Team Parent Meeting February 5, 2009 7:00 p.m. Subject Page Due Date Introduction 2/5 Team Parent Guide Overview 2/5 o To do list 3 o Board of Directors 4 o Responsibilities 5 Website 5 2/5 Team Banner 5 2/21 Sponsors 7 2/21 Volunteer Assignment Sheet 8 Complete as you obtain Volunteers Picture Day and Ball Toss 9-10 2/21 Opening Ceremonies 11-13 2/28 Uniforms 11 Tonight Snack Shack 14-16 See schedule/schedule will be provided Umpires 17 Check Website Calendar Scorekeepers Clinic 17 Check Website Calendar Volunteer Background Check 17 Tonight Lisa Kormos Angels Game LL Day 18-19 April 26th Pee Wee Trash Pick-Up 20 See schedule/schedule will be provided Action Photos 20 TBA/Check team parent bins End of Year Party & 20 TBD by team Coaches Gifts 1
2009 www.tellbaseball.org Team Parent Guide Team Parent Coordinator President Carrie Helmick Nina Robinson Home (714) 730-8062 Home (714) 838-0268 Cell (714) 714-566-5368 Cell (714) 402-0036 helmick5@sbcglobal.net nbrobinson@irvinecompany.com 2
To Do List Immediate (within one week) Attend Team Parent Meeting Discuss first team meeting with team Manager Prepare all team information and updates for first team meeting Distribute uniforms at first team meeting Ensure with Manager Umpires are attending the Umpire Clinics two parents other than coaches if possible Ensure with Manager Scorekeepers are identified and attending the Scorekeepers clinics, new pitch count rule this year Have parents sign-up for volunteer jobs or assign every person on the team a job Order team banner Picture Day and Ball Toss/Ball Toss Sponsors coordination Opening Ceremonies coordination Angel Game ticket sales Future Ongoing Angel Game coordination Team banner at every game, assign one parent to handle Check team file at bins located adjacent to the snack shack before every game Follow Up Snack Shack reminders to team volunteers, confirm with Kathy Mara For PW Minor, Major and Rookie reminder for trash pick up Other Notes: 3
2009 Board of Directors Board Position Name e-mail address 1 Executive Board President Nina Robinson nbrobinson@irvinecompany.com Vice President Jim Geurts jimgeurts@sbcglobal.net Secretary Mark Hulme mdhulme@aol.com Treasurer Michele McCoy mmccoy12@cox.net Player Agent Steve Polley stevepiasorange@sbcglobal.net Board of Directors League Information Brian Alexander bd_alexander@hotmail.com Umpire in Chief David Lewis ozvet@aol.com Fields Joel Spear Fields Tim Miller millermen@cox.net Snack Bar Kathy Mara Kacm2@aol.com Equipment/Uniforms Steve Polley stevepiasorange@sbcglobal.net Safety Officer Lisa Kormos lskormos@cox.net Team Parent Carrie Helmick carrie.helmick@morganstanley.com Special Events/Cages John Reynolds john@hkaconsulting.com Sponsorship/Capital Mike Kormos mkormos@cox.net Challenger Division Skip Gilbert gilbertj@vanlawn.com Major/Junior Coord Jack Brkich jbrkich@earthlink.net AAA Coordinator Ray Sikes raysikes@pacbell.net AA Coordinator Rory Bills rorybills@yahoo.com A Coordinator & Dana Crandall dana.crandall@pacbell.net Pee Wee Agent Brett Curran bcurran@fwg.com Pee Wee Coordinator Brett Curran bcurran@fwg.com Notes: 4
Team Parent Responsibilities Welcome to TELL and thank you for volunteering to be a TEAM PARENT! Your primary responsibility is to relay information about TELL activities to your team s manager, coaches and parents and to distribute your team s duties among the parents on your team. All parents are required to volunteer for some activity. Your job is to organize their efforts so everyone participates. Don t be afraid to make assignments. A form is attached on the next page to make this job easier. Primary communication will be via email. Please ensure that your email address is current and you check it regularly. Any items for distribution will be at the bins near the Snack Shack. Please check before or after every game. Website www.tellbaseball.org The website is a great place to obtain current information regarding Tustin Eastern Little League. You will be able to access game schedules, upcoming events, standings. etc. Teams can also create their own page for photos and information such as practice schedules. Contact Brian Alexander at Bd_Alexander@hotmail.com to obtain access to set up your team site. Team Banner Teams must have their banner completed by February 21, which is Picture Day! We have several flyers for companies that have worked with the league before. We suggest either a parent make a banner or you split the cost of the banner amongst all team members. Banner Specifications 3 x5 Team Name Team Colors Team Logo (banner companies typically have this) Consider adding players names Consider adding coaches names During the season, assign one parent to ensure the banner is at all of the games and hung near the dugout on the chain link fence. Below are a few banner contacts: All Signs Amreica 714-258-3600 / Tustin SignsNow - 714-508-9902 / Tustin Digicolor 714-288-9759 Quick Signs 714-573-9313 / Tustin Banner Masters 949-975-0209 Banners USA 800-804-3777 Rudy s Sign Graphics 909-484-7409 5
