FRANKLIN COUNTY COUNTRY CLUB BOARD OF DIRECTORS MEETING MINUTES APRIL 16, 2018 The regular meeting of the Franklin County Country Club, Inc. Board of Directors was called to order by the President, Chris Boone, at 6:00pm. Present were Vicki Licklider, Dave Dobsch, Sherri Schaefer, Dennis Lottmann, Ryan Helfrich, Mike Christiansen and Chris Boone. Board Members not in attendance were Michael Richardson and Brett Kelley. Also in attendance were Terry Moosmann, Ed Wachter and Kelly Konczal. VISITORS (No Report) APPROVAL OF MINUTES The March 2018 Board of Directors meeting minutes were presented and read by those present. Vicki Licklider moved to approve the minutes as presented. Seconded by Dennis Lottmann; it was approved unanimously. FINANCIAL REPORT Terry Moosmann presented the financial statements, accounts payable, and the cash review for the Franklin County Country Club. Terry reported on the March Financials. Cash is pretty good at $152,200.00. Accounts Receivable is nearly the same as last year at $100,100.00. There was no new equipment purchased. There is a Net Income YTD of $43,400.00; the current YTD Net Income is higher than the budgeted of $36,800.00. Terry noted there had not been a lot spent on Capital items yet this year. Chris Boone noted the parking lot is getting ready to be redone. Vicki Licklider moved to approve the Financial Report and Accounts Payable. Seconded by Mike Christiansen; it was approved unanimously. The Club s membership delinquent list was reviewed, appropriate letters will be sent. The Board reviewed the Bond list. Vicki Licklider moved to approve to pay bond 09-173. Seconded by Dennis Lottmann; it was approved unanimously. COMMITTEE REPORTS Greens Committee Dennis Lottmann Ed presented minutes from the April Greens Committee Meeting on April 9, 2018. Ed also presented the equipment list needed and Capital Improvement list. Ed reviewed: COURSE WORK COMPLETED: Weather wet and cold. 5.0 inches of rain since last meeting. Ed stated there has been another 1.5 inches since the Greens Committee meeting.
Verticutt and aerified greens last week. Deep drilled and pulled cores. Pre-emergent herbicide was finished on entire golf course. Brush pile down on 13 needs little more work. Been too wet to get back in and finish. Irrigation system was pressurized today. We have a few problems to fix. Power wire to well house in front of club has gone bad. We will have to run new wire from Breaker Box to well house. Top-dress all tee boxes. Winter cups were removed. Martin house was installed. Putting out newly painted tee blocks. Cleaned and power washed swimming pool. Water Coolers boxes have been installed. Fix irrigation #6 fairway from bunker construction last year. Repair costs were already figured in the construction budget from the project. Installed irrigation to 13 forward tee. EQUIPMENT: Turfwerks has given us a new motor to put in our first Ventrac mower we purchased that was using antifreeze. Rob will install new motor. Kabota tractor needs front end worked on. Top-Dresser, Pull behind Seeder, Walking green mower, stump grinder, Leaf collection system for Ventrac, Pull behind sweeper, Stump grinder. PROJECTS TO COMPLETE: Cut down dead Oak near brush pile. Drainage holes 1, 2, 10, 15 Drainage holes 4, 5, 6, 7, 9 Expand fescue around greens. Fix power issue with Irrigation control boxes on front nine. Work on bridges and install new rubber matting. Limb up branches throughout golf course. Apply Grub control to entire golf course. Fertilize Green surrounds. Ed discussed fixing #8 rough on the right side of the fairway which was discussed at the Greens Committee meeting. Would install new part-circle heads on right side of fairway; these currently are old Rainbird irrigation parts that are no longer made. These heads have not been used since Ed has been here but would replace and begin using. To sod rough area between cart path and fairway and to fix cart path area that is washed out with sod; the cost $1,500 for sod plus $700.00 for the heads. There is currently a deal and Ed could purchase the heads needed for upgrading #18 and #8 for the same amount as currently budgeted for #18 alone at $6,500.00; plus the $1,500.00 for the sod on #8. Work on #18 is planned for the fall and would be completed then but could buy now and save. The Board reviewed with Ed, following discussion, Sherri Schaeffer moved to approve to purchase for #8 improvements only for the total project price of $2,200.00. Seconded by Vicki Licklider; it was approved unanimously. Golf Committee Brett Kelley & Ryan Helfrich Kelly Konczal reported for Neal Clasen: The FCCC Mystery Bus trip is scheduled for Friday, May 18 th and sign-ups are now being taken. The 8 Cup currently has ten teams signed up for Saturday, April 28 th ; would like a few more teams.
