THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED ABN 35 001 440 437 P O Box 288, SCONE NSW 2337 Phone: 02 6545 1122 Fax: 02 6545 2165 Website: www.ashs.com.au Email: info@ashs.com.au Rules and Regulations Contents This document contains the Rules and Regulations of THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED, as approved by the Board of Directors, and is effective from 1 st January 2019. Please note that from that time onwards, all prior regulations will be superseded and are null and void. Section 1 - Administration 1. Regulations 2. Definitions Section 2 - Membership 1. Membership Full Membership Participant Membership Temporary Membership Youth Membership Joint Membership Subscriber Membership Life Membership Honorary Membership Honorary Life Membership 2. Privileges for Financial Members 3. Privacy Act Section 3 - Registration of Horses 1. Prior to Breeding Service Agreement Artificial Agreement 2. Breeding Methods Natural Service Artificial Insemination Embryo Transfer Other Breeding Techniques 3. ASH Breeding Certificates 4. Eligibility for ASH Events, Sales and Awards Competition Eligible NOT Competition Eligible 5. Registration of Horses Submitting an Application Registration Status, Eligibility and Procedures Stud Book - Non Foal Recorded Foal Recording (discontinued) Stud Book - Previously Foal Recorded Breeding Purposes Only - ASB (Thoroughbred) First Cross Second Cross Special Merit Exceptional Circumstances Registration for Eligible Horses Approved by Board 6. Upgrading Registration Breeding Upgrade 7. Prefix Registration 8. Naming of Horses 9. Sire Registration 10. DNA Sample Collection 11. DNA Profiles and Screening Tests Section 1 Administration Effective 1 st January 2019 Page 1
Contents - Continued 12. DNA Anomaly Procedures 13. Disputed Parentage 14. Castration 15. Death 16. Reissue of Horse s Certificate 17. Priority Applications 18. Heritage Stock Horse 19. ASHS Waler Horse 20. Hall of Fame Recognition 21. Powers of the Board and/or Society 11. Reissue of Horse s Certificate 12. Priority Applications 13 Heritage Stock Horse 14. Hall of Fame Recognition 15. Powers of the Board and/or Society Section 4 - Inspection of Horses 1. Inspection Inspection by Video Footage Physical Inspection General Inspection Regulations Conflict of Interest/Pecuniary Interest Rejection Section 5 - Identification of Horses 1. Identification of Horses Verification of Brands Policy Verification of Markings Policy Rejected Horse Policy Policy for Society Inspectors Conflict of Interest/Pecuniary Interest Owner s Responsibility 2. Identification Details Markings Scars Hair Whorls Microchip Distinguishing Marks 3. Colour 4. Stock Brands 5. Numeral Brands 6. Society A Brand 7. Alterations to Identification Section 6 - Transfers and Leases 1. Transfer Change of Ownership Vendor Responsibilities Purchaser Responsibilities Non-Members Broodmares Sale of Embryo Bulk Transfer Nominee of Vendor s Membership Deceased Syndicate Transfers Approved by Board 2. Purchaser Notice 3. Lease 4. Priority Applications 5. Powers of the Board and/or Society Section 1 Administration Effective 1 st January 2019 Page 2
Section 7 - Shows and Sales 1. Shows and Events 2. Conditions for Approved ASH Sales Contents - Continued Application for an Approved Sale Eligibility for Entry Vendor Responsibility Horse Identification Vendors Duty of Disclosure Remarks Inspectors Responsibilities Organiser s Responsibility Agent Responsibility Head Office Responsibility Submission of Entries Substitute of Horses Drugs Policy Other Purchaser s Responsibility Purchaser s Notice 3. Conditions for Supported ASH Sales Section 8 - Drugs Policy 1. Drugs Policy Nil Prohibited Substances Prohibited Substances Penalties Appeals Procedure Policies Section 1 Administration Effective 1 st January 2019 Page 3
THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED ABN 35 001 440 437 P O Box 288, SCONE NSW 2337 1 REGULATIONS Phone: 02 6545 1122 Fax: 02 6545 2165 Website: www.ashs.com.au Email: stock.horse@hunterlink.net.au Rules and Regulations Section 1 - Administration 1.1 These regulations have been written in accordance with Clause 5.2 of the Constitution of The Australian Stock Horse Society Limited and approved by the Board. 1.2 These regulations shall come into effect on 1 st January 2019 and shall annul all regulations existing prior to that date; but such annulment shall not: 1.2.1 Affect any previous operation of any regulation so annulled or anything duly done or suffered there under, or 1.2.2 Affect any right, privilege, obligation or liability acquired, accrued or incurred under any regulation so annulled, or 1.2.3 Affect any penalty, disqualification or suspension incurred in respect of any offence committed against any regulation so annulled, or 1.2.4 Affect any investigation, proceeding or remedy in respect of any such right, privilege, liability, obligation or penalty as aforesaid. Any such investigation, proceeding or remedy may be instituted, continued or enforced and any such penalty or disqualification may be imposed as if these regulations had not been passed. 1.2.5 Any question not provided for by these regulations shall be determined by the Board. 1.3 Alterations to the regulations by addition, deletion or amendment may be effected by resolution of the Board. 2 DEFINITIONS 2.1 Age - the age of a horse is determined as at 1st August each year. Thus a foal born on 8th June 2013 will be considered one year old on 1st August 2013. 2.1.1 For the purpose of competition, in Europe and North America, the age of a horse is determined as at 1 st January each year. Thus a foal born on 8 th November 2013 will be considered one year old on 1 st January 2014. 2.2 Appendix - refers to Australian Stock Horses officially accepted for registration under the regulations existing at that time. Registration numbers for horses accepted as Appendix were prefixed by the letter A. All Appendix horses were upgraded to Stud Book on 1st August 1988. The prefix A is no longer used. 2.3 Artificial Insemination refers to the artificial act of a veterinarian or qualified person inserting semen through the cervix via manipulation per rectum into a mare's uterus, when close to ovulation, to fertilise the embryo. 2.4 ASH Breeding Certificate - refers to the document in which the detail of natural service or artificial insemination is completed. These certificates will be available from the Society from 1 st August 2006. 2.5 ASH1 Form - refers to the document which details a natural service, together with the application for registration/foal recording. These forms were available from the Society between 1 st August 1987 and 31 st July 2006. Section 1 Administration Effective 1 st January 2019 Page 4
