Great Lakes Region Pony Club 2015 Dressage Rally Highland Hills, Metamora Hunt II, Grand River, and Synchrony Riders Pony Clubs cordially invite you to the. This packet contains all entry forms and information pertaining to this rally. Please read the enclosed information carefully and make sure that all necessary forms are included with your fees. We look forward to seeing you at the rally! Rally Dates June 19-20, 2015 (Friday - Saturday) Location Haul In Thursday, June 18 Woodbine Farms 9976 W Liberty Road Chelsea, MI 48118 http://www.woodbinefarms.com Closing Date Wednesday, May 20, 2015 Fees $140 per rider if postmarked by May 20, 2015. $20 per Stable Manager $25/competitor late fee if postmarked after May 20, 2015. Club Check Payable To Mail Entries To Organizer Hospitality Secretary Facilities TD Judges Highland Hills Pony Club Pam Koskinen 3758 Hollow Corners Dryden, MI 48428 Highland Hills Pony Club Sue Smith stkdgs@sbcglobal.net Synchrony Pony Club Adrienne Nemura anemura@geosyntec.com Metamora Hunt II PC Pam Koskinen rollingoaks5@gmail.com Grand River Pony Club Cindy Hogan PonyClub@andrewandcindy.com Barb Day Shari Wolke, JoAnne Coy CHAMPIONSHIPS QUALIFIERS: If you sent in your championship application for Dressage, assume you are going to qualify. Bring a copy of Coggins test report and checkbook. The RS will meet with your parents at the end of the rally while you are packing up. Payment for championships must be made at the end of the rally.
General Rally Information Eligibility All Pony Club members AND HORSEMASTERS in good standing may participate. Club, GLR and national dues paid in full. The DC is responsible for determining eligibility and safety of members in his/her club. Teams Consists of 3 or 4 riding members and a Stable Manager (Stable Manager optional but strongly recommended). Mixed rating teams are recommended. Each team must have a captain. Horsemasters compete as individuals. Each team must have an official adult chaperone. Dressage teams may have a coach (can be shared by more than one team). If your club does not have enough participants to form a full team, you may contact other clubs, or inform the Rally Secretary, who may be able to help you form a Scramble team. Mounts All mounts (mares and geldings only) must be 5 years of age or older at the time of the rally and should be the rider s regular mount for Pony Club activities and/or approved by the club DC or supervisor of instruction. Entries Snail mail postmarked and electronic Entries are due Wednesday, May 20, 2015. Entries postmarked after closing date will be charged a $25 late fee per competitor. Snail mail entry must follow with required paperwork: DC/Club Checklist, Team worksheet(s), entry fee with camping fees, Coggins for all horses, signed chaperone form(s), signed coaching form(s), camping form, and volunteer form (mini D and shirt forms optional). Rules Horse Management for the rally will be run in accordance with the USPC Horse Management Handbook and Rules for Competition 2015, any addenda and the annual newsletter. The Dressage Rally will be run in accordance with the USPC Dressage Rulebook 2015, all addenda and the current newsletter. Stabling Entry fee includes stabling on the grounds starting the evening before the rally begins. Bring your own bedding. Stall cards must be posted before leaving horses for the night if checking in the evening before official rally start. HM Note: Make sure stall cards are clearly readable. Cards should follow the basic format of the HM Rulebook. It s OK to be creative, just remember the main purpose is to find information quickly in case of emergency. Stalls must be inspected before leaving. Rally Organizer and HM will provide final info about stripping of stalls. Medical Each competitor (including Stable Managers) must wear a Medical Armband containing an original, signed Medical Armband Card. It is the responsibility of