All changes should be sent in with at least a week s lead time before an event to ensure there is enough time for processing Web Class A form SOCT has a web version of the Class A form for NEW volunteers Please make sure all NEW volunteers filling out the web form are filling out all 3 steps Verified Volunteers Protective Behaviors Final application page with biographical info SOCT also has links for existing Class A volunteers to rescreen themselves Contact Katie York with any questions 203-230-1201 ex 224 or kathryny@soct.org
Registration and Due Dates Summer Games Intent to Participate (complete form online) and participant forms are due April 3, 2018. Registration materials on Forms page of the website: Deadline: April 18 th (Soccer due April 11) Email registration to via secure email to appropriate sports staff. Insurance requests send to morganp@soct.org Coaches Handbook to be on website 3 weeks out from the games, posted on the Coaches Corner page: www.soct.org Team Registration at lower level of Student Center, June 8th, 9:00 a.m. - 5:00 p.m.
Athlete and Partner forms When emailing forms via secure email Please send them only as a PDF or JPG file. We will not accept: photos of forms in the body of an email & illegible forms (if you can t read it, neither can we). Email to susamm@soct.org. Renewing athlete medicals Items #1-5 checked yes must have a licensed medical examiner s signature. That includes Physicians RN s & RN s that are affiliated with a group home APRN All renewing athlete forms with NO checked items #1-5 do not need a medical examiner s signature. Athlete release forms and Unified Partner forms only expire on their 18 th birthdate.
Where to find the Intent to Participate form from the www.soct.org homepage: Click the Forms link
Click here to access the intent form
How to complete the Intent to Participate form online: Type in your Local Program name and Local Coordinator information. Select the appropriate sports season from the drop-down menu. Select the number of events or sports from the drop-down menu that your local program will be practicing and competing in at the state competition. Based on the number of sports you select, the corresponding number of sports specific practice information will appear. Fill out all training and practice information completely and to the best of your ability. The form will be automatically sent to our office once you click submit. All intents for Summer Games are due by April 3rd. Please work with your coaches if your delegation competes in multiple sports per season to submit only ONE intent per Local Program. If you have any questions as you complete this form, please contact the registration@soct.org email address and someone from the sports department will contact you.
These links will take you to PDF and Excel versions of the registration
Southern & Northern Time Trials (Be advised of new track schedule) Northern Time Trials- Sunday, May 6 th @ the Loomis Chaffee School, Windsor No parking on campus, all teams must park at Windsor High School & take shuttle bus in ONLY team buses may use the skating rink off of Island Road as drop off. Cars will be asked to turn around and go back to Windsor High School. WC drop offs will need to use entrance off of Batchelder Road and follow signs for drop off No Opening Ceremonies and No awards ceremonies Food trucks will be available but lunch will be provided New schedule for both track & swimming; set up by teams Contact Sara Pierson for additional information (sarap@soct.org) Southern Time Trials- Saturday, May 12 st @ the Weston Schools Car pooling and shuttle busses are preferred. Parking is very limited! There will be shuttle busses on site helping people get around the venue! No Opening Ceremonies and No awards ceremonies New schedule for both track & swimming; set up by teams Contact Morgan Powell for additional information (morganp@soct.org) Developmental Swimming Time Trials- Saturday, May 19 th @ Oxford High School ALL Developmental Swimmers will participate at this event No Developmental Swimming events will take place at either of the Time Trials Contact Sue Mohr for additional information (susanm@soct.org)
2018 Time Trials Delegation Assignments *All Tennis teams will compete at the Southern Time Trials* Northern Time Trials Sunday, May 6 th The Loomis Chaffee School, Windsor Southern Time Trials Saturday, May 12 th Weston Schools, Weston Bristol Colchester East Hartford Enfield Stars Glastonbury Griswold Groton Hartford Board of Edu LARC Mansfield Tolland MARC Middletown Midstate Mystic Naugatuck Newington NW Swim Team Plainfield RHAM Seaside Saybrook Simsbury South Windsor Southington Tri- Town Watertown West Hartford Wethersfield Windham Windsor Windsor Locks Ability Beyond Arc of New London Central Shoreline Chapel Haven Danbury Darian Fairfield Greenwich Hamden Marrakech Milford Operations New Haven PS New London New Milford North Haven Norwalk Oxford Ridgefield Riverbrook Regional Y Shelton Southbury Training School Stamford PS Stamford Family Y Trumbull Valley YMCA Waterbury West Haven Weston Westport Westport/Weston Family Y Whole Life
Soccer Hamden Hall Athletic Fields Husky Classic Divisioning Tournament, - April 28, At UConn Please remember No Dogs permitted at Hamden Hall; dogs are not permitted at any Special Olympics event unless therapy dogs.