2.6 ASH2 Form - refers to the document which details an artificial insemination, together with the application for registration/foal recording. These forms were available from the Society between 1 st August 1987 and 31 st July 2006. 2.7 Australian Stud Book - refers to mares and stallions of Thoroughbred bloodlines officially recorded with the Keeper of the Australian Stud Book in Australia. 2.8 Authorised Agent - any person over the age of eighteen years who has been authorised, in writing, by the nominee to complete, sign and lodge breeding certificates and applications on their behalf. 2.9 Bloodtype - is an exclusion test, in that it can do no more than show which parent is not the real parent. Animals that are related have a greater chance of sharing the same bloodtype. 2.10 Breeder - is the person and/or persons listed on the Society's records as being the owner or lessee of the registered broodmare when covered. Such a breeder on the Society's records shall be identical with the name in which the membership exists. Breeder does not constitute proof of legal or beneficial ownership of any horse. Should the broodmare not be Australian Stock Horse registered when covered, the breeder shall be the person in possession of the broodmare when covered. 2.11 Breeding Purposes Only - refers to mares and stallions accepted for Registration, which are not entitled to compete in Australian Stock Horse events. 2.12 Breeding Season is a twelve-month period, from 1 st August to 31 st July of the following year, during which a mare is served. The Breeding Season is abbreviated to four digits with a hyphen in the middle. The first two digits refer to the year the period commences (1 st August) and the last two digits refer to the year the period ends (31 st July). For example: the Breeding Season commencing on 1 st August 2012 and ending on 31 st July 2013 is the 12/13 Breeding Season. 2.12.1 In Europe and North America, the breeding season period is 1 st January to 31 st December of the same year. The Breeding Season is abbreviated to two digits, referring to the year the period commences (1 st January). For example: the Breeding Season commencing on 1 st January 2014 is the 14 Breeding Season. 2.13 Broodmare - a female horse used to produce foals. 2.14 Colt - an entire horse that has not been castrated and is under the age of four years. Common abbreviation C. 2.15 Conflict of Interest is defined as a situation in which a Society Official (Director, Inspector, Judge and the like) has a duty to make decisions on behalf of the Society and has an interest in the subject sufficient to appear to influence the decision to pass judgement (accept, reject, score, place and the like). 2.16 Dam - the female parent of a horse (mother). 2.17 Disqualification - a penalty which may be defined and imposed by the Board. 2.18 DNA Recording A process to identify one horse s individual DNA, so that future progeny can be DNA Tested. 2.19 DNA Testing A process to identify one horse s individual DNA and compare the DNA data with parents to enable the horse in question to be Parentage Verified, Sire Verified or Dam Verified. 2.19.1 Parentage Verification This is the process that tests whether a given foal cannot be excluded (and, therefore, qualifies) as the offspring of both its parents by applying laws of inheritance to the genetic constitution of all animals concerned foal, sire and dam. 2.19.2 Sire Verification Also known as Paternal Verification, is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its sire by applying laws of inheritance to the genetic constitution of the animals concerned foal and sire. 2.19.3 Dam Verification Also known as Maternal Verification, is a process that tests whether a given foal cannot be excluded (and therefore qualifies) as the offspring of its dam by applying laws of inheritance to the genetic constitution of the animals concerned foal and dam. 2.20 Drug - The term drug is used interchangeably with the term prohibited substance, which is defined in detail in Regulation Section 8. In short, any substance is a "prohibited substance" if it contains an ingredient that is a stimulant, depressant, tranquilliser, local anaesthetic, psychotropic (mood and/or behaviour altering) substance, or drug which might affect the performance of the horse and might interfere with the prohibited substance testing process. The use of so-called herbal and natural Section 1 Administration Effective 1 st January 2019 Page 5
products on the horse could result in a positive prohibited substance test. The plant origin of any ingredient does not preclude it containing a pharmacologically potent and readily detectable prohibited substance. 2.21 Embryo Transfer - refers to the veterinary procedure of a veterinarian or qualified person flushing embryos from a donor mare and transferring viable fertile embryos into recipient mares. Donor and recipient mares are usually treated with hormones so they ovulate within a given time schedule for the procedure. 2.22 Entire - any male horse with both testicles in the scrotum. 2.23 Filly - a female horse under four years of age. Common abbreviation F. 2.24 Financial Member - a member who has paid the Society all annual membership fees due and payable by such member, even though there may be other amounts unpaid. 2.25 First Cross - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - First Cross. The registration number for First Cross horses is prefixed by C1-. 2.26 Foal - a young horse of any sex still dependant on mare s milk and under twelve months of age. 2.27 Foal Recording Number - is the identification number for Australian Stock Horses officially accepted, by the Society, for foal recording under the regulation titled Foal Recording. The recording number for Foal Recorded horses is prefixed by F or FX - depending on the regulations at the time of acceptance. 