TABLE OF CONTENTS ENTRY BIBS... 3 ENTRY ON THE DAY... 3 BAGGAGE DROP... 3 START PROCEDURE... 3 AID STATIONS... 4 PERSONAL NUTRITION... 4 TOILETS... 4 ipods / iphones / MP3... 4 ANIMALS... 4 WHEELS / MOTORS & OTHER TOYS... 5 PRAMS... 5 FINISH PROCEDURE... 5 WITHDRAWAL... 5 POST EVENT REFRESHMENTS AND FOOD... 5 SHOWERS... 5 DIRECTIONS... 6 CAR PARKING... 6 START & FINISH AREA... 6 COURSE ACCURACY & TIMING... 7 EVENT PROGRAM & CONTACTS... 7 EVENT RULES... 8 GENERAL:... 10 Shepparton Runners Club Marathon... 10 Shepparton Show Me Half Marathon... 11 Prime 7-10km Run... 12 Shepparton News 5km Pink Ribbon Run/Walk... 13 McDonald's 2km Kids Dash... 14 COURSE MARKING... 15 ACCOMMODATION... 16 COURSE ETIQUETTE... 16 RESULTS... 16 PARTICIPATION CERTIFICATES... 16 PHOTOS... 17 EVENT SHIRTS... 17 PRIZES... 18 WEATHER... 19 SPONSORS... 20 Page 2
EVENT BIBS Your race bib is your event identifier and comes with a timing chip attached. Race bibs will be sent out in early August to all entrants who pre-paid postage before 31 July. If you have paid for race bib postage prior to the end of July and have not received your race bib within 14 days of the event date, please contact us. For entries after 31 July, or those who did not pay for postage, race bibs will be available for collection at the registration marquee in the event venue at Victoria Park Lake on Saturday 25 August between 10am 3pm. We prefer all entrants to collect their race bib prior to race day. If you choose to collect a pre-paid race bib on the morning of the event, please ensure that you arrive at least 30 minutes prior to your race start as pre-registration ceases 15 minutes prior to each event start time. ENTRY ON THE DAY Entries will NOT be accepted on the day. Last minute registrations will take place from the event venue from 10am until 3pm on Saturday 25 August. After this time registration or enquiries can be made to info@sheppartonrunningfestival.com.au or phone the Race Director 0407 081 070 BAGGAGE DROP Space will be set aside as a baggage drop close to the start and finish area at Victoria Park Lake. Please look for a sign on a gazebo or marquee in this area. Your race bib number will be attached to your bag, therefore remember to bring your race bib back with you as identification when you are collecting your bag. Use of this service is included in your event entry fee. START PROCEDURE Entrants who have received their race bibs prior to event day are NOT required to register or checkin on Saturday or Sunday. You can simply head straight to the start line at the scheduled time. Refer to the program section below for times and details. For any reason you are unable to start or finish you MUST notify race officials of your race bib number. Entrants MUST cross the timing mat at the finish of the event or they will not receive a time for the event. Please ensure your race bib is attached to the front of your body and visible at all times during the event. Water will be available for entrants pre-race. Other event supplied food and beverage items will be available to entrants after their event. Page 3
AID STATIONS Aid stations will be set-up on course at regular intervals. Refer to the individual race maps for their locations. All aid stations will have sports drink, water and lollies with the exception of the start line and the 2km course aid stations, which will only have water. There will be a minimum of one aid station for the 5km course and a minimum of two aid stations for 10km entrants. Additional Marathon and Half Marathon aid stations will be established at distances between 2km and 3km apart. The sports drink is a carefully balanced mixture of high and low GI carbohydrates, including Glucose, Fructose and Maltodextrin. It is orange flavoured, contains some sodium and a hint of peppermint. Sports drink will be served in paper cups. Water will be served in plastic cups. Water and additional supplies including fruit, will be available at the finish line. Basic first aid supplies will be available at all aid stations on course. PERSONAL NUTRITION Personal Drinks are not encouraged but are available by arrangement at two aid stations only, the Broken River Drive and Marungi Street locations. The Personal Drinks service is available to competitors in the full marathon only. Personal drinks must be a clearly named bottle and placed by the entrant in the buckets provided at the registration marquee on Saturday 10am 3pm or on Sunday before 6:30am (30 mins before race start). It is the entrants responsibility to find their own bottle at the Personal Drinks Station. Race organisers will not be held responsible for lost drink