Notes: 6
Team Sponsors The main fundraiser for the year is securing sponsorships for the league. Each team needs to obtain one or two sponsors. Sponsor sheets are included in this folder. Sponsors can be a family or a business. The sponsor sheet lists the sponsorship benefits at all levels. Each team must have one sponsor. Questions can be directed Mike Kormos @ mkormos@cox.net Tustin Eastern Little League - Sponsor 2009 Tustin Eastern Little League (TELL) is comprised of nearly 800 Tustin children. We play nearly 1,000 baseball games at Utt Middle School from early March through June. As a growing Non-Profit organization, we have earmarked our donations towards the following projects: 1. Refurbishing the snack bar. 2. Replacing or refurbishing our major field scoreboard. 3. Upgrading our batting cage facility. 4. Purchasing a portable batting cage. 5. Field refurbishment. Every year over 500 Copies of the TELL Directory go out to the families of TELL. The banners are displayed for nearly half a year at UTT Middle School s baseball fields. Our Website is up 24/7 and is the communication portal for TELL. The boys, girls, parents and board members of Tustin Eastern Little League THANK YOU for your generous donation. Bronze $250 Silver $500 Name in TELL Directory as Team Sponsor, Lunch, and Plaque given on Sponsor Day as Team Sponsor. Above, Plus Banner Gold $1,000 Above, 2nd Banner, Opening Day Recognition, Recognition on PA at various Major Games, One-Third Page Personal Ad in TELL Directory, Website Access Platinum $1,500 Double Platinum $2,500 Above, 3rd Banner, Plus Special Consideration depending on availability (and approval of Sponsor Committee) including, but not limited to, the inside First/Last Page of TELL Directory, etc. Above, 2-YEAR TERM. 7
Baseball Team Volunteer Assignments Every parent/family on every team must be signed up or assigned for one of the following areas of responsibility. This is a volunteer organization and it takes everyone to make it work! Team Name_ Division Manager Coach Other Team Volunteers/Assignments Asst. Coach Team Parent_ Scorekeeper(s) Umpire(s) Umpire Team Scheduler Snack Shack Duty 2x per season per team, 4 hour shifts each, 4 people per shift Snack Shack Duty Snack Shack Duty Snack Shack Duty Snack Shack Duty 8
Picture Day & Ball Toss Picture Day is scheduled for Saturday, February 21 Rain or Shine! The schedule is included in this packet. Individual and team photos will be taken near the snack shack according to the schedule. Rain location is the UTT multi-purpose room. This moves very quickly so please be early! Uniforms must be on and all teams ready to go. Team moms should have already gathered all photo information from the team. Players with individual packages will hold onto their own information. Every player will receive the standard picture packet. If players want to purchase additional pictures, they must complete the order form and include a check for the extra pictures. When the pictures come in, the team parent coordinator (Carrie Helmick) will email every team parent to pick up the entire batch of photos for your team from the boxes near the snack shack. Don t forget to bring your banner! Ball Toss The Ball Toss takes place immediately following team pictures on the track. Every team should proceed to the track for the Ball Toss competition. Each player should get sponsors for their Ball Toss effort. This is a big fundraiser for the league. Each player should receive a Ball Toss fundraiser packet which are enclosed. If you have any questions, please contact John Reynolds at john@hkaconsulting.com. Picture Day & Ball Toss Schedule - February 21 Division Team Name Picture Time Challenger Team Angels 8:00 a.m. Juniors Team Fullerton Titans 8:05 a.m. Juniors Team UCLA Bruins 8:10 a.m. Majors Angels 8:15 a.m. Majors Cubs 8:20 a.m. Majors Dodgers 8:25 a.m. Majors Giants 8:30 a.m. Majors Nationals 8:35 a.m. Majors Red Sox 8:40 a.m. Majors White Sox 8:45 a.m. Majors Yankees 8:50 a.m. AAA Angels 8:55 a.m. AAA Cubs 9:00 a.m. AAA Dodgers 9:05 a.m. AAA Giants 9:10 a.m. AAA Nationals 9:15 a.m. AAA Red Sox 9:20 a.m. AAA White Sox 9:25 a.m. AAA Yankees 9:30 a.m. 9