2.28 Foaling Year is a twelve-month period, from 1 st August to 31 st July of the following year, during which a foal is born. The Foaling Year is abbreviated to a single year, being the year the period commences. For example: the Foaling Year commencing on 1 st August 2013 and ending on 31 st July 2014 is the 2013 Foaling Year. 2.28.1 In Europe and North America, the foaling year period is 1 st January to 31 st December of the same year. The Foaling Year is abbreviated to two digits, referring to the year the period commences (1 st January). For example: the Foaling Year commencing on 1 st January 2014 is the 2014 Foaling Year. 2.29 Gelding - a castrated male horse of any age with both testicles removed. Common abbreviation G. 2.30 Horse s Certificate - means horse s Certificate of Registration or Foal Recording Certificate depending on the horse s registration status. 2.31 Lessee - is a person and/or persons listed on the Society's records as leasing a horse from the owner through the Society s records. Such a lessee on the Society's records shall be identical with the name in which the membership exists. Lessee does not constitute proof of legal or beneficial ownership of any horse. 2.32 Lessor - is a person and/or persons listed on the Society's records as the owner of the horse and has leased the horse through the Society s records. Such a lessor on the Society's records shall be identical with the name in which the membership exists. Lessor does not constitute proof of legal or beneficial ownership of any horse. 2.33 Live Foal Guarantee - when the broodmare has been covered and the owner of the stallion has advised that if the broodmare misses or slips the service she may be returned to the stallion to be covered a second time (next cycle) without incurring another service fee. When the broodmare is covered a second time, the stallion owner may continue or discontinue the live foal guarantee. 2.34 Mare - a female horse four years of age or older. Common abbreviation M. 2.35 Membership Number - is the identification number for a person or persons, partnership, or company, accepted by the Society for membership under the regulations titled Membership. 2.36 Missed - term used to describe the status of a broodmare which has been covered naturally or artificially, but did not conceive. 2.37 Natural Service - also known as covering or mating and refers to the natural act of a stallion mating the mare. Hand Service under the control of handlers, a mare (when in oestrus) is presented to a stallion for service. Paddock covering - mares run with the stallion in the paddock for a period of time for service. Section 1 Administration Effective 1 st January 2019 Page 6
2.38 Nominee - a person over the age of eighteen years who is nominated as the representative to vote, complete breeding certificates and application and sign documents on behalf of the membership. 2.39 Owner - is the person and/or persons listed on the Society's records as having ownership. Such an owner on the Society's records shall be identical with the name in which the membership exists. Owner does not constitute proof of legal or beneficial ownership of any horse. 2.40 Parentage - also known as breeding and refers to the sire and dam of a horse. 2.41 Pecuniary Interest - is defined as an interest that a Society Official (Director, Inspector, Judge and the like) may have in relation to a person or horse because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. 2.42 Pedigree - a tree diagram setting out the parents, grandparents and their parents, etc for a chosen number of generations. 2.43 Pregnancy - also known as in foal ; gives a positive reaction to a recognised biological test for conception after forty-two days from the last service, where positive signs of conception are found by a Veterinary Surgeon on rectal and vaginal examinations after the forty-two days of the last service. 2.44 Prescribed Fee - set by the Board and refers to the required fee for an application to be acceptable. 2.45 Registration Number - is the identification number for Australian Stock Horses accepted, by the Society, for registration under the regulations titled Registration. 2.46 Registry - refers to Australian Stock Horses officially accepted for registration under the regulations existing at that time. Registration numbers for horses accepted as Registry were prefixed by the letter R. All Registry horses were upgraded to Stud Book on 1st August 1988. The prefix R is no longer used. 2.47 Rig - also known as cryptorchid and refers to a male horse which has one or two undescended testicles in the abdomen at the normal time of the horse s adult development. 2.48 Second Cross - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - Second Cross. The registration number for Second Cross horses is prefixed by C2-. 2.49 Service Certificate - refers to the document in which the detail of service is completed. These certificates were available from the Society prior to 31 st July 1987. 2.50 Sire - a male horse that has produced foals, also known as the male parent of a horse (father). 2.51 Slipped - the term used to describe the status of a broodmare when an abortion has been observed, or when a mare has been previously diagnosed as pregnant and is subsequently found not in foal. 2.52 Society - means The Australian Stock Horse Society Limited. 2.53 Special Merit - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - Special Merit. Special Merit horses carry Stud Book status. The registration number for Special Merit horses is prefixed by SM-. 2.54 Stallion - an entire horse that has not been castrated and is four years of age or older. Common abbreviation S. 2.55 Stud Book - refers to Australian Stock Horses officially accepted, by the Society, for registration under the regulations titled Registration - Stud Book. 2.56 Suspension - a state which may be defined and imposed by the Board in which all rights, privileges and transactions are held in abeyance pending some course of action to be outlined at that time. 2.57 Syndicate - is a group of members associated with the registration of a horse and acknowledged by the Society as being part owners of the horse for purposes of showing and breeding. Syndicate does not constitute proof of legal or beneficial ownership of any horse. 2.58 Weanling - a young horse of any sex not dependant on mare s milk and under twelve months of age. 2.59 Yearling - a young horse of any sex that is one year old and under two years of age. Section 1 Administration Effective 1 st January 2019 Page 7
