TOURNAMENT PACKAGE
TOURNAMENT PACKAGE THE COURSE The Winston Golf Club is a championship 18-hole golf course playing between 5,401 to 7,037 yards from four sets of tees. A redesign of the course was completed by renowned golf architect Les Furber in 1992 and features beautiful mature trees, water hazards and many well-placed sand and grass bunkers. The golf club is an oasis just minutes away from the heart of the city and is easily accessible from Deerfoot Trail. COURSE RATING MEN S RATING Black-74.3, Blue-71.8, White-69.5 MEN S SLOPE Black-130, Blue-129, White-125 LADIES RATING White-75, Red 72.2 LADIES SLOPE White-140, Red-127 FOOD AND BEVERAGE FACILITIES Our clubhouse features three separate banquet areas: Majestic Ball Room Imperial Dining Room Regal Taps Lounge CONTACT WAYNE FAIRBAIRN Head Professional 403.984.1701 wfairbairn@thewinstongolfclub.com SICA SPENRATH Manager, Hospitality and Catering 403.984.1706 sspenrath@thewinstongolfclub.com
TOURNAMENT DETAILS $160 per player for tournaments with 100+ players (144 player maximum) $170 per player for tournament less than 100 players TOURNAMENT PRICE INCLUDES: Green fees and power cart fees $20 per player credit--redeemable for gift certificates, tee gifts, or prizes, that are purchased from the Golf Shop $35 food credit per player $2,000 of Hole-in-One insurance for each of our four par 3 s. Any player scoring a hole-in-one will receive a Winston Golf Shop $2,000 credit. MINIMUM YARDAGES 150 for Men; 120 for Women Use of our practice facilities 1 ½ hours prior to your event start time. Facilities include: driving range, putting greens, short game area Cart staging with sponsor logos, player signs, and scorecards Registration setup Setup of all on-course and banquet requirements for event, including prize or auction table set-up Electronic score keeping complete with scoreboard display and visual presentation One banquet room for food & beverage service prior to the shotgun start as well as one banquet room after for the tournament banquet On-course hole competition preparation with tournament and sponsor logos The Winston Golf Club Tournament Manager assigned to assist with your specific needs/ requirements Prices do not include GST or the Food & Beverage 18% service charge (F&B charges only). Non-playing guests and volunteers will only be charged for the cost of the meals.
ADDED SERVICES VALUE ADDED TOURNAMENT SERVICES The following services are available for an additional fee per service selected: Group instruction clinic. Have our PGA of Canada professionals entertain your group and provide valuable tips before the round. Beat the Pro fundraising hole. Customized tee gifts for your participants. Impress your players with a high quality fully customizable gift prior to play. We have a huge selection of golf and non-golf items. Signage (on and off course). Additional Hole-in-One prizes (cars, cash, etc). On-course Food & Beverage stations, customized menu, cocktail reception (a reception is also available the night before the tournament). Custom flags with tournament/sponsor logo on all flags. Prizes - we have an award winning fully stocked golf shop with an array of prizing options. If we don t have a particular item in stock we can custom order. We also offer competitive prices and a tournament discount. Rentals - available at $40/player. Please ask about any additional services not listed and we will try to accommodate you to the best of our ability. TOURNAMENT LICENSED BEVERAGE SERVICES For all tournaments, The Winston Golf Club will have our 1/2 Way House available for golfers between the 9th and 10th holes, as well as beverage cart(s) operating on the course during the tournament. A fully stocked and staffed bar is available in all of our banquet rooms. In following the Alberta Gaming and Liquor Commission laws, The Winston Golf Club allows one sponsored alcoholic beverage hole for each nine holes, and the law stipulates that a licensed golf course staff member must be the server for all alcoholic products. Volunteers may at no time distribute alcohol. All alcohol must be provided by and purchased from The Winston Golf Club. We will offer competitive pricing for each product and can source specific and unique products if requested. If a sponsor is from within the liquor industry, the sponsor must contact our Hospitality and Events Manager to obtain product and pricing. TOURNAMENT FOOD SERVICES Please see the Food and Beverage addendum in this package for menu selections for meals before and after your tournament. We also offer a variety of options for tournaments looking to offer on course food during the event. Tournaments and/or sponsors for a tournament are able to have food holes set-up on the golf course to a maximum of four (4) food holes. Food holes are subject to menu pricing and the food must be purchased from The Winston, or from a Winston approved supplier. Please contact the Hospitality and Events Manager to discuss the many possibilities for food and we will work with you to find the best ideas for your event and it s sponsors. Please note that all sponsored food and beverage including sponsored holes must be organized through our Hospitality and Event Manager a minimum of four (4) weeks prior to the tournament date. It is the sole responsibility of the tournament to collect payment from their sponsors. The purchased food and alcohol will be billed directly to the tournament.