Picture Day & Ball Toss Schedule (continued) Division Team Name Picture Time AA Angels 9:35 a.m. AA Cardinals 9:40 a.m. AA Dodgers 9:45 a.m. AA Giants 9:50 a.m. AA Nationals 9:55 a.m. AA Red Sox 10:00 a.m. AA White Sox 10:05 a.m. AA Yankees 10:10 a.m. Open Break Open Break 10:15 a.m. A Angels 10:25 a.m. A Cardinals 10:30 a.m. A Cubs 10:35 a.m. A Dodgers 10:40 a.m. A Giants 10:45 a.m. A Nationals 10:50 a.m. A Red Sox 10:55 a.m. A White Sox 11:00 a.m. A Yankees 11:05 a.m. Rookie Angles 11:10 a.m. Rookie Cardinals 11:15 a.m. Rookie Dodgers 11:20 a.m. Rookie Red Sox 11:25 a.m. Rookie White Sox 11:30 a.m. Rookie Yankees 11:35 a.m. Pee Wee Major Angels 11:40 a.m. Pee Wee Major Cardinals 11:45 a.m. Pee Wee Major Dodgers 11:50 p.m. Pee Wee Major Giants 11:55 a.m. Pee Wee Major Nationals (Noon)12:00 a.m. Pee Wee Major Red Sox 12:05 p.m. Pee Wee Major White Sox 12:10 p.m. Pee Wee Major Yankees 12:15 p.m. Open Break Open Break 12:25 p.m. Pee Wee Minor Angels 12:30 a.m. Pee Wee Minor Cardinals 12:35 p.m. Pee Wee Minor Dodgers 12:40 p.m. Pee Wee Minor Giants 12:45 p.m. PeeWee Minor Nationals 12:50 p.m. Pee Wee Minor Red Sox 12:55 p.m. Pee Wee Minor White Sox 1:00 p.m. Pee Wee Minor Yankees 1:05 p.m. 10
Opening Ceremonies February 28 th 8:00 a.m. TELL Opening Ceremonies will be held on the Major Field (Phillips Field). The program lasts about one hour and includes team introductions and a speaker! Teams and their banners should be lined up outside the outfield fence by 7:45 a.m. Teams should be in full uniform, near their division sign posted on the fence, in alphabetical order. Please see the enclosed diagram on the next two pages. The introductions go very quickly so, managers, coaches and players must be ready to run onto the field by 7:45 a.m. Parents may sit in the bleachers or bring chairs and blankets to sit outside the fence. If you have an early game, please remind your players to bring their equipment. Uniforms TELL provides uniforms (cap, jersey, pants) to Pee Wee, Rookie, A, AA, AAA and Major players. Socks and belts must be purchased by the players. Colors recommended by the league for socks, belts and pants are not allowed to be changed. All players must wear nonmetal cleats. Lost and found is at the Snack Shack. This is the SECOND year that all players will KEEP their uniforms at the end of the season! If you have any questions, contact Jason Crook, our Chick s Sporting Goods contact at the following email address JasonCrook@chickssportinggoods.com. Some teams elect to embroider their hats. Below are a few contacts for hat embroidery: Embroidery by Susan 714-838-8879 I Initial 714-573-2552 Some teams elect to print names on the back of their uniforms. This can be done through Chick s Sporting Goods for a nominal fee. This must be done as a team, not as individuals. Any other type of merchandise or addition to the uniform package is not allowed. Notes: 11
Opening Ceremonies Map (page 1 of 2) Saturday, February 28 th at 8 a.m. Line Up Deadline 7:45 a.m. Left Field Fence Major Yankees Major White Sox Major Red Sox Major Nationals Major Giants Major Dodgers Major Cubs Major Angels AA Yankees AA White Sox AA Red Sox AA Nationals AA Giants AA Dodgers AA Cardinals AA Angels Rookie Yankees Rookie White Sox Rookie Red Sox Rookie Dodgers Rookie Cardinals Rookie Angels PWMinor Yankees PWMinor White Sox PWMinor Red Sox PW Minor Nationals PWMinor Giants PWMinor Dodgers PWMinor Cardinals PWMinor Angels ENTRANCE GATE 12
Opening Ceremonies Map (page 2 of 2) Saturday, February 28 th at 8 a.m. Line Up Deadline 7:45 a.m. ENTRANCE GATE Challenger Angels PWMajor Angels PWMajor Cardinals PWMajor Dodgers PWMajor Giants PWMajor Nationals PWMajor Red Sox PWMajor White Sox PWMajor Yankees A Angels A Cardinals A Cubs A Dodgers A Giants A Nationals A Red Sox A White Sox A Yankees AAA Angels AAA Cubs AAA Dodgers AAA Giants AAA Nationals AAA Red Sox AAA White Sox AAA Yankees Juniors Fullerton Titans Juniors UCLA Bruins RIGHT FIELD FENCE 13