the parent and competitor to ensure the Medical Armband contains current and correct information. OR Wrist Band Medical wrist bands must be according to USPC policy 0128, effective 1/1/15 Lodging Primitive camping is available for free on the grounds. Camping with electrical hookup is $20 per site PER NIGHT. Extension cord and water tees necessary if electrical and water is desired. ONE electrical outlet per campsite. Extras will be charged as extra sites. Primitive is free. BRAND NEW! Holiday Inn Express & Suites, 323 N. Zeeb Rd, Ann Arbor 48103 734-827-1100 (7 miles) at Jackson & Zeeb Roads, I-94 Exit 169. Block of rooms under Huron Valley Pony Club. Suites sleep up to 6 people! Indoor pool, onsite laundry, walking distance to Big Boy, McDonalds, Grand Traverse Pie, Metzgers German restaurants; within 2 miles of many other fast food options, Meijer and Tractor Supply. http://www.ihg.com/holidayinnexpress/hotels/us/en/ann-arbor/arbzb/hoteldetail Wyndham Garden Ann Arbor: 2900 Jackson Rd, Ann Arbor 48103 888-595-9874 (10 miles) Horse/Ride Changes Cancellations/ Refunds Comfort Inn Chelsea: 1645 Commerce Park Drive, Chelsea 734-433-8000 (8 miles) Test change fee of $15 for any change in tests ridden. Horse changes (with vet note) with same tests will have no test change fee. Test change fee applies if horse and tests change (even with vet note.) No changes after Friday June 5, 2015. Per GLR guideline approved 11/2/14: Before closing date: If in writing, full refund less $25 non-refundable office fee; all withdrawals must be in writing via email before 8:00 PM of Closing Date. After Closing Date If in writing via email and accompanied by a vet s or doctor s note, 50% refund will be given. If entry can be filled from a waiting list, full refund less $25 non-refundable office fee. Meals Meals are not included in the entry fee. Food is available from concessions on the grounds during rally hours. Chaperones are encouraged to pack coolers for team tack rooms. Farrier/Vet Will be on call during the rally. All services are to be paid at the time of service; payment is the responsibility of the horse/pony owner. Phone numbers will be available in the rally office and in the rally packet. Volunteers Each team must provide a chaperone. Each team must also provide 3 volunteers. Horse knowledge is not required to volunteer. AHMJs with training are appreciated. Closing Date: May 20, 2014 Page 2
TENTATIVE SCHEDULE Thursday, June 18 6:00-8:30 pm Arrivals, Check In, Set Up of horse stalls, tack and feed stalls permitted by members; parents assist with unloading ONLY 6:00-8:30 pm Sound checks; musical riders report to office with music (2 copies suggested) 9:00 pm Barns Close Friday, June 19 6:30-7:30 am Barns open; check-in (chaperone checks in with team) Rally Opening; Set-up completed 8:00 am Briefing/Helmet checks 8:30 am Volunteer briefing 9:00 am Coach s briefing: Ring 1 9:30 am Horse Inspection begins 11:00 am Turnout begins 11:30 am Rides begin 4:30 pm Quadrille, Pas de deux, musical rides begin 5:30 pm Rides end for day 6:30 pm Final Turnbacks 7:00 pm Barns close Dressage tests available for review (must be returned until the end of rally) Saturday, June 20 7:00 am Barns open 7:30 am HM scores posted from day 1 8:00 am Safety checks begin (No horse inspection) 8:30 am Rides begin 1:30 pm Rides completed; packing may begin after last turnback, but no parents in barn 1:30 pm Mini D turnouts/rides (horses would have first morning rides of the day with competitor) 3:00 pm Awards Ceremony 4:00 pm Stall Stripping 5:00 pm Departure Notes regarding schedule: Chaperone will check entire team in. If arriving the evening before rally begins: o Tack and feed room set-up is allowed stall card must be posted before leaving for the night. o Early or late arrival (outside of specified hours) must be arranged with rally organizer. o Parents: Assist with unloading only Times should be regarded as approximate. Packets handed out at rally check-in will specify the final schedule. All riders should bring helmets to the initial briefing for inspection. All CDs and music for all musical rides must be dropped off on Thursday evening at office for sound check. Turnbacks for each rider/horse should occur within one hour of the final ride of the day. NO PARENTS ALLOWED IN THE BARN EXCEPT WHEN HELPING TO UNLOAD, LOAD OR DURING ESCORTED TOUR. Closing Date: May 20, 2014 Page 3