COURSE GUIDELINES To ensure that all of your participants are aware of the following guidelines: DRESS CODE All players, volunteers and organizers must comply with The Winston Golf Club dress code. Men must have a collared shirt, while ladies may wear a shirt without a collar providing it has sleeves, or may wear a sleeveless shirt providing it has a collar. Anyone wearing jeans, sweatpants, cut-offs, gym shorts, tank tops, halter tops or attire displaying inappropriate slogans, words or pictures will be denied access to the course. EQUIPMENT RENTAL Each player requires a set of golf clubs--sharing of clubs is not permitted. Should any pariticipant require golf club rentals, please make arrangements with the Tournament Manager at least 10 days in advance of the tournament. Rental equipment will be assigned on a first-come, first-serve basis, and will be $40.00 per set, GST included. POWER CARTS Power carts are mandatory for all tournaments. The tournament convener must sign a cart agreement prior to tournament. The convener of the tournament will be held responsible for any cart damage incurred by any participant of the tournament. Power carts should never travel in bunkers, close to water hazards, near the tee boxes or greens, or in treed areas. Any additional power carts may be available and will be billed at $60.00 each. TRAPS, DIVOTS & BALL MARKS Please replace all divots, rake all sand traps, and repair your ball mark and at least one other on the green. Sand and seed bottles can be found on the golf carts. Please fill divots with our sand/seed mixture.
COURSE GUIDELINES CONTINUED SPEED OF PLAY Player Assistants are on-course to monitor conduct, speed of play, and to assist players with any needs that may arise out on the golf course. All tournaments are required to maintain a pace of play of 5 hours or less for 18 holes. If the tournament has reached the 5 hour limit, The Winston Golf Club retains the right to ask all tournament players to finish the hole they are currently playing and leave the course. Player Assistants will recommend some of the following helpful pointers, which will enable you to keep up the speed of play: When in cart staging area, be ready to travel to your starting hole 15 minutes prior to the scheduled start time Play ready golf - have every member of your team proceed to their ball as quickly as possible so everyone is ready to play when it s their turn Keep up with the group in front of you. Your place on the course is directly behind the group in front of you. CONDUCT The Winston Golf Club reserves the right to refuse service to anyone that does not adhere to course rules.
SAMPLE TOURNAMENT PROGRAM TOURNAMENT SCHEDULE Players arrive to register (1.5 hrs prior to shotgun should be enough time), and receive tee-gifts (if applicable). Players enjoy breakfast or lunch (1.5 hrs prior up to 20 min before start). Pre-tournament announcements are made with sponsor messages and tournament rules in the staging area prior to lead out to golf course (20 min before start). Tournament starts--players have about 5 hours to enjoy playing on golf course. Players come in to the Clubhouse for their lunch or dinner banquet and for the prize presentations. TOURNAMENT SCRAMBLE FORMAT (SUGGESTION) Men tee off from the white markers; ladies tee off from the red markers. Each player tees off. One drive will be selected by mutual agreement (all other drives are picked up) and all team members will play from the selected drive position. This procedure continues until the team reaches the playing green where each player then proceeds