Snack Shack & Schedule TELL is a volunteer organization so, each team is assigned Snack Shack duty twice during the season. Details are as follows: Parents work a four (4) hour shift No dividing shift hours 4 parents per shift Every team will be assigned to snack shack duty 2 times during the season It is the team parent s responsibility to schedule parents to work and confirm their attendance at the shifts The Snack Shack schedule will be distributed soon after the game schedule is released, check your email and team parent bins near the snack shack Snack Shack substitutes may be hired in advance for $50 and will be collected prior to the shift schedule No show fee is $100 per family and will be billed Snack Shack Tickets Available February 21 st at 8:00AM Snack Shack Snack Shack tickets will be provided for Pee Wee Major, Pee Wee Minor and Rookie league players Single A through Major players need to purchase snack tickets for 50 cents each (value of ticket is $1) on Saturday, February 21st (Picture Day ONLY) Tickets will be available at the Snack Shack Collect money from the team to purchase tickets for the entire season at one time Have the coaches distribute Snack Shack tickets after the dugout area and field are clean from trash and equipment after every game Snack Shack Substitutes Maximum of 2 substitutes per shift allowed Cost of substitute is $50 per substitute and collected prior to the shift Minimum of 48 hours notice required by the team parent Request substitute through Snack Shack coordinator Shift Hours Monday Friday Snack Shack 4:00 8:00 p.m. Saturday Snack Shack 8:00-12:00/12:00-4:00/4:00-8:00 Saturday BBQ - 12:00-4:00 (2 People) Snack Shack Training/Basic Guidelines No children allowed in snack shack area Your team volunteers will be trained upon arrival Basic training is use common sense and sell! Great directions laminated throughout the snack shack The evening shift is required to clean and close the Snack Shack If you have any questions, please contact Kathy Mara, Snack Shack Coordinator at 714-731-4203 or e-mail Kacm2@aol.com 14
A Message from Kathy Mara Snack Shack Coordinator SNACK SHACK & BBQ SUBSTITUTES Tustin Eastern Little League prides itself on the efforts and commitments of its parent volunteers, and hopes to continue with its legacy. This year, the snack shack has compiled a list of responsible, energetic and more than willing students to substitute for a volunteer. Although, the hours required of us as parents may seem to be interfering with our lives, the snack shack is actually very fun and allows us to get to know each other a little better. However, there are some who cannot meet this obligation, so this program has been constructed for them. The way this works is as follows - Your team mom will appoint a time for each family to work, this time frame is one consistent 4 hour shift. In the event you cannot work the shift that has been specified for you, you may contact the snack shack coordinator to arrange a substitute. The cost of each substitute is $50.00 and is collected prior to the scheduled shift. ****EACH TEAM IS REQUIRED TO PROVIDE AT LEAST 4 PARENTS PER 4 HOUR SHIFT WITH NO DIVIDING OF THE SHIFT HOURS. YOUR TEAM WILL BE REQUIRED TO WORK 2 SHIFTS DURING THE COURSE OF THE SEASON. If your team does not show up for your shift, The Team will be billed $100.00, as a NO SHOW fee. Shift Hours Monday Friday Snack Shack 4:00 8:00 p.m. Saturday Snack Shack 8:00-12:00/12:00-4:00/4:00-8:00 Saturday BBQ - 12:00-4:00 (2 People) Basic Snack Shack Guidelines No Children are allowed in the snack bar Your Child may work for you if he or she is 16 years or older No pets are allowed on the school grounds or in the snack bar Please make arrangements for children prior to your shift Snack bar volunteers must purchase their snack items 15
My Team Tree Division Team Manager: Coach: Team Mom: Scorekeeper: (These families should not have to report for snack bar duty) (These following families should be scheduled for snack bar duty) ***4 Parents Per Shift*** Player Families: Player Families: Player Families: Player Families: Player Families: Player Families: Player Families: Player Families: PROVIDE THIS FORM ALONG WITH YOUR TEAM ROSTER TO THE SNACK SHACK - ATTN: KATHY MARA 16
