Date: 12 May 2014 Call t Order: 6:40 pm American Pride Yuth Ftball League Bard f Directrs Meeting Minutes Page 4 Rll Call f Officers Office Name Present Excused Absent Cmmissiner Bill Miller X Vice Cmmissiner f Administratin Mike Mutkus X Vice Cmmissiner f Infrmatin Systems Jhn Giltner X Treasurer Je Gerhart Registratin Directr Jeff Prter X X Equipment Directr Brian Westhff X Parks and Recreatin Directr Craig Smt X Facilities Directr Patrick McKewn X Directr f Player and Cach Develpment Je Blunt X Public Affairs and Marketing Directr Jhn Keast Fundraising Directr Christine Cardenas X X Spnsrship and Cncessins Directr Rn Rbinsn X Cheerleading Directr Jill Marz X Flag Ftball Cmmissiner Sean Kelly X Cmmittee Chairs Cmmittee Name Present Excused Absent Equipment Cmmittee Chris Hafer X Player and Cach Develpment Cmmittee Chris Pulley X Cheerleading Cmmittee Ruby Higgins X Prxies: Je Gerhart t Bill Miller Patrick McKewn t Bill Miller Jhn Keast t Bill Miller Chris Hafer t Brian Westhff Chris Pulley t Sean Kelly Treasure: - Bill Miller N Significant changes 50% payment n Jerseys went ut Balance due n receipt Insurance was renewed All COI have been sent t the league and HOF Jill asked fr advertising dllars fr Cheerleading flyers t g t the schls. Check with Larry Pullen abut dnating additinal fliers. *** Je and Jill will check with Larry abut dnating fliers fr Cheer Cmmissiner: - Bill Miller APYFL is fully cmpliant fr HOF Jeff Prter is PSC ***Bill t register APYFL fr Furth f July flat ***Cheer t crdinate the flat decrating
Officer Reprts: Page 5 Public Affairs: - Bill Miller There is a lack f clarity abut the fields and schedules as the schls have been crdinating and are running n their wn. $1M was set aside fr field imprvements by the cunty and given t the schls There will be an estimated cuple f hundred dllars available after funding the prject as prpsed The Schl maybe trying t direct the available mney t ther areas f imprvement besides the field The field will nw be installed n the upper sccer field, which is hw sme f the mney is freed up due t electrical and irrigatin savings APYFL has cmmitted mney t the prject APYFL prpsed funding Bermuda n the current ftball field and will help with irrigatin repair The ftball field upgrades culd happen cncurrently with new field installatin Hpefully the field upgrades will be cmpleted prir t Spirit Day Crey Stewart and Marty Nhe t attend and Cut the Ribbn Independent Hill t start Will begin grading sn Open 2015 Asked fr Bermuda Grass APYFL will pay fr upgrade if necessary Asked Parks t get Slid Waste mving n getting CONEX site graded and prep d fr delivery f cntainers Asked fr July 1 fr site readiness Lking at 2 cntainers 40 lng x 8 wide x 9 high Relatinship with Saunders remains slid Sara Ltt 5k Run is scheduled fr May 17th APYFL t set up registratin table and dnate water Prmte participatin with teams Registratin: Jeff Prter Current Registratin 18 Cheer 3 Fall Flag 40 tackle 3 Still unpaid fr spring flag Heads Up Ftball: Jeff Prter Jeff attended the PSC Meeting N majr changes in the HUF tackling Mre fcus n Heat and Hydratin Mre fcus n Cncussin awareness Ensure a plan is in place shuld an athlete have a heat related incident Recmmend ice packs in caches bags Water statins at practice fields? Pssibly wrk with schls t crdinate water r ice statins fr practices and games HUF cntinues t grw natinwide State f MD went HUF fr H.S. Prmte HUF at June and July Camp Jeff t prepare primer fr caches regarding HUF (terminlgy) Risk in cnducting Parent Participatin is liability if an injury is incurred
Is there a mitigatin plan r an alternative we can implement? Page 6 Flag Ftball: Sean Kelly The website is having an issue with scheduling and scring which is being reslved. Jhn G. is assisting GHYFL in crrecting League Athletics Pictures are May 31 st at Saunders Pictures will be taken n the ftball field (will be mve inside t gym in the event f rain) Pictures will be available a week later ***Jhn G. and Sean t set up team s picture schedule Thanks t Brian Westhff n taking pictures and psting t Facebk SYC wuld like t jin the Gainesville s flag league If league stays with NFL Flag, we may have t switch t the snic pp flags Cheer: Jill Marz / Ruby Higgins Prpsed Lgs fr cheer unifrms 8 week lead time fr unifrms Presented lgs fr review and discussin Brian t g back t designer with lg designs and input frm the bard ***Ruby t send Brian electrnic versin f her graphics Can Cheer have a separate cheer page? Scial Media Cmmittee t discuss. Fr nw APYFL Ftball and Cheer will be added t current Facebk page Additinal cheer infrmatin will als be added t the page Camp will be held during the June Ftball camp Player and Cach Develpment: Je Blunt Due t the flag champinship weekend, we will have t change the date f the camp t June 7th Parks and Recreatin: Craig Smt Met with parks n Mnday