Woodside Tournament Package What s your Story going to be? WOODSIDE GOLF COURSE P: 403.948.6717 F: 403.948.0106 E: info@woodsidegc.com 525 Woodside Drive NW, Airdrie, AB T4B 2C6 WoodsideGC.com
Woodside Invites You TO STAR IN AN INSANELY OUTRAGEOUS STORY Are you the kind of person looking to plan an event that delivers so many outstandingly exhilarating memories that it becomes legend amongst your friends, clients and co-workers? Our company exists to inspire people to have an insanely outrageous amount of fun! We ve championed a unique approach that combines great amenities, fabulous course conditions, delicious food, refreshing drink and exceptional prizing with a number of special surprises. The result is the creation of something so seductive that people you don t even know will be asking you for an invitation! You can book your event somewhere else this year and have the same old song and dance, chip and putt, steak and beer, or you can book your event with Woodside and engage with us as we write you an insanely outrageous storybook event!
START Your Event Adventure PLANNING Event Inquiry Submit Your Request: date / time / format / # of golfers. Secure your date and submit your deposit. Discuss 1st tee gift and hole signage. Event Adventure PLANNING DID YOU KNOW? We have hosted hundreds of events and have great ideas on how you can tell your story. Send to info@woodsidegc.com 403.948.6717 ext. 238 3 MONTHS before event Event Order Order 1st tee gift. Decide on online registration. 18 DAYS before event Confirm minimum golfers. Confirm on-course requirements e.g. food, beverage, sponsors, games, hole-in-ones. Confirm estimated number of golf clubs needed to rent. 1 MONTH before event Your Food Story Check out our wide selection of menu ideas. Find one that suits you the best. Event Confirmation Check your confirmed registration #s to date. Order sponsorship signage. Choose your meal. Choose on-course food and beverages. 7 DAYS before event Confirm final food. Confirm club rentals number (left and right handed). DID YOU KNOW? Our culinary team makes everything fresh in-house with locally sourced ingredients. 3 DAYS before event Confirm list of hole prizes. Confirm golfer groups. CRUSHED IT!!! Best golf tournament we have ever had! Thank you so much for handling the heavy lifting for our event. People can t wait for the next year. -James T. Thank You FOR SHARING YOUR STORY WITH US. Until next time. Follow-up + Payment Within 5 business days of event, we will follow-up. Be relaxed & enjoy every minute of your event. You created something outrageously wonderful. Invoicing Within 2 business days of event we will issue invoice. Event Day A dedicated Event Champion is assigned to help you with any requests you have during the course of your event.
Start here Woodside provides you with weather insurance. If Mother Nature forces you and your guests to play in wet conditions, our 100% rain check policy provides all of your players with a green fee and cart voucher to play another day, one where the sun makes shorts necessary. More Reasons to Write your Woodside Story You Our entire experience is designed with you in mind. From an event custom made for you, to a dedicated event coordinator we focus all our efforts on you! Convenience Located just 10 minutes from the Calgary International Airport and only 22 minutes from downtown Calgary, Woodside is the ideal Tournament venue. Amenities The very playable, par 70 layout annually boasts some of the best course conditions in the Calgary area and provides a challenge to players of all skill levels. All of our packages include full use of the driving range, chipping and putting green plus access to the Locker Rooms and Shower Facilities. The modern clubhouse includes seating for 165 inside with room for another 80 on our breathtaking outdoor patio there is always a great seat waiting for you! Fantastic Food & Adult Beverages Great food makes everybody happy! The Woods Dining Room and Patioh that s not a typo provides you with the perfect venue for pre and post game celebrations. Everybody Wins From low score to high score, longest drive to shortest drive we ve got you covered with industry leading gifting and prizing. All events include a welcome gift for participants and a $12 per player Pro Shop prize allotment. Your Name in Lights Everybody loves to hear and see their own name, especially on TV! Our Tournaments includes live scoring and sponsorship display on our HDTV s. 40 is the new 30, honestly! All MVP tournament packages with more than 40 players will receive a Complimentary $2,500 Hole-In-One Sponsorship.