Umpires Managers, coaches and parents of Major through Single A players who will be umpiring this season are encouraged to attend one of the umpiring clinics offered by TELL or District 30. There are classroom rules sessions and field sessions. Parents should give manager and coaches a break by volunteering to umpire. TELL is presenting a field clinic, Check T.E.L.L. website calendar. In addition, there are monthly sessions on the 2 nd Tuesday of each month sponsored by the District. The meetings are held at Lamppost Pizza (Chapman and Tustin). Meetings will start at 7 p.m. and last for 1 hour. Approximately 45 minutes of instructions and 15 minutes of open forum. The meetings are open to any and all league participants who want to learn more about umpiring. During the meeting, different rules, situations and questions will be covered. If you have any questions, contact David Lewis at ozvet@aol.com. Scorekeepers Clinic Two volunteers are needed from each team to keep score for Single A through Majors. Every scorekeeper should attend the clinic as rules and regulations frequently change depending on the league and the level of play which requires more data and information. Make sure your team is represented at the clinic. Details as follows: Scorekeepers Clinic Check T.E.L.L. Website calendar Additional clinics available by checking the TELL website Volunteer s Background Check All volunteers (team parents included) must complete a volunteer application included in this folder. This form, along with a copy of your drivers license must be returned to Lisa Kormos by Saturday, February 21st. A sealed box will be available near the Snack Shop to collect the forms. Coaches and all team parents must have their Choice Point forms turned in by this date as well. This is mandatory. If you have any questions, contact Lisa Kormos @ lskormos@cox.net ****Please complete Volunteer Form tonight**** 17
Angels Game Little League Day / Sunday April 26th District 30 Little Leaguers, including TELL, are invited to attend the Sunday, April 26th game of the Angels vs. Seattle Mariners. The game begins at 12:35 p.m. with the parade of players, managers and coaches beginning at 11 a.m. There is a limited number of tickets available, therefore, we will on a first come first serve basis. Tickets are $25 for field level. More information will be sent via e-mail The parking lot opens 2 1/1 hours prior to game time. The pre-game parade on the field is for Managers, Coaches and Players WITH TICKETS. Limit four (4) adults per team. All Little Leaguers participating in Pre-game ceremonies should be in full, clean uniform. No Cleats. Angel Game Tickets & Reminders An order form for your team is included in this packet Pre-sell on first come, first serve / E-mail to follow Checks should be made payable to TELL. Tickets distributed 1 week prior to the game ***We only purchased 600 tickets this year First come first serve 18
Angels Game Tickets Order Form ****Ticket Orders due on: To Be announced**** Division Team Name Team Parent Phone Number Family Name & Phone Number 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Total # Tickets # Field View @ $25 ea. Notes Amount Due Paid Cash Paid Check # # Tickets Received Total x Cost per Ticket $25.00 19
Pee Wee Trash Pick Up All Pee Wee Minor, Major and Rookie teams will be assigned two Sundays during the season for trash pick up. On Mother s Day, it is recommended those teams sign pick up on Saturday evening after the last game. The schedule is attached. It is imperative that the team parent coordinate and ensure everyone attends to keep our relationship with the Tustin Unified School District in good standing. It is recommended everyone bring plastic bags and gloves. Thank you for your efforts! Action Photos Action photos will be taken during the first part of the season for every team. We will place the notebooks in the team parent boxes adjacent to the snack shack upon arrival. Parents are asked to purchase the pictures they wish to keep and provide payment upon receipt. Specific instructions will be attached to all notebooks. Team Parent Files/Box It is imperative each team parent or a representative from the team check the team parent boxes weekly that are located adjacent to the snack shack. This is the main form on distribution of items that need to be handed out to each team other than email correspondence. Thank you! End of Year Party and Coaches Gifts ***Ideas Most teams enjoy celebrating the end of the season with a party. Ideas for team parties include: Pizza party Kids vs. Parents game and potluck Pool party Other Agree with the team parents on type of party and budget. Divide the cost of the party between all parents. This is also a great time to recognize the coaches. The team parent is responsible for coordinating the coaches gifts. Suggestions include gift certificates, baseballs autographed by the team, team pictures etc. Again, divide the cost between all parents. 20