Dressage Rally June 19-20, 2015 Each rider will be given the opportunity to ride 3 dressage tests. They may choose two dressage or 2 eventing tests and repeat the harder test or choose to ride two different dressage/eventing tests and a musical ride. (Higher number/letter will be considered higher test if of the same level.) A fourth ride (for additional fee) may be ridden and judged but not counted in team scores. Friday Dressage/eventing test 1 Dressage/eventing test 2 or musical ride Saturday Dressage/eventing test 2 Optional fourth test of choice QUALIFYING TESTS Anyone qualifying for Championships must ride USEF 2015 test 2 and 3 for your chosen level and a musical ride (freestyle or pas de deux). You must have already sent your Championship Application form to the V-RS in order to qualify. USPC recommends (not requires) the following choices for individual tests: Flat Certification Recommended Tests (All 2015 versions) UR/D1 USDF Intro Test A / USDF Intro Test B D2 USDF Intro Test B / USDF Intro Test C D3 USEF Training Level Test 1 / USEF Training Level Test 2 C1 and up USEF test of choice best suited to the mount/rider team Awards Ribbons to all competitors **Traveling Silver Plate: to highest placing team ** Golden Shovel : to team scoring least Horse Management points **Amber Bryan Trophy: to individual exhibiting best sportsmanship (decided by CHMJ) **Best Mini-D Mentor: to mentor that best assists and models pony club standards, sportsmanship, & values for (a) mini-d rider(s). (decided by CHMJ and Mini-d program leader Alysia Apley) **Please indicate on your team entry form if you have these trophies and bring them along to be dropped off at the rally office upon arrival. Dogs MUST be leashed. Clean up after your own pet. NO dogs allowed on grassy areas near arenas. No pets near the arenas or horses for the safety of the riders. No turnout available. Warm up and longeing in designated areas only. Longeing according to USPC HM handbook. (Must sign up in HM office) Closing Date: May 20, 2014 Page 4
CLUB/DC CHECKLIST Please double-check all forms to ensure they are completed correctly and all forms are signed. All highlighted forms to be printed and postmarked by closing date to avoid late fee. Per Team: Electronic Entry Completed https://docs.google.com/a/longviewideas.com/forms/d/12tsjmwnfdqnfaxm2m32zmexul9vhm07hyyql3lgn04/viewform Chaperone Form (Signed) http://c.ymcdn.com/sites/www.ponyclub.org/resource/collection/06649fee-298e-478a-9400-7db8a4139c3c/chaperone_duties_form.pdf Volunteer Commitment Form Team Worksheet Coaching Form (optional) (Signed) http://c.ymcdn.com/sites/www.ponyclub.org/resource/collection/06649fee-298e-478a-9400-7db8a4139c3c/dressage_coaches_form.pdf Per Horsemaster: Electronic Entry Completed https://docs.google.com/a/longviewideas.com/forms/d/12tsjmwnfdqnfaxm2m32zmexul9vhm07hyyql3lgn04/viewform Per Mount: Copy of 2015 negative Coggins test report Mini Ds: Copy of Mini D Entry Form (optional) Per Campsite: Camping Reservation Form (optional) Fees: Club check for rally payable to: Highland Hills Pony Club (HHPC) Fee Calculation Rider/mount combinations entering rally x $140 = Horsemaster x $140= Late Entry (per competitor) if postmarked after May 20, 2015 x $20 = Stable managers per team x $20 = Extra test (not added into team score) x $15= Campsites PER NIGHT and per electrical/water hookup. (No x $20 = charge for primitive camping if not using electric or water) Mini D x $20 = TOTAL Make one club check payable to HHPC Closing Date: May 20, 2014 Page 5