3 DISCLAIMER 3.1 Whilst exercising due care in relation to the compilation, keeping and provision of information (including but not limited to information relating to members, horses and pedigrees) the Society accepts no liability for the accuracy of any such information or for any error or omission therein. The Society expressly disclaims any liability in respect of any loss or damage sustained by any person that may arise directly or indirectly as a result of any such inaccuracy, error or omission. In the event of any inaccuracy, error or omission the liability of the Society shall be limited to providing the information again. 3.2 The Society shall not be liable for any loss or damage sustained by any person that may arise directly or indirectly as a result the exercise by the Society of any right, privilege, power, duty of discretion conferred upon it by the Constitution or these rules. Section 1 Administration Effective 1 st January 2019 Page 8
THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED ABN 35 001 440 437 P O Box 288, SCONE NSW 2337 1 MEMBERSHIP Phone: 02 6545 1122 Fax: 02 6545 2165 Website: www.ashs.com.au Email: info@ashs.com.au Rules and Regulations Section 2 - Membership 1.1 The Board may accept or refuse any application for membership without assigning a reason. A member is not considered financial until the necessary subscriptions have been paid and a membership card issued. 1.2 Membership of the Society shall comprise members of all or any of the following classes: 1.2.1 Full Membership 1.2.1.1 Name of membership may include an individual person, a partnership, trust, a company or a corporation. 1.2.1.2 The membership receives the bi-monthly ASH Journal. 1.2.1.3 The membership may register or transfer any number of horses under the membership name. 1.2.1.4 The membership is entitled to one Nominee over 18 years of age. 1.2.1.5 The Nominee is the only person, under the membership, able to: 1.2.1.5.1 Vote at National level on behalf of the membership. 1.2.1.5.2 Participate in ASH events and activities. 1.2.1.5.3 Eligible to join the nominated ASHS Branch. 1.2.1.6 The Nominee of a Full Member may nominate persons under 18 years of age as Youth Participants at a reduced rate. Youth Participants receive the same rights as a Participant Member. 1.2.2 Participant Membership 1.2.2.1 An individual able to participate in ASH events and activities. 1.2.2.2 The member is eligible to join the nominated ASHS Branch. 1.2.2.3 The member is NOT eligible to vote at National level, register horses or receive the ASH Journal. 1.2.3 Temporary Membership 1.2.3.1 Entitles an individual (regardless of age) to participate in a single ASH show, activity or programme. For example, the activity might be a weekend school or campdraft, a one day show, a five day trail ride and the like. 1.2.3.2 The member is NOT eligible to join an ASH Branch, register horses, vote, receive the ASH Journal or any of the other rights associated with other classes of membership. 1.2.3.3 Competitors who take out Temporary Membership and then apply for a Full or Youth Membership within 6 months of receipt day are eligible for a discount of the fees paid off a Full or Youth Membership. This offer only applies for Full or Youth Memberships purchased by new members or past members of the Society who have not been financial at anytime within the last 5 years. The Section 2 Membership Effective 1 st January 2018 Page 1
1.2.4 Youth Membership Temporary Membership receipt must be submitted with the Membership Application. 1.2.4.1 One individual under 18 years of age, being the Nominee of the membership. In the case of a Youth Member, a parent or guardian must countersign the Application for Membership. 1.2.4.2 This membership will receive the bi-monthly ASH Journal. 1.2.4.3 The membership may register or transfer any number of horses under the membership name. 1.2.4.4 A parent or guardian must countersign any ASH Breeding Certificate (including ASH1 or ASH2 form, service certificate), Application for Registration or Foal Recording, Transfer or Lease Application lodged by a Youth Member. 1.2.4.5 The member is able to participate in ASH events. 1.2.4.6 The member is eligible to join the nominated ASHS Branch. 1.2.4.7 The member is NOT eligible to vote at any meeting of the Society. 1.2.4.8 Under no circumstances, are competitors under 18 years of age, permitted to handle or ride colts or stallions within the perimeter of the grounds at ASHS Shows and Events. 1.2.5 Joint Membership 1.2.5.1 All individuals covered by a joint membership, including partnerships, must sign the initial application for membership and renewal for existing members. 1.2.5.2 Appointment of the nominee is only effective until such time as the nominee seeks to revoke it, any other individual covered by the joint membership seeks to revoke it, or if the nominee is expelled as a member of the society. 1.2.5.3 In the absence of any agreement between the individuals about who should be the nominee for the membership, all individuals will need to sign all paperwork. 1.2.6 Subscriber Membership 1.2.6.1 One year s subscription to the ASH Journal and NO OTHER RIGHTS. 1.2.7 Life Membership 1.2.7.1 A person who has accepted an offer made by the Board to purchase a Life Membership on payment of a fee determined from time to time by the Board. He shall be entitled to all the privileges and be subject to all duties and obligations of a Full Member but shall not be liable for any subscription or levy. 1.2.8 Honorary Membership 1.2.8.1 The Board may grant Honorary Membership to a person or persons who have given extended professional services at limited or no cost to the Society. 1.2.8.2 Honorary Membership so granted would not be to existing Members and would be granted on an Annual basis by the Board. 1.2.9 Honorary Life Membership 1.2.9.1 The Board may grant Honorary Life Membership to a person who in the opinion of the Board has rendered special service to the Society, (which, for the purpose of the Regulation, shall include the Unincorporated Society) and the Australian Stock Horse breed of horses. 1.2.9.2 Only a person over 18 years of age may be admitted as an Honorary Life Member. 1.2.9.3 Every Honorary Life Member shall be entitled to all the privileges and be subject to all the duties and obligations of a Full Member but shall not be liable for any subscription or levy. Section 2 Membership Effective 1 st January 2018 Page 2
