LENAPE VALLEY FOOTBALL AND CHEERLEADING June 12, 2014 MONTHLY BOARD MEETING MINUTES Call to Order: President Dave Kraus called the meeting to order at 8:00 pm. Pledge of Allegiance was performed. Roll call of the Board - Present: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus Not Present: Butch Bilas and Dan Galvin Review of previous month s meeting: May meeting minutes reviewed. JW Albensi made a motion to accept the minutes. 2 nd by Len Bicher. Roll call to accept motion: Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus Nay: None Review of the Treasurer s Report: (Per Matt Fowler) General Fund o June Bank Statement: $11018.01 o Register Balance: $25465.26 Comp Cheer o June Bank Statement: $2,540.87 o Register Balance: $2540.87 JW Albensi made a motion to accept the Treasurer s report. 2 nd by Greg Cooper. Roll call to accept Treasurer s Report: Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus Nay: None Communications Registration Checks
o Cheryl Johnson Check #428/$175 o Dana Lios Check #964/$180 o Shaw Check #4688/$150 Banner Donation - $30 Bill for P.O. Box Renewal Matt Fowler made a motion to pay P.O. Box Renewal in the amount of $106.00. 2 nd by Greg Cooper. Roll call to accept motion: Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus Nay: None Riddell bill for reconditioning helmets Ryan Arnott made a motion to pay the Riddell bill for reconditioning football helmets in the amount of $2990.18. 2 nd by Greg Cooper. Roll call to accept motion: Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus Nay: None President s Report: (per Dave Kraus) Appointments o Flag Football Coordinator Stephen Moodie o Flag Cheer Coordinator Erica Henriksen Open Committees (looking for volunteers) o Field Readiness o Snack Stand Board Communication o Paperwork with Organization Lawyer to update name from Lenape Valley Jr. Patriots to Lenape Valley Patriots Football and Cheerleading o EMS Letter to Roxbury and Byram Registration o In- person versus Online Low Turnout for In- person caused organization to go Online only Will remain as paperless/online for future years
Questions and/or concerns should be directed to Dave Kraus Football Report: (per JW Albensi) Flag Football Coaches submitted for Board approval o Ryan Arnott, Stephen Moodie, Nick Lios, Matt Fowler, Steve Woods, Adam Pavese, Chris Schaefer, Tom Dellicker *All coach positions approved by the board members. Padded Level Football Coaches o Add Steve Tyrone to SPW o All board members approve MCYFL o Rutgers Game November 15, 2014 $35 ticket ($25 towards game ticket/$10 to MCYFL Charities) Youth Football Day pregame walk, organization name on jumbotron, and small gift (last year was drawstring backpack) Goal for LVP is to be represented this year advertise earlier to get the word out o Next MCYFL Meeting July 9, 2014 Declare Teams JW states that he cannot attend LVP Monthly Board Meeting as he needs to be in attendance to MCYFL Meeting o Flag Program 11 on 11 travel team 2 levels (K- 1 st grade/2 nd grade team) Currently LVP has 32 Flag players registered (19 for K- 1 st /13 for 2 nd ) JW makes suggestion to look into participating in 11 on 11 team K- 1 st play NFL Flag 2 nd play 11 on 11 o Greg Cooper says pro real football experience to get ready for next level/con travel and injuries to younger level o JW Games are held once a week and mapped out with local MCYFL teams to prevent long travel
o Dave Kraus/Fred Post Doesn t like the idea of kids standing around o Ryan Questioned about children playing up/down by grade or age? Concerned with younger families not wanting to travel o George suggested holding both NFL Flag and maybe make a 2 nd grade 11 on 11 team in addition o JW stated that teams wouldn t have to be declared until August Dave tabled the topic discussion to continue at next month meeting 2 nd Annual Coaches Clinic June 29, 2014 from 4-9 $ due June 26 o $10 per coach o Staff up to 8 $75 35 th year Coach Smolyn Football Camp o Grades 2-9 o July 14-17 o 6-8 pm o $20 includes t- shirt/ice cream o Mike Manzi adds that camp is a great introduction to football Cheer Report: (per Kim Albensi) 2014 Cheer Coaches List presented to Board for approval o Varsity Karen Moros and Brenda Bailey o JV Joanne Hertel and Tonia Nardone o Pee Wee/Super Pee Wee Currently no coaching staff needed due to low numbers on each level o Clinic Tracy Chibookian and Shelley Credidio o Pre Clinic Cathy Arnott, Karyn Woods, and Nicole Plantamura *All coach positions approved by the board members.