Minimum Tournament Group Size is 24 players. Should you have less than 24 players ask us about our Advanced Group Booking Program. Entertainment Packages Championship Package MVP Package Monday Thursday 18 Holes $101.91 + GST 18 Holes $113.33 + GST Friday Sunday & Holidays 18 Holes $118.10 + GST 18 Holes $129.52 + GST Buffet Meal Choices BBQ Chicken Breast AAA Roast Beef Stuffed Roast Pork Loin 8oz New York Steak AAA Prime Rib ¼ BBQ Chicken + ½ Rack BBQ Ribs Tournament Inclusions Round of Golf Round of Golf Power Cart Rental Power Cart Rental Woodside Rewards Welcome Gift Woodside Rewards Welcome Gift $12 per player Pro Shop Prize Pool $12 per player Pro Shop Prize Pool Driving Range + Practice Facilities Driving Range + Practice Facilities Registration Tables Registration Tables Personalized Cart Plates & Scorecards Personalized Cart Plates & Scorecards Competition Markers for Skill Prizes Competition Markers for Skill Prizes Championship Buffet Options Above MVP Buffet Options Above Live Leaderboard Scoring Live Leaderboard Scoring Optional Themed Outing Optional Themed Outing Mobile App Private Leaderboard, GPS Mobile App Private Leaderboard, GPS Beverage Cart Service Beverage Cart Service $2,500 Hole-In-One Sponsorship The Plot
Buffet Dinner Banquets All Tournament Dinner Buffets Include: Salad Bar Choice of One Entrée Chef s Choice Potato Seasonal Vegetables Warm Artisan Rolls with Butter Decadent Dessert Table Coffee & Tea Buffet Meals Championship Package Buffet Choices BBQ Chicken Breast A stender chicken breast glazed with our house BBQ sauce and served with oven roasted potatoes. or AAA Roast Beef Delicious AAA Alberta Roast Beef salted and seasoned to melt in your mouth. Served with oven roasted potatoes. or Stuffed Pork Tender Loin Tender slow roasted pork loin filled with delicious apple, cranberry and sage stuffing and served with a white wine sauce. MVP Package Buffet Choices 8oz New York Steak 8oz New York Strip of Alberta Beef seasoned and grilled to perfection and served with garlic toast and oven roasted potatoes. or AAA Prime Rib Herb crusted and slow roasted, accompanied by Yorkshire pudding and red wine au jus. or ¼ BBQ Chicken + ½ rack of BBQ Ribs A succulent ¼ chicken glazed with our rich BBQ sauce and served with roasted potatoes and a ½ rack of BBQ ribs. * Choose an additional protein for $8.00 + GST per player. the Juicy Part
More Food & Beverage Options Lunch Buffets BBQ Beef Burgers or BBQ Chicken Burgers (choose one) $15.95 + GST A huge 6oz Alberta Beef Burger or succulent 6oz Chicken Breast grilled to perfection on a sesame seed bun accompanied by a salad bar, potato chips and all the fixings! Taco Buffet with Tater Tots $13.95 + GST Spicy taco beef with all of your favorite fixings and golden tater tots. Pulled Pork on a Fresh Bun $13.95 + GST Tangy pulled pork on a sesame seed bun with homemade coleslaw and potato chips. Breakfast Buffets Bacon & Egger $6.65 + GST A homemade breakfast sandwich (fried egg, cheddar cheese and bacon on a fresh bun). Includes choice of coffee, tea and juice. Breakfast Buffet $15.95 + GST Enjoy scrambled eggs, country style hash browns, crispy bacon, breakfast sausage & pancakes, seasonal fruit & coffee & tea. On the Run Options Brown Bag Lunch $12.95 + GST Assorted Sandwiches: Roast beef & swiss cheese, ham & cheddar, turkey & mozza or vegetarian. Includes a bag of chips + canned pop or bottled water. * Tournament Sponsors should request our Tournament Sponsorship Form for full details regarding On-Course Sponsorship Protocol.
Dress Code Woodside offers guests a casual golfing experience. With that said, we still like to maintain a modest decorum. Please refrain from wearing ripped jeans, cut offs, tank tops, short shorts, sweat pants or swimsuits. Also, we aerate the greens once a year, so we don t need anyone to show up in metal spikes or high heels for unscheduled maintenance - soft spikes or running shoes only. If anyone does show up in these items, we will ask them to change. Participants can visit our fully stocked Pro Shop if they are in need of clothing that is both stylish and conforming. the Fine Details Speed of Play Slow play is one of the biggest complaints golfers have, so we take this seriously. The course marshal has the authority to inform slow groups and also to ask them to pick up their balls and skip holes to catch-up to the group in front of them. Remind all of your groups that it is their responsibility to keep pace with the group in front of them. Etiquette Our team works hard to maintain our golf course. Please remind your groups to observe proper etiquette. Repair ball marks, fill divots and rake sand traps. Woodside is surrounded by a residential community, please be respectful of our neighbours. If a golfer hits a home, do the right thing and contact the Pro Shop for a lesson. Woodside has an Errant Golf Ball Program that handles the cost of repairs for broken windows that occur as a result of errant shots, so please don t hesitate to report any of these. Weather We do our best to make sure that you and your guests have the best event experience possible. Most of the time Mother Nature cooperates with us, but when she doesn t we provide all of our guests with a 100% rain check policy that provides them the opportunity to play with us on another day. Tournaments will be deemed to be playable rain or shine, unless course management closes the course due to really stupid weather. In the event of a cancellation, the golfing portion of the tournament will be rescheduled or reimbursed. The banquet will be held regardless of the weather.