bottles. You must not drop your bottle on course; it must be dropped in an event bin at another aid station or in a bin at the event venue. TOILETS Toilets are located at the start/finish line, and at the 4 and 7km points of the 14km primary loop. There are additional public toilets close to the edge of the course, for these locations please refer to your race map. ipods / iphones / MP3 Personal music devices are allowed. However, we request that you don't start these until after the pre-event briefing and that they are kept at a volume that only you can hear and that allows you to hear any instruction given by marshals and assistants on course. ANIMALS For the safety of all participants, no dogs or pets are allowed on course. The only exception is personal service dogs eg: Guide Dogs. Page 4
WHEELS / MOTORS & OTHER TOYS Bicycles, skateboards, rollerblades and similar devices / vehicles whether motorised or not are prohibited from use by entrants. Any other toys, signs, placards, unusual clothing etc. that may unreasonably offend or inhibit other competitors will also be banned. PRAMS Single Prams are only permitted on the 5km and 2km course. Double prams are not permitted Participants pushing prams must not walk or run beside the pram and for the safety of all participants if you are pushing a pram you must stay in single file and keep to the left at all times. Some sections of the pathway network are narrow and cannot fit double file runners/walkers in both directions. Requests for pram use in the longer distance events can be made to the event manager on info@sheppartonrunningfestival.com.au FINISH PROCEDURE Once you go through the finish arch your race bib number will be electronically recorded. A video will also record your finish to cover against any timing chip mis-reads. Please ensure that your bib number is clearly visible on the front of your clothing. Failure to have your bib displayed may result in a 'did not finish' (DNF) being recorded. WITHDRAWAL If you need to withdraw from any event please inform a volunteer at the nearest aid station or make contact with race administration by phone at your next opportunity. Race Admin 0403 651 509 Event Manager 0409 790 751 POST EVENT REFRESHMENTS & FOOD Water, sports drink and other refreshments will be available to entrant s post-race. In previous years this has included juice and fruit. Additional food and drinks will also be available in the event venue for purchase. This includes coffee, refreshments, bbq food including, egg & bacon rolls, hamburgers, chicken steaks, salad rolls, vegetarian options and more.. SHOWERS Thanks to Aquamoves Shepparton, showers are available to entrants. To use these facilities, please present your race bib at Aquamoves reception. Entrants need to bring their own towels and / or toiletry supplies. Page 5
DIRECTIONS From Melbourne: Take Shepparton Exit (Goulburn Valley Freeway) off Hume freeway. Follow main road into Shepparton and you will literally come along Wyndham Street and into the event precinct. Note that significant road closures and traffic alterations will be in place, so entrants coming into the city are encouraged to avoid Wyndham Street between Sobraon St and Macintosh St in the south. From Albury / Wodonga: Take Benalla exit off Hume freeway. Turn right into the Benalla- Yarrawonga Rd and then after a few kilometres turn left into Link Road. At the T intersection, turn right onto the Midland Highway and follow until arriving in Shepparton. From Bendigo: follow the Midland highway (A300) North from Bendigo. Remain on the Midland highway until arriving in Shepparton (via Elmore, Stanhope & Mooroopna). CAR PARKING Free car parking is available in the streets surrounding Victoria Park Lake. Please be considerate to residents and do not block driveways. If you choose to park in the large local business car parks, make sure you pay attention to the time restrictions. Please beware the large car park near JB Hi Fi is a paid car park. On Sunday morning, one half of Wyndham Street adjacent to the lake will be closed; therefore we recommend you avoid this route. The Shepparton City Centre also offers a range of free parking options within walking distance to the event venue, varying between 200m and 1km depending on exact parking location used. START & FINISH AREA Page 6