The Cross Country Tournament is Sunday, May 20 th ; sign-ups are now being taken. MANAGER S REPORT Kelly Konczal reported: Working on finding someone to work in the Pro Shop and help Neal with leagues yet this summer; hoping something will come up soon but may piecemeal with multiple employees if needed. There will be an employee meeting for all pro shop and 19 th Hole employees this Thursday. Friday nights have been slow through Lent; Stephen Dennison has been cutting back on the amount of specials available. This past Friday on the 2 nd Friday event there was a large crowd, members came dressed in their Cardinal themed gear and had a lot of fun. One of the specials ran out quick; this is a learning curve period for Stephen as he gets to know the membership. Beer pricing was brought up a couple months ago and Kelly has reviewed costs and current pricing. Most of the beers will stay the same. The brands affected will be the Bud Light Lime, Michelob Ultra and Golden Light that come in aluminum cans. The single price will go from $3.50 to $4.00; there will be a slight increase in the 6-pack price for these as well. The past few events at the club include a private poker & dinner night which profited about $200.00, a funeral luncheon profited about $470.00 and the Easter Brunch profited about $200.00. Kelly passed around copies of the May & June schedules for the Board to review; there is a lot of activity coming up. This Friday is a new member event, anyone who is able to attend from the Board is welcome to come to help greet and get to know the new members; this is a casual event. There has been requests to change up and add to the wine lists; next week Thursday all of the Board members and a handful of FCCC members have been invited to a tasting to help select some new wines offerings. The charge is $10 per person to help cover the cost of some light appetizers. Additional events include Monday, April 30 th the Young Life Outing; Thursday, May 3 rd LPL Dinner; Saturday, May 5 th Eggert Baby Shower; Monday, May 7 th High School Boys Sectionals; Friday, May 11 th the 2 nd Friday Stroke of Luck night; Friday, May 18 th Rodgers Rehearsal Dinner and Monday, May 20 th the Pacific Chamber Outing. With the Pacific Chamber Outing on the same day as the Board meeting in May and the St. Bridget s Outing on the Board meeting date in June there will need to be a location change or change the date. The Board reviewed and will hold the meeting on the same date but at the maintenance department in May and June. The upright fridge in the kitchen has been out for some time and have tried finding a used fridge. A used fridge has not been found and Stephen will need it replaced before the next Board meeting. The Board discussed, Dennis Lottmann moved to purchase a new fridge not to exceed $2,500.00 before the next Board meeting unless a used fridge is found. Seconded by Michael Richardson; it was approved unanimously. Membership Committee Michael Richardson There were two (2) Stockholder applications from Thomas Landon and Stephen Moore. Sherri Schaefer moved to approve the applications. Seconded by Vicki Licklider it was approved unanimously. There was one (1) Young Executive application from Chad Skornia. Dennis Lottmann moved to approve the application. Seconded by Sherri Schaefer; it was approved unanimously. There was one (1) request for transfer from Ike Lamke. Kelly Konczal discussed Ike had requested possibly keeping the stock while a Social Member. The Social Membership is a non-stockholder membership. The Board reviewed the options of Ike keeping his stock, the leave of absence option and the Bylaws. The Board discussed offering Ike the option to retain the stock but would need to remain a Social member for at least a year. Kelly and Ryan Helfrich will discuss the options with Ike. Dennis Lottmann moved to approve to let Ike
Lamke transfer to a Social and retain the Stock if he chooses. Seconded by Vicki Licklider; it was approved unanimously. The current membership totals are Stock 270, Senior Stock 15, Young Executive 60, Member Plus 4, Non- Stockholder 1, Access 34, Social Non-Stockholder 39 and Honorary 10. Entertainment Committee Dave Dobsch Dave reported the 2 nd Friday in April was well attended; there were no winners. There was a 50/50 drawing. The Board discussed advertising and getting more members to put their $5 in the pot every month to get more chances of a winner. It was also discussed to use a deck of cards to pick a member s club number instead of the names cut up in a bowl. Dave noted the Mystery Bus Trip on Friday, May 18 th. The bus is about half full at this time and looking for more participants. House Committee Vicki Licklider Vicki reported: The House Committee will meet again next week; the committee consists of Doris Jones, Steve Ruether, Vicki and Kelly. Have been cleaning up the clubhouse and added some décor above the bar area. Kelly has been interviewing for a few more employees and will be ordering uniform shirts for those that need them. So far the 19 th Hole has not lost any money; there was some concerns when hiring Stephen and leaving the kitchen open through the winter. Pool Committee Chris Boone & Kelly Konczal Kelly Konczal reported All American has started on painting the pool. Westport will be at the club Tuesday, April 24 th to open. Rules & Bylaws Committee Sherri Schaefer Sherri Schaefer stated she has been reviewing the Bylaws with Ryan Helfrich and will start working on the House Rules probably this summer when her schedule allows. Budget & Finance Committee Board of Directors (No Report) Long Range Planning Chris Boone & Mike Christiansen (No Report) Old Business Chris Boone reported he will have the bids for the parking lot repairs tomorrow and will email out to the Board; will wait to discuss at the May Board meeting. Chris is not sure where the bid amounts will come in; Chris discussed with the Board the drainage issues to be fixed and stated the cracks are too wide to fill and will be cut out and repaired. Vicki Licklider reported she has contacted the tree owner across from the airport. Vicki has received an estimate on a ball & burlap oak tree; a 4-5 inch diameter, 20 foot tall with 6 inch root. The Oak tree is recommended as the roots grow down. The estimate for this tree is $500 plus $200 to plant. Vicki would like to meet with him at the club along with Dave Dobsch, Ed Wachter, Kaley Hensel and anyone else that would like to meet; Vicki will get a date set to meet.
Sherri Schaefer discussed having an account for Capital Improvement funds; the current savings account at the bank can be used for this and referred to as Capital Improvement on the Financial Report. In the monthly Executive Board meeting, it was discussed to move the yearly depreciation amount, which is an earmark available for Capital items, transferred each month to the Capital Improvement account so it is separate from the general checking account. Chris Boone stated when a Capital Item purchase comes up this will allow to see the funds that are available. The Board reviewed, Sherri Schaeffer moved to approve to proceed to review each month and possibly transfer the monthly depreciation amount into the Capital Improvement fund account. Seconded by Michael Richardson; it was approved unanimously. New Business (No Report) Introduction of Matters by Board Members (No Report) There being no further business, the meeting was adjourned at 7:35pm. Respectfully submitted, Kelly Konczal Recording Secretary