to putt from within one putter head length of the selected spot. This process continues until one player has holed out (the other players don t need to hole out once this has happened). The score recorded should be the actual score without handicap deduction. Should a team have to play from a bunker, the bunker may be raked after each shot in order to recreate the lie. 3 tee shots must be used per player in a team. In the case of only 3 players on a team, each player would alternate hitting a fourth ball. HOLE CONTEST RECOMMENDATIONS Hole #: 1 3 Putts (draw) 2 Ladies longest drive 3 Men s longest drive 4 Water (draw) 5 Sand (draw) 6 Closest to the pin/hole-in-one 7 Longest putt 8 Straighest drive/closest to line 9 Closest to the pin/hole-in-one 10 Ladies longest drive 11 Closest to the pin/hole-in-one 12 Water (draw) 13 Longest putt 14 Men s longest drive 15 Straightest drive 16 Sand (draw) 17 Closest to the pin/hole-in-one 18 Longest putt
TOURNAMENT PACKAGE FOOD AND BEVERAGE ADDENDUM
BREAKFAST MENUS THE SANDWICH $8 per person. Breakfast sandwich with fried egg, ham, and cheddar served on a toasted english muffin. 1 per person. Includes coffe and tea. THE EXPRESS $12 per person. Breakfast sandwich with fried egg, ham, and cheddar served on a toasted english muffin. 1 per person. Includes: Fresh Fruit Platter Chilled Juices THE EYE OPENER $16 per person. Includes: Scrambled Eggs with 4 Cheese Blend Bacon & Sausage Breakfast Potatoes Fresh Fruit Platter Fresh Baked Breakfast Pastries Chilled Juices
LUNCH MENUS LUNCH TO GO $10 per person. Includes: Assorted Subs Whole Fruit Cookie Can of Pop TAILGATE BARBEQUE $10 per person. Includes: BBQ Hotdogs Bag of Chips Diced Onions, Sliced Tomatoes Condiments Can of Pop ADDITIONS: Beef Burgers $2 per person TACO BUFFET $20 per person. Includes: Chicken and Pulled Pork Taco Salad Spanish Rice Tortillas Tator Tots Condiments Assorted Desserts Coffee and Tea GOLF EXPRESS $20 per person. Includes: Fresh Baked Buns Beef & Chicken Burgers Mixed Greens with Dressings Pasta Salad & Apple Fennel Slaw Pickles, Tomatoes, Onions, and Homestyle Chips Lettuce Assorted Desserts Coffee and Tea BARBEQUE CHICKEN (can also be selected for BANQUET MENU) $31 per person. Includes: Fresh Baked Buns Herb Roasted Chicken Pieces Chef s Potato Fresh Seasonal Vegetables Mixed Greens with Dressings Apple Fennel Slaw Marinated Vegetable Salad Relish Tray Fresh Fruit and Assorted Desserts ADDITIONS: Coffee and Tea 6 oz New York Sirloin $5 person Baby Back Ribs and Baked Beans $5 per person
BANQUET BUFFET MENU SELECTIONS Please see the following page for all Entree, Starch, Salad, and Protein selections. CLASSIC BUFFET CHOICE OF ONE ENTREE $35 per person. Includes: Fresh Baked Rolls Two Salad Selections Mixed Greens with Dressings Domestic Cheese Board Relish Tray Fresh Seasonal Vegetables One Starch Selection Fresh Fruit & Assorted Desserts SIGNATURE BUFFET CHOICE OF ONE PROTEIN SELECTION AND ONE ENTREE (see PROTEIN SELECTION for pricing). Includes: Fresh Baked Rolls Three Salad Selections Mixed Greens with Dressings Gourmet Cheese Board Relish Tray Fresh Seasonal Vegetables One Starch Selection Fresh Fruit & Assorted Desserts PREMIUM BUFFET CHOICE OF ONE PROTEIN SELECTION AND TWO ENTREE (see PROTEIN SELECTION for pricing). Includes: Fresh Baked Rolls Four Salad Selections Mixed Greens with Dressings Antipasto Platter Garden Vegetable Platter Prawn Cocktail or Mussels in a Garlic White Wine Sauce Fresh Seasonal Vegetables One Starch Selection Fresh Fruit & Assorted Desserts All banquet buffet menu selections include coffee and tea.