1.2.10 Other classes of Membership shall comprise members as determined by the Board from time to time. 1.3 The Board in accordance with the Constitution determines membership fees. 1.4 If any member has not paid his Membership subscription (if any) on or before the due date then he shall become an unfinancial member and shall cease to be entitled to any of the rights and privileges but shall remain liable for all the obligations and responsibilities of membership until expiration of two months following the due date whereupon if he has not paid his membership subscription he will cease to be a member. 1.5 Any person admitted as a new member of the Society, if he is admitted after 30 th June of any one Membership year, shall only be required to pay to be Society one half of the annual subscription of membership to the Society. 1.6 The following relates to the alteration of an existing membership with the Society: 1.6.1 The Nominee shall notify the Society in writing of any change to be made to the membership, including: membership name, nominee, address, contact details, authorised agent and the like. Such notification is to be in writing and include the signature of the registered nominee, except where the notification is for change of address, telephone numbers, facsimile number or email address when electronic notification will be accepted by the Society. 1.7 The Nominee of a membership may appoint a Membership Authorised Agent to complete, sign and lodge the following documents: ASH Breeding Certificates (including Service Certificates, ASH1 and ASH2 Forms), Applications for Registration and Foal Recording, Transfer Applications, Lease Notifications and the like on behalf of the membership. 1.8 The Nominee of a membership may appoint a Stallion Authorised Agent to complete, sign and lodge ASH Breeding Certificates (including: Service Certificates, ASH1 or ASH2 Forms) for a nominated stallion, registered under the membership. 1.9 The appointment of an Authorised Agent (Membership or Stallion) must be submitted to the Society in writing and contain the signatures of both the Nominee and the Authorised Agent. The agent must be a member of the Society and be over eighteen years of age. The Nominee may cancel the authorisation; effective from the date the Society received the written cancellation, signed by the Nominee. Documents signed by the Authorised Agent will be accepted by the Society as follows: 1.9.1 Horse Alterations, Transfer Applications and Lease Notifications must be submitted whilst the Authorised Agent is authorised. The Nominee must sign applications submitted to the Society after the authorisation was cancelled. 1.9.2 Service details completed on ASH Breeding Certificates (including: Service Certificates, ASH1 or ASH2 Forms) will be accepted with the Authorised Agents signature, providing the agent was authorised during the service dates. 2 PRIVILEGES FOR FINANCIAL MEMBERS 2.1 A person and/or persons, must be a financial member of the Society to receive the services and privileges which the Society offers, being as follows: 2.1.1 The right to have a Registered or Foal Recorded Australian Stock Horse in their name. 2.1.2 To enter eligible horses for events reserved for Australian Stock Horse members at shows, etc. 2.1.3 To take part in suitable events reserved for Australian Stock Horse members at shows, etc. 2.1.4 To receive the breeding details of registered or foal recorded Australian Stock Horses at a fee determined by the Board. 2.1.5 To advertise and/or sell Australian Stock Horses. 2.1.6 To receive a copy of the Australian Stock Horse Journal whenever published. 2.1.7 To attend Annual General Meetings of the Society and to speak and vote at such meetings. Section 2 Membership Effective 1 st January 2018 Page 3
2.1.8 To nominate members for election, vote for election of members and/or accept nomination for election as a member of the Board of Directors. 2.1.9 To accept nomination for election to committees and other executive positions within branches and management councils within the Society. 2.1.10 To take advantage of discount prices of merchandise available exclusively to members. 3 PRIVACY ACT 3.1 The Australian Stock Horse Society Limited (the Society) is required to comply with the Privacy Act 1988 and the National Privacy Principles in collecting, using, disclosing and disposing of members personal information. 3.2 Personal information is any information that can be used to identify a person. The types of information the Society collects includes members names, addresses and other contact details and stud information. 3.3 The purposes for which the Society collects such information are as follows: 3.3.1 To facilitate communication between members. 3.3.2 To communicate with members including the distribution of newsletters. 3.3.3 For administration purposes, including the distribution of information to branches, management councils and other members for the purpose of identifying horses, completing registrations and transfers, obtaining breeding, stud services and performance records, conducting sales and competitions, coaching clinics and the like. 3.3.4 Maintaining the Society s Online Stud Book and horse s Certificate of Registration. 3.3.5 Complying with the Society s legal obligations. 3.4 In completing and returning to the Society any request by the Society for information relating to the member, a member will be considered to have consented to the collection of the information and to disclosure of the information for the purposes outlined above. If members do not consent to such disclosure, formal notice in writing should be given to the Society. In this event, the Society will only use a members personal information for the purpose of contacting the member, and any such information will not be disclosed to branches or management. 3.5 The Society will not disclose a members personal information for any other purpose without the members specific written consent. 3.6 In accordance with the National Privacy Principles, the Society will endeavour to ensure that: 3.6.1 Personal information is kept secure. 3.6.2 Personal information will be maintained accurately. Members should contact the Society to update any personal information that the Society holds relating to them. 3.6.3 Personal information will be destroyed when it is no longer required for any purpose for which it was collected. 3.6.4 Members may gain access to their personal information held by the Society and may correct it if necessary. Section 2 Membership Effective 1 st January 2018 Page 4