Athletics Southern Connecticut State University Slight Schedule changes; please read carefully- one long distance relay has moved to the morning Performance Standards: 800M walk in less than 15 minutes 1500M walk in less than 40 minutes Softball Throw no greater than 30 meters Tennis Ball Throw no greater than 20 meters Running Long Jump must be able to jump a minimum of 1 meter High Jump must be able to jump a minimum height of 1 meter Schedule changes: 4x400 Unified Relay moved to Saturday morning Unified Running Long Jump scheduled by Heat numbers Running Long Jump changes Pentathlon Running Long Jump & Shot Put slight change Softball Throw Males 8-15 and 60+ swapped times
STANDING LONG JUMP- GUIDELINES FOR PIT CREW (created by Anne Parker June 2015) Sand in pit must be raked and filled to the level of the runway, from end of runway to the maximum any athlete may jump. The foul line shall be placed at the end of the running long jump runway. Athletes must line up their toes to the front edge of the designated foul line (see photo). You may ask the athletes if they need guidance on feet placement if he/she seems confused. Athletes shall use both feet on take-off. He/she may rock backward and forward lifting his/her heels and toes alternately, but athlete may not lift either foot completely off the ground. All distances will be measured along a perpendicular line from the foul line to the closest impression on the landing area made by any part of the athlete s body or clothing. Each heat sheet must be marked after the jumps have been recorded for 1 st, 2 nd, and 3 rd place. This is important for the medal awards. Single jumpers that were not able to jump with their designated group, but are allowed to jump as an individual should not be marked with any placement (e.g. 1 st place) on the official record sheet following their jump. They will be awarded by their placement on original heat.
Swimming Southern Connecticut State University Tent City Same area. Teams to set up tents along front of parking garage, nothing on the island by driveway. Teams should plan to bring their own chairs & pop up tents. (please remember to bring stakes for the tents) We are no longer using wristbands for athletes. Yellow hanging credentials will list athletes full events at all three events. Developmental Swimming on Friday will be located at Hamden Hall Athletic Center: 225 Skiff St, Hamden. Contact Sue Mohr for information.
Tennis Southern Connecticut State University Qualifier will be on Saturday, May 12th as part of the Southern Time Trials at Weston Public Schools. Rain or shine! In the event of inclement weather, we will be back at The Weston Racquet Club for the Time Trials.
Cycling Southern Connecticut State University No Time Trials due to Budget Cuts Summer Games *NEW LOCATION*: YALE WEST CAMPUS- Off of Exit 41 in West Haven. *A reminder that athletes must choose either Unified or Traditional events, they cannot do both.*
How to Find Sports Specific Rules from the www.soct.org Homepage Hover your mouse over the Sports & Fitness Programs heading and click on Coaches Corner
To access the Coaches Corner, hover over Sports & Fitness Programs on the homepage, then click on the Coaches Corner page Once you are in the Coaches Corner section, scroll all the way down to the very bottom of the webpage where you will see a beige bar titled SOCT Sports Rules & Coaches Guides. Click the + symbol to see a complete listing of all of the sports offered by SOCT and their corresponding Coaching Guides and Rules.