BANQUET BUFFET MENU OPTIONS ENTREE SELECTIONS Wild Mushroom Chicken Tomato & Basil Chicken with Feta Lemon Thyme Chicken Maple Orange Salmon with Mango Avocado Salsa Baked Meat or Vegetarian Lasagna STARCH SELECTIONS Herb roasted potatoes Rosemary Scallop Potatoes Crispy garlic crockets Roasted garlic red skin mashed potatoes Parmesan potatoes au gratin Rice pilaf with roasted pine nuts and cranberries Herb and garlic wild rice Quinoa with roasted root vegetable SALAD SELECTIONS Caesar salad Greek Marinated Vegetable Creamy potato and bacon Balsamic tomato and bocconcini Apple Fennel Slaw Waldorf Arugula and yellow beet Thai quinoa salad Creamy curry pasta Spinach and seasonal fruit Broccoli and sweet onion PROTEiN SELECTIONS CARVED BARON OF BEEF Signature $40 Premium $46 CARVED PRIME RIB Signature $48 Premium $54 CARVED AAA ALBERTA STRIPLOIN Signature $45 Premium $51 PORK RIBS Signature $39 Premium $45 8oz AAA Alberta Sirloin Steak $39 Premium $45 8oz AAA Alberta Ribeye $45 Premium $51
ON-COURSE FOOD OPTIONS Gourmet Mini Sliders. Choice of Pulled Pork, Mini Spolumbo s, Beef Patties with Cheese and Bacon Bits, or Bison with Jalapeno Havarti (2) $7 Beef or Chicken Kabobs (2) $7 Tequila Lime Shrimp (3) $9 Mini Corn Dogs (2) $6 Fried Naan with Spinach and Artichoke Dip $6 Assortment of Chips $2; Chocolate Bars $2.5; Nibs $2.75; Beef Jerky $6.5; Peanuts $2.5 Fruit Kabobs with Honey Yogurt Dip (2) $5.25 Homestyle Chips with Variety of Seasonings $4 Nachos & Cheese $5.5 We highly recommend holes 4 and 15 as your first choice for food holes during the tournament. Other hole choices could also be holes 6, 12, and 17.
BEVERAGES AND LIQUOR BAR OPTIONS HOST BAR A host bar is arrangement where the company or individual hosting the function pays for all the beverages. CASH BAR A cash bar is when each individual is responsible for the purchase of their own beverages. SUBSIDIZED BAR we can make arrangements where your participants pay a portion of the drink price and the host covers the remaining portion. BAR PRICES Highballs (1oz), Domestic Beer (bottles) $6 Premium Highballs (1oz) $7.50 Import Beer (bottles), Coolers, Cocktails $6.75 House Wine by the glass $7 by the bottle $32 Pop or Juice by the glass $2.75 REGULAR OR DECAF COFFEE 12 cup thermos $20; with hot water and tea bags $22 24 cup thermos $40; with hot water and tea bags $42 36 cup thermos $60; with hot water and tea bags $64 48 cup thermos $90; with hot water and tea bags $94 ON-COURSE BEVERAGES Highballs (1.5oz) $7.50 Domestic Beer (cans) $5.75 Import Beer (cans), Coolers, Caesar $6.50 Bailey s and Coffee (1.5oz) $7.50 Hot Chocolate $2.75 per bag Assorted Soft Drinks and Juices $2.75 per bottle
TOURNAMENT AGREEMENT Agreement for a corporate golf tournament to be held at The Winston Golf Club on This agreement is between: (date) and The Winston Golf Club ( the Club ) 2502 6 Street NE, Calgary, AB T2E 3Z3 Tournament Organizer/Contact: Primary Phone #: Alternate Ph #: Fax #: Email: Billing (Accounts Payable ) Address including Postal Code: Accounts Payable Contact: Accounts Payable Contact Ph#: Account Payable Contact Fax #: Accounts Payable Contact Email: Estimated Number of Players: # of Additional Meals: Other than yourself, please list all the known person(s) who will be assisting you in running the tournament. Be sure to list their responsibilities, as well a contact number and e-mail address: Name Responsibility Phone Email Address
Please initial each of the following in the box provided and submit with rest of the tournament agreement: o DEPOSITS AND INVOICING To confirm the date and time of the tournament, an initial deposit of $5,000.00 must be submitted with this signed agreement. Cancellation of the tournament will result in forfeiture of the initial $5,000.00 deposit to The Winston Golf Club. A second deposit of $6,000.00 is due 30 days prior to the tournament date. A final deposit is due 10 days in advance of the tournament date. This deposit will be determined by the number of players. All deposits will be applied to the total tournament cost. If The Winston Golf Club does not receive payment of the above listed deposits in the time frame outlined, the Club retains the right to cancel the tournament. Any additional charges such as taxes (all Food & Beverage charges are subject to 18% service charge and 5% GST.), additional food & beverage services, and/or tournament services will typically be invoiced within a 1-2 days following the tournament and are due as of the date of the invoice. 