May 12th Requisitins fr camp have been sent, must nw change t the 7 th Bentn Middle Schl is prpsed t replace King King is clsed due t cnstructin starting Craig received draft f field assignments Reduced hurs in field usage by mving frm 5:00 start times t 6:00 start times This pened up ther fields t the league as n the hurs are spread ut, which increased the number f field required t supprt the league We nw have t have the numbers t be assigned the fields A number f ther fields are being cnsidered including Enterprise, Bentn, and Rsa Parks Price has gne up fr player participatin by $6, increasing ur fees t $21player/$29 team PWC Leisure magazine has APYFL advertisement Equipment: Brian Westhff Jerseys have been rder Lg designs were discussed during cheer; Brian is t request additinal designs The Riddell Stre will be setup t supprt purchasing f APYFL apprved gear Spirit Wear Stre (Fr parents and players) Caches Gear Stre (Caches nly) Cheerleader Stre (Cheer nly) (I believe this will be fr parents and cheerleaders and cheer caches will be included in the caches stre) Dicks Sprting Gds gave us $500.00 (per Bill) Fr the fall, Dicks is ffering an In-Kind Spnsrship instead f cash (they are limited n cash dnatins)
They will prvide the league with Ftball Kits fr each team Kit will includes, 2 ftballs, a ball bag, and misc. items 20 kits will be prvided Brian will determine ther needed equipment and place rders Page 7 Brian prpsed purchasing additinal jerseys t be used fr All-Star games and special events such military appreciatin. The jerseys were viewed by the bard and were well received. A discussin ensued and it was pinted ut that with the Dicks Sprting Gds dnatin f ftballs, there was apprximately $900 saved that culd be applied t the new prpsed jerseys. A mtin was made t purchase 40 All-Star jerseys with an estimated cst f $1,800.00 ffset by the $900 dllar ftball dnatin by Dicks. The mtin passed with 16 yays and 1 nay (RR). ***Brian will place rder with the hpe t have them available fr the July 4 th Parade. Spnsrship and Cncessins Rn Rbinsn Waiting fr wrd back frm cunty n cncessins Will lk int arranging cncessins during week ling camp in July ****Must reschedule Kna Ice fr June Camp Fundraising Christina Raffle tickets are due! Wants fundraising mney in with registratin fees Sean suggests email frm cmmissiner pertaining t fundraising ***Christina t draft email fr Bill t send ut New Business: - All Sub-Cmmittee Updates Reminder t sub-cmmittee chairs t begin wrk n items assigned and rganize yur cmmittees Prvide Updates at the next meeting Current Active Sub-Cmmittees Scial Media Cmmittee Brian Westhff -Chair IT Requirements Cmmittee Jhn Giltner -Chair Cheerleading Cmmittee Ruby Higgins Chair Equipment/Jerseys/Spirit Wear Cmmittee Brian Westhff Chair Cach Selectin Cmmittee Je Blunt Chair League Expansin Cmmittee Bill Miller -Chair P-Nats game in July Jill Marz Sunday July 27 th Simply want participatin Can have infrmatin table League is recgnized Picture n field with Name n Screbard Sell tickets at the equipment hand uts Cheer leaders t cme ut during game t d a cheer Minimum ticket buy is 50 tickets at $4.00 each Can sell during first equipment hand ut ***Jill t register the league APYFL Expansin (Lacrsse/Wrestling) Discussin t expand APYFL and incrprate ther sprts. Wuld entail restructuring the club int an executive cmmittee with sprts being represented as partner sprts within the AP structure. Mtin t frm cmmittee t frm new parent rganizatin and draft new by-laws. Define Missin Statement What is the visin fr the new rganizatin Bill was prpsed and elected as the Cmmittee chair
Cmmunity Help Enlist peple frm Hyltn r Nva t take pictures/vides fr tackle seasn. Lk t parents and cre APYFL families t assist with league initiatives Page 8 Adjurnment: 9:47 PM Pending Actin Items Wh Actin Required When Status Brian Westhff Review utstanding player equipment list On-ging On-ging Je Blunt / Jill Marza Check with Larry Pullen abut dnating fliers fr Cheer Jill M. Register the league fr P-Nats game n July 27th Christine Cardenas Draft email fr Bill t send ut ASAP Cmpleted Bill Miller Send ut email t League abut Fund Raising When draft Rec d Cmpleted Rn Rbinsn Must reschedule Kna Ice fr June Camp Prir t June Camp Jhn Giltner / Sean Kelly Set up and disseminate team picture schedule Prir t May 31st Bill M. Register APYFL fr Furth f July Parade Jill M./ Ruby Higgins Cheer t crdinate the flat decrating All Sub-cmmittee Chairs Wrk with cmmittee members and schedule actins fr yur cmmittees. Prvide Updates at next meeting. Current Sub-Cmmittees: Scial Media Cmmittee Brian Westhff -Chair IT Requirements Cmmittee Jhn Giltner -Chair Cheerleading Cmmittee Ruby Higgins Chair Equipment/Jerseys/Spirit Wear Cmmittee Brian Westhff Chair Cach Selectin Cmmittee Je Blunt Chair League Expansin Cmmittee Bill Miller -Chair