PARTNER & EXHIBITOR INFORMATION 2 nd European Congress of Medical Physics Bridging knowledge across specialities 23 25 August 2018 Copenhagen, Denmark www. ecmp2018.org Organized by: Hosted by: Congress venue:
Welcome to the European Congress of Medical Physics 2018 Bridging knowledge across specialties The purpose of the 2nd European Congress of Medical Physics is to connect the medical physics specialties and create a common forum for networking, sharing knowledge, and focusing on the physics within the field of medicine. The 1 st ECMP Congress had 650 participants from all over Europe. We expect at least this number in Copenhagen. The ECMP embraces the science across our clinical subspecialties. The congress will facilitate the synergy between industry, research, and clinical practice that ultimately leads to improvements in health care. The medical physics societies in Denmark and Sweden are jointly hosting this main biennial EFOMP event. Medical physics has a strong and longstanding tradition in both countries with pioneering contributions having been made in nuclear medicine, diagnostic radiology, radiation dosimetry, and radiation therapy physics. In addition, both countries share a long history of successful commercialization of medical physics technologies and conceptual advances over the years. We look forward to ECMP 2018 ensuring that the distinguished past record of medical physics in Europe and beyond will be carried forward into the future. The main congress will take place 23-25 August 2018. Pre-courses and the Town Hall welcome reception will take place on 22 August. We hope you will join us for ECMP 2018 at the birthplace of quantum mechanics at the H.C. Ørsted Institute in Copenhagen. On behalf of the local organizing committee, Jens Edmund Eva Samsøe Crister Ceberg Annie Bjäreback Theis Bacher Erik Henning Andersen Peter Sharp Denmark Denmark Sweden Sweden Denmark Denmark United Kingdom DSMF DSMF SFfR SSF DSMF DSMF EFOMP 2
EXHIBITION 6, 8, 9, 12 or 15 sqm. EUR 495 per. sqm. To ensure maximum interaction between exhibitors and participants, coffee breaks will take place in the exhibition area. Participants will be able to purchase lunch near the exhibition. The allocation of the stand sites will be handled strictly on a first come, first serve basis, with priority given to partnership packages. Included in the fee Exhibition floor space (space only, no shell scheme or furniture) Coffee breaks Acknowledgement as an exhibitor on the congress website Acknowledgement as an exhibitor in the programme with logo and contact information EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Each exhibitor will receive the following number of complimentary exhibitor badges: Stands of 6, 8 or 9 sqm.: 2 complimentary exhibitor badges Stands of 12 or 15 sqm.: 3 complimentary exhibitor badges The exhibitor badge gives free access to the exhibition area and refreshments during coffee breaks. An exhibitor registration form will be included in the Exhibitor s Manual. EXHIBITOR S MANUAL A technical manual outlining all aspects of exhibiting will be circulated by January 2018. It will include the following: Technical details about the venue Final exhibition details and information Schedule Contractor details Exhibition regulations Services available to exhibitors and order forms 3
PARTNERSHIP PACKAGES All partners will receive the highest recognition for their support of ECMP 2018. ECMP PLATINUM PARTNER EUR 20.000 ENTITLEMENTS: 1 60 minute Satellite Symposium at the congress venue exclusive time slot, 1st choice of date (excl. Lunch boxes) 7 full registrations 1 full page colour advertisement in the final programme 1 insert in the congress bag Logo on the congress website 1 exhibition space of 15 sqm. and priority choice of exhibition space ECMP GOLD PARTNER EUR 12.000 ENTITLEMENTS: 1 60 minute Satellite Symposium at the congress venue in parallel with up to 2 other symposia (excl. Lunch boxes) 5 full registrations 1 full page colour advertisement in the final programme Logo on the congress website 1 exhibition space of 6 sqm. and priority choice of exhibition space after Platinum Partners have made their choice ECMP SILVER PARTNER EUR 5.000 ENTITLEMENTS: 1 full page colour advertisement in the final programme 2 full registrations Logo on the congress website 1 exhibition space of 6 sqm. and priority choice of exhibition space after Platinum and Gold Partner *Platinum and Gold Partners are expected to provide lunch boxes in the Symposium. Information on symposia Boost your company s exposure and brand recognition by hosting an Industry Lunch Symposium (through the Platinum or Gold sponsorship). A number of 60 minute timeslots will be reserved for Satellite Symposia in the lunch breaks of the congress programme. Sponsors are expected to provide lunch boxes in the Symposium. The programme for the Satellite Symposium is subject to approval of the Congress Scientific Committee. Room rental Standard A/V equipment Permission to use the ECMP Congress title in the printing material related to the Satellite Symposium Marketing recognition: Announcement of the Symposium in the preliminary (only web) and final programme (subject to receipt by publishing time) Speakers: All costs related to the speakers attendance will be covered by the sponsor 4