Cheer Uniforms for Upper Levels o Ordered/to arrive in mid- August o Varsity Representative to do fittings for upper levels June 19 at Apparel Fitting Apparel Sizing o Elaine s Cheer Gear o Sizing dates June 18, 19, and 25 Maple Ave Firehouse in Netcong Online orders due June 30 th to be distributed in August Bow order due at apparel fittings ($7 per bow) Public Relations: (per Len Bicher) Thanks to John Coles who put together Memorial Day Parade Event o 1 st year participating o 10 children participated o Next year to be advertised more/hope for bigger turnout By- Law Report: Second reading of by- law changes proposed at By- law Committee Meeting o Article IV Cut down the verbiage broken down in a, b, c under section A and reducing just to Section A Voting rights to change from four required meetings to all members in good standing 18 years and older in Section B Five [6] officers to read Five [5] offices under Section D o Article X Section C coaching candidates to be changed from May to April Section F - Rutgers Certification no longer reimbursed by organization, but still required to coach Subsection A of Section F AACCA certification reimbursed upon completion of season First reading of by- law changes proposed at By- law Committee Meeting o Article VII Change Nomination from November to October Change Election from December to November Remove redundant requirements for coaches o Article VII Change terms of office for executive board from one to two years
Suggestions o Add clause for empty seat o Have a rotating election Certain roles have elections one year, others the next so board is more consistent By- law committee spoke over option, but felt with little turnover from history of board members and with 2 year term limits this was not needed George brought up a concern that a 2 year term is a bigger commitment, might turn someone away from running for a position o Article IX Addition of restriction for Football and Cheer Coaching director from holding board positions o Article VII Create separate positions for league representative appointed by the President and Board approval Remove roles for Football Coaching Director and Football Coordinator Equipment/Apparel Report: (as per Ryan Arnott) Helmet Order o Check issued to Farrier Sports for Zenith Helmets being turned back in o Helmets ordered will not make promised deadline o Helmets needed to order will be through Riddell with first shipment Monday Apparel Website o To be up and running June 22 nd o Online store will be open for 2 weeks o Products to be shipped directly to home within 2 weeks of store close CO/Indians Equipment Room Cleanout o June 22 nd 9am Equipment Handouts o To be held last week of June first week of July Possible dates June 24-26 6-8pm o 2 levels at a time (Varsity to Pre- Clinic) o George, Ryan, and/or JW to send out official date
Snack Stand Committee: (as per Matt Fowler) Nothing to report Ways and Means Report: (as per Greg Cooper) Fundraising o 60 local businesses solicited o 3 paid donations o 3 committed o Completion by July 7th for banners to be ready August 4 th Registration: Currently Registered (Football/Cheer) June 1, 2014 June 1, 2013 o Varsity: 21/16 Varsity: 17/11 o JV: 19/11 JV: 15/7 o Pee Wee: 16/1 Pee Wee: 13/10 o Super Pee Wee: 14/3 Super Pee Wee: 17/2 o Clinic: 13/11 Clinic: 13/2 o Pre- Clinic: 24/12 Pre- Clinic: 13/9 o Flag: 32/26 Flag: 38/28 Continue to get the word out o Re- email flyers o Stress injury research o Importance of Concussion safety/certification for coaches Numbers are down across the whole MCYFL Old Business: Re- visit voted down NFL Flag vs. Patriots jerseys o Registration numbers down o Budget concerns o Patriot Jerseys will save money o Dave Kraus tabled discussion until July meeting to review numbers USA Football o George Great institution
A lot of information/great tips Financial burden w/o a lot back in return Costs per player (est. $5- $15 per player) o JW Make it a suggestion for coaches instead of organization $25 first year/discount for next years A lot of time to certify, but parents looking for certifications o Kim Great tool for parents and coaches to get involved Beneficial information for the program Hudl o Online media tool for uploading game film used amongst High School and College teams o Greg Great for coaching tool Interaction between players, parents, coaches Highlight film/dissect play Limited to team Coach load commentary o George All can see game film including players If used on all levels, cost would be worth it Piggyback with high school account would be cheaper o John Great tool for recruitment Social media plus for the players o JW Private due to MCYFL rules o Greg Suggestion for budget line next year Combine o June 22 nd at 2pm Location: Indians field o George quick overview of football activities planned o Cathy quick overview of cheer activities planned New Business: Flag Football Camp o Incoming Kindergarten to Second Graders
o Introduction to football o 2 days of drills, skill building, games 3 rd day is scrimmages o FREE o Dates/Time TBD and e- mailed out Pep Rally o Need to set date/location o Kim suggest September 5 th due to Labor Day o Location discussed decision is CO Johnson Field due to parking/lights o Vendors TBD (Magnet Guy, Tornado Bandz) o Pep Rally Committee currently forming all volunteers welcome Online Registration Refund o Cheer mom has online issues while registering online o Issue not resolved until after late fee date o $25 late fee to be refunded to family/information to be forwarded to Matt Fowler to issue check Flag Game Schedule o Suggestion from families to make only 1 flag game per weeknight o Games never started/ended on time o Too late for younger kids o Weather condition concerns Motion to adjourn was made by JW Albensi. 2 nd by Matt Fowler. All in favor. Meeting adjourned at 9:34pm. X X Dave Kraus President Lenape Valley Football and Cheerleading Cathy Arnott Secretary Lenape Valley Football and Cheerleading Members in Attendance: George Spada Erica Henriksen Michael Manzi
Tonia Nardone Andrea Almendinger Mike Biddiscombe Joanne Hertel Karen Moros Brenda Bailey Stephen Moodie Michelle Bongiorno Kathi Siejkowski Fred Post Katrina Kelly