26 July 2016
1. Call to Order 2. Phone Interview for Interim Positions 3. Board Member and Staff Reports 4. Dates of future meetings 5. Adjournment 4
Update -Travel: 11 Teams -Academy: U10G, U10 Boys, U8 Boys/Girls -Academy: 30 players currently -Coaching Interviews Completed -New Travel Team Rosters Sent To Coaches -Practices Begin Week of 8/8 -NCSL Division Structures Confirmed With NCSL -Summer Camps Completed Photo Albums On Social Media -Travel Friendlies Scheduled for 8/27 OSA, FRSA, MonU, -VYSA Clinics -Travel Practice Schedule -GK Director Hired Josh Smith Action Items -Continue Marketing/Recruitment of Academy and Travel Program -Speed/Agility Training -Academy Days/Friendlies -Winter Facility Requests 4
Update of Previous Action Items Secured fields for the fall season: Complex: Fields 1-6, PF B (M,T,W,F,S,S) and PF D (T/TH) field 5 and 6 already lined Field 2 and 4 will not be ready until at least 13 August Emerald Hill (concern about adult pick up games) fields already lined Contacted surveyor to mark fields prior to field day (8/20) Blasted weekly Registration reminders and Facebook updates during June and July Sent letter to Treasurer of Culpeper Recreation Club Drafted Job Descriptions Attended meeting with U13 Girls Skyline team 4
CSC COMPLEX FALL GAME FIELDS Field 5 U13-U18 Field 3 U13-U18 A Field #1 U10 B 1 2 Practice Field B Field 6 U11-12 Field 4 U11-12 A B C D Field #2 U6 and U8 Wooded Area Shed Concession Stand/Bathroom Parking Shed Field 6A Football Fields Parking Parking Practice Field D Practice Field C Alternate Game Fields: U6/U8: Practice Field A U10: Practice Field B and C U12+: Emerald Hill
CSC COMPLEX FALL PRACTICE FIELDS 5A 5B Field 5 U13-U18 5C 5D 3A 3B 4A Field 3 U13-U18 3C 3D 4C 1A 1B A 2A 1C 1D Field #1 U10 2C B 2E 1E 1F 1 2 PF B 1 PF B 2 Practice Field B 6A 6B Field 6 U11-12 4B 4D Field 4 U11-12 2B 2D 2F A B C D Field #2 U6 and U8 Wooded Area Shed Concession Stand/Bathroom Parking Shed Field 6A Football Fields Parking Parking PF D 1 Practice Field D PF D 2 Practice Field C Alternate Game Fields: U6/U8: Practice Field A U10: Practice Field B and C U12+: Emerald Hill
EMERALD HILL SPRING GAME FIELDS Field 1 U13-U18 112yd X 75yd Porta Potty Field 2 U11-12 Parking 47yd X 30yd 75yd X 47yd Field #3 U10
EMERALD HILL SPRING PRACTICE FIELDS Field 1 U13-U18 1A 1C 1B 1D Porta Potty Parking 2A 2C 3A 3B 2B 2D Field #3 U10 Field 2 U11-12
Fall manager meeting 21 July All League registration complete Travel coaches have been emailed and asked to do the proper background checks required All head coach contracts sent out that were on my initial list and am currently working on assistant coach contracts 2
Administrative Tasks - Rosters (303 In Excel as of 7/21) - Practice & Game Schedule - Coach Contact Lists - Coach Filed Duty Assignments - Conduct Coach s Section (Brief the Agenda) - Develop Change Log for Changes During Admin Period - Recreate Game Change/Make-Up Tracker Number Recovery Suggestion - Plan & Proposal in E-mail 2
2
2015-2016 Report - see separate email 2016-2017 Budget - particularly income sources and payroll costs Travel balances remaining - yes, still quite a few and most are coaches Spirit Nights and Community Event expectations Fourth of July tournament 5K & Open House Fall tournaments Soccer.com points 2
VACANT 2
2
Fourth of July Tournament: 25 teams registered Spirit and Registration Events: 2 BWW, 2 Dicks Field Day at Dicks: Aug 20 th Appreciation Day Website: - Referee tab to be finalized by tomorrow night - Travel and Academy teams all posted; coaches/managers and players notified - Calendar of Events tab with an actual Calendar for CSC - Uniforms Tab now open on the Teams Central, for Travel and Academy teams - Creating a new Tab called Coaches, which will have all session plans for all ages. Fields: - Waiting on final confirmation for the rest of the fields at the Complex - Received confirmation for EHE from School Board Uniforms: - Rec: paid for all rec jerseys - Travel: paid for the jerseys that we are buying due to number change. Rec Coaches: We have 38 between coaches and assist coaches so far Rec Fall: We have 346 as of today with 2 on Adj Price 3