Additional Activities Southern Connecticut State University Opening Ceremonies Friday 7:15 p.m. Olympic Town Victory Dance - Grease theme Movie: Wonder Student Center Theatre Friday @ 2:30 p.m. Saturday @ 7:00 p.m.
Housing & Meals 2400 total beds Housing deadline: May 22 nd Hickerson is off line Brownell parking lot is off line North Campus will have 1 wing off line Guidelines & Reminders: Anyone younger than 8 is not allowed to stay overnight as per SOCT Housing policy. All additional youth to be registered as members of the delegation. One key per room; doors to be open when just hanging out. NO Alcohol or smoking allowed. Only Class A certified individuals are allowed in residence halls this includes parents and families. Curfews/quiet hours: 11:00 p.m. 6:00 a.m. Meals in Parking garage. Recycling bins in all Residence halls and dining area.
2017 Housing Totals A-H L-R S-Z 2017 Delegation Actual Ability Beyond 30 ARC of New London 42 Bristol 68 Central Shoreline 48 Cheshire 3 Colchester 4 Danbury 36 Darien Lions 23 East Hartford 30 Enfield Stars 50 Fairfield 11 Farmington 35 Glastonbury 68 Greater Middletown 22 Greenwich 32 Griswold 27 Groton 76 Hamden 23 Hartford 36 Hartford Board of Ed. 24 2017 Delegation Actual LARC 20 Manchester 12 Mansfield/Tolland 37 MARC Inc. 0 Marrakech 13 Medical 23 Mid-State 19 MOM 36 Mystic 45 New Milford 43 Newington 30 North Haven 27 Northwest Siwm Team 27 Norwalk P.S. 11 Our Vision Westport 28 Oxford 62 Plainfield 29 Quinnebaug Valley 97 RHAM 56 Ridgefield 20 2017 Delegation Actual Seaside Saybrook 72 Security 20 Shelton 22 SOMA - Newton 13 South Windsor 0 Southbury TS 40 Town of Wethersfield 24 Tri-Town 59 Trumbull 31 Waterbury 92 Wash. School 26 Waterbury PAL 11 Watertown 6 West Hartford 72 West Haven 39 Whole Life 6 Willi 12 Windham 62 Windsor 28 Windsor Locks 54
Healthy Athletes at Summer Games Michael Adanti Student Center, 3 rd Floor NEW HOURS OF OPERATION: Saturday, June 9 th 8:30am-5pm Sunday, June 10 th 8:00am-1pm NEW Discipline STRONG MINDS Friday, June 8 th 10am-3pm, Ave of Resources SMILOW DAY @ Summer Games Digital Mammography Van Head & Neck Checkup Dermatology Screening Contact Caitlin Daikus with any questions at 203-230-1201 ext. 238 or via email at caitlind@soct.org
Fit 5 8-week health and wellness education program for athletes Coaches can incorporate health topic discussions and activities at practice Focuses on 3 main areas of health Nutrition Hydration Exercise Incentive for Local Programs to receive up to $100 upon completion of FIT 5
Social Media #PlayunifiedCT #Playunified #SOCTGames
Questions? If you have additional questions please don t hesitate to contact the Sports & Local Programs Department staff: Summer Games: Laurie-Jean Hannon laurie-jean@soct.org Local Programs: Marc Mercadante marcm@soct.org Tennis: Sara Pierson sarap@soct.org Cycling: Morgan Powell morganp@soct.org Soccer: Rachael Polansky rachaelp@soct.org Athletics and Swimming: Sue Mohr susanm@soct.org Housing: Katie Dennett katied@soct.org Volunteers: Katie York- kathryny@soct.org Global Messengers: Jean Herzog jeanh@soct.org Healthy Athletes: Caitlin Daikus- caitlind@soct.org Fit 5: Nicole Batista- nicoleb@soct.org
Thank you for attending the 2018 Special Olympics Connecticut Summer Games Coaches Meeting. See you at the games!!!