COURSE ACCURACY Course accuracy is critical. The Marathon, Half Marathon and 10km courses are AIMS / IAAF certified. The 5km and 2km courses are not officially measured or certified. COURSE TIMING A timing chip will be attached to entrant race bibs (except 2km). All tags will become active when each event starts and will be read by a decoder as entrants cross the finish mat. A video will also be in place to protect against miss-reads or any other issues that may arise at the finish. The start line and the finish line are in different locations, approximately 100m apart. Results will be compiled from "gun" times only. EVENT PROGRAM 10:00am 3:00pm 6:00am 7:00am 8:00am 8:30am 9:10am 10:00am 9:30am 10:30am 11:45am Saturday 25 August Event registration, including last minute entries and bib collection will open in the event venue located at the northern end of Victoria Park Lake, Shepparton We encourage all entrants who do not already have to their race bib to collect it before 3pm Event venue registration close Sunday 26 August Race day bib collection and information desk opens Shepparton Runners Club Marathon start, race briefing at 6:50am Shepparton Show Me Half Marathon start, race briefing at 7:50am Prime 7-10km start, race briefing at 8:20am 5km Pink Ribbon Run/Walk start, race briefing at 9:00am McDonald s 2km Kids Dash start, race briefing at 9:50am Presentations: Prime 7-10km Shepparton Show Me Half Marathon followed by the 5km Pink Ribbon Run Shepparton Runners Club Marathon FOR EMERGENCIES OR UNFORESEEN CIRCUMSTANCES PLEASE CONTACT THE FOLLOWING: Race Director Sharon Scholz 0407 081 070 Event Manager Nadine Edwards 0409 790 751 Race Admin Sue Olley 0403 651 509 Media, Publicity & Sponsorship Liz Connick 0409 967711 Email: info@sheppartonrunningfestival.com.au (this email will be checked over event weekend) Page 7
EVENT RULES General: Entrants will run on the approved course as directed and will not accept outside assistance. Entrants will accept the decision of the Race Director, Event Manager and any marshal, event volunteer, or event judge as final and no correspondence or dispute entered into. No competitor will be awarded an event placing unless they are wearing an event number on the front of their body visible throughout the entire event. No competitor deemed to have received outside assistance will be eligible for official placings or prizes. o This includes but is not limited to an accompanying cyclist, a runner or pacer who is not an entrant in the same event and of the same gender or any person placed deliberately at some point on the course with the intention of providing specific assistance to an entrant. o Exceptions include, but are not limited to a person placed within 50m of an official aid station who provides advice and / or nourishment to an entrant, and family and friends that wish to run across the line with an entrant who may do so from the point where the finish chute turns onto the grass section (about 100m from the finish line). Officials, including but not limited to course marshals, drink station attendants, first aid personnel and road traffic control personnel have the authority to disqualify or remove entrants from the course. Failure to obey the direction of an official will result in disqualification. A fall-back date of 2 September 2018 is proposed in the case of extreme conditions. This may include, but is not limited to temperature forecasts in excess of 36 degrees at 12pm on event day, a flooded course, severe storm warning, other environmental conditions that event organisers consider may place entrants at an unreasonable risk. The Event Organisers reserve the right to reject or cancel any entry in any event at any time particularly in but not limited to weather conditions that make the event dangerous. In any circumstances where cancelation is necessary due to safety concerns entry fees will not be refunded and recompense may not be claimed by entrants for any other consequential loss. Race organisers reserve the right to alter without notice any rules and conditions which govern the event. Event registration terms & conditions: Cancellation Policy: Super Early Bird entries are non-refundable, but can be transferred 2KM race entries are non-refundable Cancellation prior to 1 June 2018 will incur a $20 cancellation fee Cancellation from 1 June 2018 to 31 July 2018 will incur a 50% cancellation fee Cancellation from 1 August to 12 August 2018 will incur a 75% cancellation fee No Refunds will be payable after 12 August 2018 Event changes or transfers: 2KM race entry withdrawals and transfers will be considered under special circumstances only. Written application must be made to the Event Manager prior to event day. Email: info@sheppartonrunningfestival.com.au Page 8