Team Entry Worksheet Club(s): Team Name: Chaperone: Coach (optional): * Competitor Name Pony Club Flat Cert. HM Cert. Tests Extra test? Horse Name Stable Manager * denotes captain Third test is either repeat of test 2 or a musical Use the following test abbreviations: USDF Intro Test A-IA USDF Intro Test B-IB USDF Intro Test C-IC Pas de deux - PDD USEF Training Test 1-T1 USEF Training Test 2-T2 USEF Training Test 3 T3 Training Freestyle - TF USEF 1st Level Test 1 F1 USEF 1st Level Test 2 F2 USEF 1st Level Test 3 F3 1st Level Freestyle - FF USEF 2nd Level Test 1 S1 USEF 2nd Level Test 2 S2 USEF 2nd Level Test 3 S3 2nd Level Freestyle - SF USEA Beginner Novice A-BA USEA Beginner Novice B BB Western Basic Freestyle--WBF Quadrille Freestyle -- QF USEA Training A TA USEA Training B - TB USEA Novice A NA USEA Novice B NB USEA Prelim A PA USEA Prelim Test B -- PB Quadrille Intro - QI Quadrille Training - QT Western Intro Test 1 WI1 Western Intro Test 2 WI2 Western Intro Test 3 WI3 Western Intro Test 4 WI4 Western Basic Test 1 WB1 Western Basic Test 2 WB2 Western Basic Test 3 WB3 Western Basic Test 4 WB4 Person completing this form: Name: Phone: Email: Closing Date: May 20, 2014 Page 6
Volunteer Commitment Form Complete one form for each team of riders/mounts. For the rally, 3 volunteers are needed to each serve two shifts. Depending on the # of volunteers, choice of jobs can be not guaranteed. Assistant Horse Management Judges (AHMJs) require previous training and a two full day commitment (unless prior arrangements made with HMO). Assignments of qualified AHMJ s are coordinated by the Rally Organizer and the Regional HMO. Apprentice AHMJs may be needed for a half day on Friday only, but should also indicate a second volunteer job. Team Name Pony Club(s) Volunteer Name Cell Phone E-mail Home Phone Child Name(s) Club Specify choice of jobs (from list below) Add * if you have experience with the job 1 st 2 nd 3 rd List times unavailable during rally Volunteer Name Cell Phone E-mail Home Phone Child Name(s) Club Specify choice of jobs (from list below) Add * if you have experience with the job 1 st 2 nd 3 rd List times unavailable during rally Volunteer Name E-mail Child Name(s) Cell Phone Home Phone Club Specify choice of jobs (from list below) Add * if you have experience with the job 1 st 2 nd 3 rd List times unavailable during rally Available Jobs AHMJ (trained) Scribe Scoring Score Runner good job for siblings Warm Up Steward Gate Keeper Ring Crew Neutral Zone Announcer Rider Water Water Supply Night Watch great job for campers Porta Potty check Trash check Closing Date: May 20, 2014 Page 7
Job Title Job Length Experience Level (1-5) AHMJ * (Trained) AHMJ Apprentice* Warm Up Arena Steward* Announcer Full Days 1-2 days (need some during movein and moveout) Partial Day option Volunteer Job Descriptions Skill Level (1-5) Full Description 3-5 3-5 Supervise, evaluate and assist riders in the barns; AHMJs must work well with each other and competitors; must be willing to work with horses and be physically able to work the entire rally; Review HM rules prior to rally and have prior HM training; Appropriate dress; compensated with food 3-5 2-5 Assist the AHMJs with required equipment checks, recording rider arrivals at turnout inspections, secretarial duties, etc. Half day 2 3 Assist Riders into the ring; monitor schedule and rider order to push them into the gate keeper at the ring (in order, in correct ring); watch schedule and rider order to answer rider schedule questions; Observe for safe warm up behavior to report to HM or TD if problems. All day during 2 2 Use PA to announce riders entering ring and other rides announcements Rider Water* Half Day 1 1 Hand water to mounted riders; watch for heat or dehydration problems; assist warm up arena steward