WELCOME RECEPTION 23 AUGUST 2018 Exclusive sponsorship EUR 10.000 Partly sponsored From EUR 3.000-5.000 Sponsor will have the opportunity to promote itself through a welcome reception on 23 August, to which all Congress attendees are invited. The welcome reception will be held at the H.C. Ørsted Instituttet after the opening ceremony. Sponsor s logo will be printed on the welcome reception invitations, which will be inserted in each participant bag Sponsor can place at the welcome reception area, advertising banners with the company s logo Exclusive sponsor will be offered 6 complimentary invitations, while non-exclusive sponsor will be offered 3 complimentary invitations. CONFERENCE DINNER 24 AUGUST 2018 Exclusive sponsorship EUR 10.000 Partly sponsored From EUR 3.000-5.000 Sponsor will have the opportunity to promote itself through this exclusive event. Sponsor s logo will be printed on the invitations, which will be given to each participant Sponsor can place advertising banners with the company s logo in the dinner area Exclusive sponsor will be offered 6 complimentary invitations, while non-exclusive sponsor will be offered 3 complimentary invitations. EFOMP COUNCIL DINNER 25 AUGUST 2018 EUR 5.000 Sponsor will have the opportunity to promote itself through an exclusive dinner for the Council of the EFOMP, the Congress Invited Speakers and the local organizers. Sponsor will be mentioned in the Final programme and on the website Sponsor will be offered 2 complimentary invitations to Dinner (only sponsors will be allowed to participate) 5
ADVERTISING IN FINAL PROGRAMME Front cover, inside EUR 1.800 Back cover EUR 2.000 Back cover, inside EUR 1.800 1. page inside EUR 1.800 Single inside page EUR 1.500 Centerfold EUR 2.000 Bookmarker EUR 1.000 PROGRAMME AT A GLANCE Exclusive sponsorship EUR 2.000 1.000 copies Exclusive advertisement on the back cover of this pocket size, useful Congress Overview Full page advertisement (to be supplied by Sponsor) and can be accessed by the delegates at all times CONGRESS BAGS EUR 1.500 (Excl. production cost) Company logo, together with congress logo, printed on the bags. Company brochure of max. size A4 and 4 pages in participants bags. Acknowledgement of support in the final programme. Acknowledgement of support on congress website with link INSERTS IN CONGRESS BAGS EUR 1.000 (Excl. production cost) Company brochure or presentation to be inserted in the congress bags Produced by sponsor Max size A4, 4 pages LANYARDS EUR 1.500 (Excl. production cost) Will be used by all participants to hold the name badge 6
OTHER ADVERTISING POSSIBILITIES It is possible to advertise your company at the venue of the congress through congress banner, screen advertisement, Wifi password advertisement etc. Please contact the secretariat for further information. Congress banner GENERAL INFORMATION DATES Pre-meetings 22 August 2018 Main congress 23 25 August 2018 CONGRESS VENUE H.C. Ørsted Instituttet Universitetsparken 5, 2100 Copenhagen Ø Denmark BOOKING Please contact the secretariat. Terms of payment: 25 % of the total cost of the participation (sponsorship or exhibition stand), upon signing the contract. 75 % of the outstanding amount by January 2018. IMPORTANT DEADLINES 1 September 2017 Call for abstracts opens 1 September 2017 Registration opens 22 January 2018 Abstract submission deadline 21 May 2018 Early registration deadline 21 May 2018 Pre-meetings registration deadline 13 August 2018 Late registration deadline 20 July 2018 Adverts for final programme OFFICIAL LANGUAGE The congress will be held in English. Cancellation: Cancellation of participation (for sponsorship or exhibition stand) needs to be sent in writing to the Congress secretariat. The Organizing Committee reserves the right to withhold: 25 % of the total cost of the participation (sponsorship or exhibition stand), for cancellations sent to the secretariat before 1 January 2018. No refund if cancellation is made after 1 January 2018. CONTACT INFORMATION CAP Partner Nordre Fasanvej 113 2000 Frederiksberg, Denmark Tel.: +45 7020 0305 info@cap-partner.eu 7