Event Transfer to a longer distance will be permitted up until 12 August 2018 Event Transfer to a longer distance will require payment of the difference of entry fee at the time of transfer Event Transfer to a shorter distance will incur a cancellation as per the cancellation policy and the residual amount going towards your new entry at the time of transfer. Entrants will be required to pay any difference in entry fee at the time of transfer Event Transfer to a shorter distance after 12 August will not receive a refund of the difference Entry transfer to another person for the same distance permitted up until 31 July and will incur a $20 administration fee If an entry or event transfer occurs after 31 July and your race bib has been mailed, you will be charged an additional $10 for a new Race Bib Entry updates or changes, including personal information, new email address, optional purchases or decision to make a donation can be managed by yourself. Simply click on the link provided on event confirmation, make changes and don t forget to save For entry or event transfers please email your request to info@sheppartonrunningfestival.com.au This email is attended to on a part time basis therefore your request could take up to 3-5 working days Page 9
Shepparton Runners Club Marathon Start time: Presentations: 7:00am. The pre-race briefing is at 6:50am 11:45am On day entries: No on-day entries are available Cut-offs: Aid Stations: RELAY: There is no cut off for the Marathon event. All competitors will receive an official finish time and a participants' lion, however marshals, markers and drink stations will begin being brought in after 5 hours 2.1km, 4.0km, 5.8km, 7.5km, 9.3km, 11.8km, 13.5km 16.2km, 18.1km, 19.9km, 21.6km, 23.4km, 25.9km, 27.6km, 30.2km, 32.1km, 33.9km, 35.6km, 37.4km, 39.9km, 41.6km The first relay entrant will start with the regular marathon entrants. The 2 nd and 3 rd relay members will start from the transition in the event venue. Page 10
Shepparton Show Me Half Marathon Start time: Presentations: On day entries: Cut-offs: Aid Stations: 8:00am. The pre-race briefing is at 7:50am 10:30am No on-day entries are available There are no cut-offs in this event. (Entrants advised to complete the course in less than 4 hours) 2.1km, 4.0km, 5.8km, 7.5km, 9.3km, 10.5km, 12.0km, 12.5km, 14.6km, 16.5km, 18.4km, 20.6km Page 11
Prime 7-10km Run or Walk Start time: Presentations: On day entries: Cut-offs: Aid Stations: 8:30am. The pre-race briefing is at 8:20am 9:30am as close to as possible No on-day entries are available There are no cut-offs in this event. Runners and walkers are encouraged to participate. (Even those looking for a relaxed stroll) 2.1km, 4.0km, 6.0km, 7.9km, 9.5km Page 12
Shepparton News 5km Pink Ribbon Run/walk Start time: Presentations: On day entries: Cut-offs: Aid Stations: Charity Support 9:10am. The pre-race briefing is at 9:00am 10:30am just after the Half marathon presentations No on-day entries are available There are no cut-offs in this event. Runners and walkers are encouraged to participate. (Even those looking for a relaxed stroll) 2.1km, 2.9km, 4.5km All donations made through our event registration will go directly to the Shepparton Pink Ribbon Brunch which supports Breast Cancer Research Page 13
McDonald s 2km Kids Dash Start time: On day entries: Cut-offs: Aid Stations: Notes: 10:00am. The pre-race briefing is at 9:50am There are no on-day entries available There are no cut-offs in this event. All children are encouraged to enter this event and walk or run with participation being the primary objective. Water will be available from cups at approximately 1.4km This event is for primary aged children only. Parents / carers can accompany their children for free, but are asked to start near the back of the field Page 14
COURSE MARKING The course will be marked at intersections with laminated, A4 directional signs like those shown below, as well as with chalk arrows (various colours) on the sealed surface. There are also numerous volunteer marshals out on course to assist with navigation. Entrants must take particular notice of the marshals, especially as there are a few places on the course where entrants from different events are required to go in different directions. To save any confusion it is advisable to study your course map. Kilometre markers for each course are marked, as follows: Marathon red Half Marathon green 10km blue 5km pink 2km - yellow Page 15