We encourage you to live life fully & completely in the moment. Incredibly good times result in stories that are shared over and over with friends. We create opportunities for you to achieve maximum enjoyment of life for the time shared at our facility. Food & Beverage ALL FOOD & BEVERAGE PRODUCTS MUST BE SUPPLIED BY WOODSIDE GOLF COURSE. The Alberta Gaming and Liquor Commission and the Calgary Health Authority mandate that Woodside is required to provide you with all of these goodies under our license agreements. Please call for our Tournament Sponsor Form. Should you have guests with special meal requests, you can arrange these with the Woodside Team. Food & Beverage Meal Prices are subject to change. Prices quoted are valid for 60 days prior to the event. WE ENFORCE A ZERO TOLERANCE POLICY FOR OUTSIDE ALCOHOL. NO ALCOHOLIC BEVERAGES ARE PERMITTED ON THE COURSE UNLESS PURCHASED FROM WOODSIDE GOLF COURSE. Any alcoholic beverages brought onto the premises will be confiscated and playing privileges will be revoked without refund. Prizes All Woodside Tournament Packages include an allotment of $12 per player for a prize pool. Tournament Organizers can either select merchandise from the Pro Shop or provide the winners with Gift Cards in denominations of their choice. Shotgun Starts In order to host a Shotgun, Woodside requires that you have a minimum of 96 players. *Tournaments with fewer than 120 players may have non-tournament guests included in their shotgun. It should be noted that events that book a shotgun and end up with less than 96 players confirmed 18 days prior to the event will have their start changed to a cross-over, or will be billed for 96 players in order to keep their shotgun start.
Guaranteed Numbers Woodside requests that you provide us with an estimated number of tournament guests at time of booking and that you update our team if there are drastic changes to this estimate in either direction. Woodside requests that Tournament Organizers provide us with the minimum number of guests to be attending 18 days prior to your event date. This will be the minimum number of players that you will be billed for. Woodside will require your number of meals for your event 7 days prior to your event, again this will be the minimum number of meals that you will be billed for. Finally, Woodside will require a list of your golf groups or teams 3 days prior to your event. Woodside Golf Course reserves the right to alter start times, course rotation or format should the number of players differ greatly from the original booking. Damages We want you and your guests to have an insanely good time, but we also need to be able to continue to provide insanely good conditions to all of our guests - this means our facility and equipment need to be in working order. Tournament Organizers will be responsible for collecting property and equipment damages caused as a result of misconduct by their guests. Rentals Woodside has a limited number of golf clubs available for those guests who do not have their own equipment. If your group has more than 10 people who will require rentals we will do our best to accommodate but will require 18 days to source extra equipment. Online Registration Don t want to deal with payment and registration? Ask about our online registration options. Deposit & Payment Information In order to reserve your requested date, confirmation is subject to availability and receipt of a completed Tournament Registration Form and Deposit. 100% of the deposit will be forfeited if you cancel your event with 60 days or less to your event. 50% of the deposit will be forfeited if you cancel your event outside of the 60 day window. Tournament Deposit Schedule 24-56 players $ 300.00 deposit required 57-96 players $ 500.00 deposit required 97+ players $ 1,000.00 deposit required * No dates confirmed until deposit is received. Full payment of your event is due 5 business days after the event. 5% monthly interest will be charged to accounts that go over 30 days. Accepted forms of payment include VISA, MASTERCARD, AMERICAN EXPRESS, CASH or CHEQUE.
Tournament Agreement Tournament Organizers are asked to FULLY COMPLETE & return this form with the correct Tournament DEPOSIT in order to secure their Golf Tournament at Woodside Golf Course. Tournament Date: Holes: 18 9 Organizer Name: Email Address: Mailing Address: City: Postal Code: Telephone: (Bus) (Res) Start time request: Estimated Number of Players (min) FORMAT: Straight tee-times 24-52 Crossover 48-96 Shotgun 96+ PACKAGE: Championship MVP Price per Person $ MEAL CHOSEN: I have read and understand the terms and conditions outlined within the Woodside Tournament Package. I agree to abide by these terms and conditions and take responsibility for sharing this information with my tournament guests. Signature Date *I authorize Woodside Golf Course to charge a deposit to my credit card to hold the date for my Deliciously Outrageous Story! I understand that in the event of a cancellation for any reason, the deposit is non-refundable if cancelled within six (6) months of the event. All notices of cancellation must be received in writing. Woodside will provide you with an invoice no later than two (2) business days after the conclusion of your story. Full payment of your story is due no later than five (5) business days after the event. If you wish to have Woodside bill your story to the credit card on file, please initial here. 5% monthly interest will be charged to any accounts that go over 30 days. Accepted methods of payment are: VISA, MASTERCARD, AMEX, CASH & CHEQUE (made payable to Woodside Golf Course). +GST BBQ Chicken Breast AAA Roast Beef Pork Tenderloin 8oz New York Steak AAA Prime Rib ¼ BBQ Chicken + ½ Rack of BBQ Ribs Additional Meals: Beverage Requests: Cash Bar Host Bar Drink Tickets # DEPOSIT (24-56 players = $300) (57-96 players = $500) (97+ players = $1,000) Credit Card #: Name of Card Holder: Expiry Date / Signature: Your story starts here