Scribe Half or full day 2 4 Write judges comments and scores on score sheets; must have legible hand writing and focus for longer periods of time Gate Keeper* Half day 2 3 Monitor order of go and ride schedule to keep riders in order and on time; communicate with judges if riders need to go out of order; work with warm-up ring steward to keep riders in order and on schedule Scoring assistant Ring Crew* Score Runner Night Watch* All day, both days Sporadically throughout rally Throughout day Once at night (possibly more) 3 5 Receive, sort and input all scores into scoring database; Assist scoring chief in troubleshooting and producing final scores; must be detail oriented 1 1 Must be physically able to lift awkward or heavy equipment to facilitate organizer or course designer in changing of rings for different classes 1 1 Pick up score sheets from judges to bring to scoring; must be tactful in moving through show grounds and approaching judges 4 4 Refill water buckets in all barns during the night; look for horses in distress; be available to continue monitoring a horse in distress and assist if needed; report possible HM problems * Requires appropriate horse footwear. Closed toe shoes, over ankle Closing Date: May 20, 2014 Page 8
CAMPING RESERVATION FORM Cost for a campsite is $20 PER NIGHT for electrical hookup. Primitive camping is free. Campers should bring their own extension cords and water tees. Please use one form for both rallies if staying through both. Name E-mail Arrival Day: List Others Staying at Same Campsite (check one) Pony Club Cell Phone Departure Day: Primitive (free) Site w/ Electrical Hookup **Facility owner does check those who connect to electricity/water and expects payment for ALL those using electricity or water. If you plug into two outlets, or attach to two water spigots, you will be charged for two sites. Closing Date: May 20, 2014 Page 9
2014 Great Lakes Region Dressage Rally Mini-D s Entry Form The organizers of the GLR Dressage Rally wish to give unrated and D1 members the opportunity to begin the rally experience on a slightly smaller scale. This is for pony clubbers who are too new, young, or inexperienced to compete, but are eager to participate in the rally. The 'Mini-D's' will have the opportunity to: Assistant Stable Manage in conjunction with a rally team, but on a more manageable time basis for these young riders - several hours on the first day during turn-outs, horse inspections and the preparation for first rides. Additional time as appropriate for their age/abilities and as mentor s time allows. Supervised by mentor C level pony clubber at all times while in the barn / with the horse. Shortened turnout inspection Riding in a Mini Dressage Test of their own on the calmest horses, as offered by other clubbers in their club in the rally. These will be 'lead line' rides, or assisted by a nearby 'guardian angel' (the rally rider or owner of the pony). They will help to prepare their horse for the ride, and do a supervised warm up Participation ribbons awarded Mentors should be a minimum of 16 and C2HM (contact organizer if questions) Mini D borrowed horse may only ride 3 rides. (competitor turnback prior to mini D ride) The fee is $20 Mini-D s and their parents must follow all rules. Appropriate dress (footwear) always expected. Mini Dressage Test A Enter Working Walk D Halt, Salute, Proceed Working Walk X Turn Right B Turn Left M Half turn reverse returning to the track at B Between B&F Working Trot E Working Walk H Half Turn Reverse returning to the track at E Between E&K Working Trot A Down Centerline X Halt, Salute Name Club Age Cert. Horse name Mentor Name/Cert. Closing Date: May 20, 2014 Page 10
Dressage Rally T-shirt Team Name: Member Name Quantity Size Adult/Youth Color (circle one) Total shirts x $15 = All checks made out to HHPC. Shirts will be given out with Entry Packets. Closing Date: May 20, 2014 Page 11