ACCOMMODATION Shepparton has a wide range of accommodation and something to suit all needs and budgets and many of these options are close to Victoria Park Lake. To view the variety of options look up the Visit Shepparton website and for things to see and do whilst on route or visiting Shepparton, contact the Visitor information Centre: Phone: 1800 808 839 Email: info@visitshepparton.com.au Website: http://visitshepparton.com.au COURSE ETIQUETTE Runners and walkers are to stay on the left side of the course. When passing another competitor, please do so on their right. Avoid running or walking two abreast in sections where the course is narrow. Prams must stay in single file. Move to single file early when oncoming traffic is noticed. Be mindful of runners who are faster they might be chasing a qualifying time or PB. RESULTS Results are expected to go live to the website at approximately 4pm on Event Day. Printed lists of results from each event will be published for viewing and made available near the presentation area. PARTICIPATION CERTIFICATES All entrants will have access to a participation certificate via the Shepparton Running Festival website. All Age Category winners will be presented with their certificates on race day. To download and print your participation certificate go to: www.sheppartonrunningfestival.com.au Click on RESULTS and find your race distance. CHARITY PARTNERS Each year we choose to support two local charities and we hope you can also assist by making a donation. Our Charity Partners this year are: Shepparton News Pink Ribbon Brunch; which raises valuable funds for the Breast Cancer Foundation where money goes directly towards research to help beat breast cancer. Voice4kidz is the campaign of two local women who are running 12 marathons in 12 months to raise funds and awareness to help put a stop to child sexual assault. They are working with GV CASA (Goulburn Valley Centre Against Sexual Assault) and the Shepparton Runners Club Marathon will be #8 in their journey towards #12. Page 16
PHOTOS Photographers will be strategically placed on the course. Remember to wave and smile. A photographer will also be stationed at the finish area. Photographs will be available after the event for viewing and purchase. See our Facebook Page post-race day for details. EVENT SHIRTS Event shirts are available for collection on event weekend. All entrants who ordered their shirt by 15 July will be guaranteed their size. Additional shirts can be purchased through the registration system or on event weekend from the registration marquee. Sizes are limited so they are available on a first in best dressed basis. Thanks to Project Clothing our quality event shirt is only $30.00. Page 17
PRIZES Every finisher will receive an event lion once they cross the finish line. We also have the following cash prizes and placegetters s on offer: RACE 1 ST PLACE 2 ND PLACE 3 RD PLACE Shepparton Runners Club Marathon Shepparton Show Me Half Marathon Prime 7-10km Run 5km Pink Ribbon Run Male & Female Male & Female Male & Female Male & Female $250 + 1 st place $150 + 1 st place $100 + 1 st place $75 + 1 st place $175 + 2 nd place $100 + 2 nd place $50 + 2 nd place $35 + 2 nd place $100 + 3 rd place $50 + 3 rd place $25 + 3 rd place $20 + 3 rd place Age Category Winners will receive a certificate recognising their achievement. Marathon Half Marathon 10km 5km 18-29 Male Winner 18-29 Male Winner 18-29 Male Winner 18-29 Male Winner 18-29 Female Winner 18-29 Female Winner 18-29 Female Winner 18-29 Female Winner 30-45 Male Winner 30-45 Male Winner 30-45 Male Winner 30-45 Male Winner 30-45 Female Winner 30-45 Female Winner 30-45 Female Winner 30-45 Female Winner 46-59 Male Winner 46-59 Male Winner 46-59 Male Winner 46-59 Male Winner 46-59 Female Winner 46-59 Female Winner 46-59 Female Winner 46-59 Female Winner 60+ Male Winner 60+ Male Winner 60+ Male Winner 60+ Male Winner 60+ Female Winner 60+ Female Winner 60+ Female Winner 60+ Female Winner Under 18 Male Winner Under 18 Female Winner 13 17 Male Winner 13 17 Female Winner Under 13 Male Winner Under 13 Female Winner Presentation of prizes and certificates will take place at the Shepparton Show Me truck stage located in the event venue at Victoria Park Lake on race day. Page 18
WEATHER Weather is still variable in Shepparton in late winter. Be prepared for anything between 0 degrees and 20 degrees, but note that average overnight lows are around 3 degrees with days averaging 15 degrees in August and days are normally sunny. We recommend you check the weather forecast in the days leading up to race day. Details for Shepparton s weather can be found here: http://www.weatherzone.com.au/vic/northern-country/shepparton Page 19
SPONSORS Our event celebrates community, health and well-being and assists driving economic benefit via visitation to our region. Shepparton Running Festival would like to thank our Sponsors and Partners, as each year their valuable contribution helps bring our event to life. Event Supporters & Partners Page 20