THE AUSTRALIAN STOCK HORSE SOCIETY LIMITED ABN 35 001 440 437 P O Box 288, SCONE NSW 2337 Phone: 02 6545 1122 Fax: 02 6545 2165 Website: www.ashs.com.au Email: info@ashs.com.au Rules and Regulations Section 3 - Registration of Horses 1 PRIOR TO BREEDING 1.1 It is the responsibility of the mare owner to ensure that the selected sire is ASH registered, currently owned by a financial member, Sire Registered and DNA Recorded prior to their mare being mated. Additionally, the mare owner must also consider the registration status of the stallion (Stud Book, Second Cross, First Cross) and the eligibility of the resulting foal. Failure to consider these factors may result in either additional fees being incurred on the registration of the resulting foal, a lower level of registration status being granted for the resulting foal or the resulting foal not being eligible for ASH Registration. 1.2 The Society strongly recommends that stallion (or semen) and mare owners enter into a written agreement prior to breeding horses. The parties involved in the Breeding Programme should consider or include the following basic points in a breeding agreement as a minimum. 1.2.1 SERVICE AGREEMENT - when a mare is transported to another property: 1.2.1.1 Fees - service fee, agistment, feeding, veterinary, stallion handling and the like. 1.2.1.2 Breeding - maiden or seasoned broodmare, easy or difficult breeder, live foal guarantee, pregnancy tested in foal (42 days), mare served for a limited number of breeding cycles, mare served until in foal, free return if mare slips the foal or foal born dead and the like. 1.2.1.3 Transport arrangements private or commercial, delivery and collection dates. 1.2.1.4 Agistment length of residence (1 day, 7 days, 21 days, 42 days, etc), feeding (in drought and/or abundant conditions), type of agistment (paddock, yard or stable), regular inspections, standard of facilities and the like. 1.2.1.5 Type of Service natural service (hand or paddock served) or artificially inseminated. 1.2.1.6 Limitations on progeny registrations any limitation on the number of progeny that may be bred should be identified, including outcomes in the case of multiple foals or twins or in the case of embryo breeding programmes, or use of semen. 1.2.1.7 Embryo transfer programs agreement needs to be reached as to whether or not a mare may be used in an embryo transfer program. 1.2.1.8 Veterinary Requirements care and health of mare, including condition, overall health, vaccination, as well as outcomes and responsibilities in the event of injury whilst at stud, pregnancy testing, selected Veterinarian and the like. 1.2.1.9 Service Records responsibility of obtaining, completing and issuing breeding certificates as required for registration of resulting foal. 1.2.1.10 Payment deposit, in advance, part payment and full payment deadlines (on booking, delivery, positive pregnancy test or collection of mare), payment structure, refunds, acceptable types of payment (cash, bank or personal cheque, credit card, etc), tax requirements and the like. 1.2.2 ARTIFICIAL AGREEMENT - when semen is transported: 1.2.2.1 The mare owner should firstly research the availability of a Veterinarian or Qualified Person for this procedure, along with the suitability of facilities, experience and success rate, as well as associated costs. Section 3 Registration of Horses Effective 16 th March 2018 Page 1
1.2.2.2 Fees cost of semen, transport of semen and veterinary expenses, including the number of consultations, mare s time at clinic (agistment), prescribed treatment of hormones and the like. The additional cost of registration of the foal for DNA testing must be considered. 1.2.2.3 Semen (fresh, chilled or frozen) - quality and fertility of semen, number of straws provided, size of semen straws, delivery of semen, age of semen, and the like. 1.2.2.4 Limitations on progeny registrations any limitation on the number of progeny that may be bred should be identified, including outcomes in the case of multiple foals or twins, or use of semen. 1.2.2.5 Embryo transfer programs agreement needs to be reached as to whether or not a mare may be used in an embryo transfer program. 1.2.2.6 Transport of semen from semen storage centre to veterinarian or qualified person and type of transport required (refrigerated, express, etc). 1.2.2.7 Mare semen for a specified mare or any mare, semen for only one mare or unlimited number of mares, and the like. 1.2.2.8 Service Records responsibility of obtaining, completing and issuing breeding certificates as required for registration of resulting foal. 1.2.2.9 Payment deposit, in advance, part payment and full payment deadlines (on booking, delivery of semen, positive pregnancy test or live foal), payment structure, refunds, acceptable types of payment (cash, bank or personal cheque, credit card, etc), tax requirements and the like. 1.2.3 To formalise a Breeding Agreement, both parties must sign the document. Members may seek the assistance of a legal advisor to compile, endorse or resolve issues in relation to the agreement. 1.2.4 Multiple progeny may be registered if specifically the subject of an agreement to that effect. Any such agreement shall be the responsibility of the mare and stallion or semen owners. The Society will not be involved in, adjudicate or manage such agreements, or withhold any registration for any eligible horse. 1.2.5 The Society s policy in relation to disputes associated with breeding of horses, ownership of horses, agistment, standard of facilities and/or care, payment of fees, foal for foal agreements, live foal guarantees, difficult breeders, missed or slipped services, veterinary and the like are as follows: 1.2.5.1 Any disputes of a contractual or financial nature in relation to the breeding or ownership of a horse are not for the Society s consideration. Members in such situations are advised to seek legal advice if unable to resolve the issues. 1.2.5.2 Subject to 1.2.5.3, acts of wrongdoing in relation to the breeding of a horse are not for the Society s consideration. The Society takes no responsibility for any disagreement and is unable to assist members in resolving personal disputes. Members in such situations are advised to seek legal advice if unable to resolve the issues. 1.2.5.3 Acts of wrongdoing in respect of which disciplinary action is sought may be referred to the Board in accordance with Clause 14 of the Constitution. 2 BREEDING METHODS 2.1 Natural Service 2.1.1 Also known as covering or mating and refers to the natural act of a stallion mating the mare. Hand Service under the control of handlers, a mare (when in oestrus) is presented to a stallion for service. Paddock Service - mares run with the stallion in the paddock for a period of time for service. 2.1.2 DNA testing is not compulsory for natural service. 2.2 Artificial Insemination 2.2.1 Refers to the artificial act of a Veterinarian or Qualified Person inserting semen through the cervix via manipulation into a mare's uterus, when close to ovulation, to fertilise the embryo. Section 3 Registration of Horses Effective 16 th March 2018 Page 2
2.2.2 Members may breed registered Australian Stock Horse mares and/or registered Australian Stock Horse stallions (Sire Registered, DNA Recorded) by Artificial Insemination fresh, frozen or chilled semen. 2.2.3 The Society recommends that any member considering an artificial insemination programme, should research the availability of a veterinarian or qualified person for this procedure, along with suitability of facilities, experience and success rate, as well as associated costs. 2.2.4 DNA testing is compulsory for any horse resulting from Artificial Insemination, irrespective of the date on which the application is lodged with the Society and an ASH Breeding Certificate as specified under the regulations. 2.3 Embryo Transfer 2.3.1 Refers to the veterinary procedure where a Veterinarian or Qualified Person flushes fertile embryos from a donor mare and transfers viable fertile embryos into a recipient mare. Donor and recipient mares are usually treated with hormones so they ovulate within a given time schedule for the procedure. 2.3.2 Members may breed a horse eligible for ASH registration by natural service or artificial insemination for the purpose of an Embryo Transfer. 2.3.3 The recipient mare need not be registered with the Society. 2.3.4 The Society recommends that any member considering an embryo transfer programme should research the availability of a veterinarian or qualified person for this procedure, along with suitability of facilities, experience and success rate, as well as associated costs. 2.3.5 DNA testing is compulsory for any horse resulting from Embryo Transfer, irrespective of the date on which the application is lodged with the Society and an ASH Breeding Certificate as specified under the regulations. 2.3.6 The initial owner of an embryo is the Registered Owner of the donor mare. When an Embryo is sold, an Embryo Transfer Sale Notification form must be completed and attached to the Application for Registration for the resulting foal, to enable the progeny to be registered by the Embryo Purchaser. The prescribed fee for transfer of an embryo will apply. 2.4 Other Breeding Techniques: 2.4.1 The Society accepts progeny resulting from Natural Service, Artificial Insemination and Embryo Transfers as defined in the Rules and Regulations. Members considering other breeding techniques need to apply to the Board for acceptance of the technique or otherwise, together with conditions and requirements for same. 3 ASH BREEDING CERTIFICATES 3.1 ASH Breeding Certificates contain details of natural service or artificial insemination and the following conditions applies: 3.1.1 ASH Breeding Certificates are obtainable from the Society upon receipt of the prescribed fee. Once a certificate has been purchased, the fee is not refundable or redeemable under any circumstances and/or situation. No replacement ASH Breeding Certificates will be obtainable for any mare that has missed or slipped the service. 3.1.2 A stallion or semen owner may avoid completing and signing an ASH Breeding Certificate with the details of mating or semen supply until the mare owner has satisfied all obligations to the stallion (or semen) owner, including a cleared payment of fees relating to service. 3.2 When a mare produces more than one foal in the same breeding season (natural, AI or ET), a new ASH Breeding Certificates as required under rule 3; is essential for each individual progeny; completed and signed by the stallion or semen owner. In the case of more than one foal from a mating, the mare owner must contact the stallion or semen owner to obtain completed and signed breeding certificates for the additional progeny. 3.3 The stallion or semen owner when completing an ASH Breeding Certificate must ensure that the certificate has a unique identifying number. Whilst ASH Breeding Certificates purchased from the Society since 1st January 2013 have been pre-numbered, ASH Breeding Certificates before that date do not have any identifying number. It is recommended that ASH Breeding Certificates with no Section 3 Registration of Horses Effective 16 th March 2018 Page 3
identifying number are manually numbered by the stallion or semen owner, ensuring that numbers are not duplicated. 3.4 Applications for Registration submitted from 1 st August 2016 MUST be accompanied by a properly completed and signed ASH Breeding Certificate (original, duplicate or copy) for all service types (natural, artificial insemination and embryo transfers) unless: 3.4.1 Horse registered with another Breed Society and DNA tested confirmation of the horse s registration and DNA test must be attached to the Application for Registration. 3.4.2 Horses being registered as Breeding Purposes ONLY. 3.4.3 Previously Foal Recorded ASH. 3.4.4 The Board has exercised its discretion under rule 3.14 and authorised the acceptance of an Application for Registration that is not accompanied by a properly completed and signed ASH Breeding Certificate. 3.5 From 1 st January 2016, an ASH Breeding Certificate lodged with an Application for Registration that is incomplete or incorrectly completed will be REJECTED by the Society. 3.6 It is a matter for the parties involved (stallion or semen owner, mare owner or progeny owner), as to who obtains the ASH Breeding Certificate from the Society. 3.7 The stallion (or semen) and mare owner must negotiate the purchase of and completion date for an ASH Breeding Certificate as part of the service agreement. Any disputes are a matter for the stallion (or semen) and mare owner to resolve and not for the Society s involvement. The Society expects that the stallion or semen owner would complete and deliver to the mare owner an ASH Breeding Certificate before the foal is born. 3.8 When completing an ASH Breeding Certificate, the following MUST BE completed: 3.8.1 The name of the mare and stallion and the owner of the mare, date of first and last service, OR authorised insemination season. 3.8.2 In the case of a Registered ASH stallion, the signature on the Breeding Certificate must coincide with the signature on Society records as Registered Owner at time of service (or Authorised Agent). 3.8.2.1 If the stallion is owned by multiple members as a result of a syndicate transfer, the ASH Breeding Certificate may be signed by any one member of the syndicate (or authorised agent). The Society will not be involved in any disputes between members of a syndicate; it is for the members of the syndicate to resolve. 3.8.3 In the case of an unregistered or non ASH stallion, the Breeding Certificate must be signed by the person who owned the stallion at time of service. Acceptance of the signature is on the understanding that the person submitting the certificate is responsible for such documentation. 3.9 ASH Breeding Certificates should be issued as follows: 3.9.1 Original to be retained by the mare owner. 3.9.2 Duplicate to be retained by the Stallion or Semen Owner. 3.10 Once an ASH Breeding Certificate has been issued by the stallion or semen owner, the certificate may not be revoked or cancelled. 3.11 If a completed ASH Breeding Certificate is lost or misplaced, the owner of the progeny would need to contact the owner of the stallion at time of service for a replacement. 3.12 ASH Breeding Certificates must only encompass dates of service within one breeding season (Southern Hemisphere August to July and Northern Hemisphere January to December). If a mare is continuously running with or being mated to a stallion for a number of breeding seasons, a certificate must be completed in respect of each breeding season. 3.13 An ASH Breeding Certificate will not be accepted with sire or dam indicated as unknown, unless approved by the Board. Special cases will be treated on their merits where evidence to the Board s satisfaction can be produced. 3.14 From 1 st August 2015, ASH Breeding Certificates NOT signed or signed by unauthorised person - the Board reserves the right to accept an Application for Registration that is not accompanied by a properly completed and signed ASH Breeding Certificate. Section 3 Registration of Horses Effective 16 th March 2018 Page 4
3.14.1 The acceptance or non-acceptance of an Application for Registration shall be a matter for the Board in its absolute discretion, subject to the requirements of this rule. 3.14.2 An applicant seeking the Board to exercise its discretion under this rule must make written application to the Board by completing a No Breeding Certificate Declaration form. The application to outline the circumstances surrounding the inability to provide a properly completed and signed ASH Breeding Certificate, together with any other pertinent material. The applicant shall pay the prescribed appeal fee (non-refundable) in advance. The applicant will also be responsible for payment of any additional expenses incurred by the Society in reviewing the case. 3.14.3 Upon receipt of a No Breeding Certificate Declaration form, the Society will contact the stallion (or semen) owner at time of service, in writing, and request the following: 3.14.3.1 Complete, sign and submit an ASH Breeding Certificate to the Society in relation to the mating within 45 days, thus enabling the progeny registration to proceed in the normal manner, without the Board s consideration, OR 3.14.3.2 Provide the Board with a written statement within 45 days, outlining the circumstances surrounding the reasons for not providing a properly completed and signed ASH Breeding Certificate, together with any other pertinent material that the Board should consider in the matter. 3.14.4 Any other pertinent material to assist the Board s consideration of the matter may include: copy of signed service agreement, proof of invoice and payment, records of communications or correspondence and the like. Failure to provide information will waive the right for consideration of such facts. Sufficient evidence needs to be provided to determine facts. The most reliable is where disputed facts are proven to be true or false in a court of law. 3.14.5 The Board may, should it deem fit, make enquiries of relevant parties and request the provision of any statement in writing or other pertinent material to assist with its consideration of the matter. 3.14.6 In the event that the Board is satisfied, after considering such circumstances: 3.14.6.1 That the applicant, through no fault on the part of the applicant or failure by the applicant to protect its own interests, has not been able to obtain a Breeding Certificate; or 3.14.6.2 That a stallion or semen owner is acting in a manifestly unreasonable or capricious way in withholding its signature on a Breeding Certificate; 3.14.6.3 then the Board may direct the issue to the applicant of a DNA kit to enable DNA Testing and Sire Verification of the horse the subject of the application. In the event that parentage can be proven by DNA Testing and Sire Verification in accordance with these Rules, the Board may in its discretion accept an Application for Registration. 3.14.7 Should the Board determine that a stallion or semen owner has withheld an ASH Breeding Certificate for a manifestly unreasonable or capricious reason, and the requirements of Clause 14 of the Constitution is satisfied, then the Board may refer the matter to the Disciplinary Committee in accordance with that clause. 3.14.8 The provisions of this rule conferring a discretion of the Board to proceed with an Application for Registration without a properly completed and signed ASH Breeding Certificate extend to those circumstances in Section 3, Rules 13.1 and 13.2 where a properly completed and signed ASH Breeding Certificate is required to be furnished by an applicant for registration or the owner of a registered horse, as the case may be. 4 SEMEN OWNERSHIP 4.1 In these Regulations, a reference to a registered owner of a horse includes, where the horse is the subject of a lease in respect of which a Lease Notification has been accepted by the Society, the lessee, and also includes any authorised agent. 4.2 Any past or present registered owner of a stallion shall be recognised as a possible owner of stored semen and shall be recognised as a Registered Semen Owner without the need for any further action or lodgement of documents with the Society. Section 3 Registration of Horses Effective 16 th March 2018 Page 5