1½% interest per month will be applied on all overdue balances. o CANCELLATION DUE TO WEATHER Tournaments must proceed as scheduled unless the golf course is deemed unplayable by the golf course Superintendant. Tournament Cancellation Insurance is available--please speak to the Tournament Manager to arrange. If play is cancelled and the tournament is insured a refund will be provided based on the terms of the insurance agreement. If the tournament is not insured, the tournament convener will be given individual Gift Certificates, equaling the number of participants as shown on the submitted participant list, for one green fee plus power cart. Banquets will be held as scheduled regardless of weather. In this scenario the time the banquet will occur can be negotiated. o CONFIRMATION OF NUMBER OF PARTICIPANTS, DETAILS OF COMPETITORS An estimation of the number of participants must be provided at least one (1) week prior to the tournament date. The names of all competitors IN FOURSOMES must be received in Excel format one (1) week prior to the event. The names should be typed clearly and include the gender of the competitor, their handicap (if applicable), and their first and last name (names in the same field). A detailed list of all Contest Holes and a copy of the rules sheet you are going to use for the tournament must be sent to the Tournament Manager one (1) week prior to the tournament. If there are any special requests, please contact the Tournament Manager. A confirmation of people eating meals is required one (1) week in advance. You will be charged for the confirmed number, or the actual number of meals, whichever is greater. Depending on size or fluctuation of numbers, we reserve the right to provide an alternative function room. o DRESS CODE All players, volunteers and organizers must comply with The Winston Golf Club Dress Code. Men must have a collar on their shirt. Ladies may wear a shirt without a collar providing it has sleeves, or may wear a sleeveless shirt providing it has a collar. Persons wearing jeans, sweatpants, cut-offs, gym shorts, tank tops, halter-tops or attire displaying inappropriate slogans, words or pictures will be denied access to the course. o SPEED OF PLAY Tournaments will be allowed 5 hours (shotgun start) to complete play. Excessively slow play will not be tolerated. Our Player Assistants are directed to remind groups when their play is slow. The Player Assistants have full authority to move groups if necessary to increase speed of play and improve enjoyment for the other players. The Winston Golf Club retains the right to ask all tournament players to finish the hole they are currently playing and leave the course if the 5 hour limit has been exceeded.
o DAMAGES The Tournament Host is responsible for any damage incurred to The Winston Golf Club property, which includes course, outside facilities, clubhouse and equipment, as the result of the actions of any participant, volunteer, or guest of their event. Any damages to carts will be charged to the individuals responsible, in the event of unaccountability the tournament will be billed for damages. o TOURNAMENT SIGNAGE Any tournament signage or banners must be delivered to The Winston Golf Club a minimum of 24 hours prior to the tournament date. A detailed list of signage locations must also to be presented to The Winston Golf Club Professional Staff. Please have all signage picked up within 48 hours after your event. The Winston Golf Club is not responsible for any misplaced tournament signage. o END OF TOURNAMENT Organizers must take property and tournament material belonging to the tournament. The Winston Golf Club is not responsible for any items left behind. o TOURNAMENT FOOD SERVICES, AND LICENSED BEVERAGE SERVICES Banquet menu selections must be made one (1) month in advance. Tournaments and/or sponsors for a tournament are able to have food holes set-up on the golf course to a maximum of four (4) food holes. Food holes are subject to menu pricing and the food must be purchased from The Winston, or from a Winston approved supplier. All sponsored food and beverage including sponsored holes must be organized through our Hospitality and Event Manager a minimum of four (4) weeks prior to the tournament date. It is the sole responsibility of the tournament to collect payment from their sponsors. The purchased food and alcohol will be billed directly to the tournament. In following the Alberta Gaming and Liquor Commission laws, The Winston Golf Club allows one sponsored alcoholic beverage hole for each nine holes, and the law stipulates that a licensed golf course staff member must be the server for all alcoholic products. Volunteers may at no time distribute alcohol. All alcohol must be provided by and purchased from The Winston Golf Club. We will offer competitive pricing for each product and can source specific and unique products if requested. If a sponsor is from within the liquor industry, the sponsor must contact our Hospitality and Events Manager to obtain product and pricing. The signature below indicates your acceptance of the terms and policies included in this agreement: Authorized Tournament Organizer Printed Name Authorized Tournament Organizer Signature Agreed to this Day of, 20. Accepted on behalf of The Winston Golf Club (authorized signature of Tournament Manager): Tournament Account Number (to be referenced on all payments): TOURNAMENT INFORMATION Tournament Name: Tournament Date: Start Time: